RFP_No._DTFH6117R00006_REVISED_01032017.pdf

DTFH6117R00006

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) depository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

01/03/2016 (revised)

HRDI412016017

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HCFA

FEDERAL HIGHWAY ADMINISTRATION

OFFICE OF THE CHIEF FINANCIAL OFFICER

OFFICE OF ACQUISITION & GRANTS MGMT

1200 NEW JERSEY AVENUE, SE

WASHINGTON DC 20590

See Section L.4 until 1500 ES local time 01/25/2017

Carolyn J. Wilson 202 Carolyn.Wilson@dot.gov

366-0867

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PAGE(S)

Robin K. Hobbs

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SECTION B

SUPPLIES OR SERVICES AND PRICE/COSTS

Technical Support for the Infrastructure Analysis and Construction Team

B.1 MINIMUM AND MAXIMUM CONTRACT AMOUNTS

During the term of the contract, the Government shall place orders totaling a minimum of $25,000.00. The maximum amount of all task orders issued under this contract shall not exceed a ceiling of $7,600,000.00. The Government will place firm-fixed price or time and material/labor hour or a combination of the two for task orders under this contract.

B.2 SCHEDULE OF RATES

Labor skill sets and rate ceilings governing this contract shall conform to the descriptions herein and be listed in the Microsoft (MS) Excel format found at Section J.1 and apply for each of the described categories for each of the contract year(s). The unit of issue (rates) is the fully burdened fixed price hourly rate.

B.3 LABOR CATORGORIES

Professional Staffing:

a) Program Manager (PM)

b) Principal Investigator (PI)

c) Research Civil Engineer (RCE)

d) Data Technician (DT)

e) Specialty Consultant (SC)

f) Computer Programmer (CP)

g) Internet Specialist (IS)

h) Clerical Support (CS)

B.4 DUTIES AND QUALIFICATIONS

B.4.1. Program Manager (PM):

Duties

The Program Manager shall be responsible for administration, supervision and management of the contract personnel, which shall include coordinating time and travel for the contract personnel. The Program Manager shall be responsible for the submission of all task order proposals, progress reports, final reports and all other deliverables. The Program Manager shall be the point of technical and administrative contact between the Government and the Contractor and shall be responsible for the successful completion of all work required under this contract.

Qualifications

The Program Manager shall have a PhD Degree in Civil Engineering or related field. The Program Manager shall have experience in the management of technical personnel, research, and technology studies of a complex nature. The Program Manager shall have a general understanding of highway infrastructure design, materials, construction, structural evaluation, and performance; and economic and engineering aspects of highway infrastructure investment decisions; as well as demonstrated communications skills.

B.4.2. Principal Investigator (PI):

Duties

The Principal Investigator(s) shall be responsible for day-to-day technical management and direction of the research team assembled for a task order. The Principal Investigator(s) shall be responsible for coordinating and conducting research, development and analysis; assist in technology delivery, technology deployment and programmatic technical support for the task orders.

Qualifications

At a minimum, the Principal Investigator(s) shall have a PhD Degree in Civil Engineering or related field and a minimum of 7 years’ experience in the managing or conducting research, developmental work, testing and analysis related to the technical area of the particular task order.

B.4.3. Research Civil Engineer (RCE):

Duties

Primary duties include providing pavement analysis technical support to the Infrastructure Analysis and Construction (IAC) Team. The RCE will conduct technical analysis in the areas of mechanistic-empirical pavement design and analysis; structural and functional evaluation of in-service pavements using non-destructive testing and other means; assist with life-cycle cost analysis and life-cycle assessment of pavement design alternatives; assist FHWA led transportation pooled fund studies through conducting needed research and disseminating findings to the participating State Highway Agencies through presentations and meetings. The RCE will assist in disseminating the findings from above activities through research publications by way of papers and reports written with the joint efforts of IAC staff and others associated with the specific research of structural and mechanistic analysis of pavement structures. The RCE will review and comment on documents prepared by internal and external parties on Pavement Design and Construction team research activities related to structural and mechanistic analysis of pavement structures.

Qualifications

1. The RCE shall have a PhD in Civil Engineering and 7 years’ experience with established expertise demonstrated through published work in the areas of 1) mechanistic-empirical pavement design and analysis; 2) pavement structural modeling and mechanistic analysis of pavement structures; 3) in-service pavement structural evaluation and analysis for pavement management applications; and 4) pavement life-cycle cost analysis and life-cycle assessment.

2. Computer skills in basic technical programs (MS Office, databases) and computer programming.

B.4.4. Data Technician (DT):

Duties

The Data Technician will assist in daily activities such as preparation and review of documents, reports, manuals, articles, and spreadsheets, filing, arranging meetings, reproducing documents, mailing material, and maintaining presentation material. The technician will occasionally assist in quality assurance/quality control review of data stored in program database.

Qualifications

The individual for the data technician position shall have, as a minimum, a Bachelor’s degree and at least 3 years’ experience in a professional office environment. The Data Technician shall possess good communication skills and attention to detail. Furthermore, the position requires good writing, proofreading skills, and organizational skills. The Data Technician shall prepare and review documents for compliance with the FHWA’s and FHWA Turner-Fairbank Highway Research Center’s publication requirements, including FHWA TFHRC Communications Reference Guide. Use the following link to access the guide:

(https://www.fhwa.dot.gov/publications/research/general/03074/).

The individual shall be capable of working independently and accomplishing assigned work without close supervision. The individual for this technician position shall be experienced in use of computer software application programs, including graphic packages. Typical software used at the office will include MS Windows Operating System (OS), MS Office applications, and Adobe graphic software tools such as InDesign and Photoshop. The data technician shall be capable of using the computer to develop reports, tables, and spreadsheets, and be capable of performing quality reviews of information stored in program database.

https://www.fhwa.dot.gov/publications/research/general/03074/

B.4.5. Specialty Consultants (SC):

Qualifications

Due to the broad nature of the scope of this contract, other specialists/consultants may be necessary during contract performance. The Specialty Consultants shall have expertise in any of the following areas, depending on the tasks to be performed: infrastructure design, analysis and performance modeling; infrastructure material characterization; structural and functional evaluation of in-service infrastructure assets using non-destructive testing and other means;

infrastructure construction; life-cycle cost analysis and life-cycle analysis of infrastructure renewal alternatives. This is a rather broad area and it is feasible to break it down into levels of competence as follows:

LEVEL I – Master’s Degree and 6 years’ or PhD and 2 years’ experience in one or more of the areas listed in the scope of work of this RFP.

LEVEL II – PhD and 6 years’ experience in one or more of the areas listed in the scope of work of this RFP.

LEVEL III – PhD and 10 years’ experience in one or more of the areas listed in the scope of work of this RFP.

B.4.6. Computer Programmer (CP):

Duties

The Computer Programmer shall be responsible for supporting the computer programming functions needed for developing software tools to efficiently analyze data implementation research results.

Qualifications

The Computer Programmer shall have a Bachelor’s degree and a minimum of 2 years’ experience in providing computer-programming functions for pavement related activities. The Computer Programmer shall be competent in modern programming languages such as Visual Basic 2015 (VB 14.0), C# and C++, MATLAB, SQL-Server, object oriented programming and Desktop and Web applications development.

B.4.7. Internet Specialist (IS):

Duties

The Internet Specialist shall be responsible for coordinating various size publications, including text and graphics for layout and presentation on the Internet and other electronic and information technology in accordance with Section 508 of the Rehabilitation Act and must be fully knowledgeable of information technology and computer graphics. The Internet Specialist shall be responsible for preparing and optimizing graphics that fit Web guidelines and required format.

He/she shall be responsible for understanding and applying the appropriate resolution and file type for graphics in print, on CD-ROM, and on the Web.

Qualifications

The Internet Specialist shall have, as a minimum, a Bachelor's degree and a minimum of 2 years’ of experience in Web publishing, designing, and management. Experience in developing, designing, and maintaining Web sites and publishing documents in various electronic formats including CD-ROM shall be necessary. Four additional years of relevant experience may be substituted for the Bachelor's degree.

B.4.8. Administrative Assistant (AA):

Duties

Administrative Assistant shall be responsible for technical report preparation, meeting planning and facilitation.

Qualifications

Administrative Assistant shall be experienced in providing administrative support to technically focused teams, program development, site selection and other aspects of planning a successful meeting.

(End of Section B)

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 OVERVIEW

This is a non-personal services Contract to provide technical support services on an as needed basis to the FHWA Office of Infrastructure Research and Development’s (Office of Infrastructure R&D) at the TFHRC. All work under this contract shall be performed through the issuance of specific task orders.

C.2 BACKGROUND

Over the past several decades, the Federal Highway Administration (FHWA), Transportation Research Board (TRB) and state highway departments of transportation (DOT) have invested heavily in the development of mechanistic-empirical performance prediction and lifecycle costing models and also in the collection and analysis of data associated with the performance of highway pavements at the project and network level. At the project level mechanistic-empirical (M-E) based design procedures, including the Mechanistic-Empirical Pavement Design Guide (MEPDG) developed under the NCHRP 1-37A project, provide the basis for the pavement structural design and at the network level pavement management and pavement condition data collection have changed dramatically. Also, detailed methodologies and tools have been developed and continued to be improved to treat pavements, bridges and other physical assets of the highway infrastructure as assets and looking at investment strategies in preserving, enhancing and renewing them through the prism of life cycle analysis and costing. At the national level, the passage of the Moving Ahead for Progress in the 21st Century Act (MAP-21) legislation has placed increased emphasis on accountability in how these assets are managed, investments are made and a need to look at them objectively through performance measures that represent the health of our nation’s highway system to withstand current and future demands. With increased awareness of the effect of climate change and the impact of the choices made today on the society at present and future, a more encompassing consideration is the concept of sustainability

– that the preservation, enhancement and renewal of the highway network be accomplished to “meets the needs of the present without compromising the ability of future generations to meet their own needs.” This forms the basis for the strategic research activities that the Office of Infrastructure R&D will engage in the next several years and the areas of interest that this contract shall support.

C.3 CONTRACT SCOPE

The Contractor shall provide technical support and staffing as needed for the Office of Infrastructure R&D to include the Infrastructure and Construction (IAC) and Long-Term Pavement (LTPP) Performance teams. The IAC Team is responsible for research and development in all aspects of infrastructure analysis and construction and performance assessment and prediction technology at the project and network level. The team conducts critical studies in the general areas of:

• Highway infrastructure analysis/design, construction, maintenance, and performance modeling that examine the complex interactions between traffic loads, materials, construction methodologies, and environment;

• Structural and functional evaluation of in-service pavements using non-destructive and other means;

• Forensic investigations of pavement sections performance;

• Construction means and methods of different highway infrastructure elements;

• Construction Project Management methods of estimating time and cost of different functions;

in addition, to the day to day management functions of highway construction;

• Construction Quality Assurance activities to advance wider range of implementation, acceptance, and support;

• Evaluation of construction practices to understand and account for variances between as-designed versus as-constructed and to identify improved construction practices to enhance long term performance;

• Life cycle costs (LCC) and life cycle assessment (LCA) associated with preserving and enhancing highway physical assets;

• Development of software tools implementing findings from Infrastructure Analysis and Construction Team research efforts;

• Evaluation of software and other products resulting from the research to assess technical integrity and Section 508 compliance;

• Assistance with implementation and population of the Pavement Research Database System (PRDS); and

• Assistance with coordination between publication office editors and independent technical review for research products.

In addition to these areas, the IAC and LTPP teams collaborates with FHWA program offices on implementation and technology transfer activities in advancing infrastructure research findings.

Therefore, the Contractor shall provide onsite non-personal technical support and coordination services to FHWA program offices as needed.

Work under the contract shall include the conduct of fundamental and applied research, testing, developmental work, analysis, technology delivery, deployment support, development of software tools, development and delivery of educational and training materials and workshops, and programmatic technical support in the areas of improved methods for evaluation of infrastructure assets remaining service life, investment decisions and non-destructive structural evaluation of in-service life.

C.4 DETAILED REQUIREMENT

In order to meet the objectives of this contract and as directed by the Government, the Contractor shall perform the work as defined in the individual task orders. The general task areas from which the Government will issue task orders under this contract are described below.

Task A: Research, development, testing and analysis:

Task A.1: Infrastructure analysis/design and performance modeling that examine the complex interactions between traffic loads and environment:

The Contractor shall provide fundamental and applied research, development and analysis services for the development of improved methods for infrastructure design, analysis and performance modeling. These services shall include: (1) development of advanced procedures for design, analysis and performance modeling that examine the complex interactions between traffic loads and environment and the resulting material and structural behavior; (2) evaluation of the methods and techniques using data from management systems, other sources and field and laboratory testing; (3) integration, adaptation or refinement of research results to produce improved methods and techniques for design, construction, analysis and performance modeling;

and (4) assessment of results to provide conclusions and recommendations for refinement of developed technology, method, or technique that can be utilized by practitioners for pavement design, analysis and performance modeling.

Task A.2: Structural and functional evaluation of in-service pavements using non-destructive and other means:

The Contractor shall provide research, developmental, testing and analysis services for non-destructive (NDT) and other means of structural and functional evaluation of in-service pavements. These services shall include: (1) application of fundamental research results on NDT and other promising devices for pavement structural and functional evaluation, methods and assessment techniques to develop new and improved technologies, methods and techniques to evaluate in-service pavements; (2) field and laboratory testing using NDT and other means of measuring structural and functional properties for M-E pavement rehabilitation design and analysis and pavement management; (3) integration, adaptation or refinement of applied research results to produce improved technologies, equipment, methods and techniques to evaluate pavement structural and functional properties and predict future performance of in-service pavements; and (4) evaluation of testing and assessment of results to provide conclusions and recommendations for refinement of developed technology, method, or technique that can be utilized by practitioners to evaluate structural and functional properties and predict future performance of in-service pavements for pavement rehabilitation design and pavement management. This may include forensic investigations of pavement sections performance.

Task A.3: Construction project management methods used to deliver the project safely, on-time, with quality, and within budget per the plans, specifications, and estimate:

The Contractor shall provide research, development, analysis and deployment services to facilitate new or best practices associated with construction project management. These services shall include: (1) development of new or improved construction methods for the estimation of highway construction costs, scheduling, and overall construction partnering; (2) evaluation and validation of precision and accuracy of such methods and techniques; (3) national accelerated deployment of the enhanced method of managing highway construction projects; (4) and further advance quality assurance methods and tools for more rapid and consistent implementation.

Task A.4: Evaluation of construction practices and their impact on performance:

The Contractor shall provide research, development and analysis services for the development of improved methods for the evaluation of construction practices to understand and account for variances between as-designed versus as-constructed and to identify improvements to construction practices and construction monitoring to enhance long term performance. These services shall include: (1) development of improved methods for evaluating the impact of various aspects of construction practices on performance; (2) evaluation of the methods and techniques using data from management systems, other sources and field and laboratory testing;

(3) integration, adaptation or refinement of research results to produce improved methods and techniques for construction monitoring, quality control and quality assurance to achieve improved performance; and (4) assessment of results to provide conclusions and recommendations for refinement of developed technology, method, or technique that can be utilized by practitioners for improving construction practices.

Task A.5: Life cycle costs (LCC) and life cycle assessment (LCA) associated with preserving and enhancing highway physical assets:

The Contractor shall provide research, development and analysis services for the development of improved methods for sustainability (economic, environmental and societal) and engineering evaluations for pavement investment decisions. These services shall include: (1) development of economically sound, comprehensive procedures for evaluation of highway infrastructure investment decisions, including life cycle cost analysis (LCCA) and life-cycle assessment, and innovative contracting methods for highway construction projects; (2) demonstration of the methods and techniques using construction, maintenance, performance and financial data from SHA or other sources; (3) integration, adaptation or refinement of research results to produce improved methods and techniques for sustainability and engineering evaluations for pavement investment decisions; and (4) assessment of results to provide conclusions and recommendations for refinement of developed technology, method, or technique that can be utilized by practitioners for sustainability and engineering evaluations for pavement investment decisions.

Task A.6: Onsite Technical Support Services:

The Contractor shall provide onsite staffing support at the TFHRC to include at a minimum, these services: (1) assist with research and development activities in one or more of the tasks areas listed above; (2) prepare various program documents and directives; (3) maintain files on data analysis feedback reports; (4) compile, coordinate and track the editing, printing, layout, distribution, and storage of all program publications; (5) assist in the program documentation effort, including the development of the program’s Reference Library; (6) manage and update program web page in coordination with FHWA's Office of Research and Technology Services;

(7) coordinate with other FHWA staff and program contractors on web page updates; (8) maintain the program’s mailing and email distribution lists, and coordinate the distribution of the program’s Newsletter; (9) provide data processing services with program database; (10) attend program team meetings to take notes/minutes, action items, discussion topics and future agenda items; (11) participate in meetings held for general informational purposes, such as staff meetings, all-hands briefings and program technical meetings; (12) coordinate the preparation and transport of materials to the program exhibit booth at the TRB Annual Meeting and other conferences; and (13) provide technical support and coordination assistance to the program’s customer support service center.

Task B: Technology Delivery

Task B.1: Demonstrations and Requests for Information:

The Contractor shall provide technical assistance to FHWA stakeholders such as State and other Federal agencies. Technical assistance can take the form of: (1) answering questions from within or outside FHWA via email or telephone; (2) providing literature based on requests for information within the scope of the research; and (3) providing hands-on training of product or equipment. The Contractor shall provide a brief written report for all site visits documenting the participating agency, contacts, and phone numbers for personnel who worked with the equipment, and summary of visit.

Task B.2: Technical Workshops and Training:

The Contractor shall develop and deliver professional workshops and training related to one or more of the areas identified in the objectives, including supporting implementation of the methods and technology developed in Task A. Workshops may emphasize hands-on application of technology and be presented at one or more times and/or places. After each workshop or training presentation the Contractor shall forward to the Contracting Officer’s Representative (COR) a brief written report of the activity. Each report shall include as a minimum: date, duration, purpose, location, copy of workshop or training materials (electronic format), and a brief summary of comments, recommendations and/or observations.

Task B.3: Technical Presentations:

The Contractor shall develop and make professional presentations at seminars, conferences, workshops and/or meetings relating to the areas identified in the objectives. After each presentation, the Contractor shall forward to the COR a brief written report of the visit. Each report shall include as a minimum: date, duration, purpose, location, copy of presentation (electronic format), and a brief summary of comments, activities, recommendations and/or observations.

Task B.4: Technical Publications:

The Contractor shall write technical, professional quality, articles suitable for scientific publications, peer-reviewed journals, newsletters, briefing papers and brochures, and shall develop workshop modules on an as needed basis. It is anticipated that these article(s) will address the research and other related activities.

Task C: Technology Deployment

The Contractor shall provide technical support, including product refinement/enhancement for implementation to interested agencies of products and technologies developed under Task A.

Technical support can take the form of: (1) establishing product support websites, email technical assistance, newsletters, and phone support for answering questions from within or outside FHWA concerning pavement assessment technology products; (2) providing literature based on requests for information in support of specific products or technologies; (3) staffing of display booths at meetings, conferences and exhibitions in support of products; and (4) providing hands-on training to support implementation of the products and technology. The Contractor shall provide a periodic report of technical support provided under this task documenting the number and type of contacts, and a brief summary of comments, recommendations and/or observations.

Task D: Programmatic Technical Support

Task D.1: Prepare material for Publishing on Internet and other online sources:

The Contractor shall develop, enhance, and maintain material for publishing on the Internet and other online systems. Material may take various forms, such as viewable directly online or set up for downloading by online customer. The Contractor shall research and recommend, as appropriate new media for information exchange to advance the objectives identified in this contract. This may include providing assistance with coordination between publication office editors and independent technical review for research products, as well as evaluation of software and other products resulting from the research to assess technical integrity and Section 508 compliance.

Task D.2: Provide Technical Assistance in Convening Meetings:

The Contractor shall organize panels and technical meetings in support of the development of technical projects and related work in the general areas identified in the objectives of this contract. The Contractor shall provide all technical and administrative functions associated with arranging and coordinating these events to include arranging meeting location; contacting participants; securing lodging and meeting space; developing schedules; circulating meeting notices; arranging miscellaneous equipment and expendable supplies; and other conference support functions. The Contractor may be asked to contact appropriate people from the agencies that are to participate in the meetings and identify prospective members. The Contractor shall also prepare and distribute meeting information such as confirmation letters with meeting details and agendas to all appropriate personnel. The Contractor may also be asked to prepare the formal minutes for meetings which they arrange.

Task D.3: Arrange Travel for Transportation Pooled Fund Study Technical Advisory Committee and Non-Federal Participants in Meetings:

The Contractor shall make all travel arrangements for non-Federal members of the technical panels and meetings identified by the COR from a variety of locations around the United States and in infrequent instances from other countries. Arrangements will include transportation reservations and tickets; hotel reservations; local transportation between transportation terminals and hotel and, if relevant, between hotel and meeting site; and other arrangements necessary for travel and room and board for participants while attending the meetings.

The administration of nationally led Transportation Pooled Fund (TPF) studies in general involves initiating and managing FHWA research and development contracts that meet the requirements set forth in work plans established for any given study. The initiation of nationally led TPF studies generally proceeds as follows: FHWA develops a work plan and solicits state funding and participation on a Technical Advisory Committee (TAC). The TAC meets as required to approve the work to be accomplished as funds become available; work therefore proceeds accordingly throughout the duration of the TPF. Work assignments for FHWA onsite Contractor staff and for solicited FHWA contract research are usually written by FHWA personnel and may be revised and new ones written as new research needs evolve. TAC meetings are usually held semiannually; however meetings for contract and product reviews may be held more frequently. The FHWA will also provide the vehicle that allows the TAC to travel to and from meetings. It has been mandated that TPF funds that are set aside for TAC member travel be administered through by other than Government travel and therefore it is efficient that this be accomplished thru the procedures established for such purposes through the onsite Contractor staff. The Contractor shall also be responsible for overseeing the logistical aspects of TPF TAC travel for any that may be initiated. This is accomplished via invitational letter/email travel requests, written by the COR, to the TAC members with a copy to the Contractor. TAC members are required to make THEIR OWN TRAVEL ARRANGEMENTS and follow Government travel regulations for TRAVEL and PER DIEM. All individual state DOT travel must be approved by the COR in writing.

Task D.4: Assistance with implementation and population of the Pavement Research Database System (PRDS):

The Contractor shall provide technical assistance to individual researchers on populating and using the PRDS, as well as identify any potential flaws and upgrades for future development and enhancement.

Task E: Support for Targeted FHWA’s Implementation Initiatives:

The Contractor shall provide technical support, including product refinement/enhancement for implementation to interested agencies, for targeted FHWA implementation initiatives, including the Every Day Counts and SHRP 2 initiatives, within the area specified in the Scope of Work.

Note: The Contractor shall furnish all necessary facilities, materials, and personnel and shall perform all services necessary to provide non-personal technical support services on an as needed basis to support IAC and LTPP teams’ research, development and technology transfer efforts and implementation efforts of research outcomes by other relevant FHWA offices or teams.

C.5 PROGRESS REPORTS

The Contractor shall submit a monthly progress report by the 15th of the month following the reporting period. The report shall provide at a minimum:

(a) A clear and complete account of the work performed under each task order during the reporting period.

(b) An outline of the work to be accomplished during the next reporting period.

(c) A description of any problem encountered or anticipated that will affect the completion of any individual Task Order within the time and fiscal constraints as set forth in the Task Orders, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(d) A tabulation of the planned, actual and cumulative person-hours expended by the personnel identified in each task order (applies to Time & Material task orders only).

(e) A chart showing current and cumulative expenditures versus planned expenditures for each task order (applies to Time & Material task orders only).

C.6 ANNUAL REPORT

The Contractor shall furnish 1 electronic copy (in Microsoft Office 2010 or equivalent) of a letter-type annual report to the Contracting Officer and to the Contracting Officer’s Representative on or before 30 calendar days before the end of each contract year. The Annual Report shall contain the following:

(a) A brief narrative commenting on performance during the reporting period for each of the following areas:

(1) Quality of Product/Service

(2) Schedule

(3) Cost Control

(4) Business Relations

(5) Management of Key Personnel

(6) Utilization of Small Businesses

(7) Other

The Annual Report will be used by the COR as part of the annual performance review.

(End of Section C)

SECTION D

PACKAGING AND MARKING

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

The Contractor shall clearly mark each shipment with the company name, the contract number, Task Order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

(End of Section D)

SECTION E

INSPECTION AND ACCEPTENCE

E.1 CLAUSES INCORPORATED BY REFERENCE

52.246-4 INSPECTION OF SERVICES - FIXED-PRICE. (AUG 1996)

52.246-6 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR. (MAY 2001)

E.2 INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR specified in the COR appointment letter(s) is responsible for inspection and acceptance of all incoming shipments, documents, and services.

E.3 ACCEPTANCE CRITERIA

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the contract, any task orders issued, and all amendments.

E.4 GOVERNMENT ACCEPTANCE PERIOD

Unless stated elsewhere in each task order, the COR will have thirty (30) calendar days to review draft deliverables and make comments. The Contractor shall have five (5) calendar days to make corrections and return the corrected deliverable to the government.

Upon receipt of the final deliverables, the COR will have ten (10) calendar days for final review prior to acceptance or providing documented reasons for non-acceptance. When the Government fails to complete the review within the review period the deliverable will become acceptable by default.

(End of Section E)

SECTION F

DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

52.242-15 STOP-WORK ORDER. (AUG 1989)

52.242-15 STOP-WORK ORDER. (AUG 1989) – ALTERNATE I (APR 1984)

52.242-17 GOVERNMENT DELAY OF WORK. (APR 1984)

52.247-34 F.O.B. DESTINATION. (NOV 1991)

F.2 PERIOD OF PERFORMANCE (IDIQ)

The period of performance of this Indefinite Delivery/Indefinite Quantity Contract (for the purpose of placing orders) is five (5) years from the date of award. There are no option periods under this contract.

F.3 PLACE OF DELIVERY

All deliverables, except the annual and monthly progress report shall be delivered to the COR at the following address:

[to be provided at award]

The annual and monthly progress reports shall be delivered to COR and Contract Specialist at the following address:

[Name, title, and e-mail address will be provided at award]

F.4 PLACE OF PERFORMANCE

The location of work performed under this contract will be specified in each task order. Work will be performed at the Contractor’s facility or their provided work or office space. However, during the performance of the contract, it is anticipated that some work will be at the Department of Transportation Headquarters or the Turner-Fairbank Highway Research Center (TFHRC).

F.5 DELIVERY SCHEDULE ABBREVIATIONS

The following abbreviations are used in the delivery/deliverable schedule:

Abbreviation Definition CO Contracting Officer COR Contracting Officer’s Representative CS Contract Specialist Days Calendar Days unless otherwise specified E Electronic Copy H Hard Copy NLT Not Later Than WDA Working Days After MPR Monthly Progress Report

F.6 DELIVERABLE/DELIVERY SUMMARY (IDIQ)

For task orders issued under this contract, specific deliverables and due dates will be specified in the task order documents. Below is a general guide for the anticipated deliverables.

Deliverables Reference Format Due Date To Monthly Progress Report C.5 MS Word, Excel, Powerpoint, Project or Access

NLT 15th of the month CS and COR

F.7 MINIMUM REQUIREMENTS FOR MATERIALS TO BE POSTED ON FHWA

WEBSITES

All web-based deliverables shall conform to the Minimum Requirements for FHWA Web Pages and be compatible with the current FHWA web platform of Adobe ColdFusion (version 10 compatible) and MS SQL (server 2012 or higher compatible). Deliverables will be evaluated for Section 508 compliance, including graceful degradation when JavaScript is disabled and color contrast tests. Deliverables shall meet W3C coding standards (http://www.w3.org/), FHWA coding standards, and conform to DOT Secure Web Application standards to prevent cross-site scripting (XSS) and SQL Injection.

(End of Section F)

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 PAYMENT- FIRM-FIXED-PRICE

For each firm fixed price task order, the Government shall pay the Contractor for the prices delineated in each task order. Payment shall be made upon review and written acceptance of the firm fixed price deliverable(s) by the Government.

G.2 PAYMENT- TIME-AND-MATERIALS

For each time and material task order, the Contractor may request payment on a monthly basis for work performed during the preceding reporting period. The Contractor shall provide sufficient detail, including fully burdened labor rates and hours worked, to support the invoice.

The Contractor shall not accrue costs in excess of the amount funded under a time and material task order. Any work performed in excess of the amount funded is at the Contractor’s own risk.

G.3 NOTIFICATION OF EXPENDITURE OF FUNDS

The Contractor shall notify the Contract Specialist and COR in writing, within 5 calendar days, when costs incurred exceed 75% of the obligated funds.

G.4 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract. The COR will issue the written request for travel if required (excluding local travel).

The Contractor shall invoice in accordance with FAR 31.205-46, Travel Costs, and Federal Travel Regulations, and must submit documentation of all travel costs.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the Contracting Officer.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120

G.5 SUBMISSION OF INVOICES

Submit invoices and required supporting documents, electronically via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) A separate invoice shall be submitted for each Task Order issued under this contract.

mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov

(b) Invoices shall be submitted within 10 days after delivery or performance of work, but not more frequently than monthly.

(c) Include the invoice and supporting documents as an attached PDF document.

(d) Include in the e-mail subject line the following:

(i) Invoice #

(ii) Contract Number

(iii) Name of your Company/Organization

(iv) Attention: Contract Specialist

(v) Example: Invoice No. 1 of Contract No. DTFH61-09-C-00001 ABC Corporation, Attention: Jimmy Dear

(e) Documentation shall include:

(1) Name and address of the Contractor.

(2) Invoice number, invoice date, and Task Order Number.

(3) Contract number and title.

(4) Period of work billed.

(5) Amount billed under the Task Order.

(6) Hours expended per individual under the Task Order (for Time and Material/Labor Hour Task Orders)

(7) Total amount of billing and cumulative total billed for all work under the Task Order to date.

(8) Name and address of the individual to whom payment should be sent.

(9) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(10) Name of the Contracting Officer.

(f) If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the

Contractor must select one of the other submission options presented below:

1. Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd Oklahoma City, OK 73169 Attention: Contract Specialist Express Delivery Point of Contact: Ryan Wisniewski, 405-954-8252

2. Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration Markview Processing P.O. Box 268865 Oklahoma City OK 73126-8865 Attention: Contract Specialist

An invoice submitted to an address other than those identified will be returned to the vendor as non-conforming.

NOTE: All three invoice submission options described above (e-mail, U.S. Postal Service or overnight service) result in the delivery of the invoice to the same finance office in Oklahoma City, OK.

G.6 TECHNICAL DIRECTION

Performance of the work under this contract is subject to the Technical Direction of the COR.

The term “Technical Direction” is defined to include, without limitation, the following:

(a) Direction to the Contractor which redirects the efforts, shifts work emphasis between work areas, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the statement of work;

(b) Provision of information to the Contractor that assists in the interpretation of drawings, specifications or technical portions of the work description; and,

(c) Review and approval/rejection of technical reports, drawings, specifications and technical information to be delivered by the Contractor.

All Technical Direction must be within the general scope of work stated in the contract and task orders. The COR does not have the authority to and may not issue any Technical Direction that:

(a) constitutes an assignment of additional work outside the general scope of the base contract;

(b) constitutes a change as defines in the base contract clause entitled “Changes”;

(c) in any manner causes an increase or decrease in prices set forth in Section B; or

(d) changes any of the expressed terms, conditions or specifications of the contract.

All Technical Direction must be issued in writing, or shall be confirmed in writing by the COR within 3 working days after issuance. The Contractor shall proceed promptly with the performance of duly issued Technical Directions. However, if in the opinion of the Contractor, the direction issued but the COR is within one of the prescribed categories in (i) through (vi) above, the Contractor shall not proceed, but shall notify the Contracting Officer in writing, within 3 working days after receipt of any such direction. The Contracting Officer will determine if the Technical Direction is proper, or if a contract modification would be required to properly implement the direction. Failure of the parties to agree upon the nature of the direction or upon the contract action to be taken with respect thereto shall be subject to the clause included in Section I entitled “Disputes.”

G.7 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer shall designate a Contracting Officer’s Representative (COR) by written notice to the Contractor. The COR’s responsibilities shall include technical monitoring of the Contractor’s performance and inspecting and accepting deliveries under the contract.

The COR shall be appointed in writing, at which time ALL of the responsibilities of the COR shall be detailed, and a copy of the appointment memorandum shall be furnished to the Contractor. Any changes to the COR delegation shall be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes shall be provided to the Contractor.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work; or

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor,…