SIR No DTFAWA-17-R-00007.docx

DTFAWA-17-R-00007

Advanced Flight Safety and System Safety Support

PART I - SECTION B

PRODUCTS OR SERVICES & PRICES/COSTS

B.1 GENERAL

The purpose of this Contract is to procure advanced flight safety and system safety support for the Federal Aviation Administration’s (FAA’s) Office of Commercial Space Transportation (AST) in carrying out its public safety responsibilities. This support requires knowledge of the commercial space transportation industry, commercial space transportation regulations, the ability to conduct quantitative and qualitative analyses of risks associated with commercial space transportation, the ability to conduct research on advanced modeling concepts and computational tools, and the ability to support AST’s responsibilities in the development of safety requirements and guidance for the commercial space transportation industry. The Contractor will provide the necessary services to accomplish the requirements set forth in the Statement of Work.

B.2 BASE AND OPTION PERIODS

The term of this contract is up to five (5) years including a one (1) year base period and four (4) one-year option periods. TOs may be issued at any time during the base and/or option periods. The performance periods will be specified in the TOs and may include option periods which extend the TO up to twelve (12) months beyond the expiration date of this contract.

B.3 INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) CONTRACT

(a) This contract is an IDIQ contract. Work under this contract will be ordered by placing TO awards against this contract using the ordering procedures described in Section G, Contract Administration Data.

(b) The types of TOs issued against this contract may include TOs of a Fixed-Price or Time and Material /Labor-Hour contract types.

(c) Task Orders may include options as defined in AMS T3.2.4 - Types of Contracts 9: Options.

B.4 MAXIMUM CONTRACT LIMITATION

The maximum dollar ceiling value of this contract is $9,830,562.14

B.5 GUARANTEED MINIMUM QUANTITY OF WORK

The Government guarantees that it will order at least $25,000 of work (the “Minimum Guaranteed Value”) during the term of this contract (the “Minimum Order Guarantee”). The Government has fully met the Minimum Guarantee once the aggregate dollar value of the TOs placed on this contract equals or exceeds the Minimum Guaranteed Value.

B.6 LABOR CATEGORIES/PRODUCTIVE LABOR HOURS/BURDENED RATES

B.6.1 Labor Categories

Performance under this Contract will require the labor categories as shown below:

Project/Program Manager

Technical Subject Expert

Principal Engineer/Scientist

Engineer/Analyst

Associate Engineer/Analyst

Administrative Support

B.6.2 Productive Labor Hours

For the purposes of the Advanced Flight Safety and System Safety Support Contract (hereinafter referred to as the “Contract”) and specific services as set forth in each task order, the Government will pay only for productive direct labor hours, which are those hours expended by Contractor personnel in performing work under the scope of the Contract. This does not include sick leave, vacation, holidays, jury duty, military leave, or any other kind of administrative leave. "Productive direct labor hours" include hours expended by the Contractor on matters related to contract management and administration only to the extent that such hours are specifically excluded from indirect rates in accordance with the Contractor's usual accounting practices. Productive labor hours applicable to part-time, temporary employees of the Offeror, subcontractor personnel, and purchased labor from a temporary personnel agency are considered direct labor hours.

The Government may unilaterally reallocate direct labor hours between labor categories within any task order or between task orders.

B.6.3 Fixed, Burdened Hourly Rates

Fixed, burdened hourly rates include, but are not limited to: direct labor, applicable indirect expenses, and profit, and must reflect all associated facility-related expenses, such as office leases, computer hardware and software, telephones, and office equipment and supplies. The rates must also reflect expenses for contract management, including the preparation of invoices, cost and technical proposals, contract status reports, etc., but must exclude travel, other direct costs (material as described in Section G), and their associated General and Administrative (G&A) expenses.

The Contractor must propose fully burdened labor rates (including indirect costs and profit) for all specified labor categories

B.7 TRAVEL AND MATERIAL/OTHER DIRECT CHARGES EXPENSES

The Travel and Material/Other Direct Charges expense figures in Section B.8 are budgeted amounts which must not be exceeded by the Contractor but must be included in the overall Contract amount. Material/Other Direct Charges expenses include, in addition to tangible items such as equipment and consumables. This category is for expenses in excess of $100.00 per item or $500.00 aggregated that would not ordinarily be considered as absorbed in indirect rates. Telephone and shipping charges will be absorbed in indirect rates in all cases unless a special request is made to the Contracting Officer, with suitable rationale, for reimbursement. Contracting Officer’s approval is required prior to incurring charges in excess of $100.00 per item or $500.00 aggregated. Expenditures of this amount will be made only for necessary and reasonable expenses.

-- THIS SECTION INTENTIONALLY LEFT BLANK --

B.8 ESTIMATES FOR SERVICES TO BE FURNISHED AND PRICES

B.8.1 Base Year – October 15, 2017 through October 14, 2018 *

CLIN

Labor Category

Rate

(See Below)

Note C

TOTAL BASE YEAR

B.8.2 Option Year 1 – October 15, 2018 through October 14, 2019*

Labor Category

Rate

(See Below)

Note C

TOTAL OPTION YEAR 1

B.8.3 Option Year 2 – October 15, 2019 through October 14, 2020*

Labor Category

Rate

(See Below)

Note C

TOTAL OPTION YEAR 2

B.8.4 Option Year 3 – October 15, 2020 through October 14, 2021*

Labor Category

Rate

(See Below)

Note C

TOTAL OPTION YEAR 3

B.8.5 Option Year 4 – October 15, 2021 through October 14, 2022*

Labor Category

Rate

(See Below)

Note C

TOTAL OPTION YEAR 4

* Dates may adjust based on the date of the award.

NOTE A - Fully burdened, fixed hour rates apply to all direct labor under this Contract. Direct labor requirements, where applicable, must be set forth in individual task orders.

NOTE B - The dollar amounts shown for travel are based on a pre-contract Government estimate. Travel requirements will be set forth in individual task orders.

NOTE C - The dollar amounts shown for other direct costs are based on a pre-contract Government estimate. Material and Other Direct Costs requirements will be set forth in individual task orders.

(End of Section B)

PART I - SECTION C

DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.1 GENERAL DESCRIPTION

C.1.1 Background

By law (the provisions of 51 USC Subtitle V, Ch. 509; and regulations issued thereunder), the Department of Transportation, through AST, is responsible for the protection of public health and safety, the safety of property, and the national security and foreign policy interests of the United States during commercial launch and reentry activities. AST satisfies these responsibilities by licensing and permitting commercial space launch and reentry vehicle operations, as well as launch and reentry site operations. AST implements legislation that allows the issuance of licenses, experimental permits, and safety approvals, as well as regulates associated safety systems, processes, services, and personnel. AST also supports the FAA’s Air Traffic Organization in its approval of amateur rocket activities.

C.1.2 Scope of Work

AST requires advanced flight safety and system safety support in the evaluation of applications for commercial launch and reentry licenses, commercial launch and reentry site licenses, permitted operations, safety approvals, and amateur rocket activities (under CFR Title 14, part 101). AST also requires support for regulatory development, training, tool development, and research on advanced modeling concepts and computational tools.

Quantitative and qualitative analysis of risk is a core element of the AST decision-making process. Understanding and modeling the possible outcomes associated with launch and reentry operations enables AST to make decisions regarding acceptable operational and mission approaches that affect public safety within the regulatory framework.

This support therefore requires significant knowledge of, and, where requested, expertise in, quantitative and qualitative safety analysis of launch and reentry, to include explosive safety, debris risk, toxic risk, distance focusing overpressure risk, hazard areas determination, maximum probable loss determination, and system safety. This support also requires significant knowledge of, and, where requested, expertise in, space launch and reentry vehicle operations, current launch and reentry vehicle systems, launch and reentry range operations, and public safety issues associated with launch and reentry site operations, as implemented in accordance with U.S. Commercial Space Transportation regulations.

Work performed under the Contract will be initiated by means of task orders. See Section H for information concerning task order administration and procedures. For task order format, see Section J. Specific deliverables, statement of work and schedules will be provided in each task order. All deliverables in final draft are subject to the review and approval of AST. All work products resulting from this Contract will become the property of the Government (AST).

C.1.3 Period of Performance

The period of performance of this contract may extend for a total of up to 60 months. The Base Period of the contract shall be from October 15, 2017 to October 14, 2018.

There are four (4) twelve (12) months Option Periods as follows:

Option 1: October 15, 2018 to October 14, 2019.

Option 2: October 15, 2019 to October 14, 2020.

Option 3: October 15, 2020 to October 14, 2021.

Option 4: October 15, 2021 to October 14, 2022.

C.2 WORK AREAS (Representative of Tasks Performed under the Contract)

C.2.1 Research and Development

Perform both basic and applied research and development in support of AST’s statutory missions (1) to protect the public health and safety, the safety of property, and the national security and foreign policy interests of the United States during commercial launch and reentry activities, (2) to encourage, facilitate, and promote US commercial space transportation, and (3) to support the continuous improvement of the safety of launch and reentry vehicles designed to carry humans, including spaceport operations.

· Activities that would be considered “research” in this context include:

· Analytic and computational model development.

· Analytic and computational modeling.

· Testing, data collection, and analysis, including that to provide technical rationale in support of the development of regulations and regulatory documentation (e.g. guides and advisory circulars).

· Development of experiment test plans.

· Activities that would be considered “development” in this context include:

· Non-design specific hardware design and development for vehicles or launch or reentry site infrastructure equipment, or any of their related components or subcomponents.

· Testing to obtain non-design specific data on vehicles or launch or reentry site infrastructure equipment, or any of their related components or subcomponents.

· Development of processes or methodologies to improve the accuracy, precision, or efficiency of the FAA in its licensing determinations of candidate systems.

· Specific research and development activities may include:

· Research on advanced modeling concepts and computational tools for use in flight safety and system safety analyses and assessments, such as the modeling of debris generation, aircraft vulnerability, probability of failure, explosion hazards, toxic hazards, overpressure hazards, hazard areas, and maximum probable loss.

· Research to support development of regulations and guidance for commercial launches and reentries, launch and reentry site operations, experimental permits, safety approvals, and amateur rocket activities.

C.2.2 Analysis / Independent Assessment

The conduct of flight safety and system safety analyses and assessments associated with launch, reentry, and launch and reentry site operations, in accordance with appropriate Federal Regulations, including 14 CFR §§ 414, 415, 417, 420, 431, 433, 435, 437, 440, and 460. Specific analyses and assessments may include:

· Risk Analysis – including trajectory analysis, debris modeling, probability of failure determination, over-flight and launch-area risk analysis, risk due to toxics and hazardous materials, distant focusing overpressure analysis, and hazard area determination.

· Maximum Probable Loss Analysis – including the determination of financial responsibility values to address the maximum probable loss of people and property during licensed or permitted launch or reentry activities.

· Vehicle Design Analysis – including aerodynamic performance, structural integrity, launch and reentry survivability, thermal demise, vehicle failure modes, and 3-DOF and 6-DOF analysis.

· System Safety Analysis – including identification and assessment of hazards for flight and ground operations, and identification and evaluation of related hazard mitigation approaches and techniques.

· Flight Safety System Analysis – including design review of ground and vehicle-based flight and thrust termination systems, review of alternate flight safety systems, review of acceptance and qualification plans for systems and components, and review of flight safety system design with respect to regulatory requirements.

· Software Engineering Analysis – including analysis of an applicant’s systematic development and application of techniques which lead to the creation of correct and reliable safety critical software, the identification and assessment of software hazards associated with expendable launch vehicle, reusable launch vehicle, or reentry vehicle operations, and the evaluation of software hazard mitigations, such as software qualification and acceptance testing techniques, quality assurance, and software development programs, to ensure the risk is at an acceptable level with respect to the general public and property.

· Assessment of Ground-Based Launch and Reentry Operations that Support Vertical or Horizontally-Launched or Reentered Vehicles – including assessment and mitigation of hazardous ground operations, and assessment of explosive siting requirements for storage and handling of solid and liquid propellants.

· Assessment of qualification and acceptance test programs for launch vehicles and ground-based launch support systems.

C.2.3 Tools Development and Maintenance

· Development or modification of computational software tools, for launch and reentry risk assessment, hazard analysis, maximum probable loss determination, and launch or reentry vehicle performance.

C.2.4 License and Permit Evaluation

· Flight safety and system safety support in the evaluation of applications for launch and reentry licenses, launch and reentry site licenses, experimental permits, safety approvals, and amateur rocket activities.

C.2.5 Training

· Development and delivery of training to AST personnel in technical topics, including analysis techniques, launch and reentry operations, use of computational tools, and regulatory development.

C.3 LABOR CATEGORY AND SKILL DESCRIPTIONS

Technical support will be obtained by placing task orders under this Contract for the efforts of personnel described in the categories below. The personnel proposed for these labor categories must meet the criteria set forth below.

Project/Program Manager: The individual must have an education in and experience with managing technical personnel engaged in the investigation and development of policy, guidance, processes, tools, and technical analyses for the aerospace industry. This position ensures the effective and efficient approach and performance of work assignments. This position requires a Bachelor’s degree in engineering, mathematics, or science, and ten years industry experience in managing technical personnel engaged in the investigation and development of policy, guidance, processes, tools, and technical analyses for the aerospace industry, which includes responsibility for end-product quality, customer reporting, and the establishment and implementation of associated schedules and budgets.

Technical Subject Expert *: The individual must have an education in and experience with a technical field that makes them uniquely qualified to lead or perform an assigned task, which is typically in a specialized area of the industry. This position provides effective and efficient approaches and performance of work assignments, by virtue of specialized knowledge and/or experience. This position requires one of the following three combinations of education and experience: 1) a Bachelor’s degree in engineering, mathematics, science, or a field related to the particular assignment and a minimum of fifteen years of experience in an industry relevant to the IDIQ statement of work; 2) a Master’s degree in engineering, mathematics, science, or a field related to the particular assignment and a minimum of thirteen years of experience in an industry relevant to the statement of work; or 3) a Ph.D. in engineering, mathematics, science, or a field related to the particular assignment and a minimum of ten years of experience in an industry relevant to the statement of work.

Principal Engineer/Scientist *: The individual must have an education in and experience with leading and defining the approach and conduct of complex technical analyses, or development of technical processes. The individual must also have experience with reports and tools, in an effective and efficient manner, leading to technically sound end-products. This position requires one of the following three combinations of education and experience: 1) A Bachelor’s degree in engineering, mathematics, or science and a minimum of ten years of experience in the industry performing work relevant to the statement of work; 2) A Master’s degree in engineering, mathematics, or science and a minimum of eight years of experience in the industry performing work relevant to the statement of work; or 3) A Ph.D. in engineering, mathematics, or science and a minimum of five years of experience in industry performing work relevant to the Statement of Work.

Engineer/Analyst: The individual must have an education in and experience with contributing to the definition of approach and conduct of technical investigations, analyses, and the development of technical processes, reports, and tools. This position requires one of the following three combinations of education and experience: 1) A Bachelor’s degree in engineering, mathematics, or science, and a minimum of five years of engineering experience in a related industry; 2) A Master’s degree in engineering, mathematics, or science, and a minimum of three years of engineering experience in a related industry; or 3) A Ph.D. in engineering, mathematics, or science.

Associate Engineer/Analyst: The individual must have either education or experience that enables them to contribute to the conduct of technical investigations, analyses, and the development of technical processes, reports and tools. This position requires either 1) a Bachelor’s degree in engineering, mathematics, or science, or 2) a minimum of two years’ experience in a related industry.

Administrative Support: The individual must have at least one year of experience in the development, preparation, and delivery of draft copy and contract deliverables, utilizing computer resources, software, and electronic communications technologies. This position requires proficiency in personal computer operation, related software (MS Office Word, Excel, Powerpoint, etc.)..

*A total of two persons serving in either the Technical Subject Expert or Principal Engineer/Scientist labor category are required to possess a Secret-level clearance throughout the duration of the Contract. This clearance is necessary in order to gain access to federal launch ranges or military launch operations at commercial ranges.

C.4 CONTRACTOR-PROVIDED MANAGEMENT SUPPORT

The Contractor must develop and maintain a system to manage and control AST project work. This system must be capable of supporting project schedule, budget, and status reporting. This may require the Contractor to provide commercial off-the-shelf (COTS) software for project management. The Contractor must be competent in word processing, spreadsheet, and other software programs that support this requirement. The Contractor must develop AST topical briefings and conduct FAA headquarters-level presentations as directed in task orders.

C.5 CONTRACTOR-PROVIDED PROGRESS REPORTS

The Contractor must provide a written monthly status report to the CO and the Contracting Officer’s Representative (COR) by the 10th business day of the month. The report must describe the work accomplished during the reporting period by work assigned, problems encountered, corrective action taken, pending issues, and work planned for the next reporting period. Specific emphasis must be given to problems where FAA input or resolution is required or when adverse impacts on AST program schedules are anticipated. The monthly status report must also include detailed breakdown of funds expended, by task order, for the reporting period and cumulatively. If specifically directed by the FAA, the Contractor must provide an oral (in addition to written) presentation at FAA Headquarters. All other specific reports and deliverables will be expressed in formal task orders by assigned due dates.

(End of Section C)

PART I – SECTION D

PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

All deliverables under the Contract must be preserved and packaged in accordance with the most economical and best commercial practices to assure delivery at the destination and to prevent deterioration and damage due to shipping, handling and storage hazards.

D.2 GENERAL MARKING

In addition to information provided with shipping instructions, all deliverables must be marked on the outside of the packaging with the following:

1. FAA contract number;

2. Task Order number;

3. Contractor's name and address; and

4. List of contents.

D.3 Marking of reports

The Contractor must mark all data deliverables as follows:

1. Report Title;

2. Contract number;

3. Task Order number;

4. Date; and

5. Distribution.

D.4 TRANsMISSION OF DELIVERABLES

All deliverable items required by this Contract may be shipped F.O.B. destination, within the consignee’s premises, with all mailing and transport expenses prepaid by the Contractor

(End of Section D)

PART I – SECTION E

INSPECTION AND ACCEPTANCE

E.1 3.10.4-5 INSPECTION--TIME-AND-MATERIAL AND LABOR-HOUR (APRIL 1996)

(a) Definitions.

(1) 'Contractor's managerial personnel,' as used in this clause, means any of the Contractor's directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of--

(i) All or substantially all of the Contractor's business;

(ii) All or substantially all of the Contractor's operation at any one plant or separate location at which the contract is being performed; or

(iii) A separate and complete major industrial operation connected with the performance of this contract.

(2) 'Materials,' as used in this clause, includes data when the contract does not include the "Warranty of Data" clause.

(b) The Contractor must provide and maintain an inspection system acceptable to the Government covering the material, fabricating methods, work, and services under this contract. Complete records of all inspection work performed by the Contractor must be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all materials furnished and services performed under this Contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government must perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor must furnish and must require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) Unless otherwise specified in the Contract, the Government must accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they must be presumed accepted sixty (60) days after the date of delivery, unless accepted earlier.

(f) At any time during contract performance, but not later than six (6) months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (h) below, the cost of replacement or correction must be determined under the "Payments Under Time-and-Materials and Labor-Hour Contracts" clause, but the 'hourly rate' for labor hours incurred in the replacement or correction must be reduced to exclude that portion of the rate attributable to profit. The Contractor must not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, must disclose the corrective action taken.

(g) Failures due to correction or replacement:

(1) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may--

(i) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under the Contract; or

(ii) Terminate the Contract for default.

(2) Failure to agree to the amount of increased cost to be charged to the Contractor must be a dispute.

(h) Notwithstanding paragraphs (f) and (g) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of the Contract, if the failure is due to (1) fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel or (2) the conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(i) This clause applies in the same manner and to the same extent to correct or replacement materials or services as to materials and services originally delivered under the Contract.

(j) The Contractor has no obligation or liability under the Contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the Contract.

(k) Unless otherwise specified in the Contract, the Contractor's obligation to correct or replace Government-furnished property must be governed by the clause pertaining to Government property.

(End of clause)

E.2 Inspection and Acceptance

(a) The Contracting Officer (CO) or the Contracting Officer’s Representative (COR), listed in Section G.1 as the CO’s duly authorized representative, is authorized to perform inspection on behalf of the Government for the purpose of acceptance of all services to be provided.

(b) Inspection, review or the anticipation of acceptance/approval of a contract item in the course of its preparation must not be construed as assurance of acceptance of the finished product.

(c) Final acceptance of all deliverable items must be made, in writing, by the Contracting Officer.

(End of Section E)

PART I - SECTION F

DELIVERIES OR PERFORMANCE

F.1 3.1-1 Clauses and Provisions Incorporated by Reference (July 2011)

This screening information request (SIR) incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or Offerors and contractors may obtain the full text via Internet at:

https://conwrite.faa.gov/cwcategorylist.cfm.

3.10.1-24 Notice of Delay (March 2009) 3.11-34 F.O.B. Destination (April 1999)

F.2 3.2.4-20 INDEFINITE QUANTITY (July 1996)

(a) This is an indefinite-quantity contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by the Contract.

(b) Delivery or performance must be made only as authorized by orders issued in accordance with the "Ordering" clause. The Contractor must furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the maximum. The Government must order at least the quantity of supplies or services designated in the Schedule as the minimum.

(c) Except for any limitations on quantities in the "Order Limitations" clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of the Contract and not completed within that period must be completed by the Contractor within the time specified in the order. The contract must govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the Contract's effective period; provided that the Contractor must not be required to make any deliveries under the Contract after one year from the issuance of the last task order.

F.3 3.2.4-34 OPTION TO EXTEND SERVICES (October 2014)

The Government may require continued performance of any services within the limits and at the rates specified in the Contract. The option provision may be exercised more than once, but the total extension of performance hereunder must not exceed six (6) months. The Contracting Officer may exercise the option by written notice to the Contractor within the period specified in the Schedule.

F.4 3.2.4-35 OPTION TO EXTEND THE TERM OF THE CONTRACT (April 1996)

(a) The Government may extend the term of the Contract by written notice to the Contractor within thirty (30) calendar days provided, that the Government should give the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the Contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract must be considered to include this option provision.

(c) The total duration of the Contract, including the exercise of any options under this clause, must not exceed five (5) years and six (6) months.

F.5 TASK ORDERS PERFORMANCE PERIOD

Task Orders (TOs) may be issued at any time during the base and/or option periods. The performance period will be specified in the TO [and may include option periods which extend the TO up to twelve (12) months beyond the expiration of the Contract]. All orders issued during the effective date of the Contract and not completed within that period must be completed by the Contractor within the time specified in the order. The rates prevailing immediately prior to contract expiration must apply to all such work. Any costs incurred prior to the beginning date or after the ending date of a TO will not be directly allowable without the written consent of the Contracting Officer via written modification.

(End of clause)

(End of Section F)

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

G.1 CONTract aDMINISTRATION (FAA)

a. Contracting Officer (CO):

FEDERAL AVIATION ADMINISTRATION

Attn: Lakeisha Wiley-Bess, AAQ-420 800 Independence Avenue, S.W., Room 402 Washington, DC 20591 Phone: (202) 267-7694 Phone: lakeisha.wiley-bess@faa.gov

b. Contracting Officer’s Representative (COR):

FEDERAL AVIATION ADMINISTRATION

Attn: To be provided at time of award 800 Independence Avenue, S.W.

Washington, DC 20591 Phone:

The COR is responsible for the technical administration of the Contract and the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications in the Contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, delivery schedule, period of performance, or other terms and conditions of the Contract.

The COR is responsible for monitoring progress and overall technical management of the work hereunder and must be contacted regarding questions or problems of a technical nature. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the Contract between the Contractor and any person other than the CO be effective or binding upon the Government, unless a contract modification or letter of direction is executed by the CO prior to completion of the Contract.

On all matters that pertain to contract terms, the Contractor must contact the CO. When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the Contract, the Contractor will promptly notify the CO. The Contractor under such request must take no action unless and until the CO has issued a letter of direction or a contract modification. (See also section G.2 below.)

G.2 3.10.1-22 CONTRACTING OFFICER’S REPRESENTATIVE (April 2012)

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the Contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the Contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the Contract.

(b) The Contractor must immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this Contract.

(End of clause)

G.3 INTERPRETATION OR MODIFICATION

No verbal statement by any person, and no written statement by anyone other than the Contracting Officer, or his/her authorized representative acting within the scope of his/her authority, must be interpreted as modifying or otherwise affecting the terms of this solicitation or any resulting contract. All requests for interpretation or modification must be made in writing to the Contracting Officer.

G.4 procedures for submission of invoices

The Contractor must submit one (1) electronic copy of its monthly invoice to:

Concurrent with submission to the FAA Accounts Payable Branch, the Contractor must submit one (1) copy of the invoice to the Contracting Officer’s Representative (COR) and the Contracting Officer (CO) for review:

FEDERAL AVIATION ADMINISTRATION

Attn: COR Email: To be provided at time of award Phone:

FEDERAL AVIATION ADMINISTRATION

Attn: Lakeisha Wiley-Bess AAQ-420 Email: lakeisha.wiley-bess@faa.gov Phone: (202) 267-7694

Each invoice must reference the contract number, the period of performance, the services delivered, and, if applicable, cost for labor and Other Direct Costs (ODC), including travel.

G.5 FEDERAL HOLIDAYS OBSERVED

Working hours scheduled must observe Federal Holidays as follows:

When one of the above-designated holidays falls on a Sunday, the following Monday will generally be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is generally observed as a holiday. Inauguration Day is also observed by the Federal Government and should be accounted for when applicable.

G.6 CORRESPONDENCE PROCEDURES

To promote timely and effective contract administration, correspondence submitted under the Contract must be subject to the following procedures (except for invoices and deliverable items):

a. All correspondence relative to the Contract must be addressed to the Contracting Officer, AAQ-420. Correspondence of a technical nature must include an information copy addressed to the Contracting Officer’s Representative (COR).

G.7 travel costs AND REIMBURSEMENTS

1. The Contractor must obtain written approval from the Contracting Officer prior to incurring travel expenses. Travel will be reimbursed on a cost plus general and administrative expense (no fee) basis, subject to the guidelines and any other limitations cited below. Funded amounts for travel are indicated in Section B.

a). The Government will reimburse the Contractor, up to amounts allowed by the Federal Travel Regulation (FTR) for reasonable travel expenditures, incurred in the performance of the Contract. In maintaining a policy of keeping travel costs ‘reasonable’ in the performance of the Contract, the Contractor agrees to use a cost effective approach and continuously pursue opportunities to lower and contain travel costs using, where practical, group rate arrangements, off-peak travel itineraries and other similar travel cost containment methods. Further, the Contractor agrees to effect procedures to ensure Government reimbursable travel expenditures are only incurred when absolutely necessary. Further, to mitigate the inherently higher rates associated with urgent emergent travel, the Contractor agrees to contact, reasonably in advance, the Contracting Officer for assistance prior to executing such travel, unless documented circumstances clearly indicate such advance contact was not possible.

b). Incurred travel costs, listed below, will be disallowed for Government reimbursement and considered as being expenditures to be absorbed by the Contractor. Included are costs:

In the case of urgent emergent travel, if the Contracting Officer’s assistance has been reasonably requested in advance, or if requested as soon as practical after commencement of travel and properly justified and documented, the Contracting Officer may authorize, on a case-by-case basis, reimbursement for amounts in excess of the FTR rates. The Contractor must implement procedures to minimize urgent emergent travel. Any Contracting Officer decision regarding reimbursement of travel costs in excess of amounts allowed by FTR, for urgent emergent travel, must be a unilateral decision, not subject to dispute or any right contained in Contract Disputes clause of this contract.

c). Incurred relocation will be disallowed for Government reimbursement and considered as being expenditures to be absorbed by the Contractor.

G.8 METHOD OF PAYMENT

G.9 MATERIAL CHARGES

Material charges must be reimbursed with applicable burdens in accordance with Contractors approved accounting practices. Funded amounts are indicated in Section B for material charges.

G.10 RELEASE OF GOVERNMENT OBLIGATION

The Contractor, and each assignee under an assignment entered into under the Contract and in effect at the time of final payment under the Contract, must execute and deliver, at the time as a condition precedent to final payment under the Contract, a release discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under the Contract, subject only to the following exceptions:

a. Specified claims in stated amounts, or in estimated amounts if the amounts are not susceptible of exact statement, by the Contractor.

G.11 ACCOUNTABILITY OF COSTS/SEGREGATION OF TASK ORDERS

All costs incurred, in performance of an order issued under the Contract, must be accumulated in a separate delivery (work) order cost account established specifically for that order number. There must be no commingling of costs between orders.

G.12 REPORTS OF PROBLEMS

In addition to the Monthly Reports specified in the Statement of Work, the Contractor must bring actual or potential problems to the attention of the Contracting Officer and/or COR as soon as they are known. Oral reports must be followed by written narrative reports to the Contracting Officer within five (5) working days.

G.13 3.8.4-5 GOVERNMENT SUPPLY SOURCES (APRIL 1996)

The Contracting Officer may issue the Contractor an authorization to use Government supply sources in the performance of the Contract. Title to all property acquired by the Contractor under such an authorization must vest in the Government unless otherwise specified in the Contract. Such property must not be considered to be Government-furnished property, as distinguished from Government property. The provisions of the “Government Property” clause, except its paragraphs (a) and (b), must apply to all property acquired under such authorization.

G.14 CLOSEOUT

It is the intention of the FAA to perform closeout procedures on an individual TO basis. The Contractor agrees to perform those internal functions necessary to support this process in a timely manner. TO closeout will occur as soon as possible following deliverable acceptance.

(End of Section G)

PART I - SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 ORDERING:

3.1.9-1 Electronic Commerce and Signature (July 2013)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the Offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract. Contractors may use the following means of electronic signature technology [Contracting Officer to enter the means of electronic signature technology authorized to include PIN numbers or passwords, digital signatures, smart cards, etc.].

3.2.4-16 Ordering (October 2011)

(a) Any supplies and services to be furnished under this Contract must be ordered by issuance of task orders by the individuals or activities designated in the Contract. Such orders may be issued from date of award through the last day of the exercised option period.

(b) All task orders are subject to the terms and conditions of this contract. In the event of conflict between a task order and this Contract, the Contract must control.

(c) If mailed, a task order is considered "issued" when the Government deposits the order in the mail. Orders issued by facsimile, email or other electronic commerce methods are considered "issued" when the Government sends the order. Orders may be issued orally only if authorized in the Contract.

3.2.4-17 Order Limitations (October 1996)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $25,000 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the Contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $1,000,000.

(2) Any order for a combination of items in excess of $2,000,000; or

(3) A series of orders from the same ordering office within ten (10) days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract, the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor must honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within three (3) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

H.2 TASK ORDER PROCEDURES (All CLINS)

a. General. Services and items to be delivered under referenced Contract Line Item Numbers (CLINs) must be ordered via the issuance of task orders.

b. Format. The Contracting Officer will issue task orders, in writing, to the Contractor, in the format shown in Section J. Each task order issued and signed must contain the following minimum information items:

1. A task order number;

2. Appropriate FAA points-of-contact;

3. A period-of-performance;

4. A list of deliverables and the delivery schedule;

5. A description of authorized travel including to and from points with a maximum allowable travel amount;

6. A description of materials, services, or other direct expenses with a maximum allowable amount;

7. A description of any Government-Furnished Information or Property to be provided with delivery locations and required delivery dates;

8. A task order maximum amount;

9. Applicable appropriation and accounting data; and

10. Applicable payment procedures.

H.3 dissemination of contract information

The Contractor must not publish, permit to be published, or distribute for public consumption any…