Amendment 0009.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 2

0009 01/05/2018

FAA AWA

800 Independence Avenue, S.W.

Washington DC 20591

AWA

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ x x

DTFAWA-17-R-00049

copies to the issuing office.

01/05/2018

(x)

A. The purpose of this amendment is to provide answers to vendor questions and provide associated clarifications to the solicitation sections and attachments as summarized below.

B. Section B.1, GENERAL NOTES, subparagraph (a)(6) is amended to delete the reference to

Exhibit B of the Cost Model, Attachment J-20. Subparagraph B.1(c) is amended to indicate that Attachment J-16, Equipment List, will be incorporated into the contract at award.

C. Section L.4, INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF PROPOSALS, is amended to update the format and number of copies required for proposal submission. The table at subparagraph L.4(c) is amended to indicate that L.15, AMS 3.2.3-15, AUTHORIZED NEGOTIATORS, is to be completed and included in Volume 1, Section 4. The table is also amended to

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Amy K. Wright

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTFAWA-17-R-00049/0009

indicate that cut sheets to be provided with

Volume 3, Section 3a, are to be submitted in electronic (pdf) format only.

D. Section L.5.14, VOLUME 1, PART A, SECTION 4, is amended to indicate the inclusion of the completed clause AMS 3.2.3-15, AUTHORIZED

NEGOTIATORS.

E. Section L.5.2.2, PRICE VOLUME CONTENT, is amended to more closely align section content with Section L.4, INSTRUCTIONS FOR PREPARATION

AND SUBMISSION OF PROPOSALS.

F. Attachment J-8, WORKPLAN TEMPLATE, is amended to clarify what portions must be completed for

Sample Task submission.

G. Attachment J-16, Equipment List, is amended to clarify that a version without prices must be included with Volume 3, and that a version with prices must be included with Volume 2, Pricing.

H. Attachment J-19, Sample Tasks, is amended to add a drawing for FSL Gate Configuration.

Change pages for Section B and Section L and a list of vendor questions and the FAA's responses are attached. Also included with this amendment is an additional drawing for Attachment J-19, SAMPLE TASKS (FLS Gate Configuration)and replacement files for J-8, Work Plan Template, and J-16, Equipment List.

Period of Performance: 12/11/2018 to 12/10/2028

DTFAWA-17-R-00049/A0009

SSDI II Vendor Questions and Answers

Question

SIR Reference Question FAA Response

1. What are the minimum specifications for a PACS workstations? The SIR does not require a specific hardware solution.

See the SIR section C.9.2

2. Under C9.8 PACS Workstations, the workstations are to have Government-approved encryption to protect entire computer from unauthorized use. What is the required Government-approved encryption to be used for PACS workstations?

The FAA currently uses McAfee Endpoint Encryption, and on Windows 10 the FAA is using Microsoft Bitlocker

3. C.9.7.16 A.2 Under C.9.7.16 On-Screen Information and Functions, facility-level PACS to view local cameras. However, subsection A.2 states, “at a PACS workstation designated for monitoring of multiple sites, the system must be able to feed these tiled camera views from multiple facilities.”

Will there be any PACS workstation from Security Facility Level 3 designated for monitoring multiple sites?

If so, how many PACS workstations at each Facility Level 3 site shall be designated to view cameras from various sites?

Yes, the PACS workstation at some Level 3 sites will be configured to monitor other sites.

The survey of geographical areas will determine the hardware at each site. The objective is to minimize the amount of hardware at a location that is monitoring multiple sites.

The quantity and configuration of workstations will be determined by the Offeror’s technical solution.

4. L.6.3.1 Relevant Experience and Past Performance

As a follow-on to Question #58 in Amendment 0006, RFP sections L.6.3.1 (b) and L.6.3.1(c) read as if they should be answered separately from the J-24 attachment. Please confirm that L.6.3.1 (b) and L.6.3.1(c) should be answered separately from Attachments J- 24 and J-17.

Yes. The offeror must answer L.6.3.1 (b) and L.6.3.1(c) separately from Attachments J-24 and J-17.

5. L.6.2.3.1 Equipment List

Please confirm that the cut sheets for each item proposed and copies of the GSA FIPS-201-2 approvals for each approved component can be provided as an attachment to Volume 3, as the amount of pages required for the cut sheets and APL approvals will break up the continuity of Volume 3.

The cut sheets and copies of the GSA-FIPS-201-1 must be submitted in electronic format. See change to L.4.

6. L.6.2.3.1 Equipment List

Should the offeror provide the J-16 Equipment List in excel or pdf format?

The J-16 Equipment List must be provided in a excel format with no prices in Volume 3. Per L.5.2.2, Price Volume Content, a fully priced complete J-16 Equipment List must be provided with Volume 2, Pricing.

7. J-08 Work Plan Should the offeror provide the J-08 Work Plan in excel or pdf format?

The J-08 Work Plan must be provided in a excel format.

8. L.4 Instructions for Preparation and Submission of Proposals

Volume 2 Pricing, Sections 1 and 2, do not clearly align with L.5.2 Volume 2 – Pricing. Will the Government please revise the table in L.4 to line up with L.5.2.2 Price Volume Content; L.5.2.3 Price Proposal; L.5.2.4 Price Proposal Narrative; and L.5.2.5 Exceptions, Deviations, and Assumptions?

As an example, Section 2 Pricing Methodology requires a narrative that is laid out in the instructions for Section 1: “As described in Section L.5.2.”

See change to L.5.2.2, These are the overall instructions that must be followed.

9. L.3.2 Subcontractor Qualifications

Please confirm that subcontractors who are NOT providing electrical or security system installation services are not required to provide corporate experience information in accordance with Table 1: Corporate Experience.

Confirmed. Subcontractors who are NOT providing electrical or security system installation services are not required to provide corporate experience.

10. L.4 Instructions for Preparation and Submission of Proposals

L.4, paragraph (b) states “The Offeror must submit a single-sided original proposal using a separate 3-ring binder for each volume, and one copy also using a separate 3-ring binder for each volume…”

L.4 paragraph (b) also states:

• 1 original proposal Volume 1 using a 3-ring binder

• 1 original proposal Volume 2 using a 3-ring binder

• 1 original proposal Volume 3 using a 3-ring binder

• 1 spiral-bound or comb-bound copy of Volume 1

• 1 spiral-bound or comb-bound copy of Volume 2

• 5 spiral-bound or comb-bound copies of Volume 3

These appear to be contradictory requirements. Is the “single-side original proposal using a separate 3-ring binder for each volume, and one copy also using a separate 3-ring binder for each volume” in addition to the bulleted list or is this a mistake?

See change to Section L.4.

11. L.4 Instructions for Preparation and Submission of Proposals

L.4 requires spiral-bound or comb-bound copies of each volume. At this time, the offeror is anticipating a high page count for Volume 3 due to the inclusion of cut sheets per L.6.2.3.1. The high page count will make spiral-bound or comb-bound not possible as the limit is roughly 400 pages maximum. Furthermore, based on the number of cut sheets, 3-ring binders will also become difficult and impractical.

Will the Government please allow the cut sheets to only be provided on the electronic media?

Cut sheets must be in electronic (pdf) format only. See change to Section L.4.

12. L.15 Discrepancies, Questions, and Clarifications

Is the offeror supposed to completed 3.2.2.3-15 Authorized Negotiators (JUL 2004) from Section L.15? If so, where should it be provided in our submission?

The clause must be completed and submitted in Volume 1, Section 4. See change to Section L.4 and L.5.1.4.

13. L.6.2.2 Volume 3, Part B, Section 2 – Sample Tasks

L.6.2.2 requires a “description of work to be performed.” Is it the Government’s intent that this be provided in the J-08, tab titled “Detail of Work”? If so, is the offeror’s description of work limited to the current size of the text box in the Detail of Work tab, plus the two supplemental pages as allowed per Amendment 0006, Q&A #123.

Yes, it is the government intent to be provided the description of work in the tab titled Detail of Work of J- 08 augmented by up to 2 additional pages.

14. Section B.2 Specific Notes and Directions, paragraph H

Section B states “Attachment J-16, Equipment List must be prepared as a catalog in the format provided, with list and price system materials using the provided numbering scheme.”

Attachment J-16 allows for a specified number of components within each PACS subgroup. What should the offeror do if our list of components exceeds the capacity permitted based on the numbering scheme? As an example, Field Hardware is 10100 through 10149. What if the offeror’s list of Field Hardware is more than the 50 components? Should we revise the entire numbering scheme or will further directions be provided?

Offerors may add a decimal point to the ID number and add lines if a larger capacity is needed. For example, Field Hardware 10149.1; 10149.2, etc.

15. Attachment J-19 SSDI II Technical Refresh for FSL-3 Sample Task

Attachment J-19 states “The contractor shall provide a modified set of the Sample Task Order drawings with enough detail to be evaluated by the government for completeness and technical merit, based on the approach the Offeror determines most feasible given the drawings, specifications, conditions provided below and the Offerors assumptions.”

Please confirm that drawings are only to be provided for the PSEMS Sample Task.

Yes. Drawings are only needed for the PSEMS Sample Task

16. J-08 Workplan Instructions

In Amendment 0008, the FAA provided instructions in the revised J- 08 Task Order Work-Plan Template that requires further clarification. For the TO Signature & Summary Page, the FAA did not provide the Order & Work Plan Number, Order Title, Site Location Information, or Order Approval Information for us to complete the template. Please provide this information or revise the J-08 Workplan Instructions.

Offerors are only required to identify the Task Order title of the sample task.

17. J-08 Workplan Instructions

In Amendment 0008, the FAA provided instructions in the revised J- 08 Task Order Work-Plan Template that requires further clarification. Per the instructions we are supposed to include travel costs in the J-08 document, however, this would include cost information which is not permitted per Section L.6.a. In addition, all travel costs are a plug number provided by the government and the specific site location of the sample task has not been provided.

Therefore we cannot correctly estimate travel costs.

No pricing is to be included in J-8. Please note that dollar values should only appear in Volume 2, Pricing. In particular, equipment pricing must only appear in the J.16 that is submitted with Volume 2, Pricing.

18. J-08 Workplan Instructions

In Amendment 0008, the FAA provided instructions in the revised J- 08 Task Order Work-Plan Template that requires further clarification. Per the instructions regarding existing equipment, we have not been provided the necessary information to provide specific equipment models (the drawings do not provided specific component/model information). Please provide this information or revise the J-08 Workplan Instructions.

The Offerors must assume that no existing equipment is already installed at the Sample Task site.

19. J-08 Workplan Instructions

In Amendment 0008, the FAA provided instructions in the revised J- 08 Task Order Work-Plan Template that requires further clarification. Per the instructions regarding Government Provided Information, there is no Government Provided Information tab.

Please provide this information or revise the J-08 Workplan Instructions.

The Government Provided Information tab is not applicable for the Sample Tasks. J-08 has been amended to delete this tab.

20. J-08 Workplan Instructions

In Amendment 0008, the FAA provided instructions in the revised J- 08 Task Order Work-Plan Template that requires further clarification. Per the Data Entry directions, there is no Data Entry tab. Please provide this information or revise the J-08 Workplan Instructions.

The Data Entry tab is not applicable for the Sample Tasks. J-08 has been updated

21. L.5.b Proposal Presentation, Format, and Content

Section states that “font and margin requirements do not apply to figures or tables.” Please confirm that table and figure captions are included in this exemption from the font and margin requirements.

Confirmed.

22. L.4, Page L-3 "L.4 - Instructions for Preparation and Submission of Proposals" states:

The volumes to be submitted and their method of preparation are as follows:

1 original proposal Volume 1 using a 3-ring binder 1 original proposal Volume 2 using a 3-ring binder 1 original proposal Volume 3 using a 3-ring binder 1 spiral-bound or comb-bound copy of Volume 1 1 spiral-bound or comb-bound copy of Volume 2 5 spiral-bound or comb-bound copies of Volume 3

Since Volume 1, Section H.13, and Subcontracting Plan - Contractor Small Business Subcontracting Plan is now due with Volume 2 Pricing on 10/15/2018, how does the Government want Volume 1, Section H.13 packaged? Shall it be submitted in a separate binder AND spiral-bound/comb-bound copy, or submitted in the same binder/spiral-comb bound copy as Volume 2 Pricing?

See change to L.4, and the above answer to question 10.

23. L.6.1.3, Section J

- Attachment J-4 Labor Category Definitions

Page J-04-1-2 states that the Program Manager must have "A Bachelor Degree or equivalent in, Management, Engineering, Business, Architecture, or Science is required. The FAA will accept Professional Engineer (PE) certifications in lieu of a Bachelor's degree Does a Master’s Degree in Management meet the requirement for the Program Manager?

Yes.

24. Section B and J- 20 Cost Model Topic: Section B

Question: Pursuant to Q&A #92, [Amendment 0006] we understand that Attachment J-20, Exhibit B is for sample task pricing and for evaluation purposes only. Is it correct to assume that Exhibit B will not be included in Section B?

Recommendation: Recommend that Exhibit B of Attachment J-20 not be included in Section B of the awarded contract.

Exhibit B will not be included in Section B at award.

However, it should be noted that unit prices for CLINs X102 from Exhibit B will be incorporated into the contract. See B.1, General Notes, Item 3.

25. B.1 General Notes #6 and Section J List of Attachments.

Topic:

Attachment J-20

Item 36 states that the Equipment pricing will be in accordance with the prices in Attachment J-16 and Exhibit B of Attachment J-

20. Since Exhibit B of Attachment J-20 is for evaluation purposes only and includes equipment pricing from Attachment J-16, please clarify the use of Exhibit B for pricing equipment.

Recommendation:

1. Recommend B.1 General Notes #6 be revised to read, “6. CLIN

0105, 1105, 2105, 3105, 4105 Equipment. Equipment, including 45-day warranty, will be ordered on an FFP basis, in accordance with the prices in Attachment J-16, Equipment Price List.”

2. Recommend Section J Attachment J-20 be revised to state: “J-20 Cost Model (only Tabs entitled “B.1” and “Exhibit A” will be included at contract award”

Exhibit B will not be used for pricing equipment.

Attachment J-16, with prices, will be incorporated into the contract at award. See change to B.1, General Notes #6 and the above answer to Question #24.

26. Section L.5.1.3 Topic: Resume Page Count

Since Offerors are required to use the RFP provided format for the resumes, could you consider excluding them from the page count?

In addition, the Amendment 0006 Q&A said that the format could not be altered. This format itself requires several pages. Based on the extensive amount of other information required those pages would be better allocated to detail our technical solution.

Recommendation: Exclude resumes from the 45 page count.

The resumes are part of the page count.

27. J-15 Excerpt from 1600.69C

FOUO

H6 4-3-6 (b)

This section states “IDS must also be configured to detect any unauthorized access through operable ground windows of FSL 1 CI facilities and all FSL 2 facilities, through all ground floor or readily accessible windows of FSL 3 facilities (whether operable or not), and through all windows within 16 feet of the ground of FSL 4 facilities.”

The sample drawings and information provided do not provide enough detail to determine the number, location or the height of any windows in the sample facilities.

Will the FAA provide clarification on the location and height of the windows installed at the sample facilities?

The location of the windows are clearly marked on the Sample Task drawings. The offeror is to assume that all ground floor windows are operable.

28. J-15 Excerpt from 1600.69C

FOUO

H5 4-3-5 (3)

This section states “Where IDS alarms are not remotely monitored at FSL 1 and FSL 2 facilities, AA VMS will be installed wherever IDS is required to provide a “forensic” recording capability when alarms announce.”

The FAA has previously clarified that the existing Level 2 facility is currently tied to the PSEMS. The PSEMS can remotely monitor all alarms at the facility.

Will the FAA clarify if the VMS is required as the security system can be remotely monitored via the PSEMS?

VMS is required for the Sample Task.

29. J-19 SSDI II

Sample Task for

KSN FSL - 1

Is this Level 1 facility a Critical Infrastructure (CI) facility?

If so, the door matrix provided does not match the requirements contained in the J-15 Excerpt from 1600.69C FOUO. It appears that the door matrix provided is from 1600.69.B Change 1.

Will the FAA clarify if this is a CI facility and if so provide an updated door matrix to reflect the requirements?

The FSL-1 Sample Task is not a Critical Infrastructure facility.

30. J-19 FSL-1

Sample Task Drawings A0008

The sample drawing package does not include the Tower Cab floor for this facility. Will the FAA provide the missing floor drawing?

The FAA will not provide the additional drawing.

31. Amendment L.13 L6.6.2 1) A. B.

The solicitation states the following:

A. A Proposal for Phase 1, Site Survey (Firm Fixed-Price) and Design (Time & Materials) B. A Firm Fixed-Price (FFP) Proposal for Phase 2, Implementation – The proposal must include:

Can the FAA clarify if separate J-08 work plans are required for A and B or if one J-08 work plan is required to include both A. and B.?

Separate Work Plans for Phase 1 and Phase 2 are required.

32. Amendment

0007 PW

Req. Section C

Amendment

0007 PW

Req.

Attachment J-05

SSDI II CDRLs (1) (zipped folder)

There are many discrepancies between the submittal requirements in the CDRL’s contained in the Amendment 0007 Attachment J-05, the CDRL’s contained in the zip file attachment to Amendment 0007, and in Section C. Examples:

CDRL A031 Asbestos/Lead-Free Certification

• Section C.3.2.3 states that CDRL A031 is a Phase 2 Task Order deliverable.

• CDRL A031 contained in Amendment 0007 zip file attachment states “Submit with Final Design Package (CDRL A018), per Phase 2 Task Order”.

• CDRL A031 contained in Amendment 0007 document states “Within 45 calendar days after final acceptance of the system/equipment by the FAA”.

CDRL A007 Project Schedule

• Section C.3.2.1, A. states “No later than 15 calendar days after receipt of the Phase 1 Site Survey Task Order”.

• Section C.3.2.2, C. states “One initial copy of the schedule within five calendar days after award of the specific Task Order”.

• CDRL A007 contained in Amendment 0007 zip file attachment states “5 working days after Task Order award”.

• CDRL A007 contained in Amendment 0007 document states “Phase 1: 15 calendar days after Task Order award”. Phase 2 is not specified.

Which requirements should take precedence?

No zip file was released with Amendment 0007. Change pages to the previously published files are attached to Amendment 0007. Offerors should replace old pages with the change pages.

33. Amendment

Amendment 0008 states that the Subcontracting Plan should be submitted with Volume II, Pricing.

Can the Government clarify if this Plan should now be a part of Volume II or should it be a separate Volume (or file) from Volume II.

The Subcontracting Plan should be separate. See changes to L.4.

34. Please confirm that the Milestone Schedule is to be included within the J-08 and not part of the two-page supplemental page count.

Confirmed. A Schedule tab will be added to J-08

35. L5 Proposal Presentation, Format, and Content J-08 Task order Work-Plan Template

Currently the Government provided attachment J-08 has a mixture of various fonts and sizes throughout. Can the font type be changed to Arial 8 pt throughout the tables/forms content (excluding headings/headers/footers) for ALL the tabs of the J-08 form to ensure consistent formatting, please?

No.

36. Sample Problem

FSL-2

Technical Refresh of Doors

Sample problem FSL-2 narrative calls for a technical refresh of doors identified in the sample problem drawing. Should bidders assume the existing door access control devices (Magnetic locks, electric strikes, Electric Latch Retraction, Balanced Magnetic Switches, REX push button and PIRs) are to be replaced as part of the tech refresh?

Yes.

37. J-08 Task Order Work Plan Template Work Plan Approvals and Summary Fields

J-08: The TO approval, Work Plan Approvals & Summary have fields that would normally be provided to the bidders during TO release i.e. row 13 through14 on the Work Plan Approvals & Summary tab.

Should bidders leave these fields blank during Sample Problem submittal?

Yes. Leave these fields blank.

38. Amendment 0006 Questions and Answers – Question 105 FSL-3 Sample Task – Main Entrance Gate

The answer to question 105 regarding FSL-3 gate configuration drawings stated that “Drawings will be provided in a forthcoming amendment.” Drawings have not been provided. Will the FAA please provide these drawings?

Gate drawing is provided with this amendment.

39. RFP Reference:

J-20Topic:

Enterprise System Quantity

Per the SOW Offeror to price 1 Enterprise System set of equipment, however the J-20 under CLINs X105 and X108 reflect a Quantity of 2 and Offeror not able to amend cell to Quantity of 1.

Recommendation: Please revise quantity to reflect one enterprise system set of equipment.

No, we will not be amending the quantity as the intent is for Exhibit B to populate B.1. The blue-shaded cell in Exhibit B should reflect the proposed price for one system for CLIN x105. CLIN x108 is for the labor for the Enterprise System and the blue-shaded cell in Exhibit B should reflect the proposed price for one ES site. Neither of these CLINs require entry by the Offeror on B.1.

40. RFP Reference:

J-20, B.1

Topic: Total Evaluation Price

Please confirm unit price in Exhibit B CLIN X102 is for evaluation purposes only

No, the unit price per Facility Security Level would be the Firm Fixed Price for the CLIN when/if ordered. See above answer to Question #24.

DTFAWA-17-R-00049

Amendment 0009

SECTION B—SUPPLIES/SERVICES & PRICE

SECURITY SYSTEM DESIGN AND INTEGRATION II

Page B-1 This document/record belongs to the Federal Aviation Administration and may be used for official Government purposes only. It may not be released without the expressed permission of the Federal Aviation Administration. Refer requests for the document to: Facility Security Services, AJW-246, 800 Independence Avenue, SW, Building: FOB-10A, Room 7W560 Washington, DC 20591.

FOR OFFICIAL USE ONLY

Public availability to be determined under 5 US C 552

B.1 GENERAL NOTES

a. This is a competitive solicitation for a contract with a two-year base period and four two-year options. The Contract is structured as a multi-phase Indefinite Delivery Indefinite Quantity (IDIQ) effort with a guaranteed minimum value. Work will be initiated using an Ordering Process. The Orders may be one or a combination of Firm-Fixed Price (FFP), Cost Reimbursable (CR), and Time and Material (T&M). The total estimated value of the contract is TBD. The ceiling for Time and Materials/Labor Hour efforts is TBD. The minimum total contract value is $20,550,000.

The Contractor must furnish all the necessary labor, facilities, materials, equipment, spare parts, consumables, storage costs, and incidentals to accomplish the requirements set forth in Section C, Statement of Work, as authorized in each Contract Line Item Number (CLIN)/Order.

1. The FAA reserves the right to add or delete labor categories and/or facilities.

2. CLIN 0101, 1101, 2101, 3101, 4101 Program Management. Program Management will be ordered on an FFP basis. A Program Management Task Order will be issued at a FP for the contract base period and for option periods, and is billable on a monthly basis.

3. CLIN 0102, 1102, 2102, 3102, 4102 Site Survey. Site Surveys will be ordered on a FFP basis for facility efforts. Prices for the FAA Technical Center (FAATC) and the FAA Aeronautical Center (FAAAC) are not included in this CLIN. Due to the complexity of these sites, the site surveys will be completed under the Design CLINs on a T&M basis (CLINs X103).

4. CLIN 0103, 1103, 2103, 3103, 4103 Design. This T&M CLIN includes labor at the hourly rates identified in Section B - Supplies/Services & Price.

5. CLIN 0104, 1104, 2104, 3104, 4104 Implementation. Implementation tasks will be negotiated on an FFP basis using the labor rates identified on Section B. The CLIN includes delivery, installation, and test and evaluation.

6. CLIN 0105, 1105, 2105, 3105, 4105 Equipment. Equipment, including a 45-day warranty, will be ordered on an FFP basis, in accordance with the prices in Attachment J-16, Equipment Price List. and Exhibit B of the Cost Model, Attachment J-20.

7. CLIN 0106, 1106, 2106, 3106, 4106 Travel. All contract travel costs are non-fee bearing cost-reimbursable (CR) and must be submitted in accordance with the current Federal Travel Regulation (FTR). In accordance with the Contractor’s Accounting Policies and Procedures, applicable burdens are permitted.

SECTION B—SUPPLIES/SERVICES & PRICE

SECURITY SYSTEM DESIGN AND INTEGRATION II

Page B-2 This document/record belongs to the Federal Aviation Administration and may be used for official Government purposes only. It may not be released without the expressed permission of the Federal Aviation Administration. Refer requests for the document to: Facility Security Services, AJW-246, 800 Independence Avenue, SW, Building: FOB-10A, Room 7W560 Washington, DC 20591.

FOR OFFICIAL USE ONLY

Public availability to be determined under 5 US C 552

8. CLIN 0107, 1107, 2107, 3107, 4107 Other Direct Cost (ODC). ODC does not include equipment or travel.

9. CLIN 0108, 1108, 2108, 3108, 4108 Enterprise System. Tasks will be negotiated on an FFP basis using the labor rates identified on Section B.

b. The fully burdened fixed hourly rates, which include direct labor, applicable indirect expenses, and profit reflect the composite rate of pre-approved subcontractor(s) and prime contractor prices as incorporated at the time of award. See Exhibit A in Attachment J-20.

c. The Contractor must submit Section J, Attachment J-16, - Equipment List per L.5.2. The Equipment List will include pricing for all components, equipment and materials. Attachment J- 16, Equipment List, will be incorporated into the contract at award.

d. Contractor labor categories are not subject to the Service Contract Act. Installation task orders that include construction work over $10,000.00 are subject to AMS 3.6.2-18, Davis Bacon Act.

B.2 SPECIFIC NOTES AND DIRECTIONS

a. Post award conference must occur within 15 days of contract award or at a time and location agreed to by both parties. Anticipate at least three days for discussion.

b. For meetings and conferences held at the Contractor’s facility, the Contractor is requested to provide a temporary space where the Government may hold internal discussions and phone calls.

c. The Contractor must furnish all necessary labor, facilities, materials, equipment, and incidentals needed to accomplish the requirements set forth in the Statement of Work (SOW), as authorized in each Order.

d. Travel costs are non-fee bearing, cost-reimbursable, and must be submitted in accordance with the current Federal Travel Regulation (FTR), as amended (41 CFR 300-04). In accordance with the Contractor’s Accounting Policies and Procedures, applicable burdens are permitted.

e. After contract award, if an additional labor category is needed for the performance of an Order, it may be added to the contract by mutual agreement of the parties.

f. The Contractor must provide design, integration, procurement, installation, implementation, testing, and training of Commercial Off-The-Shelf (COTS) Physical Access Control System (PACS) for identified facilities. Orders will utilize the labor categories and rates in Section B, Exhibit A to accomplish the work.

SECTION B—SUPPLIES/SERVICES & PRICE

SECURITY SYSTEM DESIGN AND INTEGRATION II

Page B-3 This document/record belongs to the Federal Aviation Administration and may be used for official Government purposes only. It may not be released without the expressed permission of the Federal Aviation Administration. Refer requests for the document to: Facility Security Services, AJW-246, 800 Independence Avenue, SW, Building: FOB-10A, Room 7W560 Washington, DC 20591.

FOR OFFICIAL USE ONLY

Public availability to be determined under 5 US C 552

g. A total of 85 percent of each facility Implementation Task Order will be paid following completion of Contractor Acceptance Inspection (CAI). The Contractor may invoice for the remainder after acceptance of all implementation data deliverables required under the Task Order.

h. The following applies to the Section J, Attachment J-16, Equipment List:

1. Attachment J-16, Equipment List must be prepared as a catalog in the format provided, with list and price system materials using the provided numbering scheme. The Contractor (Offeror) may add items as necessary, keeping with the same numbering scheme. All equipment Orders will be FFP. After contract award, the catalog may be revised by mutual agreement of the parties if:

• materials are discontinued, or are no longer supported and a new version is available;

• there are significant price changes; or

• beneficial changes in technology become available.

2. The equipment listed in Attachment J-16, Equipment List, must be considered standard equipment and Section J, Attachment J-10 format must be used when purchasing non-standard equipment. The request must be approved in writing by the FAA PRIOR to purchase and should appear on the list of equipment for Phase 2. Once a non-standard piece of equipment is approved, it becomes standard and must be used.

Note: Contract Line Items (CLINs) will be inserted here at contract award. See Attachment J- 20, Cost Model.

The remainder of the page is intentionally left blank

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Page L-1

L.1 GENERAL INFORMATION

All representations and certifications must be made in Section I and K by the Offeror and must be filled in as appropriate. The signature of the Offeror on the cover page of this Screening Information Request (SIR) (Standard Form 33) constitutes the making of the included representations and certifications. Award of any contract to the Offeror will be considered to have incorporated the applicable representations and certifications.

L.1.1 POINT OF CONTACT

The Contracting Officer (CO) is the sole point of contact for this acquisition. All questions or concerns must be addressed to the CO.

L.1.2 NAICS CODE

The NAICS code that applies under this procurement is 561621, Security Systems Services (except Locksmiths) with a size standard of $20.5M.

L.1.3 REQUESTS FOR CHANGE OF TERMS AND CONDITIONS

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror must immediately notify the CO in writing with supporting rationale. The terms and conditions of this SIR will be changed only through formal amendment by the CO. If an Offeror takes exception to the terms and conditions, they must notify the CO by the questions due date set forth in Section L.1.4. The FAA reserves the right to reject proposals that contain exceptions to terms and conditions without discussion with the Offeror.

L.1.4 OFFEROR QUESTIONS

The Offeror may begin submitting questions and comments immediately after release of the SIR for a period ending 01/12/2018 at 2:00 P.M. Eastern Time. Responses to questions will not necessarily change the date proposals are to be received. Offerors must submit all questions and comments via E-Mail (Amy.Wright@faa.gov). Questions must not be submitted via phone call.

Offerors should notify the FAA if a question contains proprietary information, and the FAA will take all reasonable precautions to prevent the unauthorized disclosure of such information. The FAA will respond in writing within ten (10) working days on the FAA Contract Opportunities website to all potential Offerors. The source of questions will not be identified. Questions received after the time and date stated above may not be answered.

L.2 INFORMATION AND CONSIDERATIONS AFFECTING VENDOR PROPOSAL

SUBMISSIONS

(a) This acquisition will involve the use of streamlined acquisition procedures employing best practices for competitive negotiated procurements as authorized by the Federal Aviation Administration Acquisition Management System (AMS).

mailto:Amy.Wright@faa.gov

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Page L-2

(b) The procurement process will involve the evaluation of the technical and price proposals.

Evaluations involved will permit the FAA to select an offer that is the best value to the FAA.

(c) The FAA may communicate with one or more Offerors at any time during the SIR process.

Communications with one Offeror do not necessitate communications with other Offerors since communications will be Offeror-specific. Information determined to have common application and not considered prejudicial or proprietary to any Offeror will be communicated to all Offerors.

(d) This document constitutes a formal SIR for which an award may be made without further discussions or negotiations. Offerors are to consider all terms and conditions contained in the formal SIR in preparation of their proposals.

(e) Following is the projected schedule for this SIR:

Milestone

Date SIR Release 01/05/2018 Questions Due from Industry 01/12/2018 FAACO Updated with Responses to Questions 04/13/2018 and future amendment

VOL.1 (Sections 1 through 7) and, VOL.3 (Management, Technical, and Past Performance) due

08/01/2018

VOL.1 Section 8 Subcontracting Plan 10/15/2018

VOL.2 Pricing due 10/15/2018

Contract Award Est.

12/2018

L.3 QUALIFICATIONS

L.3.1 OFFEROR QUALIFICATIONS

The Offeror (Company represented by SF-33, Solicitation, Offer, and Award signatory) must meet the minimum corporate experience requirements; these requirements are not minor and will not be waived. The Offeror must have seven (7) consecutive years of corporate experience with complex security projects as of January 1, 2018 that required the design, integration, installation and maintenance of the major security subsystems and components contained in the SSDI II SOW. The experience must be on projects similar to the size, scope, and complexity of the SSDI II contract. The major security subsystems and equipment are: Security Surveillance System, Access Control Systems, Intrusion Detection System, and Intercom Systems.

A. The Offeror must also have seven (7) consecutive years of corporate experience as of January 1, 2018 integrating multiple facilities into a national or regional enterprise system similar to the requirements in Section C.11, Physical Security Enterprise Management System. The experience must be on projects similar to the size, scope, and complexity of the SSDI II contract.

Page L-3

B. NOTE: Any Contractor that does not demonstrate corporate security system and maintenance experience that meets the minimum requirements described in L.3.1 will be ineligible for award. The FAA reserves the right to utilize all sections of the Offeror’s proposal in evaluating eligibility for award.

C. Contractors must submit the following corporate experience information demonstrating seven years of experience as noted in L.3.1 in the format shown in Table 1: Corporate Experience below:

Table 1: Corporate Experience

Agency or Company Contract

Issued By

Contracting Officer

Phone

Contract

Dollar Value

Period of Performance Location

Description of Work Performed:

This information must be submitted in Volume I, Section 7.

L.3.2 SUBCONTRACTOR QUALIFICATIONS

Subcontractors providing electrical or security system installation must provide corporate experience information, in the format shown in Table 1: Corporate Experience, showing a minimum of three (3) consecutive years of experience as of January 1, 2018 performing the functions they are contracted to perform.

NOTE: Mechanical, Heating, Ventilation and Air Conditioning (HVAC), and Building Automation experience will not be considered as substitution for security systems experience.

L.4 INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF PROPOSALS

(a) Each Offeror will submit information identified in the volumes as set forth in paragraph (b) below. The data submitted should be complete, concise, and relevant to the requirements of the SIR, and are required to be submitted in the prescribed formats subsequently identified herein.

(b) The Offeror must submit an original proposal and a copy in electronic version on USB flash drive for each volume submitted. Printed original proposals are not required. The files on the USB flash drive are to be in a .pdf format with the exception of the J.8 Task Order Work Plan, J.20 Cost Model, and the J-17 Questionnaires that will be sent directly to the FAA. Paper copies of Volume 3, Technical, Management and Past Performance are to be submitted as described below.

• 1 original proposal and one copy of Volume 1 (both in electronic format on separate USB flash drives)

Page L-4

• 1 original proposal and 1 copy of Volume 2 (both in electronic format on separate USB flash drives)

• 1 original proposal and 1 copy of Volume 3 (both in electronic format on separate USB flash drives

• 7 paper copies of Volume 3. Copies may be spiral-bound or comb-bound or in three ring binders.

• 1 original and 1 copy of Volume 1, Section 8 (both in electronic format on separate USB flash drives)

(c) The Offeror's proposal submission shall be organized as follows:

VOLUME TITLE PAGE

LIMIT

VOL 1 OFFER AND OTHER DOCUMENTS N/A

Section 1 Solicitation Cover Page (and amendments if applicable) -signed by authorized representative of company

Section 2 SIR Section I - filled in completely Section 3 SIR Section K - filled in completely and signed Section 4 SIR Section L.15, 3.2..3-15, Authorized Negotiators - completed Section 5 Responsible Prospective Contractors Section 6 Organizational Conflict of Interest Mitigation Plan (if applicable) Section 7 Minimum Eligibility Experience Qualification data and L.3.1 and

L.3.2 data submission (Table 1: Corporate Experience)

Section 8 Section H.13, Subcontracting Plan – Contractor Small Business Subcontracting Plan (Due with Volume 2 Pricing on 10/15/2018)

VOL 2 PRICING N/A

Section 1 As described in Section L.5.2.

Section 2 Pricing Methodology (narrative in Offeror’s format)

Page L-5

VOL 3 MANAGEMENT, TECHNICAL, AND PAST

PERFORMANCE

45 pages

Part A Management Proposal Section 1 Resources

Section 2 Proposed Organization Section 3 Key Personnel Part B Technical Proposal Section 1 Technical Questions

Section 2 Sample Tasks (Not included in page count)

Section 3 Equipment List Section 3a Equipment List (J-16 with no prices) – including Manufacturers

Product Information Sheets (cut sheets). Cut sheets are to be submitted in electronic (pdf) format only. Cut sheets are not to be submitted with the paper copies of the Volume 3.

(Not included in page count).

Section 3b Equipment List Questions Part C Past Technical Performance

Section 1 Relevant Experience and Past Performance (Attachments J-17, J-

24. Attachments J-24 for the Prime Contractor count against the 45 page limit. Subcontractor J-24s do not count. No J-17s count.)

(Subcontractor J-24s are Not included in page count).

Section 2 Related Information (Not included in page count).

* No reference to costs/prices shall be made in Volume 3.

L.5 PROPOSAL PRESENTATION, FORMAT, AND CONTENT

(a) A cover sheet must be affixed to each volume clearly identifying each volume number, volume title, copy number, the solicitation number, and the Offeror's name.

(b) All information must be provided in the 3-ring binder or spiral-bound document, one binder or spiral-bound document per volume, and must be submitted on standard letter size 8 1/2 x 11-inch paper, printed single-sided. Foldout pages are acceptable only in Volume 3. Font and margin requirements do not apply to figures or tables, but they must be legible. The proposal pages must be numbered sequentially. Font size must be 12, in Times New Roman font, with top and bottom margins equal to 1.0 inch, and left and right margins equal to 1.0 inch. Disclaimers, headers, and footers must be in Time12`s New Roman font with a size no smaller than 9. The lines must be single spaced. The FAA may make black-and-white copies of Offerors' proposals for evaluation purposes.

(c) Tab indexing must be used to identify all sections in a volume. Each volume should be organized in such a way that an extensive search of Government-required documents is not necessary to review the proposal. Information not in its appropriate section and not appropriately referenced may be assumed to have been omitted.

Page L-6

(d) All electronic file contents should exactly match print versions of submitted documents. In the event of discrepancies between the two, printed documents will prevail. Any items embedded within a document should be objects only, not links. Electronic submissions must be accompanied by a printed inventory that identifies all USB flash drives, their file contents, and their electronic formats. All USB flash drives and files must be labeled with your firm's name, solicitation number, submission date, and the words “Source Selection Sensitive.”

(e) Proposals must contain comprehensive, concise, factual information and complete and substantiated price data. Submittals must provide documentation to substantiate any statement of fact. General statements indicating that the Offeror understands the requirements of the work to be performed, or rephrasing or restating of the Government's requirements, will not be considered adequate. Similarly, submittals containing omissions or incomplete responses to the requirements of this SIR, or that merely paraphrase the Statement of Work (SOW), or that use nonspecific phrases such as “in accordance with standard procedures” or “well-known techniques,” will also be considered inadequate. Deficiencies of this kind may be cause for rejection of the offer. Submissions that do not specifically address all specifications or requirements will not be evaluated. The information provided is assumed to be accurate and complete.

L.5.1 VOLUME 1 – OFFER AND OTHER DOCUMENTS

(a) Volume 1 must be submitted WITHOUT any reference to pricing information.

(b) Volume 1 consists of the actual offer to enter into a contract to perform the desired work. It also includes required representations, certifications, other statements of the Offeror, and any other administrative information. Each Offeror must provide within this volume a table of contents depicting what is contained in each of the volumes submitted in the Offeror's proposal, as well as a listing of all acronyms used and a glossary of terms.

L.5.1.1 VOLUME 1, SECTION 1 - SOLICITATION COVER PAGE

(a) The Offeror must have an official who is legally authorized to bind the Offeror to a contract sign the cover page, block 16. If issued, all solicitation amendments must be signed and submitted here.

(b) The cover page, titled “Solicitation, Offer, and Award,” blocks 11-17, are contractor fill-ins and are self-explanatory. In the block with its name and address, the Offeror should supply the Contractor Establishment Code applicable to that name and address. The number should be preceded by “CEC.” Offerors should take care to report the correct CEC and not a similar number assigned to the Offeror in a different system. The CEC is a 9-digit code assigned to a contractor establishment which contracts with a Federal executive agency. The CEC system is a contractor identification coding system which is currently the Dunn and Bradstreet Data Universal Numbering System (DUNS). The CEC system is distinct from the Federal Taxpayer Identification Number (TIN) system.

Page L-7

L.5.1.2 VOLUME 1, SECTION 2 - SIR SECTION I, CONTRACT CLAUSES

The Offeror must complete the required fill-in portions of Section I, 3.10.2-2 Subcontracts (Cost- Reimbursement and Ceiling Priced Contracts) and include Section I in the offer.

L.5.1.3 VOLUME 1, SECTION 3 - SIR SECTION K, REPRESENTATION,

CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR

The Offeror must complete Section K, Representations, Certifications, and Other Statements of Offeror, and include Section K in the offer.

L.5.1.4 VOLUME 1, PART A, SECTION 4 – SIR SECTION L, 3.2.2.3-15 AUTHORIZED

NEGOTIATORS (JUL 2004)

L.5.1.5 VOLUME 1, PART A, SECTION 5 – RESPONSIBLE PROSPECTIVE

CONTRACTORS

An Offeror must also be found responsible in accordance with FAA AMS Clause 3.2.2.2 prior to award of any contract. As a minimum, to be determined responsible, a prospective Offeror must:

(a) Have adequate financial resources to perform the contract and the ability to obtain resources;

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all other business commitments;

(c) Have a satisfactory record of integrity and business ethics;

(d) Have a satisfactory performance record; and

(e) Have the necessary organization, experience, accounting, and operational controls. Offerors must submit the following information:

(1) Sufficient information to demonstrate the financial capability to fund and perform a contract of this size and duration. This includes:

• A Dun and Bradstreet Comprehensive Insight report dated no earlier than 6 months prior to the proposal submission date;

• Proof of any existing Line(s) of Credit by a U.S. Banking Institution, of at least $1,000,000; and

• Certified Financial Statements that demonstrate the firm’s annual revenue for the last three (3) completed company fiscal years.

(2) A description of all current or pending legal action(s) under Federal Government contracts within the past three (3) years in excess of $5M, claims, equitable adjustments, pending or ongoing cure notices, Terminations for Convenience, and/or Terminations for Default.

(3) Identify if any member on your team has been placed on the Excluded Parties List System (EPLS) due to being debarred, suspended, proposed for debarment, or otherwise declared ineligible from receiving Federal contracts, certain subcontracts, Page…