Section G 3.14.17.pdf

DTFAWA-17-R-00028

PART I – SECTION G

CONTRACT ADMINISTRATIVE DATA

Page G- 1 Screening Information Request (SIR) Section G DTFAWA-17-R-00028 “This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

G.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

(JULY 2011) (AMS 3.1-1)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

http://conwrite.faa.gov.

AMS 3.10.1-22 Contracting Officer's Representative (April 2012)

G.2 GOVERNMENT CONTACTS FOR POST-AWARD ADMINISTRATION

The Contractor must use one of the following Government contacts, as applicable, as the focal point for all matters regarding this contract:

(a) Federal Aviation Administration (FAA) Contracting Officer. The name, address, telephone number, and fax number of FAA Contracting Officer are as follows.

All United States Postal Service (USPS) mail, Federal Express and/or United Parcel Service (UPS) deliverables must also be sent to this address.

Federal Aviation Administration Iann T. Washington, AAQ-349 System Operations Contracts Group 800 Independence Avenue, SW Washington, DC 20591 Telephone Number: 202.267.4346 Email: iann.washington@faa.gov

(b) FAA Contracting Officer's Representative (COR). The Contracting Officer’s Representative designated below is responsible for technical performance. The COR does not have the authority to change the contract price, schedule, quantities, or any terms and conditions of the contract.

Federal Aviation Administration To be Determined, AJM-3211 Navigational Services Group 800 Independence Avenue, SW Washington, DC 20591 Telephone Number: TBD Fax: 202.493.5031 Email: To be Determined @faa.gov

(c) FAA Contracting Officer's Quality Reliability Officer (QRO) or Alternate. The FAA will designate a QRO/Alternate with the authority to perform surveillance of the contract work and conduct such inspections as are necessary to assure compliance with the contract terms and conditions and accept or reject the http://conwrite.faa.gov/ mailto:samantha.e.williams@faa.gov

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting required material, equipment, or services in accordance with the terms of the contract. The QRO or Alternate does not have authority to change the contract price, schedule, quantities, or any terms and conditions of the contract.

G.3 CONTRACTING OFFICER

(a) The Contracting Officer has the responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract and safeguarding the interests of the United States in its contractual relationships. Accordingly, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the Contracting Officer is the only person authorized to approve any changes to any of the requirements under this contract, and not withstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

(b) The Contracting Officer may designate, in writing, representatives to perform functions required to administer this contract, however, any implied or expressed actions taken by those representatives must be within the limits cited within the Contracting Officer’s written designations. If any individual alleges to be a representative of the Contracting Officer and the Contractor has not received a copy of the document designating that representative, the Contractor must refrain from acting upon the representative’s requirements and immediately contact the Contracting Officer to obtain a copy of the document designating that individual as a representative of the Contracting Officer.

(c) In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change thereof will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

(d) The Contractor must immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract.

(e) The Contractor must submit request for modification(s) of this contract to the

Contracting Officer, with a copy of the request to any appointed COR.

G.4 CONTRACTING OFFICER’S REPRESENTATIVE

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer’s Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract.

Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor must immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

(c) The COR is responsible for monitoring progress and overall technical management of the work hereunder and must be contacted regarding questions or problems of a technical nature. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless a contract modification or letter of direction is executed by the Contracting Officer prior to completion of this contract.

(d) On all matters that pertain to contract terms, the Contractor must contact the Contracting Officer. When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract, the Contractor will promptly notify the Contracting Officer. The Contractor must not take any action under such a request, unless and until the Contracting Officer has issued a letter of direction or a contract modification.

G.5 TECHNICAL DIRECTION

(a) Performance of the work under this contract will be subject to the technical direction of the COR identified in G.2. The term technical direction is defined to include, without limitation, the following:

(1) Directions to the Contractor which redirect the contract effort, shift work emphasis between work areas or tasks, require pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual Statement of Work provided that there is no cost or schedule impact or change in the contract requirement consistent with Section C;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work description; and

(3) Review and where required by the contract, approve technical reports, drawings, specifications, and technical information to be delivered by the Contractor to the Government under the contract.

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

(b) Technical direction must be issued in writing by the COR and must be within the scope of Section C, Statement of Work. The COR does not have the authority to and may not issue any technical direction which:

(1) Constitutes an assignment of additional work outside the Statement of

Work;

(2) Constitutes a change as defined in the FAA Clauses 3.10.1-12 Changes--

Fixed-Price and 3.10.1-13 Changes - - Cost Reimbursement;

(3) In any manner causes an increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

G.6 INTERPRETATION OR MODIFICATIONS

No verbal statement by any person, and no written statement by anyone other than the CO, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation or resulting contract. All requests for interpretation or modification must be made in writing to the CO.

G.7 CORRESPONDENCE PROCEDURES

To promote timely and effective contract administration, correspondence submitted under this contract will be subject to the following procedures (except for invoices and deliverable items):

(a) All correspondence must contain a subject line commencing with the contract number as follows:

SUBJECT: DTFAWA-XX-C-000XX; TOPIC: (Insert Brief Topic of Correspondence) & Unique Document Number

b) Technical Correspondence of a routine nature: must be addressed to the designated COR with an information copy of the correspondence to the Contracting Officer.

c) Other correspondence including technical correspondence where patent or technical data issues (if any) are involved, and correspondence which proposes or otherwise involves waivers, deviations, or modifications to the contract requirements, terms or conditions, etc., must be addressed to the Contracting Officer, with an information copy of the correspondence to the COR.

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

(d) The Contractor must use discretion in the use of "express" or "overnight" mail. These premium services should be used sparingly and in situations where the regular U.S. mail system would not be adequate for the timely transfer of technical or contract related documentation. Use of electronic mail or facsimile (FAX) service is encouraged where appropriate.

G.8 INVOICES

The Federal Aviation Administration intends to make payment within 30 days of receipt of a properly prepared invoice submitted to the billing office below at either address:

U.S. MAIL: FAA Accounts Payable Branch, AMZ-110 PO Box 25710 Oklahoma City, OK 73125

(405) 954-5200 FEDEX: FAA Accounts Payable Branch, AMZ-110 6500 S MacArthur Blvd.

Oklahoma City, OK 73169

(405) 954-5200

The Contractor must include the following certification on all invoices, signed by a duly authorized company official:

“This is to certify that the services set forth herein were performed during the period stated, and that incurred costs billed were actually expended.

Signature of Contractor’s Authorized Official Date Signer's name typed or printed Signer's Title

The Contractor must submit an original copy of all invoices to the above designated billing office not more than once monthly. All invoices must comply with the FAA Acquisition Management System (FAAAMS) Clause 3.3.1-17, Prompt Payment. The Contractor must provide simultaneously with the original, an electronic copy of each certified invoice to the Contracting Officer along with attachments to both the Contracting Officer and the Contracting Officer’s Representative in a format which will allow data manipulation. The Contracting Officer will authorize payment in amounts determined to be allowable, allocable, and reasonable in accordance with the FAAAMS. The payment will be made pursuant to the “Payment by Electronic Funds Transfer - Central Contractor Registration” clause in Section I of this contract.

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

Invoices must delineate all costs down to the Contract Work Breakdown Structure (CWBS) element. When an invoice includes labor costs, the invoice must specify the individual labor category and applicable labor rate for the total labor costs invoiced. The period of performance in the invoice must match exactly the period of performance used in the Contractor’s Cost/Schedule Status Report (CSSR).

G.9 CONTRACTING OFFICER SUPPORT PERSONNEL

a) The Contracting Officer may designate certain individuals to assist in the administration of this Contract.

b) In no event will the designee(s) be empowered to change the contract scope of work, the price, or the delivery schedule.

c) The Contracting Officer must immediately be contacted for clarification if a question arises regarding the authority of any person to act for the Contracting Officer under this Contract.

G.10 METHOD OF PAYMENT

Payments under this Contract will be made by wire transfer through the Treasury Financial Communications System.

The Contractor must forward the following information in writing to the paying office (see clause G.8) not later than 7 calendar days after receipt of notice of award.

a) Full name (where practicable), title, phone number, and complete mailing address of responsible official(s) (i) to whom check payments are to be sent, and (ii) who may be contacted concerning the bank account information requested below.

b) The following bank account information is required to accomplish wire transfers:

1. Name, address, and telegraphic abbreviation of the receiving financial institution.

2. Receiving financial institution's 9-digit American Banker's Association (ABA) identifying number for routing transfer of funds. (Provide this number only if the receiving financial institution has access to the Federal Reserve Communications System).

3. Recipient's name and account number and the receiving financial institution to be credited with the funds.

4. If the receiving financial institution does not have access to the Federal Reserve Communications System, provide the name of the correspondent financial institution through which the receiving financial institution receives electronic

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting funds transfer messages. If a correspondent financial institution is specified, also provide:

c) Address and telegraphic abbreviation of the correspondent financial institution, and

d) The correspondent financial institution's 9-digit ABA identifying number for routing transfer of funds.

G.11 INDIRECT RATE SUMBISSIONS FOR COST CLINs

a. The Contractor, as soon as possible but not later than 180 days after the expiration of the fiscal year, must submit to the Contracting Officer, specified in paragraph G.2 proposed final indirect rates together with supporting data, for the Contractor fiscal year just completed, based on the Contractor’s actual cost experience during that period. The data will be used for financial planning purposes only.

b. The cognizant Corporate Administrative Contracting Officer (CACO) is delegated responsibility to negotiate the Contractor’s billing and final indirect rates, in accordance with appropriate guidelines and procedures, and to administer Cost Accounting Standards and applicable DODI 5000.2 compliance.

c. Allowability of costs and acceptability of cost allocation methods must be determined in accordance with the cost principles in effect as of the date of this contract.

d. The settlement of the final indirect rates and indirect costs must be accomplished prior to the Contracting Officer’s approval of the final payment.

e. Pending settlement of final indirect expense rates for any period, the Contractor will be reimbursed at billing rates acceptable to the Contracting Officer. These billing rates are subject to appropriate adjustments when the final indirect rates are settled. On an annual basis the Contractor must provide to the Contracting Officer, within 90 days after the expiration of his fiscal year, a billing rate proposal with supporting data. If billing rates change substantially at any time during the contract performance period, the Contractor must notify the Contracting Officer in writing. Upon review of the annual billing rate proposal or any modification of substantial rate change during the contract performance period, the Contracting Officer may adjust the approved billing rate(s). Such adjustment may apply retroactively and/or prospectively. In the event the adjustment is to be applied retroactively, the Contractor must make appropriate adjustments on its next invoice.

G.12 TASK/DELIVERY ORDER PROCEDURES

a) All services will be ordered by a properly executed Delivery Order (Order) issued by the Contracting Officer. Orders may be issued at any time during the effective period of performance for this contract; however, the period of performance for any

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting effort ordered may not exceed a period of twelve (12) months beyond the expiration date of the contract. An Order is considered “issued” when the Government transmits the Order irregardless of the mode of transmission. All Orders are subject to and will not change the terms and conditions of this contract. In the event of a conflict between an Order and this contract, the contract will take precedence.

b) Only the Contracting Officer may issue an Order, providing specific authorization or direction to perform work within the scope of the contract and as specified in the schedule. The Contractor may incur costs under this contract in the performance of Orders and modifications issued in accordance with this clause. No other costs are authorized unless otherwise specified in the contract or expressly authorized by the Contracting Officer.

c) Deliver Orders will contain, as a minimum, the following:

1) Date of the order

2) Contract number and order number

3) Appropriation and Accounting Data

4) CLIN(s) & Description of Services to Be Performed

5) Place of Delivery/Performance (as applicable)

6) Period of time in which the services are to be performed, including start and end dates

7) The estimated cost or fixed price of the Order

8) A functional description of the work identifying the objectives or results desired from the Order, including special instructions or other information necessary for performance.

G.13 ACCOUNTING AND APPROPRIATION DATA

The Accounting and Appropriation Data corresponding to this Contract will be set forth at contract award.

End of Section G