Section G GEO 7.pdf

DTFAWA-17-R-00028

PART I – SECTION G

CONTRACT ADMINISTRATIVE DATA

G-1 Screening Information Request (SIR) Section G

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

G.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY

2011) (AMS 3.1-1)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

http://conwrite.faa.gov.

AMS Clause No. Title and Date 3.10.1-22 Contracting Officer's Representative (April 2012)

G.2 Background This section provides roles, responsibilities, and contract administration requirements for the GEO IDIQ Contract and each task order placed under this IDIQ contract. Additional clauses and other requirements regarding contract administration may be designated at the task order level.

G.2.1 Accounting and Appropriation Data Accounting and appropriation data for obligations under this contract will be set forth in individual Task Orders.

G.3 Roles and Responsibilities of Key Personnel This section describes the roles and responsibilities of Government and Contractor personnel.

Additional Key Personnel and Key Personnel Roles and Responsibilities may be defined in individual task orders.

G.3.1 CONTRACTING OFFICER

(a) The Contracting Officer will designate a GEO IDIQ Contract COR to assist in monitoring the work under this contract. The GEO Contract COR is responsible for the technical administration of the GEO Contract and will be the technical liaison with the Contractor. The GEO Contract COR IS NOT authorized to change the scope of work or specifications as stated in the GEO Contract or any contract Task Order, to make any commitments or otherwise obligate the Government or authorize any changes which affect the task order price, delivery schedule, period of performance or other terms or conditions.

(b) Only the Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of this GEO Contract must not be construed to authorize the revision of the terms and conditions of the Contract. Any such revision must be authorized in writing by the Contracting Officer. The COR will be designated by CO via a Designation Letter, which will specify the COR’s extent of authority.

(c) The Contracting Officer may designate, in writing, representatives to perform functions required to administer this contract, however, any implied or expressed actions taken by those representatives must be within the limits cited within the Contracting Officer’s written designations. If any individual alleges to be a representative of the Contracting Officer and the http://conwrite.faa.gov/

G-2 Screening Information Request (SIR) Section G

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

Contractor has not received a copy of the document designating that representative, the Contractor must refrain from acting upon the representative’s requirements and immediately contact the Contracting Officer to obtain a copy of the document designating that individual as a representative of the Contracting Officer.

(d) The Contracting Officer will also designate a Task Order Representative (TOR) for each awarded Task Order, who may be the same individual(s) who serves as the GEO Contract COR.

The TOR is responsible for the day-to-day administration and oversight of the Task Order. The Task Order TOR will represent the CO and TOR in the administration of technical details within the scope of the Task Order. The Task Order TOR is also responsible for the final inspection and acceptance of all Task Order deliverables and reports, and such other responsibilities as may be specified. The Task Order TOR is not otherwise authorized to make any representations or commitments of any kind on behalf of the CO or the Government. The Task Order TOR does not have authority to alter the Contractor’s obligations or to change the Task Order scope of work, specifications, price, terms, or conditions. If, as a result of technical discussions, it is desirable to modify the Task Order scope of work, obligations, or the specification, changes will be issued through the issuance of a task order modification. The TOR will be designated by CO via a Designation Letter, which will specify the TOR’s extent of authority.

(e) In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change thereof will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

(f) The Contractor must immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract. The Contractor must submit request for modification(s) of this contract to the Contracting Officer, with a copy of the request to any appointed COR/TOR.

(g) The designated Contracting Officer for the GEO IDIQ Contract is:

Name: Iann T. Washington Address: Federal Aviation Administration

ATTN: TBD

800 Independence Avenue, S.W.

Washington, D.C. 20591 Office Email:iann.washington@faa.gov

G.3.2 CONTRACTING OFFICER’S REPRESENTATIVE

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer’s Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

G-3 Screening Information Request (SIR) Section G

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

(b) The Contractor must immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

(c) The COR is responsible for monitoring progress and overall technical management of the work hereunder and must be contacted regarding questions or problems of a technical nature. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless a contract modification or letter of direction is executed by the Contracting Officer prior to completion of this contract.

(d) On all matters that pertain to contract terms, the Contractor must contact the Contracting Officer. When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract, the Contractor will promptly notify the Contracting Officer. The Contractor must not take any action under such a request, unless and until the Contracting Officer has issued a letter of direction or a contract modification.

(e) The designated Contracting Officer Representative for the GEO IDIQ Contract is:

Name: TBD Address: Federal Aviation Administration

ATTN: TBD

800 Independence Avenue, S.W.

Washington, D.C. 20591 Office Email: TBD

G.3.3 Officer's Quality Reliability Officer (QRO) or Alternate FAA Contracting Officer's Quality Reliability Officer (QRO) or Alternate. The FAA will designate a QRO/Alternate with the authority to perform surveillance of the contract work and conduct such inspections as are necessary to assure compliance with the contract terms and conditions and accept or reject the required material, equipment, or services in accordance with the terms of the contract. The QRO or Alternate does not have authority to change the contract price, schedule, quantities, or any terms and conditions of the contract.

G.4 Correspondence Procedures To promote timely and effective contract administration, correspondence submitted under this contract (except invoices and deliverable items) must be subject to the following procedures:

(a) All correspondence must contain a subject line commencing with the contract number as follows: SUBJECT: DTFAWA-18-D-000XX; TASK ORDER NUMBER; TOPIC: (Insert Brief Topic of Correspondence) & Unique Document Number

(b) Technical Correspondence of a routine nature: must be addressed to the designated COR with an information copy of the correspondence to the Contracting Officer.

(c) Other correspondence including technical correspondence where patent or technical data issues (if any) are involved, and correspondence which proposes or otherwise involves waivers, deviations, or modifications to the contract requirements, terms or conditions, etc., must be

G-4 Screening Information Request (SIR) Section G

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting addressed to the Contracting Officer, with an information copy of the correspondence to the

COR.

(d) The Contractor must use discretion in the use of "express" or "overnight" mail. These premium services should be used sparingly and in situations where the regular U.S. mail system would not be adequate for the timely transfer of technical or contract related documentation. Use of electronic mail or facsimile (FAX) service is encouraged where appropriate.

G.4.1 Electronic Communications The Contractor must assure an electronic means for communicating with FAA personnel. The Contractor must ensure that the communications are compatible with the FAA’s electronic mail system, which is currently Microsoft Outlook. The Contractor must also ensure that the Contractor’s electronic mail has the capability to send and receive attachments.

All contract reports and deliverables, including invoices, must be provided in electronic format with all linkages and interdependencies

G.5 TECHNICAL DIRECTION

(a) Performance of the work under this contract will be subject to the technical direction of the COR identified in G.3. The term technical direction is defined to include, without limitation, the following:

(1) Directions to the Contractor which redirect the contract effort, shift work emphasis between work areas or tasks, require pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual Statement of Work provided that there is no cost or schedule impact or change in the contract requirement consistent with Section C;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work description; and

(3) Review and where required by the contract, approve technical reports, drawings, specifications, and technical information to be delivered by the Contractor to the Government under the contract.

(b) Technical direction must be issued in writing by the COR and must be within the scope of Section C, Statement of Work. The COR does not have the authority to and may not issue any technical direction which:

(1) Constitutes an assignment of additional work outside the Statement of Work;

(2) Constitutes a change as defined in the FAA Clauses 3.10.1-12 Changes--Fixed-

Price and 3.10.1-13 Changes - - Cost Reimbursement;

(3) In any manner causes an increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract;

or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

G-5 Screening Information Request (SIR) Section G

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

G.6 INTERPRETATION OR MODIFICATIONS

No verbal statement by any person, and no written statement by anyone other than the CO, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation or resulting contract. All requests for interpretation or modification must be made in writing to the CO.

G.7 INVOICES

The Federal Aviation Administration intends to make payment within 30 days of receipt of a properly prepared invoice submitted to the billing office below at either address:

U.S. MAIL: FAA Accounts Payable Branch, AMZ-110 PO Box 25710 Oklahoma City, OK 73125

(405) 954-5200

FEDEX: FAA Accounts Payable Branch, AMZ-110 6500 S MacArthur Blvd.

Oklahoma City, OK 73169

(405) 954-5200

The Contractor must include the following certification on all invoices, signed by a duly authorized company official:

“This is to certify that the services set forth herein were performed during the period stated, and that incurred costs billed were actually expended.

Signature of Contractor’s Authorized Official Date Signer's name typed or printed Signer's Title

The Contractor must submit an original copy of all invoices to the above designated billing office not more than once monthly. All invoices must comply with the FAA Acquisition Management System (FAAAMS) Clause 3.3.1-17, Prompt Payment. The Contractor must provide simultaneously with the original, an electronic copy of each certified invoice to the Contracting Officer along with attachments to both the Contracting Officer and the Contracting Officer’s Representative in a format which will allow data manipulation. The Contracting Officer will authorize payment in amounts determined to be allowable, allocable, and reasonable in accordance with the FAAAMS. The payment will be made pursuant to the “Payment by Electronic Funds Transfer - Central Contractor Registration” clause in Section I of this contract.

Invoices must delineate all costs down to the Work Breakdown Structure (WBS) element. When an invoice includes labor costs, the invoice must specify the individual labor category, hours expended and applicable labor rate for the total labor costs invoiced for the period of that invoice.

The period of performance in the invoice must match exactly the period of performance used in the Contractor’s Cost/Schedule Status Report (CSSR).

G-6 Screening Information Request (SIR) Section G

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

G.8 METHOD OF PAYMENT

Payments under this Contract will be made by wire transfer through the Treasury Financial Communications System.

The Contractor must forward the following information in writing to the paying office (see clause G.8) not later than 7 calendar days after receipt of notice of award.

a) Full name (where practicable), title, phone number, and complete mailing address of responsible official(s) (i) to whom check payments are to be sent, and (ii) who may be contacted concerning the bank account information requested below.

b) The following bank account information is required to accomplish wire transfers:

1. Name, address, and telegraphic abbreviation of the receiving financial institution.

2. Receiving financial institution's 9-digit American Banker's Association (ABA) identifying number for routing transfer of funds. (Provide this number only if the receiving financial institution has access to the Federal Reserve Communications System).

3. Recipient's name and account number and the receiving financial institution to be credited with the funds.

4. If the receiving financial institution does not have access to the Federal Reserve Communications System, provide the name of the correspondent financial institution through which the receiving financial institution receives electronic funds transfer messages. If a correspondent financial institution is specified, also provide:

c) Address and telegraphic abbreviation of the correspondent financial institution, and The correspondent financial institution's 9-digit ABA identifying number for routing transfer of funds.

G.9 CONTRACTING OFFICER SUPPORT PERSONNEL

a) The Contracting Officer may designate certain individuals to assist in the administration of this Contract.

b) In no event will the designee(s) be empowered to change the contract scope of work, the price, or the delivery schedule.

c) The Contracting Officer must immediately be contacted for clarification if a question arises regarding the authority of any person to act for the Contracting Officer under this Contract.

G.10 Ordering Procedures G.10.1 General Information All task orders under the GEO IDIQ Contract must:

a. Be solicited and awarded by an authorized, warranted CO within the FAA ;

b. Be within the scope of Section C and all other terms and conditions of the GEO IDIQ contract;

G-7 Screening Information Request (SIR) Section G

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

c. Identify the Labor Categories that will perform the Task Order work;

d. Comply with the ordering procedures in AMS, Ordering, and other applicable agency specific regulatory supplements.

All costs associated with the preparation, presentation, and discussion of the Contractor’s proposal in response to a task order solicitation will be at the Contractor’s sole and exclusive expense. The Contractor must generally be given ten business days to respond to a Task Order Request for Proposal (TORFP). However, in emergency situations this time frame may be greatly reduced. The Task Order Proposal must include a response to all sections of the TORFP, as laid out in the TORFP instructions.

The contractor must identify a person and/or dedicated email address to receive Task Order Requests for Proposal. This person must be available during regular business hours and must designate a backup during periods of extended absence, of more than two business days in a row.

Orders may be issued at any time during the effective period of performance for this contract;

however, the period of performance for any effort ordered may not exceed a period of twelve (12) months beyond the expiration date of the contract. An Order is considered “issued” when the Government transmits the Order regardless of the mode of transmission.

G.10.2 Task Ordering Procedures The following ordering guidelines must be followed when placing a Task Order against this IDIQ contract:

Performance under this contract must be subject to the following ordering procedures:

a) All work to be performed under this contract must be within the scope of Section C and must not commence until authorized by the Contracting Officer via Task Order (TO). The contractor must incur costs only in the performance of TOs issued in accordance with these ordering procedures. No other costs are authorized under this contract without the express written consent of the Contracting Officer.

b) During the period of performance of this contract, the Contracting Officer will request Task

Plans (i.e. proposals) from the Contractor for efforts related to certain requirements. The request will include a due date for proposal submission, a SOW, PWS or SOO that describes the work to be accomplished; a listing of deliverables; any additional requirements as appropriate, such as travel requirements; and a cost proposal.

c) The Contractor must submit a Contractor Task Plan by the date of submission stipulated by the Contracting Officer. The Contracting Officer may allow for additional time to submit the Task Plan if requested by the Contractor. The Task Plan is the Contractor’s proposal to accomplish the FAA’s requirements. At a minimum, the Contractor’s Task Plan must include the following:

1. Contractor’s approach to accomplishing the FAA requirements;

2. Date of commencement of work, and any necessary revisions to earlier schedules of performance;

3. Labor rates, estimated labor hours by applicable labor category to complete the effort;

4. Rationale for estimated labor hours, by applicable labor category; the rationale must include a basis of estimate for the proposed hours;

G-8 Screening Information Request (SIR) Section G

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

5. The travel and material costs needed to perform the task, including a rationale for each; the rationale must include a detailed justification for each proposed trip or other ODC proposed; and

6. The total estimated cost for completion of the work, broken out by labor, travel, and material costs.

d) The Contractor’s Task Plan is subject to the review and approval of the Contracting Officer.

The Contracting Officer will issue a Task Order once the Contracting Officer approves an acceptable Task Plan.

e) Task Orders will be issued by the Contracting Officer to cover specific work assignments within the scope of the contract. All TOs will contain the following information:

1. TO number;

2. FAA technical point of contact and phone number;

3. Period of performance;

4. Description of the work to be performed;

5. Ceiling price;

6. Estimated labor-hours by category;

7. Anticipated Travel and ODC requirements;

8. Start and completion dates, with major milestones;

9. Deliverables with required delivery dates;

10. Applicable security requirements; and

11. List of Government Furnished Property, Equipment, and Information (GFP, GFE, and GFI).

(f) Award – The TO CO must prepare the award in accordance with all Department acquisition regulations, including required reviews. The CO must forward all award documents, including Standard Form with Task Order number and value, and SOO/SOW/ to the GEO contractor email address identified, the GEO Contract CO/CS, and the GEO IDIQ Contract COR.

G.11 Contractor Accounting System For time-and-materials task orders, contractors must maintain an adequate accounting system to substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment and by:

(i) Individual daily job timekeeping records;

(ii) Records that verify the employees meet the qualifications for the labor categories specified in the contract; or

(iii) Other substantiation approved by the Contracting Officer.

The Contractor must present evidence of an adequate accounting system before award of a Cost Reimbursable Task Order to the IDIQ contract CO. The Contractor must notify the CO in writing if there is any change in the status of its approved accounting system and provide the reason(s) for the change.

G.12 Unauthorized Work The Contractor is not authorized at any time to commence TO performance prior to issuance of a

G-9 Screening Information Request (SIR) Section G

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting signed TO or other written approval provided by the TO CO to begin work.

G.13 Modification of Orders Established pricing for each TO may not be changed except when authorized by a modification to the TO.

End of Section G