RFO DTFAWN-17-R-00007 Aspen.pdf

DTFAWN-17-R-00007

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

Yes

No

2. CONTRACT NO. 3. SOLICITATION NO. 4. THIS IS A: 5. DATE

ISSUED

6. REQUISITION/PURCHASE NO..

DTFAWN-17-R-00007 SMALL BUSINESS SET-ASIDE 06/30/2016

YES NO

7. ISSUED BY: 8. ADDRESS OFFER TO (If other than Block 7)

FAA Western Logistics Service Area

Acquisition Management Branch, AAQ-530

1601 Lind Avenue SW

Renton, WA 98055-

SOLICITATION

9. Offers in original or ELECTRONIC for furnishing the supplies or services in the Schedule will be received at the place in the depository specified in

Item 8, or if hand-carried located in 1601 LIND AVENUE SW, RENTON, WA 98057 until 2:00 P.M. local time 07/28/2016

(Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L.

10. FOR INFORMATION A. NAME B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

CALL: ERLINDA WILLIAMS (425) 227-2057

11. TABLE OF CONTENTS

(X) SEC DESCRIPTION PAGE(S) (X) SEC DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

C DESCRIPTION/SPECS/WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS, CERTIFICATIONS AND

F DELIVERIES OR PERFORMANCE OTHER STATEMENTS OF OFFERORS

G CONTRACT ADMINISTRATION DATA L INSTRS., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

OFFER (must be fully completed by Offeror)

12. In compliance with the above, the undersigned agree, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS

(See Section I, Clause No. 3.3.1-6) % % % %

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The Offeror acknowledges receipt of amendments to the SOLICITATION for Offerors and related documents numbered and dated)

15A.. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

AND

ADDRESS

OF

OFFEROR

OFFER (Type or print)

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION DATA

22. RESERVED 23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (if other than item 7) 25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

ERLINDA WILLIAMS CONTRACTING OFFICER

PART I - SECTION B

SUPPLIES/SERVICES & PRICE/COST

B001. PRICES/COSTS: Furnish all labor, materials, supplies, equipment, transportation, insurance, notifications, licenses, permit, fees and supervision, personnel necessary to provide complete janitorial services at the Federal Aviation Administration, Aspen Air

Traffic Control Tower (ATCT) located in Aspen, Colorado, in accordance with the specifications, contract clauses, and the applicable wage determination.

TOTAL PRICE (CLIN NO. 001 – 005)

The offered price shall encompass all costs related to (a) direct and indirect labor, fringe benefits, overhead, G&A expenses, profit, material, equipment, other direct costs, insurance, freight, handling, transportation, inspection, testing, operation and maintenance manuals, bonds, etc., (b) federal, state, and local taxes, (c) all applicable fees permits, licenses, and (d) any miscellaneous charges.

Contract Line

Item Number

(CLIN)

DESCRIPTION

QTY

MONTHLY

MONTHLY TOTAL

ANNUAL TOTAL

001 –

Base Year

10/01/2016 to

09/30/2017

Janitorial Services

Aspen ATCT

Mo

002 –

Option Year 1

10/01/2017 to

09/30/2018

003 –

Option Year 2

10/01/2018 to

09/30/2019

004 –

Option Year 3

10/01/2019 to

09/30/2020

005 -

Option Year 4

10/01/2020 to

09/30/2021

An offeror is required to provide a price for each contract line item (CLIN). Failure to comply may result in the rejection of the subject offer. A single award shall be made. There shall be no split award. In the event that the CLIN price for any line item is materially unbalanced, the entire offer may be rejected without discussion with the offeror.

In the event of any disparity between the CLIN price and the total offered price, the CLIN price shall be deemed correct, and the total offered amount shall be revised accordingly, unless available information indicates otherwise.

NOTE: Offerors must provide pricing for all contract line items. Failure to provide may result in rejection of your offer.

NOTE: Follow-on services for Option years 1 through 4 is based on the availability of funds for each of the options years.

The Government does not guarantee to exercise any of the options under this contract.

B002. SOLICITATION QUESTIONS: All contractors proposing this project desiring an interpretation or clarification of the specifications, drawings, contract terms and conditions, etc., must make the request by e-mail to Erlinda Williams, Contracting Officer, at: linda.c.williams@faa.gov. Telephone questions will not be accepted. The requestor shall provide a company name, point-of-contact name, address and telephone number; as well as a return e-mail address. The

Contracting Officer is the only person authorized to make clarifications, interpretations, or changes to this solicitation.

ALL QUESTIONS ARE DUE no later than: July 15, 2016 at 2:00pm Pacific Time.

B003. SITE VISIT: There is a one-time site visit scheduled on July 13, 2016 @ 10:00 am Mountain Time at the FAA

Aspen Air Traffic Control Tower (ATCT). FAA urges and expects offerors to inspect the site where the work will be performed.

a. The meeting point for the site visit is:

Aspen Air Traffic Control Tower

Pitkin County Airport

0150 Airport Road

Aspen, CO, 81611

b. To attend the site visit, advance notice by e-mail is required by July 12, 2016 at 2:00 PM Mountain Time to the

FAA Point of Contact identified below. You are required to provide your company representative’s name and driver’s license number. Notice to Attendees: Records of attendance are subject to public release.

FAA Point of Contact: Primary: Steven Goyette, email: steven.goyette@faa.gov

c. The FAA facility escort has been instructed not to answer any questions about the project during the site visit, please do not ask them any. All questions from the site visit must be submitted in writing according to the RFO’s instructions in Section B, Clause B002 Solicitation Questions (above). The FAA does not assume responsibility for any understanding reached or representation made concerning conditions, which can affect the work, by any of its officers or agents before the execution of this contract unless that understanding or representation is expressly stated in the contract.

B004. THIS IS FULL AND OPEN COMPETITION. There is NO Set Aside.

B005. NAICS Code: The applicable North American Industry Classification System (NAICS) code for this acquisition is 561720, Janitorial Services.

B006. INSURANCE REQUIREMENTS: Worker’s compensation and employer’s liability.

Employer’s liability coverage of at least $100,000.00 shall be required.

General Liability. Bodily injury liability insurance coverage written on the comprehensive form of policy mailto:steven.goyette@faa.gov of at least $500,000.00 per occurrence.

Automobile liability coverage of at least $200,000.00 per person and $500,000 per occurrence for bodily injury and $200,000.00 per occurrence for property damage

B007. To be considered for award of this project, the contractor must be currently registered in the System for Award

Management (SAM) database (website: www.sam.gov).

OFFERS ARE DUE NO LATER THAN, July 28, 2016 @ 2:00 p.m. PACIFIC TIME.

THIS IS A REQUEST FOR OFFERS, THUS NO FORMAL BID OPENING WILL OCCUR AND

RESULTS WILL NOT BE AVAILIBALE. PLEASE DO NOT CALL FOR RESULTS.

SERVICE CONTRACT WAGE RATES APPLY

OFFERS SHALL INCLUDE ALL APPLICABLE STATE AND LOCAL TAXES

SUBMIT OFFERS TO: SEE PART IV, SECTION “L”

http://www.sam.gov/

PART I - SECTION C

SCOPE OF WORK

DESCRIPTION/SPECIFICATIONS

1. GENERAL:

a. The scope of work under this contract consists of furnishing all personnel, equipment, material, supplies and supervision to provide complete janitorial service at the FAA Aspen Air Traffic Control Tower (ATCT).

b. The work performed in the ATCT and equipment areas directly affects the control and separation of air traffic.

The importance of the operation cannot be over stressed. INTERFERENCE OF ANY KIND BY THE

CONTRACTOR, HIS EMPLOYEES, OR EQUIPMENT WILL NOT BE TOLERATED. The inadvertent flipping of a switch or turning of a dial could be disastrous. It is of utmost importance that the noise level in these areas, particularly the CAB, be kept to a minimum.

c. Aspen ATCT consists of a total of approximately 5200 square feet of floor space and is located at the following address:

Aspen Air Traffic Control Tower

Pitkin County Airport

0150 Airport Road

Aspen, CO, 81611

d. Building and Grounds Data:

1. The ATCT building consists of approximately 1600 square feet of floor space. It has four floors with areas as specified below. In addition to those areas listed, the facility contains stairways and hallways on each floor and one restroom located near the tower CAB operations.

st floor – battery room, main entrance doorway and storeroom nd floor – store room and break room rd floor – radio shop and equipment room

Tower CAB – operational area and 4 th floor landing area

2. The base building (and link to the ATCT) has approximately 3546 square feet of floor space. It is all on the ground floor. It includes an operations room, a break room, administrative office, a reception area, a training room, restrooms, hallways, and the link to the ATCT.

3. The exterior ground area consists of steps and landing leading to the front doors of the building, consisting of approximately 50 square feet.

2. SERVICE REQUIREMENTS:

a. Janitorial service is required five days a week (excluding holidays). Service is required between the hours of

5:00 PM and 6:00 AM. During each work week, five days of service are required with Sundays and

Wednesdays being non-service days. No holiday work is required. The service schedule shall be coordinated with the Contracting Officer’s Representative (COR).

b. Holidays observed by Government employees during the term of this contract are as follows: New Year's Day, Martin Luther King Day, President’s Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran's

Day, Thanksgiving Day, and Christmas Day.

3. SECURITY:

a. The contractor shall submit to the COR, a list of names of his/her employees who will be working at this facility. Each employee will complete the required security clearance and badging process prior to working at the facility. Each employee is required to have both a PIV badge and an airport gate badge. The list shall include a supervisor's name appointed by the contractor. Thereafter, the contractor shall notify the COR of any additions and terminations with 24 hours of such action. Upon termination of contractor employee, contractor will retrieve all keys and badges from terminated employee and return them to on site representative within 24 hours. No new contractor employee shall enter the facility prior to the security clearance and badging process except with constant line-of-sight escort by an employee with an FAA badge.

b. Key Control: Keys will be issued only to personnel who have completed the security clearance and badging process. Sharing of badges or keys will not be allowed. Keys issued to the contractor by the government shall not be duplicated. The contractor shall report the occurrence of a lost key to the on-site representative no later than the next workday. The contractor may be required to reimburse the government for replacement of locks or re-keying as a result of contractor loss of keys.

4. STANDARDS OF CONDUCT:

a. The contractor and his employees will be subject to all rules and regulations relative to entering and leaving the site and building.

b. All employees will be physically able to do their assigned work and shall be free of communicable diseases.

c. Contractor's employees will not disturb papers on desks, open desk drawers, or cabinets. Neglect of duties shall not be condoned; sleeping on duty, unreasonable delay or failure to carry out assigned tasks, conducting personal affairs during duty hours, or using telephone for other than official business shall not be condoned.

d. Contractor's employees will report fires, hazardous conditions, and items in need of repair, leaky faucets, toilet stoppage, etc. If lights are still inoperable after contractor has replaced bulbs (indicating need of repairs or ballast replacement), contractor’s employees will report these to COR.

e. Contractor will ensure that specified rooms are locked after cleaning.

f. Contractor will ensure that all articles found by employees are given to the COR.

g. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions or fighting, participation in activities that interfere with efficient Government operations shall not be condoned.

h. While on duty, employees shall not possess, sell, consume or be under the influence of intoxicants, drugs, or substances that produce similar effects.

i. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

5. MATERIALS:

a. Contractor will furnish all supplies, materials, and equipment necessary for contract work, including, but not limited to:

Cleaners Toilet seat covers, flushable (and dispensers)

Detergents Receptacles and dispensers

Polishes Room Deodorants

Tile Cleaner Toilet paper, unscented, good quality

Dust control rags Paper towels for both bathroom & kitchen areas (and dispensers)

Hand Sanitizer (refills) Plastic liners for trash containers and sanitary napkin receptacles

Plain rags Hand soap (liquid) and dispensers

Floor wax Light Bulbs (except for bulbs in emergency exit lighting fixtures)

b. All materials or methods not specified and which the contractor proposes to use shall be approved by the COR.

It is not intended to preclude the use of new, accepted, and approved products or methods. Material supplies should not be classified as hazardous material. The use of environmentally friendly (“green”) products is encouraged. Hand soap and sanitizers shall not be watered down by contractor. All fluorescent light bulbs will be disposed of in accordance with hazardous waste standards at a hazardous waste disposal facility off site.

Fluorescent bulbs will NOT be disposed of in the waste receptacles or dumpsters on site.

6. EQUIPMENT:

a. Within 4 business days after contract award, the contractor shall submit to the COR for approval, a complete list of the equipment to be utilized.

b. Equipment used shall be safe and in good condition. Electrical appliances shall be the most suitable for the purpose intended. Electrical receptacles in equipment racks will not be used for janitorial purposes.

7. UTILITIES:

a. Electrical power will be furnished by the Government at existing power outlets for the operation of equipment.

b. Hot and cold water will be available to the contractor.

c. Mechanical equipment controls for heating, ventilation and air conditioning will not be adjusted by the contractor or its employees.

8. STORAGE SPACE AND JANITOR'S CLOSETS:

a. Space may be assigned to the contractor by the COR for the storage of bulk supplies and the equipment used in the performance of the work.

b. If space, closets or lockers are assigned by the COR to be used by the contractor's employees, any Government furniture or equipment placed there, such as tables, desks, chairs, etc., may be used but will be returned to the

Government at contract termination in the same condition as that existing at the time of entering into the contract, reasonable and ordinary wear and tear excepted. These areas will be swept daily and kept neat and clean.

c. Failure to keep any of the facilities described above in a clean and orderly condition may result in the withdrawal of their use.

d. The Government will not be held responsible for damage and/or loss to contractor's employees’ items occasioned by fire, theft, accident or otherwise.

e. If applicable, the contractor will supply a cabinet suitable for storing flammable supplies. The contractor will maintain an inventory of all hazardous materials and post outside cabinet where stored.

f. Current Material Safety Data Sheets (MSDS) must be provided to the on-site manager for each item stored at the facility and a copy displayed where the supplies are stored. The contractor needs to review these MSDS each year and updated copies given to the COR.

9. WORK SCHEDULE:

Within four days after receipt of contract award, the contractor will submit to the COR intended work, identifying both day of week and month work is scheduled to be accomplished.

10. PERSONNEL TRAINING AND SAFETY PRECAUTIONS:

a. The contractor will instruct his employees of appropriate safety measures and will not permit them to place mops, brooms, machines and other equipment in traffic lanes, stairways or other locations in such a manner as to create safety hazards. Appropriate signs will be provided by the contractor to mark areas that are slippery due to cleaning or waxing operations.

b. The contractor will instruct his employees on the proper use and handling of contract specified and approved detergents, supplies, and equipment.

c. The contractor will instruct his employees on the care and maintenance of contractor and government furnished property.

d. The contractor will familiarize his employees with fire prevention and safety procedures.

e. The contractor will familiarize his employees with applicable FAA policies and regulations and their effect on housekeeping services.

f. The contractor will familiarize his employees so they have a thorough understanding and compliance with the details and frequency schedule of all janitorial tasks listed in this contract.

11. COMBUSTIBLE MATERIALS:

Rags, mops, brushes, waxes and other materials which contain a residue of animal, vegetable or mineral oils and are subject to spontaneous combustion, will be disposed of outside the building in approved, tightly covered metal containers furnished by the contractor.

12. SANITARY CONDITIONS:

Dirty water and cleaning solutions will be disposed of in deep-well sinks designated by the on-site representative.

Floors and fixtures in areas where water is obtained and disposed of will be kept clean, neat and sanitary at all times.

Kitchen and break room sinks will not be used to dispose of dirty water.

13. INSPECTIONS:

Mandatory monthly inspections of all areas will be made jointly by the on-site representative and the contractor.

Inspections shall be documented on an FAA Form 4665-3, Contractor Performance Inspection (see Attachment #4).

14. REDUCTION IN PAYMENT:

a. Upon receipt of written notification by the Contracting Officer regarding nonconformance of contractual services, the contractor will be given 24 hours to provide the required corrective action. At the end of this period, the

Government may have such work done by others, with cost(s) chargeable to the contractor and deducted from his/her monthly payment.

b. Repeated failures to perform work as required by the specifications and contract documents may result in termination of the contract.

REQUIREMENT STANDARDS FOR SATISFACTORY PERFORMANCE

The contractor shall perform all cleaning tasks according to the frequencies set forth by the Frequency Schedule in Section

J of this proposal.

1. FLOORS: Carpet, tile, painted concrete, bare concrete, entry mats, runners, baseboards, stairs and handrails.

a. Floors will be free of dust, litter, dirt, stains and scuff marks, streaks and swirls, standing water, and have a uniform, glossy appearance.

b. Carpet will be free of spots and stains, dust and dirt. Spot cleaning, shampooing and cleaning carpet will be accomplished using hot water extraction methods and use only products and methods recommended by manufacturer's instructions and stain removal chart. Carpet cleaning should be effective and able to dry within a 3 hour period.

c. Floors will be stripped of all old wax, rinsed clean and allowed to dry prior to application of new wax. The contractor shall schedule the application of floor maintenance techniques to room or hallway-sized sections needing work based upon traffic and usage to keep the entire floor up to standard. Furniture or other equipment moved during floor stripping and waxing shall be returned to their original positions after completion of work.

d. The contractor will notify the COR within one day of any cleaning that will not remove stains, or barriers to accomplishing contract requirements. The contractor shall recommend an appropriate course of action to correct the problem, for approval of the Contracting Officer.

2. LOW CLEANING - WITHOUT A LADDER:

Walls, items that are part of the wall (such as switch plates), items installed against a wall (such as air handling units), partitions, doors, windows and sills, wainscoting, vents, chalkboards, fire extinguishers, etc.

a. Walls will be free of dust, fingerprints, spots, scuffs and other marks.

b. Formica cabinets and decorative woodwork will be wiped clean and treated with furniture polish resulting in surfaces free of dust, spots, fingerprints, scuff and other marks.

c. Unpainted metalwork, doorknobs, switch plates, hardware and fire extinguishers, etc. will be free of dust and polished.

d. Waste containers, recycling bins and ash receptacles will be washed inside and outside and be free of trash, ash, spots, dirty marks and odors. The ash receptacles will be full of sand or appropriate material at all times to prevent fires.

e. Boards (both chalk and white) will be free of chalk marks, dust fingerprints, streaks and written material. If the board is marked ‘SAVE,’ it shall not be erased or cleaned.

3. HIGH CLEANING – WITH A LADDER:

Ceilings and items which are a part of the ceiling (such as light fixtures) and those areas and items not covered in previous paragraphs; overheads, pipes, ducts, air discharge assemblies, tops of lockers and cabinets, windows, venetian blinds, exit signs, clocks. ELECTRONIC EQUIPMENT IS EXCLUDED.

a. Ceilings are to be free of cobwebs and loose dirt.

b. When dusting does not remove accumulated dirt and grime, contractor will wash with a suitable cleaner, resulting in dust free high areas.

c. Windows and other glass items will be free of dust, fingerprints, streaks, haze, inside and outside.

4. LIGHTING:

a. Light fixture covers will be removed as needed to ensure they are free of bugs, dirt, and debris. When dusting does not remove bugs, dirt or debris, cover will be removed, washed with a suitable cleaner, dried and replaced.

b. Light bulbs that are flickering or non-operational will be replaced within 24 hours of discovery and will not be disposed of in regular trash; instead will be disposed of in accordance with disposal of hazardous material. If replacement of light bulb does not fix issue, report the discrepancy to the COR.

5. FURNITURE:

a. All furniture with fabric parts will be cleaned with a solution which will not damage or stain the fabric. For leather, a suitable cleaner and conditioner will be used. For metal and wood furniture, a suitable polish and cleaner will be used.

b. Furniture will be free of dust, spots, stains and scuff and other marks that can be removed without refinishing.

Fabric stains will be spot treated and cleaned with cleaners designed for that purpose.

6. RESTROOMS AND DRINKING FOUNTAINS:

a. Commodes, urinals, floors, sinks and shelves will be free of scale, scum, film, scuff marks, water spots, and odors. Disinfectants and deodorizers will be used.

b. Fixtures, dispensers, mirrors and visible plumbing will be free of dust, film, water marks, haze, spots, streaks, fingerprints, and other marks, and disinfected.

c. Brushes, sponges, and cloths that have been used to clean items such as water closets, urinals, walls, floors and partitions, shall not be used to clean lavatories or sinks or used in cleaning any other area of the building.

d. All dispensers will contain an adequate supply of materials and soap dispensers will not be clogged.

e. Restrooms shall be wet mopped or damp mopped using a solution containing a disinfectant that does not leave a strong, lasting odor. Floors shall have uniform appearance, with no streaks, swirls, residue, evidence of soil, stains, film, or standing water.

f. Drinking fountains will be wiped, disinfected, and polished and be free of spots, stains, scale and other dirty marks.

7. REFRIGERATOR:

Clean exterior surfaces to remove visible dust, dirt, smudges, hand prints, scuff marks, etc.

8. MICROWAVE OVEN:

Clean interior and exterior surfaces to remove food stains, visible dust, dirt smudges, hand prints, scuff marks, etc.

9. WASTEBASKETS:

a. Remove all waste. All trash receptacles should have waste removed each visit. All waste containers shall have liners that shall be replaced as necessary. All wastebaskets shall be returned to their original location upon emptying.

b. Any plastic liner with food wastes or that is soiled or leaking shall be replaced with a new plastic liner. Waste receptacles shall be washed at a minimum of twice a month, or otherwise as necessary, inside and outside, utilizing a disinfectant and shall be free of odors. After washing, containers shall be wiped dry and new plastic liners installed. All ash trays and ash receptacles shall be emptied and cleaned free of tobacco residue.

c. All waste, including paper, bottles, cups, garbage, packing material, and empty shipping containers, both loose and in waste containers, shall be placed in the outside dumpster. The contractor shall remove all boxes, cans, and papers placed near trash containers ONLY if marked “TRASH”. Boxes and/or shipping containers shall be broken down and flattened to fit inside dumpster. Any waste that falls on the floor and outside grounds during waste removal shall be picked up and disposed of by the Contractor.

10. STAIRWELLS:

The stair and handrails for the stairwells between 1st and 4th floors shall be dusted & mopped to remove any dust, dirt, stains, standing water, litter, etc.

11. TOWER CAB CONSOLE:

a. The tower cab console instruments shall NOT be dusted, cleaned, etc., as this introduces an operational risk to air traffic services. The console ledges shall be cleaned only—NOT the sloping surface for instruments. The contractor shall NOT use any cleaning fluids on the console sloping surface.

b. The tower cab console windows shall be cleaned inside and out to remove all dust, fingerprints, streaks, haze, etc. Time to be arranged with the on-site representative, during daylight hours, to accomplish this task.

12. MYLAR SHADES:

The Mylar shades in the tower cab shall be cleaned with B.T.I. Chemical Company’s “PLEXUS” brand cleaner only. No other fluids will be used. Before cleaning, the product and lint-free soft rag needs to be approved by the on-site representative. To clean, use the cleaning agent “Plexus” (spray on lightly; wipe off and buff with clean, soft, lint free cloth. Shades shall be cleaned one time per quarter between September and March and one time per month between April and August. (Plexus manufacturer: B.T.I. Chemical Co., Lindero Canyon Road #371, Oak

Park, CA 91377; product is available online from multiple suppliers).

13. VENETIAN BLINDS:

Dust venetian blinds to remove all dust, dirt, lint, and other dry soil.

14. GLASS CLEANING:

a. Include all glass partitions, interior and exterior glass doors, display cases, directory boards, mirrors and adjacent trim, and tower windows (inside and out per frequency schedule). Windows (including frames, casings, and sills) shall be free of spots, dust, dirt, streaks, smudges, water deposits, and other foreign matter.

Time to clean windows will be arranged with the on-site representative, during daylight hours, to accomplish this task.

b. CAB Windows: Windows must be spotless and bug free for complete visibility of airport approach and runways. After windows have been cleaned, traces of film, dirt, smudges, water and other foreign matter shall be removed from the frames, casings, and glass surfaces. Time to be arranged with the on-site representative, during daylight hours, to accomplish this task.

15. OUTDOOR AREAS:

Outside entrances will be free of debris, leaves and other trash. Carpet-type entrance mats shall be vacuumed to remove soil and grit and to restore resiliency of the carpet pile. Entrance mats shall be swept, vacuumed, or washed to remove soil grit.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The following schedule outlines the Government’s plan for ensuring contract performance, including maximum deductions which may be taken should deficiencies be found for the noted services. The Government shall, at its option, require corrective action or take a deduction from the monthly invoice. The contractor will be notified of any discrepancies found, and shall have an opportunity to respond to the deficiencies.

The Government has the right to inspect services at any time. Any random inspection shall take into consideration the normally scheduled times and frequencies required for service performance.

The Contractor is entitled to a joint monthly inspection each month. The contractor shall coordinate with the COTR when a joint inspection is needed. The COTR also may initiate a joint inspection, which will be coordinated with the Contractor Quality Control

Representative or his designee.

The COTR is entitled to review the results of the contractor’s quality control program and internal inspections upon request.

REQUIRED SERVICE PERFORMANCE

STANDARD

ALLOWABLE

DEVIATION

METHOD OF

SURVEILLANCE

MAXIMUM

DEDUCTION FOR

DEVIATION

Remove Waste Accomplish per specifications and frequency schedule

5 defects per month

Random

Sampling

6%

Wash Wastebaskets Accomplish per specifications and frequency schedule

None Random

Sampling

2%

Low Cleaning Accomplish per specifications and frequency schedule

5 defects per month

Random sampling 5%

High Cleaning Accomplish per specifications and frequency schedule

5 defects per month

Random

Sampling

5%

Spot Clean Woodwork, Walls, and Partitions

Accomplish per specifications and frequency schedule

5 defects per month

Random

Sampling

5%

Clean Light Fixtures Accomplish per specifications and frequency schedule

None Random

Sampling

3%

Sweep Floors, Hallways, and Stairs

Accomplish per specifications and frequency schedule

3% of area swept Random

Sampling

5%

Floor Maintenance Accomplish per specifications and frequency schedule

3% of area maintained

Random

Sampling

8%

Mop Floors Accomplish per specifications and frequency schedule

3% of mopped area

Random

Sampling

6%

Vacuum Carpet Accomplish per specifications and frequency schedule

3% of carpeted area

Random

Sampling

6%

Shampoo Carpet Accomplish per specifications and frequency schedule

1% of carpeted area

100% Inspection 5%

Clean/Refill Restroom

Dispensers

Accomplish per specifications and frequency schedule

3 defects per month

Random

Sampling

7%

Clean Restroom Fixtures

& Floors

Accomplish per specifications and frequency schedule

3 defects per month

Random

Sampling

8%

Wash Restroom Walls and Doors

Accomplish per specifications and frequency schedule

3 defects per month

Random

Sampling

5%

Glass Cleaning Accomplish per specifications and frequency schedule

3 defects per month

Random

Sampling

2%

Wash Windows Accomplish per specifications and frequency schedule

None 100% Inspection 8%

Clean Refrigerators Accomplish per specifications and frequency schedule

None 100% Inspection 3%

Clean Microwaves Accomplish per specifications and frequency schedule

None 100% Inspection 3%

Clean Ovens/Ranges Accomplish per specifications and frequency schedule

None 100% Inspection 2%

Clean Counters Sinks, and Fixtures

Accomplish per specifications and frequency schedule

2 defects per month

Random

Sampling

4%

Clean Entrance Mats Accomplish per specifications and frequency schedule

1 defect per month

Random

Sampling

1%

PART I - SECTION D

PACKAGING AND MARKING

NOT APPLICABLE

PART I - SECTION E

INSPECTION AND ACCEPTANCE

3.1-1 Clauses and Provisions Incorporated by reference (July 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

(End of clause)

3.10.4-1 Contractor Inspection Requirements (April 1996)

3.10.4-4 Inspection of Services - Both Fixed-Price & Cost Reimbursement (April 1996)

3.10.4-16 Responsibility for Supplies (April 1996) http://conwrite.faa.gov/

PART I - SECTION F

DELIVERIES OR PERFORMANCE

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

3.10.1-9 Stop-Work Order (October 1996)

3.10.1-24 Notice of Delay (March 2009)

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

3.10.1-22 Contracting Officer's Representative (April 2012)

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting

Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor shall immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

(End of Clause)

G001. Correspondence: Proper routing and distribution of correspondence is required to ensure that the Contracting

Officer has knowledge of pertinent action taken relating to the contract. The Contractor shall furnish to the Contracting

Officer copies of ALL written correspondence provided to the Contracting Officer’s Representative (COR), including transmittal letters. Submittals accompanying transmittal letters to the COR SHALL NOT be forwarded to the Contracting

Officer.

FEDERAL AVIATION ADMINISTRATION

WESTERN SERVICE AREA ACQUISITION GROUP

ATTN: ERLINDA WILLIAMS, AAQ-530

1601 LIND AVE SW

RENTON, WA 98057

G002. PAYMENT – INVOICE SUBMISSION:

The Contractor shall submit certified request for payment(s) to the COR for verification who will forward to the Contracting

Officer.

PART I - SECTION H

SPECIAL CONTRACT REQUIREMENTS

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

3.1.9-1 Electronic Commerce and Signature (July 2013)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract. Contractors may use the following means of electronic signature technology include PIN numbers or passwords, digital signatures, smart cards, etc.

PART II - SECTION I

CONTRACT CLAUSES

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

3.1.7-2 Organizational Conflicts of Interest (August 1997)

3.2.2.3-33 Order of Precedence (March 2009)

3.2.2.3-67 Special Precautions for Work at Operating Airports (July 2004)

3.2.2.3-83 Prohibition Against Contracting with Inverted Domestic Corporations (October 2015)

3.2.2.7-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (April 2011)

3.2.2.7-8 Disclosure of Team Arrangements (April 2008)

3.2.4-27 Limitation of Price and Contractor Obligations (April 1996)

3.2.4-28 Cancellation of Items (April 1996)

3.2.5-1 Officials Not to Benefit (April 1996)

3.2.5-3 Gratuities or Gifts (January 1999)

3.2.5-4 Contingent Fees (October 1996)

3.2.5-5 Anti-Kickback Procedures (October 2010)

3.2.5-8 Whistleblower Protection for Contractor Employees (April 1996)

3.3.1-1 Payments (April 1996)

3.3.1-6 Discounts for Prompt Payment (May 1997)

3.3.1-7 Limitation on Withholding of Payments (May 1997)

3.3.1-8 Extras (May 1997)

3.3.1-10 Availability of Funds (April 2014)

3.3.1-15 Assignment of Claims (April 1996)

3.3.1-17 Prompt Payment (April 2012)

3.3.1-20 Providing Accelerated Payment to Small Business Subcontractors (October 2012)

3.3.1-34 Payment by Electronic Funds Transfer- System for Award Management (August 2012)

3.3.2-1 FAA Cost Principles (January 2016)

3.4.1-7 Notice to Proceed (April 1996)

3.4.1-10 Insurance - Work on a Government Installation (July 1996)

3.4.2-6 Taxes - Contracts Performed in U.S. Possessions or Puerto Rico (October 1996)

3.4.2-8 Federal, State, and Local Taxes - Fixed Price Contract (April 2013)

3.6.1-3 Utilization of Small, Small Disadvantaged and Women-Owned, and Service-Disabled Veteran Owned

Small Business Concerns (March 2009)

3.6.1-4 Small, Small Disadvantaged, Women-Owned and Service-Disabled Veteran Owned Small Business

Subcontracting Plan (August 2012)

3.6.1-7 Limitations on Subcontracting (October 2011)

3.6.2-9 Equal Opportunity (August 1998)

3.6.2-12 Equal Opportunity for Veterans (January 2011)

3.6.2-13 Affirmative Action for Workers With Disabilities (October 2010)

3.6.2-28 Service Contract Act of 1965, as Amended (October 2014)

3.6.2-30 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option

Contracts) (October 2014)

3.6.2-35 Prevention of Sexual Harassment (August 1998)

3.6.2-39 Trafficking in Persons (October 2015)

3.6.2-44 Notification of Employee Rights Under the National Labor Relations Act (January 2012)

3.6.3-7 Waste Reduction Program (July 2008)

3.6.3-16 Drug Free Workplace (March 2009)

3.6.3-17 Efficiency in Energy-Consuming Products (July 2013)

3.6.3-19 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (October

2013)

3.6.3-21 Efficiency in Water Consuming Products (July 2013)

3.6.3-23 Delivery of Electronic and Paper Documents (October 2014)

3.6.4-2 Buy American Act - Supplies (October 2014)

3.6.4-10 Restrictions on Certain Foreign Purchases (January 2010)

3.9.1-1 Contract Disputes (October 2011)

3.9.1-2 Protest After Award (August 1997)

3.10.1-7 Bankruptcy (April 1996)

3.10.1-25 Novation and Change-Of-Name Agreements (October 2007)

3.10.2-1 Subcontracts (Fixed-Price Contracts) (April 1996)

3.10.6-1 Termination for Convenience of the Government (Fixed Price) (October 1996)

3.10.6-4 Default (Fixed-Price Supply and Service) (October 1996)

3.13-5 Seat Belt Use by Contractor Employees (October 2001)

3.13-13 Contractor Policy to Ban Text Messaging While Driving (January 2011)

3.2.1.5-4 Continuity of Services - Mission Critical Contracts (January 2008)

(a) The contractor recognizes that the supplies and/or services under this contract are critical to FAA and must be continued without interruption during times of National Emergency or Incidents of National Significance. Supplies and/or services to be continued without interruption are:

All Services under contract

(b) National Emergencies or Incidents of National Significance include:

(1) Outbreak of pandemic influenza or infectious disease;

(2) Terrorist attack; and

(3) Natural disaster.

(c) Because the supplies and/or services under this SIR or contract are deemed critical by FAA, the contractor must make every reasonable effort to deliver these supplies and/or services per the contract requirements during times of National

Emergency or Incidents of National Significance; however, the presence of this clause does not affect or diminish the

Contractor's rights under Default or Termination clauses incorporated into this SIR or contract.

(d) Within 90 days after award, the contractor must submit a Continuity of Contract Performance Plan to the Contracting

Officer (CO) for review and acceptance. This plan describes the processes and tools that the contractor will commit to ensure supplies and/or services are delivered as required during times of National Emergency or Incidents of National

Significance. This plan must include the following sections:

(1) Plans and Procedures: Detail the plans and procedures in place that will provide for continued contract performance for supplies and/or services during times of National Emergencies or Incidents of National Significance;

(2) Essential Functions: Record functions that are essential to the continuation of mission critical contract performance;

(3) Delegations of Authority, Planned Order of Succession, and Cross-Training: Procedures in place to ensure personnel are available to make key decisions and perform critical services when primary personnel are unavailable;

(4) Alternate Operating Facilities: When the primary facility is unavailable, detail plans to make available other facilities unaffected by the National Emergency or Incident of National Significance. If contract performance allows, this may include alternatives such as telecommute;

(5) Interoperable and Effective Communications: Identify alternate communication systems if primary systems are unavailable;

(6) Critical Records or Data: Identify plans in place to ensure critical records and data are still available to ensure the integrity of contract performance;

(7) Protection of Human Capital: Identify comprehensive plans to protect the overall health and welfare of the workforce in times of National Emergency or Incidents of National Significance;

(8) Testing and Training of the Plan: Detail comprehensive testing and training of the plan to improve the execution of contract performance in times of National Emergency or Incidents of National Significance;

(9) Devolution of Control and Direction: Identify plans and the ability to transfer authority and responsibility of essential functions from the primary location to other sites and employees; and

(10) Reconstitution and Resuming Normal Operations: Identify procedures and processes to expedite the return of contract performance and operations to their normal state.

(e) The Continuity of Contract Performance Plan must be made available by the contractor to all authorized contractor personnel with a "need-to-know" for review and use during the term of the contract.

(f) The Continuity of Contract Performance Plan must be updated as needed.

3.2.4-34 Option to Extend Services (October 2014)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of

Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the period specified in the Schedule.

3.2.4-35 Option to Extend the Term of the Contract (April 1996)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided, that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option provision.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 6 years.

3.3.1-10 Availability of Funds (April 2014)

Funds are not presently available for this contract. The FAA’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the FAA for any payment may arise until funds are made available to the Contracting Officer for this contract and until the

Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

3.3.1-11 Availability of Funds for the Next Fiscal Year (April 1996)

Funds are not presently available for performance under this contract. The FAA's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the FAA for any payment may arise for performance under this contract, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

3.3.1-33 System for Award Management (August 2012)

(a) Definitions. As used in this clause

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc.

(D&B) to identify unique business entities.

"Data Universal Numbering System +4 (DUNS+4) number" means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts for the same parent concern.

"Registered in the SAM database" means that the Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database.

"System for Award Management (SAM) Database" means the primary Government repository for Contractor information required for the conduct of business with the Government.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in Representations, Certifications and Other Statements of Offerors Section of the solicitation, the DUNS or DUNS +4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number

(i) If located within the United States, by calling Dun and Bradstreet at 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and ZIP Code.

(iv) Company Mailing Address, City, State and ZIP Code (if different from physical street address).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive…