DSU260817-MCMSERVICE_ov.pdf
PDF 124 KB Posted
- Attached to
- Mechanical and Controls Maintenance Services
- Solicitation number
- DSU260817-MCMSERVICE
- Issued by
- Kent County, Delaware
About this file
This is a Request for Proposals (RFP) overview issued by Delaware State University's Office of Procurement, Purchasing, Contracts and Data Administration for Mechanical and Controls Maintenance Services (Contract Number DSU260817-MCMSERVICE). The RFP seeks qualified contractors to provide ongoing mechanical and controls maintenance services for the university. A non-mandatory site visit is scheduled for September 2, 2026, at 10:00 AM at the Facilities Management Building located at 1200 North DuPont Highway, Dover, Delaware 19901, with Bernard Pratt and Khalid Zerrad serving as primary contacts. The deadline for submitting written questions is September 16, 2026, at 10:00 AM, with responses to be posted by October 8, 2026. Sealed bid responses must be submitted electronically via email to contracts@desu.edu by the bid opening date of October 29, 2026, at 3:00 PM (Delaware local time). The contractor selection date is to be determined, with a projected contract start date of December 1, 2026. The initial contract term is three years with an option to renew for two additional one-year extensions by mutual negotiation.
Bidders must submit proposals as a single PDF file not exceeding 5 megabytes, without password protection, and must receive email confirmation of receipt. Delaware State University has waived the bid bond requirement and will not hold a mandatory pre-bid meeting. The RFP is funded through State of Delaware funds. Delaware State University reserves the right to reject any or all bids and reserves the right to waive informalities. The procurement will provide equal opportunity to all bidders regardless of race, creed, color, sex, sexual orientation, gender identity, or national origin, with full opportunity extended to Minority Business Enterprises, Disadvantaged Business Enterprises, Women-Owned Business Enterprises, and Veteran-Owned Business Enterprises.
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Other files
| File | Type | Posted |
|---|---|---|
| DSU260817-MCMSERVICE_pw.pdf | ||
| DSU260817-MCMSERVICE_ad01.pdf | ||
| DSU260817-MCMSERVICE_appA.pdf | ||
| DSU260817-MCMSERVICE_rfp.pdf |
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Text version
DELAWARE STATE UNIVERSITY
Request for Proposals
Office of Procurement, Purchasing, Contracts and Data Administration
Request for Proposals (RFP) Overview
Sealed responses of RFP - Mechanical and Controls Maintenance Services - DSU260817- MCMSERVICE will be received electronically through email to contracts@desu.edu. The email subject must have RFP name and contract number. If you need to abbreviate the RFP name, you can do so. Electronic response should have only one file in total. Aggregate size of your response without compressing the file must not be more than 5 megabytes. Response must be in pdf format, should not be protected with any password and should be only one file instead of multiple files. Deviation from this limit will be an automatic cause for rejection of your response. Do not send any unnecessary messages to this email address. Otherwise, your emails will be marked as spam thus you will fully assume the risk/ liability of no response from the University to your email messages.
Bidder bears the risk of incomplete response, late delivery or delivery at wrong email address of the University other than specified in this RFP. Bidder must make sure they receive confirmation stating their bid has been received. University is not responsible if bid goes into spam or is not delivered by the system whatsoever until University confirms its receipt.
Summary of Events and Dates:
The proposed schedule of events subject to the RFP is outlined below. Time mentioned below is the State of Delaware local time.
• Site Visit (Non-mandatory attendance) September 02, 2026 at 10:00 am Mr. Bernard Pratt, Email bpratt@desu.edu, and Mr. Khalid Zerrad, Email kzerrad@desu.edu, or their designee, will facilitate this site visit. The site visit will start from the Facilities Management Conference Room, Facilities Management Building, Delaware State University, 1200 North DuPont Highway, Dover, Delaware 19901.
Please note that this contact information is to facilitate a site visit only.
• Deadline to Receive Questions September 16, 2026, at 10:00 AM
• Responses to Questions Posted by October 08, 2026
• Bid Opening October 29, 2026 at 3:00 PM
• Contractor Selection Date TBD
• Projected Contract Start Date December 01, 2026
* Each of the above dates is subject to change. Local time means the State of Delaware local time.
Note: All questions shall be in writing (in MS Word format, written in a paragraph form and numbered.)
No table or Ms. Excel spreadsheet, etc. should be inserted. These questions should be submitted via email to constructionbid@desu.edu. Questions must be submitted in the following format. Deviations from this format will not be accepted and entertained.
Section number___, Paragraph number___, Page number___, Text of passage being questioned____, mailto:contracts@desu.edu mailto:contracts@desu.edu
DELAWARE STATE UNIVERSITY
Request for Proposals
Office of Procurement, Purchasing, Contracts and Data Administration
Question: _________________________________________.
Answers will be published at https://mmp.delaware.gov/Bids/ in the form of an addendum next to the RFP.
In order for your proposal to be considered, the Proposal Reply Section shall be executed completely and correctly including but not limited to all attachments and bid submission form.
Please review and follow the information and instructions contained in the General Provisions and this Request for Proposal (RFP).
There will be NO mandatory pre-bid meeting.
Bid bond requirement for this RFP has been waived.
The term of the contract between the successful bidder and the University shall be for three (3) years.
There is an option to renew the contract for two (2) One year each extension by negotiation.
This RFP will use State of Delaware funds.
Bidders will not be subject to discrimination on the basis of race, creed, color, sex, sexual orientation, gender identity or national origin in consideration of this award, and Minority Business Enterprises, Disadvantaged Business Enterprises, Women-Owned Business Enterprises and Veteran-Owned Business Enterprises will be afforded full opportunity to submit bids on this contract. Delaware State University reserves the right to reject any or all bids and to waive any informalities therein.
END OF ADVERTISEMENT FOR BIDS
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