solicitation_4-26-2016.pdf

DTFH6116R00002

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 54

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

X

HCFA

FEDERAL HIGHWAY ADMINISTRATION

OFFICE OF THE CHIEF FINANCIAL OFFICER

OFFICE OF ACQUISITION & GRANTS MGMT

1200 NEW JERSEY AVENUE, SE

WASHINGTON DC 20590

FHWA/OFC OF ACQUISITION & GRANTS MGMT.

1200 NEW JERSEY AVENUE, SE

WASHINGTON, DC 20590

RM E62-204 ATTN: DANIEL CONFER

1400 ES

Daniel Confer 202

C. E-MAIL ADDRESS

Daniel.Confer@dot.gov 366-0730

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PAGE(S)

Tiffany A. Youther

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

HRDI-41-01-15006

See Section L.5

See Item 8 June 3, 2016

4/26/16

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 54

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTFH6116R00002

(A) (B) (C) (D) (E) (F)

00001 Infrastructure Management Technical Support

Services Contract, providing the Infrastructure

Management Team Non-Personal Technical Support

Services relating to the Long-Term Bridge

Performance (LTBP), Non-destructive evaluation

(NDE), and Coatings and Corrosion programs.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Solicitation Number: DTFH6116R00002 Page 3

SECTION B- Supplies or Services/Prices

B.1 ID/IQ MINIMUM AND MAXIMUM CONTRACT AMOUNT

This is an Indefinite Delivery/Indefinite Quantity Contract utilizing Firm-Fixed Price (FFP), Time and Materials (T&M)/Labor Hour, or a combination of these task order types in accordance with FAR 16.500.

During the term of the contract, the Government shall place orders totaling a minimum of $25,000.00. The maximum amount of all task orders issued against all contracts awarded as a result of this acquisition shall not exceed a ceiling of $12,000,000.00

B.2 SCHEDULE OF RATES

Labor skill sets and rate ceilings governing this contract shall conform to the descriptions herein and be listed in the Microsoft Excel format found at Section J.1 and apply for each of the described categories for each of the contract year(s). The unit of issue (rates) is the fully burdened fixed price hourly rate.

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SECTION C – Description/Specifications

C. 1 BACKGROUND

Long Term Bridge Performance (LTBP) Program Overview

Bridge performance is not well understood and still relies heavily on expert opinion or significant assumptions and generalizations for assessment. Starting with the National Bridge Inventory, data on bridges has been collected in consistent, systematic and computerized formats since 1971. These databases have improved significantly over time, but they still are not a complete basis for realistic assessment of bridge performance. Over the last few years, a number of national programs have been initiated to provide a better understanding of bridge health and performance. These programs are used to develop effective means and methodologies to stewardship and management of the bridge infrastructure. However, more research is needed to adequately assess the condition of the nation’s bridges and to improve the data collection processes currently in place.

To achieve these objectives, in 2008 the Federal Highway Administration (FHWA) initiated the Long Term Bridge Performance (LTBP) Program, which is anticipated to be a 20-year or longer research effort. The LTBP focuses on detailed inspection, periodic evaluation and monitoring using advanced sensor technologies from a representative sample of bridges throughout the United States.

The program has developed protocols and standards for field evaluation, testing and monitoring to diminish any inconsistencies in data collection and for improving the quality of the data. Research under the LTBP Program was congressionally mandated research under the Safe, Accountable, Flexible, and Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) enacted in 2005.

The LTBP is expected to make advances in the areas of bridge condition assessment, diagnosis and prognosis of damage or defects, and also in deterioration and predictive modeling techniques.

Through the efforts of the LTBP it is expected to not only develop advanced automated tools and technologies as well as advanced data analysis and visualization tools, but also to develop standards and protocols to improve knowledge of bridge performance. The program also strives to make sure our partners and stakeholders take ownership of this long-term research effort. The Transportation Research Board (TRB) advisory and State Coordinator Committees have been established to provide advice and guidance and serve as a conduit for exchange of information with bridge owners and the bridge community.

For more information, please visit the LTBP web-site at http://www.fhwa.dot.gov/research/tfhrc/programs/infrastructure/structures/ltbp/.

Vision of LTBP Program Moving Forward The LTBP program has initiated its long-term data collections phase. Scientific field data will be collected from a large population of bridges nationwide using various Non-Destructive Evaluation (NDE) technologies. Moving forward, independent evaluation, development, enhancement, and validation of impending NDE technologies are required to ensure collection of high-quality performance data. In addition, the influence of corrosive environment on bridge performance needs to be evaluated.

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C.2 CONTRACT SCOPE

This Technical Support non-personal Services Contract (TSSC) requires that the Contractor provide facilities, equipment and improvements, services, supplies, materials, and personnel, (except as otherwise noted), to perform activities including but not limited to organizing meetings and workshops, data analysis, review and edit technical reports, the use and development of NDE technologies, structural health monitoring (SHM), field testing, QA/QC, etc.

C.3 OBJECTIVE

Technical support services for the LTBP program are needed to ensure a greater understanding of bridge performance and deterioration and requires the flexibility and the willingness to cooperate with the numerous agencies and organizations involved in the performance management of bridges.

C.4 DETAILED REQUIREMENT

The Contractor shall provide non-personal services, as directed by individual task orders, within the following technical focus areas:

C.4.1 Support services in the area of field data collection and data analysis for infrastructure bridge assets

This requirement could include various types of field data collection and resulting data analysis needs and stems from the necessity to assess and validate new technologies as to their potential applicability within the LTBP data collection framework. The LTBP program collects data of all sorts relating to bridge condition. As an example, under this task the Contractor could be required to collect data from a small subset of bridges nationally (up to 10) in order to assess and validate a particular tool, technology, or method of analysis used to assess and monitor bridges and bridge components. Expertise may be required in many areas or in a few specific areas such as material sample collection, in-situ assessment of bridges and bridge components, structural health monitoring, ND assessment technologies for steel, reinforced concrete, and prestressed concrete bridges, project management, technical report preparation, and database management. Typical deliverables include but are not limited to: (1) work plan development, (2) collection, analysis, and upload of all data collected to the LTBP Bridge Portal data warehouse, (3) draft and final report preparation including recommendations for modifications or revisions to a specific method or technology being evaluated or validated.

C.4.2 Technical support for the continued maintenance and development of both the LTBP bridge portal and NDE web manual

The LTBP Bridge Portal (https://fhwaapps.fhwa.dot.gov/ltbpp/) and the NDE Web Manual (https://fhwaapps.fhwa.dot.gov/ndep/) are both web-based applications that have been developed through FHWA’s LTBP and NDE programs respectively. Both of these applications are quite complex in nature and are continually undergoing modification.

There is a need not only to provide continued maintenance for each of these applications, but also to provide the technical support to develop, test, and implement enhancements to both of these web-based tools. As an example, under this task the Contractor may be required develop, test, and deploy a new module to either of these applications. Expertise may be required in many different areas or in only a few areas such as material sample collection, in-situ assessment of bridges and bridge components, structural health monitoring, ND

Solicitation Number: DTFH6116R00002 Page 6 assessment technologies for steel, reinforced concrete, and prestressed concrete bridges, database management, IT web-based application development, deterioration modeling, project management, technical report preparation, and database management. Typical deliverables for these services include but are not limited to: (1) work plan development, (2) development, testing, and deployment of new module(s) on test server, (3) transfer to FHWA, testing on FHWA server(s), and deployment through User Profile Access Control System (UPACS).

C.4.3 Technical support services for design of experiments

The LTBP program performs research to better understand bridge performance. In order to do so, different types of experiments may need to be performed which could include field data collection, in-situ load testing on a bridge or bridges, designing, constructing, and testing full-scale or scaled experiments on bridges or bridge components in the laboratory or in the field. As an example, under this task, the Contractor may be required to design, construct, and test a scaled-down reinforced concrete bridge deck to evaluate the ability to nondestructively detect subsurface defects in a concrete slab with an asphalt overlay. In such a case, expertise may be required in many different areas or in only a few areas such as material sample collection, in-situ assessment of bridges and bridge components, structural health monitoring, ND assessment technologies for steel, reinforced concrete, and prestressed concrete bridges, database management, IT web-based application development, project management, and technical report preparation. Typical deliverables for this task include but are not limited to: (1) work plan development, (2) development of experimental design, test protocols, specimen design including design drawings and specifications, (3) construction of laboratory specimens, (4) testing of ND technologies to assess capabilities with respect to subsurface defect detection.

C.4.4 Technical support services in the field of mechatronic, automation, and robotic

In order to collect data on a national basis in an efficient manner, the LTBP program evaluates, develops, tests, and deploys assessment tools and technologies that mechanize and automate the processes of data collection, data analysis, and data interpretation. For this task, the Contractor may be required to design, construct, test and deploy in the field an autonomous robotic platform for nondestructively assessing structural steel or prestressed concrete bridge beams. In such a case, expertise may be required in many different areas or in only a few areas such as material sample collection, in-situ assessment of bridges and bridge components, robotics, automation, mechatronics, ND assessment technologies for steel, reinforced concrete, and prestressed concrete bridges, database management, IT web-based application development, project management, and technical report preparation.

Typical deliverables for a task for this type of service include but are not limited to: (1) work plan development, (2) design for robotic platform including all design documents, drawings, and system specifications, (3) prototype development and testing, (4) field testing and deployment.

C.4.5 Technical support services in data fusion, data analysis, 3D modeling, and data visualization

In order to interpret, understand, and visualize data collected by the LTBP on a national basis in an efficient manner, the LTBP program evaluates, develops, tests, and deploys tools and technologies that automate data analysis, data fusion, data interpretation and data understanding through 3-dimensional (3-D) modeling and representation. The ability to

Solicitation Number: DTFH6116R00002 Page 7 automate the processes of analyzing and combining multiple data sets through visualization tools can provide a level of understanding with respect to bridge performance not previously available. For this task, the Contractor may be required to develop, document, test, and deploy a data visualization module for the LTBP bridge portal which enables 3-D visualization of multiple data sets. In such a case, expertise may be required in many different areas or in only a few areas such as material sample collection, in-situ assessment of bridges and bridge components, ND assessment technologies for steel, reinforced concrete, and prestressed concrete bridges, database management, IT web-based application development, project management, and technical report preparation. Typical deliverables for these services include but are not limited to: (1) a work plan development, (2) design, develop, and test 3-D visualization module for LTBP bridge portal, (3) deploy a 3-D visualization module on production a server for LTBP bridge portal.

C.4.6 Technical support services on special projects and studies in support of the LTBP program

This requirement could be any combination of the above mentioned requirements or others not specified resulting in a “special project or study” required in support of the LTBP program. This type of task may include investigation of a particular issue pertaining to bridge deck performance not originally envisioned such as the development of a new data-driven modeling or analysis tool which would utilize a combination of data types collected through program efforts. Such a new tool (or “other” project) would first require development and testing, then validation, development of visualization technologies, and finally deployment within the LTBP Bridge Portal. As such, this “other” project would also combine efforts from other tasks.

C.4.7 Technical support services in organizing conferences, workshops, and invitational travel for subject matter experts in support of the LTBP program

This may include all coordination for meetings such as the annual LTBP State Coordinators Meeting, workshops, conferences, or invitational travel in support of the LTBP program.

C.4.8 Technical support services for acquiring required tools (hardware and software) and NDE technologies in support of the LTBP program

This may include the acquisition, testing, and validation prior to widespread field deployment of new durable hand-held PCs equipped with specialized software and hardware for use during LTBP bridge inspections. This type of task may also include, for example, the acquisition, testing, and validation of NDE equipment or new NDE technologies prior to widespread field deployment.

C.5 CONTRACT LEVEL DELIVERABLES

C.5.1 MONTHLY PROGRESS REPORTS

The Contractor shall submit a monthly progress report by the 15th of the month following the reporting period. The report shall provide at a minimum:

(a) A clear and complete account of the work performed under each task order during the reporting period.

(b) An outline of the work to be accomplished during the next reporting period.

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(c) A description of any problem encountered or anticipated that will affect the completion of any individual Task Order within the time and fiscal constraints as set forth in the Task Orders, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(d) A tabulation of the planned, actual and cumulative person-hours expended by the personnel identified in each task order (applies to Time & Material task orders only).

(e) A chart showing current and cumulative expenditures versus planned expenditures for each task order (applies to Time & Material task orders only).

C.6 TASK ORDER DELIVERABLES

Technical, progress, administrative and other required reports will be specified by task order.

Technical reports shall be prepared in accordance with “Guidelines for Preparing Federal Highway Administration Publications.” In addition, as noted above in section C.4 Detailed Requirement, typical deliverables at the task order level may consist of various items related to a specific task.

Final technical reports shall be prepared in accordance with the latest version of the Turner-Fairbank Highway Research Center Research, Development, and Technology Communications Reference Guide (http://www.fhwa.dot.gov/publications/research/general/03074/index.cfm), the Federal Highway Administration’s (FHWA’s) Publications and Printer Handbook (https://www.fhwa.dot.gov/legsregs/directives/orders/h17104.cfm), and the latest version of the United States Government Printing Office Style Manual (https://www.gpo.gov/fdsys/pkg/GPO-STYLEMANUAL-2008/content-detail.html).

All reports, TechBriefs, presentations, or other electronic documents (with the exception of monthly progress reports) prepared under this contract must meet the requirements of Section 508 of the Rehabilitation Act of 1973, as amended. The act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. Offerors can view Section 508 of the Rehabilitation Act (http://www.access-board.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page) (http://www.section508.gov/) for detailed information.

The FHWA has determined that the accessibility requirements contained in section 1194.22, “Web-based intranet and internet information and applications,” apply to this work. The standards are available at http://www.access-board.gov/sec508/guide/index.htm. The following paragraphs summarize the requirements for preparing FHWA publications and reports in conformance with Section 508 for eventual posting by FHWA to an FHWA-sponsored Web site. If you have further questions, please contact the FHWA contracting officers technical representatives listed in this statement of work/request for proposal.

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SECTION D - Packaging and Marking

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

D.2 SHIPMENT AND MARKING

The Contractor shall clearly mark each shipment with the company name, the contract number, task order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

Solicitation Number: DTFH6116R00002 Page 10

SECTION E - Inspection and Acceptance

E.1 CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

52.246-6 Inspection - Time-and-Material and Labor-Hour. (MAY 2001)

E.2 ACCEPTANCE

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the contract, any task orders issued, and all amendments/modifications. Acceptance of the final deliverables shall be made in writing by the Contracting Officer’s Representative.

E.3 GOVERNMENT ACCEPTANCE PERIOD

Unless stated elsewhere in each task order, the Federal Highway Administration (FHWA) will have 30 calendar days to review draft deliverables and make comments. The Contractor shall have 5 calendar days to make corrections and return the corrected deliverable to the Government. Upon receipt of the final deliverables, the FHWA will have 10 calendar days for final review prior to acceptance or providing documented reasons for non-acceptance. When the Government fails to complete review within the review period or to acknowledge the delay and extend the review period, the deliverable will be deemed acceptable.

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SECTION F- Deliveries or Performance

F.1 CLAUSES INCORPORATED BY REFERENCE

52.242-15 Stop-Work Order. (AUG 1989)

52.242-17 Government Delay of Work. (APR 1984)

52.247-34 F.O.B. Destination. (NOV 1991)

F.2 PERIOD OF PERFORMANCE

The period of performance under this contract (for the purposes of placing orders) is five years from the effective date of the contract. Task orders may be issued up to the final day of the contract period of performance provided that the task order can be completed in accordance with FAR 52.216-22. There are no option periods under this contract, however options may be used on task orders.

F.3 METHOD OF DELIVERY

Electronic copies shall be delivered using Microsoft (MS) Office suite of tools (for example, MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format) version 2010 or later, unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the Contracting Officer’s Representative (COR).

F.4 CONTRACT DELIVERABLE/DELIVERY SUMMARY

Deliverable SOW Reference Delivery Date Format Recipient Monthly Progress Reports

C.5.1 By the 15th of the month following the reporting period

Electronic CO, COR

F.5 TASK ORDER DELIVERABLES

Task order deliverables will be specified at the task order level. Examples of potential deliverables are included in Section C.

F.6 PLACE OF PERFORMANCE

The location of work performed under this contract will be specified in each task order.

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SECTION G- Contract Administration Data

G.1 CONTRACT ADMINISTRATION DATA

The Contractor shall provide sufficient management to ensure that this contract is performed efficiently, accurately, on time, and in compliance with the requirements of this document.

Specifically, the Contractor shall designate a single manager to oversee this contract and supervise staff assigned to this contract.

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer shall designate a Contracting Officer’s Representative (COR) by written notice to the Contractor. The COR’s responsibilities shall include technical monitoring of the Contractor’s performance and inspecting and accepting deliveries under the contract.

The COR shall be appointed in writing, at which time ALL of the responsibilities of the COR shall be detailed, and a copy of the appointment memorandum shall be furnished to the Contractor. Any changes to the COR delegation shall be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes shall be provided to the Contractor.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work; or

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum.

The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph

(e) of this clause.

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(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

G.3 PAYMENT

For each firm fixed price task order, the Government shall pay the Contractor for the prices delineated in each task order. Payment shall be made upon review and written acceptance of the firm fixed price deliverable(s) by the Government.

For each time and material task order, the Contractor may request payment on a monthly basis for work performed during the preceding reporting period. The Contractor shall provide sufficient detail, including fully burdened labor rates and hours worked, to support the invoice.

The Contractor shall not accrue costs in excess of the amount funded under a time and material task order. Any work performed in excess of the amount funded is at the Contractor’s own risk.

G.4 NOTIFICATION OF EXPENDITURE OF FUNDS

(Time and Materials (T&M)/Labor Hour Task Orders or Line Items)

The Contractor shall notify the Contract Specialist and COR in writing, within 5 calendar days, when costs incurred exceed 75% of the obligated funds.

G.5 TRAVEL AND PER DIEM

(Time and Materials (T&M)/Labor Hour Task Orders or Line Items)

Travel (other than local) may be expected to occur throughout the duration of the contract, and shall be approved in advance by the Contracting Officer or COR in writing.

The Contractor shall invoice in accordance with FAR 31.205-46, Travel Costs, and Federal Travel Regulations, and must submit documentation of all travel costs.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the Contracting Officer.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120

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G.6 SUBCONTRACTS – ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR 44.2, Consent to Subcontracts, has been fulfilled for the following subcontracts:

(a) [APPROVEDSUBCONTRACTORNAME] Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.7 INVOICES

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(1) Invoice No.

(2) Contract Number

(3) Name of your Company/Organization

(4) Attention: Contract Specialist Example: Invoice No. 35 – DTFH6114D00033 – Contractor Name – Attention: Contract Specialist

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd Oklahoma City, OK 73169 Attention: Contract Specialist Express Delivery Point of Contact: Ryan Wisniewski, 405-954-8252

Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration Markview Processing P.O. Box 268865 Oklahoma City OK 73126-8865 Attention: Contract Specialist

An invoice submitted to an address other than those identified will be returned to the vendor as non-conforming.

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G.8 TECHNICAL DIRECTION

Performance of the work under this contract is subject to the Technical Direction of the COR. The term “Technical Direction” is defined to include, without limitation, the following:

(a) Direction to the Contractor which redirects the efforts, shifts work emphasis between work areas, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the statement of work;

(b) Provision of information to the Contractor that assists in the interpretation of drawings, specifications or technical portions of the work description; and,

(c) Review and approval/rejection of technical reports, drawings, specifications and technical information to be delivered by the Contractor.

All Technical Direction must be within the general scope of work stated in the contract. The COR does not have the authority to and may not issue any Technical Direction that:

(a) constitutes an assignment of additional work outside the general scope of the base contract;

(b) constitutes a change as defines in the base contract clause entitled “Changes”;

(c) in any manner causes an increase or decrease in prices set forth in Section B; or

(d) changes any of the expressed terms, conditions or specifications of the contract.

All Technical Direction must be issued in writing, or shall be confirmed in writing by the COR within 3 working days after issuance. The Contractor shall proceed promptly with the performance of duly issued Technical Directions. However, if in the opinion of the Contractor, the direction issued but the COR is within one of the prescribed categories in (a) through (d) above, the Contractor shall not proceed, but shall notify the Contracting Officer in writing, within 3 working days after receipt of any such direction. The Contracting Officer will determine if the Technical Direction is proper, or if a contract modification would be required to properly implement the direction. Failure of the parties to agree upon the nature of the direction or upon the contract action to be taken with respect thereto shall be subject to the clause included in Section I entitled “Disputes.”

G.9 CONTRACTOR SUPERVISION

The Contractor shall provide total supervision of its staff. Government personnel are not authorized or permitted to supervise any Contractor personnel. The Contractor's Program Manager for this contract is [Fill-in at Award], who shall communicate with the COR to determine the Government's work requirements as set forth in the Statement of Work and shall assure that these requirements are fulfilled. In the event the designated Program Manager is incapacitated due to illness or injury or otherwise is to be removed by the Contractor during the contract performance, replacement of the incumbent Program Manager shall be subject to the approval of the CO.

G.10 AGENCY TASK ORDER OMBUDSMAN

The Contracting Officer’s selection decision on each Task Order request shall be final and is not subject to protest, except for a protest that the Task Order increases the scope, period, or maximum value of the contract. Accordingly, in accordance with FAR 16.505 (b) (5), an ombudsman has been appointed to hear and facilitate the resolution of contractor’s concerns resulting from task order award. The existence of the ombudsman does not diminish the authority of the Contracting Officer.

Further, the ombudsman does not participate in the evaluation of the proposals or the adjudication of formal contract disputes. Therefore, before consulting with the ombudsman, interested parties must

Solicitation Number: DTFH6116R00002 Page 16 first address their concerns, issues, disagreements and/or recommendations to the Contracting Officer for resolution.

If the Contracting Officer cannot make resolution, interested parties may contact the FHWA ombudsman at the following address:

United States Department of Transportation Federal Highway Administration 1200 New Jersey Avenue, SE Washington, DC 20590 Location: E65-101 Attention: Ombudsman

G.11 TASK ORDER PROCEDURE

All funds expended under this contract shall be incurred and accounted for under individual task orders. All task orders (TOs) are subject to the terms and conditions of this contract.

The following ordering procedures apply to all task orders issued under this contract. All task orders under this contract will be competed unless a special exception to competition applies. Any supplies/services to be furnished under this contract will be ordered by issuance of written TOs.

TOs shall be issued in accordance with FAR 52.216-18, 52.216-19, and 52.216-22 (See Section I).

In addition:

(a) Only an authorized FHWA Contracting Officer can issue a task order for this contract.

(b) All task orders are subject to the terms and conditions of the contract. In the event of conflict between a task order and the contract, the contract will take precedence.

(c) All costs associated with preparation, presentation, and/or discussion of the Contractor’s task order proposal shall not be billable as direct contract expenses.

(d) The Contracting Officer or COR will issue Task Order Proposal Requests (TOPRs) electronically to each IDIQ Contractor awarded a contract in response to Infrastructure Management, Technical Support Services Contract, in accordance with Fair Opportunity to Compete clause, as requirements are identified. Each TOPR will indicate the objective or results required by the Government. This objective will be within the scope, period, and maximum value of the contract.

Each TOPR will indicate the Task Order type, the due date for proposal submission, the estimated level of effort (if applicable), any Government estimates for equipment and/or travel, any special requirements, and selection criteria.

(e) Upon receipt of a TOPR, the Contractor shall prepare and submit a written task order proposal within the timeframe specified for submission. The Contractor shall submit one electronic copy of the task order proposal to the Contracting Officer and one electronic copy to the COR. The task order proposal shall include, as a minimum, the following information:

(1) A discussion of the task order objective demonstrating the Contractor’s understanding of the required outcome.

(2) A concise work plan for achieving the task order objectives that clearly demonstrates the Contractors’ understanding of and planned approach to the problem.

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(3) A performance schedule that provides the following information:

(i) Planned accomplishments/milestones

(ii) Anticipated problems or challenges

(iii) Planned solutions to anticipated problems or challenges

(4) Qualifications of the proposed staff, including any proposed subject matter expert consultants.

(5) A detailed price proposal, including:

(i) Proposed level of effort and labor categories

(ii) The corresponding labor rates

(iii) Other Direct Costs as applicable (materials, travel, shipping, copying, etc.)

(6) Task Order Conflicts of Interest: The Offerors shall provide a brief statement in each task order proposal that describes in a concise manner all past, present or planned organizational, contractual or other interest(s), which may affect the Offeror’s ability to perform the proposed task order in an impartial and objective manner. The Contracting Officer will review the statement and may require additional relevant information from the Offerors. In accordance with FAR Subpart 9.5, all such information, and any other relevant information known to DOT, will be used to determine whether an award to the Offerors may create an actual or potential conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (a) disqualify the Offerors, or (b) determine that it is otherwise in the best interest of the United States to contract with the Offerors and include appropriate provisions to mitigate or avoid such conflict in the contract awarded.

(7) Proposals shall be delivered, on or before the due date, to the Contract Specialist at the following email address:

Daniel.Confer@dot.gov

(8) All task order proposals will be evaluated in accordance with the clause entitled, Task Order Selection Criteria. The Contracting Officer’s selection decision on each Task Order request shall be final and shall not be subject to protest.

(9) Upon selection/acceptance of a task order proposal, the Contracting Officer shall execute a task order. This task order will contain, as a minimum, the following information:

(i) Name and signature of Contracting Officer

(ii) Task Order Number and Contract Number

(iii) Effective Date of Task Order

(iv) Task Order subject and description of Work (including deliverables/schedule)

(v) Period of Performance

(vi) Total Amount of Task Order

(vii) Accounting Data

(viii) Reporting Requirements

(ix) Work Plan

(x) Key Personnel

(10) No work will be performed and no payment will be made except as authorized by a properly executed TO.

NOTE: The type of Task Orders issued will vary based on the nature of the work requested and the Contracting Officer’s determination.

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In lieu of submitting a Task Order Proposal (TOP), if the Contractor is not able or does not wish to compete for a specific task order, the Contractor must so state in writing to the Contracting Officer.

G.12 LIABILITY

The Government cannot indemnify the Contractor or its subcontractor(s) from liability as a result of the performance of work under this contract. Therefore, the Contractor is required to obtain adequate property, vehicle and liability insurance during the entire period of performance, as appropriate, in accordance with the clause at FAR 52.228-7, which is incorporated into this contract in Section I. Evidence of such insurance must be submitted to the Contracting Officer as a condition of award.

G.13 VEHICULAR AND GENERAL PUBLIC LIABILITY INSURANCE

(a) The Government cannot indemnify the Contractor or its subcontractor(s) from liability as a result of the performance of work under this contract. The Contractor shall be liable for, and shall indemnify and hold harmless the Government against all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the Contractor, its agents, or its employees.

(b) Therefore, if the Contractor is required under the Statement of Work of this contract or any task order issued hereunder, to operate motor vehicles, trailers, and/or marine vessels owned or leased by the Government, the Contractor shall obtain adequate property, vehicle and liability insurance during the entire period of performance.

(c) The Contractor agrees to maintain, during the continuance of this contract, vehicular or water craft damage (collision and comprehensive), liability, and general public liability insurance with limits of liability for :

(1) Bodily Injury of not less than $1,000,000 for each person and $2,000,000 for each occurrence; and

(2) Property damage of not less than $200,000 for each accident.

(d) The U.S. Department of Transportation- Federal Highway Administration shall be listed as an Additional Insured Party of any policy obtained under this contract.

(e) The Contractor shall notify the Contracting Officer (CO) in writing that the required insurance has been obtained and shall furnish a copy of any policies to the CO. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the interests of the Government shall not be effective until 30 days after written notice has been provided to the CO. The policies shall exclude any claim by the insurer for subrogation against the Government by reason of any payment under the policies.

G.14 ON-SITE DUTY HOURS

Working hours shall generally be from 8:00 a.m. until 5:00 p.m. EST, Monday through Friday, exclusive of legal holidays, unless otherwise requested or approved by the COR.

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G.15 FEDERAL HOLIDAYS AND CLOSURES

The FHWA offices are closed for the following Federal holidays and occasionally during other designated periods. Contractors who work at the FHWA or other Government facilities will not be able to perform onsite on these days or during those periods designated for closure:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

When any such holiday falls on a Saturday, the preceding Friday is observed; when any such holiday falls on Sunday, the following Monday is observed.

Government closures may occur during the contract performance period as a result of Executive Order, Office of Personnel Management direction or other form of Federal proclamation. These closures are often due to inclement weather, potentially hazardous conditions or other special circumstances. Closures or delays of this nature during the performance period do not entitle the Contractor to additional compensation or to an automatic period of performance extension.

G.16 RESTRICTIONS AND STANDARDS OF CONDUCT (PERFORMANCE AT FHWA

FACILITY)

The Contractor's employees shall conduct only business covered by this contract during periods paid for by the FHWA and shall not conduct any other business on Government premises. Contractor personnel shall abide by the normal rules and regulations applicable to the FHWA premises, including any applicable safety and security regulations.

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SECTION H- Special Contract Requirements

H.1 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

The following applies to all FHWA Contracts issued on or after June 25, 2001, for Preparation of Technical reports or other documents that FHWA plans to post on a website.

In addition to the work requirements specified in this statement of work, vendors must ensure that all electronic documents that they prepare will meet the requirements of Section 508 of the Rehabilitation Act. The act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. Vendors can view Section 508 of the Rehabilitation Act (http://www.access-board.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page) (http://section508.gov/) for detailed information.

Applicable Standards:

The following standards have been determined to be applicable to this contract.

____X___ 1194.21 Software applications and operating systems.

____X___ 1194.22 Web-based intranet and Internet information and applications.

_______ _ 1194.23 Telecommunications products.

____X___ 1194.24 Video and multimedia products.

_______ _ 1194.25 Self-contained, closed products.

_______ _ 1194.26 Desktop and portable computers.

The standards are available at http://www.access-board.gov/508.htm. The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the Electronic and Information Technology (EIT) be compatible with such software and devices so that it can be made accessible, if so required by the agency, in the future.

The following paragraphs summarize the requirements for preparing FHWA reports in conformance with Section 508 for eventual posting by FHWA to an FHWA-sponsored website. If you have further questions, please contact the FHWA Contracting Officer’s Representative listed in this statement of work.

Electronic documents with images:

Provide a text equivalent for every non-text element in all publications prepared in electronic format.

Use descriptions (such as, "alt" and "longdesc") for all non-text images or place them in element content. For all documents prepared, vendors must prepare one standard HTML format (as described in this statement of work) AND one text format that includes descriptions for all non-text images. “Text equivalent” means text sufficient to reasonably describe the image. For example, an image that is merely decorative requires only a very brief “text equivalent” description. However, if the image conveys information that is important to the content of the report, then text sufficient to reasonably describe that image and its purpose within the context of the report must be provided.

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Electronic documents with complex charts or data tables:

When preparing tables that are heavily designed; provide adequate alternate information so that assistive technologies can read them out. Identify row and column headers for data tables. Provide the information in a non-linear form. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

Electronic documents with forms:

When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

H.2 POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

Contractor Performance Evaluations

(a) Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR 42.1502 and TAM 1242.1502. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment.