TABLE OF CONTENTS

INVITATION FOR BID (IFB) MAIN 1

1. OVERVIEW 3

1.1. GENERAL INFORMATION 3

1.2. CALRECYCLE CONTACT INFORMATION 3

1.3. SERVICE NEEDED 3

1.4. CONTRACT BUDGET 4

1.5. CONTRACT AMENDMENT 4

1.6. ADVANCE PAYMENT 4

1.7. CONTRACT TERM 5

1.8. PROCESS TYPE 5

1.9. PROCESS SCHEDULE 5

2. RULES AND CONDITIONS 5

2.1. INTRODUCTION 6

2.2. COMMITMENT 6

2.3. CONFLICT OF INTEREST AND FOLLOW-ON CONTRACTS 6

2.4. ANTITRUST CLAIMS 7

2.5. CONTRACTOR’S COST 8

2.6. PUBLIC RECORDS ACT 8

2.7. WRITTEN QUESTIONS 8

2.8. ADDENDA 9

2.9. MODIFICATION OF SUBMITTALS 9

2.10. ERRORS IN SUBMITTALS 10

2.11. UNRELIABLE LIST 10

2.12. UPLOAD OF SUBMITTALS 10

2.13. ELECTRONIC WASTE RECYCLING 10

2.14. USE TAX 11

2.15. SUBCONTRACTORS 11

2.16. GENERATIVE ARTIFICIAL INTELLLIGENCE 12

3. BID SUBMITTAL REQUIREMENTS 13

3.1. INTRODUCTION 13

3.2. DEADLINE 13

3.3. COVER LETTER 13

3.4. QUALIFICATIONS AND RESOURCES 14

3.5. ORGANIZATION 15

3.6. REFERENCES 15

3.7. CONTRACTOR ELIGIBILITY 15

3.8. LICENSES AND CERTIFICATIONS 15

3.9. SMALL BUSINESS (SB) PARTICIPATION 16

3.10. SMALL BUSINESS PREFERENCE APPLICATION 17

3.11. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE APPLICATION 18

3.12. SB/DVBE REPORTING REQUIREMENT 20

3.13. DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION (DVBE) 22

3.14. COMMERCIALLY USEFUL FUNCTION (CUF) CERTIFICATION 23

3.15. SB/DVBE RESOURCES 23

3.16. MAXIMUM COMBINED PREFERENCES AND RULES FOR AWARD 25

3.17. COST BREAKDOWN 25

4. EVALUATION AND SELECTION 26

4.1. INTRODUCTION 26

4.2. GROUNDS FOR REJECTION 26

4.3. BID OPENING 27

4.4. AWARD OF AGREEMENT 27

4.5. REJECTION OF AWARD 27

4.6. NOTICE OF INTENT TO AWARD 28

4.7. PROTEST OF AWARD 28

5. DEFINITIONS AND TERMS 29

ATTACHMENT 1: DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS (DGS PD 843) 33

ATTACHMENT 2: SMALL BUSINESS (SB) SUBCONTRACTOR PAYMENT CERTIFICATION 34

ATTACHMENT 3: DISABLED VETERAN BUSINESS SUBCONTRACTOR PAYMENT CERTIFICATION (STD 817) 36

ATTACHMENT 4: COMMERCIALLY USEFUL FUNCTION (CUF) CERTIFICATION (CALRECYCLE 75) 37

ATTACHMENT 5: COST BID SHEET 38

ATTACHMENT 6: CLIENT REFERENCES 39

ATTACHMENT 7: CONTRACTOR STATUS FORM 41

ATTACHMENT 8: BIDDER DECLARATION (DGS PD 05-105) 43

ATTACHMENT 9: CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017) 44

ATTACHMENT 10: DARFUR CONTRACTING ACT CERTIFICATION (DGS PD 1) 45

ATTACHMENT 11: CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT (DGS OLS 04) 46

ATTACHMENT 12: GENAI REPORTING & QUESTIONNAIRE (CALRECYCLE 76) 47

ATTACHMENT 13: SAMPLE STANDARD AGREEMENT 48

ATTACHMENT 14: FINAL BID CHECKLIST 49

EXHIBIT A: SCOPE OF WORK 51

1. OVERVIEW 51

2. CONTACT INFORMATION 51

3. WORK TO BE PERFORMED 52

4. LOCATION OF SERVICES 54

5. CONTROL OF WORK 55

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS 56

Exhibit B-1 : COST BID SHEET 57

EXHIBIT C: GENERAL TERMS AND CONDITIONS 58

EXHIBIT D: SPECIAL TERMS AND CONDITIONS 59

EXHIBIT E: RECYCLED CONTENT CERTIFICATION 69

DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY

Notice to Prospective Bidders

July 22, 2026

You are invited to review and respond to this Invitation for Bids (IFB), entitled “DRR26040 - Mobile Shredding Services”. In submitting your bid, you must comply with the instructions herein.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions, Special Terms and Conditions and Contractor Certification Clauses which are referenced in this package.

In the opinion of the Department of Resources Recycling and Recovery (CalRecycle) this IFB is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, the contact person for this IFB is:

Marie Nudi marie.nudi@calrecycle.ca.gov

Please copy: contracts@calrecycle.ca.gov Phone: (916) 324-0857

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Department of Resources Recycling and Recovery IFB Number DRR26040 mailto:contracts@calrecycle.ca.gov

Marie Nudi Contractor Administrator

Department of Resources Recycling and Recovery

1. OVERVIEW

1.1. GENERAL INFORMATION

CalRecycle’s mission is to protect California’s environment and climate for the health and prosperity of future generations through the reduction, reuse and recycling of California resources, environmental education, disaster recovery and the transition from a disposable to a fully circular economy.

1.2. CALRECYCLE CONTACT INFORMATION

Physical Address: 1001 I Street, Sacramento, CA 95814 CalRecycle Contracts Unit, MS-19A

Mailing Address: PO Box 4025, Sacramento, CA 95812-4025 Attn: Contracts Unit, MS-19A Phone: (916) 324-0857 Email: marie.nudi@calrecycle.ca.gov Please copy: contracts@calrecycle.ca.gov

1.3. SERVICE NEEDED

The Contractor shall provide onsite mobile shredding services at CalRecycle locations throughout California including Sacramento, West Sacramento, Riverside, San Diego, Cerritos, and Clovis.

Refer to the Sample Standard Agreement for a complete description of the EXHIBIT A: SCOPE OF

WORK.

Department of Resources Recycling and Recovery IFB Number DRR26040

1.4. CONTRACT BUDGET

This Contract is valid and enforceable only if sufficient funds are made available by the Budget Act of the appropriate fiscal year for the purposes of this program. In addition, this Contract is subject to any additional restriction, limitations or conditions enacted by the Legislature, which may affect the provisions, terms, or funding of this Contract in any manner.

Subject to availability of funds and approval by CalRecycle, there is a current maximum budget of $33,500.00 (Thirty-three thousand, five hundred dollars and zero cents).

1.5. CONTRACT AMENDMENT

Contracts awarded based on a law requiring competitive bidding may only be amended if the law explicitly allows it and the amendment does not materially alter the original items. CalRecycle reserves the right to amend the Agreement for additional time as required for completion of work or to increase funding in accordance with EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS of the resulting Agreement. Amendments are subject to the limitations set forth in the State Contracting Manual (SCM), including but not limited to Sections 3.09 and 5.81. Contracts awarded based on a law requiring competitive bidding may only be amended if the law explicitly allows it and the amendment does not materially alter the original terms.

All amendments require the execution of a Std. 213A and, if applicable, approval by the Department of General Services (DGS).

1.6. ADVANCE PAYMENT

Advance Payments pursuant to Government Code § 11019.3

In accordance with Government Code § 11019.3, a Contractor that is either a federally recognized Indian tribe or a nonprofit organization as defined by Section 501(c)(3) of the Internal Revenue Code

Department of Resources Recycling and Recovery may request an advance payment of up to twenty-five percent (25%) of the contract amount to address minimum immediate cash requirements necessary to carry out the purpose of this Contract.

A Contractor seeking an advance payment is responsible for reviewing Government Code § 11019.3 in its entirety to ensure it can comply with all statutory obligations. If the Contractor determines it can meet all statutory criteria and elects to request an advance payment, the Contractor may submit a written request to the Contract Manager prior to execution of the contract.

Consistent with Government Code § 11019.3, CalRecycle will prioritize requests from Contractors serving disadvantaged, low-income, and under-resourced communities, and those with documented cash flow challenges.

1.7. CONTRACT TERM

The term of this agreement will span approximately thirty-six (36) thirty-six months and is expected to begin in September 2026. The contract term may change if CalRecycle makes an award earlier than expected or if CalRecycle cannot execute the contract in a timely manner due to unforeseen delays.

CalRecycle reserves the right to amend the term of this Agreement as needs arise.

1.8. PROCESS TYPE

Invitation for Bid (IFB)

1.9. PROCESS SCHEDULE

Advertisement Date July 22, 2026

Written Questions Due by 5:00 pm July 29, 2026

Submittals Due by 2:00 pm August 7, 2026

Bid Opening August 7, 2026 @ 3:00 PM

Department of Resources Recycling and Recovery

2. RULES AND CONDITIONS

2.1. INTRODUCTION

Submitting Bidders, their bids, and any resulting Contracts shall be subject to, and must comply with, all applicable conditions.

2.2. COMMITMENT

Upon submittal of a Bid, the Contractor has committed to comply with the following requirements:

• All items noted in IFB documents

• Special Terms and Conditions, which are included in the attached sample EXHIBIT D: SPECIAL

TERMS AND CONDITIONS

• General Terms and Conditions (GTCs) and Contractor Certification Clauses (CCCs) are both available for viewing at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Lega l-Services-Resources-List-Folder/Standard-Contract-Language

The above terms, conditions, and/or requirements are not subject to negotiation. Any Bidder that reserves a right to negotiate or expresses any exception to the above terms, conditions, and/or requirements will be disqualified. However, requests to revise any of the above terms, conditions, and/ or requirements may be submitted during the formal question and answer period. Any such requests must include the current language, the proposed revised language, and the justification for the proposed revision. Any revisions are at the sole discretion of CalRecycle and will only be made under very limited circumstances in which the revisions apply to all Bidders and benefit or enhance the Contract.

If the Bidder fails to meet any of the requirements or comply with CalRecycle requests, CalRecycle can reject, disqualify, or remove the firm from the process. CalRecycle is not committed to award an Agreement resulting from this IFB.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2.3. CONFLICT OF INTEREST AND FOLLOW-ON CONTRACTS

Pursuant to PCC § 10365.5, a person, firm, or subsidiary awarded a consulting services contract is prohibited from submitting a bid or being awarded a new contract for the goods or services suggested in the initial contract. This prohibition also applies to subcontractors that provide(d) more than 10% of the dollar value of a consulting services contract.

All bidders are required to disclose whether they, or any subcontractor they intend to use, are currently providing consulting services to CalRecycle, or have provided such services to CalRecycle within the five (5) years preceding the release of this solicitation.

2.4. ANTITRUST CLAIMS

In submitting a Bid Package to a public purchasing body, the Bidder offers and agrees that if the Bid Package is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the Bidder for sale to the purchasing body pursuant to the Bid Package. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the Bidder. (See Government Code section 4552.)

If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the Bid Package price, less the expenses incurred in obtaining that portion of the recovery. (See Government Code section 4553.)

Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been

Department of Resources Recycling and Recovery injured thereby, or (b) the assignee declines to file a court action for the cause of action. (See Government Code section 4554.)

2.5. CONTRACTOR’S COST

All costs resulting from the Contractor’s participation in the IFB process are at the firm’s expense. No costs incurred by the Contractor participating in the IFB process will be reimbursed by CalRecycle.

2.6. PUBLIC RECORDS ACT

All materials submitted in response to this IFB will become the property of CalRecycle and, as such, are subject to the Public Records Act (Government Code sections 7920.000 et seq.). CalRecycle will disregard any language purporting to render all or portions of any IFB package confidential.

All information obtained or produced during the course of the Agreement will be made available to CalRecycle.

Any information obtained or produced during the course of the Agreement that qualifies as confidential or a trade secret(s) under the Public Records Act (PRA) or the Public Contract Code (PCC) and is thus exempt from disclosure under those statutes shall be so marked by the firm prior to submission to CalRecycle. Any claims of confidentiality or trade secret(s) except as to information that qualifies as such under the PRA or PCC may result in disqualification.

CalRecycle will hold information obtained or produced during the course of the Agreement deemed confidential or trade secret(s) by the firm to the extent allowable by the California PRA and the PCC.

2.7. WRITTEN QUESTIONS

Bidders needing clarification of the requirements of this solicitation may submit questions to CalRecycle’s Contracts Unit via email at Contracts@calrecycle.ca.gov. All inquiries must be

Department of Resources Recycling and Recovery IFB Number DRR26040 mailto:Contracts@calrecycle.ca.gov received no later than July 29, 2026. Questions will not be accepted via any other method.

Questions, suggestions, or objections regarding the content of this solicitation, including but not limited to the purpose, scope of work, etc., not submitted by the deadline for questions shall be deemed waived and may not be raised at a later time.

Oral communications with CalRecycle officers and employees shall be non-binding on the State and shall in no way exclude the Bidders of any obligations as set forth in this package. All questions or inquiries regarding this solicitation shall be submitted via email to CalRecycle’s Contracts Unit at Contracts@calrecycle.ca.gov. Emails should be clearly marked "Questions Relating to

SOLICITATION DRR26040".

The questions and answers will be published via Addenda.

2.8. ADDENDA

CalRecycle reserves the right to amend, alter, or change the rules and conditions of this IFB.

Any ambiguity, conflict, discrepancy, omission, or other error discovered in the IFB should immediately be reported to CalRecycle prior to the deadline for submission of written questions. CalRecycle will issue addenda to address such issues. Addenda will be available on CaleProcure at https://caleprocure.ca.gov/ and on the CalRecycle webpage for this particular solicitation at www.calrecycle.ca.gov/contracts.

Any addendum that includes IFB revisions will be made within the electronic bid system and a system-generated Summary of Changes document will be made available to all Proposers. The revisions will replace all prior versions of the IFB.

2.9. MODIFICATION OF SUBMITTALS

mailto:Contracts@calrecycle.ca.gov https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx https://www.calrecycle.ca.gov/contracts

A Bid submitted prior to the submittal deadline can be withdrawn or modified by the submitting Bidder.

The Bidder must:

• Log in to the electronic bid system Vendor Submission Portal and make any necessary changes to required documents.

A Bid cannot be withdrawn for modification after the submittal deadline has passed.

2.10. ERRORS IN SUBMITTALS

An error in a Bid package may be cause for rejection of that Bid.

CalRecycle may make certain corrections, if the Bidder’s intent is clearly established based on review of the complete Bid.

2.11. UNRELIABLE LIST

Any Contractor or Subcontractor currently on the CalRecycle Unreliable list is ineligible to apply for or participate in this Contract.

2.12. UPLOAD OF SUBMITTALS

All required documents must be submitted through the electronic bid system Vendor Submission Portal. The required documents are provided as a reference file or a link to download, complete, and then upload. The electronic bid system allows for multiple file uploads. For any issues with completing an upload, Bidders must reach out to the Vendor support team via email at support@authorium.com for assistance. CalRecycle is not aware of any file size restrictions.

CalRecycle will not accept submittals after the deadline. To allow for any technical complications, Bidders are encouraged to submit their bids well in advance of the deadline.

mailto:support@authorium.com

2.13. ELECTRONIC WASTE RECYCLING

If the Contractor or any Subcontractors participate in activities that result in the disposition of electronic components, they will comply with the provisions of PRC Chapter 8.5.

2.14. USE TAX

If, during the course of the agreement, the Contractor will be involved in the re-sale of goods to the State, they must comply with the requirements of section 6452.1, 6487, 6487.3, 7101, and 18510 of the Revenue and Taxation Code, in addition to section 10295.1 of the Public Contract Code.

2.15. SUBCONTRACTORS

All Subcontractors identified in the Bid, must be experts in their respective disciplines and capable of performing the tasks for which they are hired.

The Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) oversees the Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) certification programs. If awarded the Contract, the Contractor must use all of the SB and DVBE firms identified on the ATTACHMENT 8: BIDDER DECLARATION (DGS PD 05-105). These firms must perform a commercially useful function. Per Government Code section 14837(d)(4), a certified small business or microbusiness is deemed to perform a commercially useful function if the business does all of the following:

1. Is responsible for the execution of a distinct element of the work of the contract

2. Carries out its obligation by actually performing, managing, or supervising the work involved;

3. Performs work that is normal for its business services and functions;

4. Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing (if applicable) and making payment; and

5. Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

Contractor understands and agrees that should award of this contract be based in part on their commitment to use the DVBE subcontractor(s) identified in their Bid, per Military and Veterans Code

999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the DGS. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the Bid and approved DVBE substitutions will be documented by contract amendment.

Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the Bid may be cause for Contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

CalRecycle reserves the right to approve substitutions of Subcontractors, as long as, certified business participation levels remain unchanged.

2.16. GENERATIVE ARTIFICIAL INTELLLIGENCE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

The firm must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State;

or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by the firm of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Department of Resources Recycling and Recovery

Government Code § 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

CalRecycle has developed ATTACHMENT 12: GENAI REPORTING & QUESTIONNAIRE (CALRECYCLE 76) to be completed and submitted by the firm with the SOQ package.

3. BID SUBMITTAL REQUIREMENTS

3.1. INTRODUCTION

Failure to follow the instructions contained in this document may be grounds for rejection of a Bid.

CalRecycle may reject any Bid if it is conditional, incomplete or contains irregularities.

CalRecycle may waive an immaterial deviation in a Bid, if deemed in the best interest of CalRecycle.

3.2. DEADLINE

Bid packages must be submitted through the electronic bid system. All submission requirements must be completed by the "Submittals Due" date in Section 1.9. PROCESS SCHEDULE.

Bids will not be accepted after the deadline.

3.3. COVER LETTER

The cover letter shall be signed by an individual who is authorized to bind the Bidder and shall indicate that person's title or position. The cover letter must be on the Bidder's company letterhead and contain the following information:

a. Name and address of the Bidder submitting qualifications;

b. Bidder’s Headquarters for purposes of this Agreement, if awarded;

Department of Resources Recycling and Recovery

c. Name, telephone number, and e-mail address of a person who can be contacted if further information is required;

d. Name, title, address, telephone number, and e-mail address of individual(s) with authority to execute a binding Agreement on behalf of the Bidder;

e. Statement that personnel who will provide services under the Agreement will have the required certifications and that Bidder will have qualified personnel available to meet the service needs;

f. Statement stating that the Contractor and any Subcontractors to be used during the performance of the Contract are eligible to Contract with the State of California, pursuant to PCC 10286;

g. List of Contractor’s and any subcontractor(s’) business names, identification of certified Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) status, if applicable, and corresponding Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) Reference number(s) issued by the DGS.

h. Statement acknowledging the receipt of all issued Addenda pertaining to this IFB; and

i. Statement disclosing whether the proposer, or any subcontractor they intend to use, are currently providing consulting services to CalRecycle, or have provided such services to CalRecycle within the five (5) years preceding the release of this solicitation, if applicable.

3.4. QUALIFICATIONS AND RESOURCES

The prospective Contractor shall have the experience, qualifications, and resources to perform the required tasks of the project.

A. Three (3) years’ experience performing onsite mobile shredding services.

B. The Contractor shall have the appropriate business license(s) and permit(s) for the state, city, or county of primary business locations.

C. The Contractor shall provide an enclosed, truck-mounted, industrial shredder, which has its own power source and will be able to provide full service regardless of weather conditions. The Contractor's truck-mounted industrial shredder shall be able to shred a minimum of 4,000 pounds of materials per hour. The Contractor shall also ensure access to a back-up industrial shredder of the same capacity as their primary shredder for immediate use in case their primary shredder becomes inoperable.

Each Bid must include a description of the resources to be used on the project while demonstrating

Department of Resources Recycling and Recovery an individual or team members’ abilities to perform the work. The Bid must include résumés for the Project Manager, Personnel and Subcontractors, that include:

• Experience

• Knowledge

• Educational Background

• Appropriate licensing

3.5. ORGANIZATION

Provide a brief description of the organization’s services and activities, including:

• Date of establishment

• History

• Location

• Any known conflicts of interest

3.6. REFERENCES

The Bidder’s team shall provide a minimum of three (3) verifiable references and/or experience that support the above qualifications. (See ATTACHMENT 6: CLIENT REFERENCES)

CalRecycle reserves the right to seek references in addition to the client references provided by the Bidder, as it deems necessary.

If a reference or project experience is unable to be verified, it will be disregarded.

3.7. CONTRACTOR ELIGIBILITY

The Bidder must include a written declaration, stating that the Contractor and any Subcontractors to be used during the performance of the Contract are eligible to Contract with the State of California, pursuant to PCC 10286.1. Statement may be included in cover letter.

3.8. LICENSES AND CERTIFICATIONS

The Contractor shall be an individual or firm qualified to do business in California. Required documentation includes the following as applicable:

• A copy of the Bidder’s registration with the Secretary of State.

• A Sole Proprietorship or General Partnership that is not registered with the Secretary of State must provide at least one of the following documents:

◦ Copy of Fictitious Business name registration issued by the county where a business operates

◦ A FEIN confirmation letter from the IRS confirming your business's Employer Identification

Number (EIN), also known as a Federal Tax Identification Number (FEIN)

◦ Proof of Business Insurance

◦ Proof of registration with the Employment Development Department (EDD)

◦ Invoice or contract on company letterhead demonstrating recent business activity

◦ Proof of registration from the city, county or other local government entity in which the principal place of business is located.

◦ A copy of the Proposer’s SB/DVBE certification issued by DGS, OSDS.

• Proof of Insurance

• Additionally, pursuant to the California Business and Professions Code, for services of a

“professional” nature requiring a professional license issued by the CA Department of Consumer Affairs, Bidders must submit a copy of the appropriate license(s) for each team member who will provide “professional” services under the Contract.

3.9. SMALL BUSINESS (SB) PARTICIPATION

CalRecycle requires a minimum of twenty-five percent (25%) of the project services to be contracted to a California OSDS certified SB that performs a commercially useful function.

This goal can be achieved by a combined effort of the prime and/or any Subcontractors, which includes:

• If the Bidder is a certified OSDS SB, as defined in Section 5. DEFINITIONS AND TERMS, the ATTACHMENT 8: BIDDER DECLARATION (DGS PD 05-105) shall be completed and submitted

Department of Resources Recycling and Recovery with the Bid package.

• If the Bidder has identified Subcontractors to be utilized to meet this goal, the Bidder Declaration shall be completed and submitted with the Bid package.

SB and non-SB may receive preference as set forth below.

For purposes of this IFB, references to “Small Business” or “SB” include “Microbusiness” unless contrary to law.

3.10. SMALL BUSINESS PREFERENCE APPLICATION

Any Bidder competing in this process as a California certified SB or MB, or as a non-SB certifying to subcontract a minimum of 25% of the total Contract services to a California certified SB or MB, will receive a five percent (5%) preference. Certification must be provided by the Department of General Services (DGS), Procurement Division (PD), Office of Small Business and DVBE Services (OSDS).

A five percent (5%) bid preference is available to a non-SB claiming twenty-five percent (25%) California certified SB Subcontractor participation. If claiming the non-SB Subcontractor preference, the bid response must include a list of the SBs with which the Bidder commits to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified SBs. Each listed certified SB must perform a "commercially useful function" in the performance of the Contract as defined in Government Code Section 14837(d)(4).

The required list of California certified SB subcontracts must be attached to the bid response and must include the following: 1) Subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per Subcontractor. Use the ATTACHMENT 8: BIDDER DECLARATION (DGS PD 05-105) to report this information.

In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

A five percent (5%) small business preference will be granted to Bidders certified as “Small Business” in accordance with 2 CCR section 1896 et seq. Certification must be provided by the Department of General Services (DGS), Procurement Division (PD), Office of Small Business and DVBE Services (OSDS). CalRecycle will apply the preference per State law and as described on the Department of General Services website, at https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

The application of the five percent (5%) small business bidding preference is extended to a bidder whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses that are California certified small businesses and/or microbusinesses. For award based on low price, the preference is applied during the evaluation process and is only applied for responsive bids from responsible bidders proposing the percentage of SB participation.

A copy of the Bidder’s SB certification should be included with the Bid Package.

The computation is for evaluation purposes only. Application of the preference shall not displace an award to a small business with a non-SB claiming 25% CA certified SB subcontractor participation.

If the Bidder makes a commitment to achieve the SB participation required to claim the SB preference and is awarded this Contract, the Bidder must, within 60 days of receiving final payment or within such other time period as may be specified elsewhere in this Contract, report to the awarding Department the actual percentage of SB participation that was achieved (Govt. Code § 14841). Refer to the ATTACHMENT 2: SMALL BUSINESS (SB) SUBCONTRACTOR PAYMENT CERTIFICATION to fulfill this requirement.

3.11. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

INCENTIVE APPLICATION

Any Bidder competing in this process as a California certified DVBE, or as a non-DVBE certifying to subcontract a minimum of 3% of the total contract services to a California certified DVBE, will receive an incentive. The incentive amounts for DVBE participation percent are as shown below:

1. Five percent (5%) or more participation will receive a five percent (5%) incentive calculation.

Department of Resources Recycling and Recovery IFB Number DRR26040 https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Four percent (4%) participation will receive two percent (2%) incentive calculation.

3. Three percent (3%) participation l will receive one percent (1%) incentive calculation.

The percentage of DVBE Incentive will be equal to percentage of a bidder’s DVBE participation (rounded down to the nearest two decimal places) and subject to a minimum of 1.00% and a maximum of 5.00% and will not exceed $100,000.00. Bids with DVBE Participation of greater than 5.00% will be calculated with a maximum of 5.00% Incentive and will not exceed $100,000.00.

Certification must be provided by DGS, OSDS.

If claiming the non-DVBE Subcontractor incentive, the bid response must include a list of the DVBE(s) with which you commit to subcontract in an amount of at least three percent (3%) of the net bid price with one of more California certified DVBEs. Each listed certified DVBE must perform a "commercially useful function" in the performance of the Contract as defined in Government Code Section 14837(d)(4).

The required list of California certified DVBE subcontracts must be attached to the bid response and must include the following: 1) Subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per Subcontractor. Use the ATTACHMENT 8: BIDDER DECLARATION (DGS PD 05-105) to report this information.

Bidders claiming an incentive must commit to subcontract at least three percent (3%) of the net bid price with one or more California certified DVBEs. Completed certification applications and required support documents must submitted to the office of Small Business and DVBE Certification (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as-submitted.

Questions regarding certification should be directed to OSDS at Certification@dgs.ca.gov and/or

(916) 375-4940.

The incentive is applied during the evaluation process and is only applied for responsive bids from responsible Bidders proposing the percentage(s) of DVBE participation for the incentive(s) specified

Department of Resources Recycling and Recovery IFB Number DRR26040 mailto:Certification@dgs.ca.gov above.

For award based on low price, the incentive is applied by reducing the bid price by the amount of incentive as computed from the lowest responsive and responsible bid price. The computation is for evaluation purposes only. Application of the incentive shall not displace an award to a DVBE with a non-DVBE.

A copy of the Bidder’s DVBE certification should be included with the Bid Package. For information on locating DVBE resources please refer to Section 3.15. SB/DVBE RESOURCES.

If awarded, the Bidder who has made a commitment to achieve (DVBE) participation must, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE(s); and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation (Military & Veterans Code (M&VC) § 999.5(d)). Refer to the Small Business and ATTACHMENT 3: DISABLED VETERAN BUSINESS SUBCONTRACTOR PAYMENT CERTIFICATION (STD 817) to fulfill this requirement.

3.12. SB/DVBE REPORTING REQUIREMENT

In compliance with GC 14841, awarded Contractor shall, upon completion of an awarded contract for which a commitment to small business subcontractors, report to CalRecycle the actual percentage of small business participation that was achieved.

In compliance with M&VC 999.5(d) and 999.7, awarded Contractor shall, upon completion of an awarded contract for which the Contractor entered into a subcontract with a DVBE, certify to CalRecycle all of the following:

1. The total amount the prime contractor received under the contract.

Department of Resources Recycling and Recovery

2. The name and address of the DVBEs that participated in the performance of the contract and the contract number.

3. The amount and percentage of work the prime contractor committed to provide to one or more DVBEs under the requirements of the contract and the amount each DVBE received from the prime contractor.

4. That all payments under the contract have been made to the DVBE. Upon request by the awarding department, the prime contractor shall provide proof of payment for the work.

After being awarded, Contractor shall use the DVBE subcontractors or suppliers proposed in the bid to the state unless a substitution is requested and approved. Contractor shall request the substitution in writing to CalRecycle and receive approval from both the CalRecycle and DGS in writing prior to the commencement of any work by the proposed subcontractor or supplier. A DVBE subcontractor may only be replaced by another DVBE subcontractor. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

If for this contract, Contractor made a commitment to achieve the DVBE participation goal, CalRecycle will withhold $10,000 from the final payment, or the full final payment if less than $10,000, until the Contractor complies with the certification requirements above. A Contractor that fails to comply with the certification requirement shall, after written notice, be allowed to cure the defect.

Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime Contractor refuses to comply with the certification requirements, the CalRecycle shall permanently deduct $10,000 from the final payment, or the full payment if less than $10,000.

A person or entity that knowingly provides false information shall be subject to a civil penalty for violation (M&VC § 999.5(d); GC § 14841). Contractor agrees to comply with the rules, regulations, ordinances, and statutes that apply to the DVBE program as defined in Section 999 of the M&VC, including, but not limited to, the requirements of Section 999.5(d). (PCC Code 10230.)

Refer to the ATTACHMENT 2: SMALL BUSINESS (SB) SUBCONTRACTOR PAYMENT CERTIFICATION and ATTACHMENT 3: DISABLED VETERAN BUSINESS SUBCONTRACTOR PAYMENT CERTIFICATION (STD 817) to fulfill this requirement.

Department of Resources Recycling and Recovery

3.13. DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION

(DVBE)

The DVBE participation requirement is being waived for this solicitation. However, the DVBE incentive is available to those bidders meeting participation goals.

This goal can be achieved by a combined effort of the prime and/or any Subcontractors, which includes:

• If the Bidder is a certified OSDS DVBE, as defined in SECTION 5. DEFINITIONS AND TERMS, the ATTACHMENT 8: BIDDER DECLARATION shall be completed and submitted with the Bid package.

• If the Bidder has identified Subcontractors to be utilized to meet this goal, the ATTACHMENT 8:

BIDDER DECLARATION shall be completed and submitted with the Bid package.

• Bidder claiming the DVBE incentive must complete and return the ATTACHMENT 1: DISABLED

VETERAN BUSINESS ENTERPRISE DECLARATIONS (DGS PD 843).

After being awarded, the Contractor shall use the DVBE subcontractors or suppliers proposed in the bid to the State unless a substitution is requested and approved. The Contractor shall request the substitution in writing to CalRecycle and receive approval from both CalRecycle and DGS in writing prior to the commencement of any work by the proposed subcontractor or supplier. A DVBE subcontractor may only be replaced by another DVBE subcontractor. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

The Contractor shall report and certify DVBE subcontractor payments to CalRecycle by completing and submitting an accurate Prime Contractor’s Certification ATTACHMENT 3: DISABLED VETERAN BUSINESS SUBCONTRACTOR PAYMENT CERTIFICATION (STD 817) upon contract completion.

CalRecycle will withhold $10,000 from the final payment, or the full final payment if less than $10,000, until the Contractor complies with the reporting and certification requirements above. A Contractor that fails to comply with the reporting and certification requirement shall, after written notice, be

Department of Resources Recycling and Recovery IFB Number DRR26040 https://sb.cityinnovate.com/account/solicitations/documents/406971 https://sb.cityinnovate.com/account/solicitations/documents/406971 https://sb.cityinnovate.com/account/solicitations/documents/406971 https://sb.cityinnovate.com/account/solicitations/documents/406972 https://sb.cityinnovate.com/account/solicitations/documents/406972 https://sb.cityinnovate.com/account/solicitations/documents/406973 https://sb.cityinnovate.com/account/solicitations/documents/406973 allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, CalRecycle will permanently deduct $10,000 from the final payment, or the full payment if less than $10,000.

A person or entity that knowingly provides false information shall be subject to a civil penalty for violation (M&VC § 999.5(d); GC § 14841). The Contractor agrees to comply with the rules, regulations, ordinances, and statutes that apply to the DVBE program as defined in Section 999 of the M&VC, including, but not limited to, the requirements of Section 999.5(d). (PCC Code 10230.)

3.14. COMMERCIALLY USEFUL FUNCTION (CUF) CERTIFICATION

Each listed certified SB/MB or DVBE (prime or subcontractor) must perform a "commercially useful function" in the performance of the contract as defined in Government Code Section 14837(d)(4). Proposers and any subcontractor who is not performing a CUF will have their proposals deemed nonresponsive. A SB/MB or DVBE is deemed to perform a CUF when the contractor does all the following:

1. Is responsible for the execution of a distinct element of the work of the Agreement.

2. Carries out its obligation by actually performing, managing, or supervising the work involved.

3. Performs work that is normal for its business services and functions.

4. Is responsible, with respect to products, inventories, materials, and supplies required for the agreement, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

Each listed certified SB/MB or DVBE is required to use ATTACHMENT 4: COMMERCIALLY USEFUL FUNCTION (CUF) CERTIFICATION (CALRECYCLE 75). Agreements resulting from this solicitation shall afterward be monitored for compliance with CUF for the duration of the agreement.

3.15. SB/DVBE RESOURCES

The following may be used to locate DVBE Suppliers.

STATE: State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies DVBE contractors. For more information, please contact OSDS to find out more:

Office of Small Business and DVBE Services Department of General Services

Procurement Division 707 Third Street

West Sacramento, CA 95605 Phone: (916) 375-4940

Email: OSDSHelp@dgs.ca.gov

Access the list of Focus-Trade Papers and Referral Organizations at:

https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/CUF/Focus-TradePaper.pdf?l a=en&hash=A310ABD432B537302CFFF6C1812166C3D88DC689 or contact SB.DVBECompliance@dgs.ca.gov

Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a DVBE.

Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: https://www.caleprocure.ca.gov/pages/index.aspx https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.documents.dgs.ca.gov%2Fdgs%2FFMC%2FGS%2FPD%2FPD_3.pdf&data=05%7C01%7CMelissa.Mojonnier%40calrecycle.ca.gov%7C7d12e66872b446aad7be08da9c010972%7Ca4c5f142282344b9a970816a20aaabee%7C0%7C0%7C637993825513464277%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Yj0jay1Glq8iNGvh2UeM68VZIOG3Rvhi2byL6BaNdLA%3D&reserved=0 https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/CUF/Focus-TradePaper.pdf?la=en&hash=A310ABD432B537302CFFF6C1812166C3D88DC689 https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/CUF/Focus-TradePaper.pdf?la=en&hash=A310ABD432B537302CFFF6C1812166C3D88DC689 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.calrecycle.ca.gov%2Fcontracts&data=05%7C01%7CMelissa.Mojonnier%40calrecycle.ca.gov%7C7d12e66872b446aad7be08da9c010972%7Ca4c5f142282344b9a970816a20aaabee%7C0%7C0%7C637993825513464277%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=aUpOTaxnVlnI%2BKWDNTtMemYu7Rw60jOcoexyfbshnqc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcaleprocure.ca.gov%2Fpages%2FPublicSearch%2Fsupplier-search.aspx&data=05%7C01%7CMelissa.Mojonnier%40calrecycle.ca.gov%7C7d12e66872b446aad7be08da9c010972%7Ca4c5f142282344b9a970816a20aaabee%7C0%7C0%7C637993825513464277%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=xQvkotNE3PxUbl5b47b2zZBNJuzwHMnEhwrBEnEHogI%3D&reserved=0 https://caleprocure.ca.gov/pages/index.aspx

Remember to verify each firm’s status as a California certified DVBE.

AWARDING DEPARTMENT: Contact the department’s contracting official named in this solicitation for any DVBE suppliers who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE suppliers for the solicitation.

3.16. MAXIMUM COMBINED PREFERENCES AND RULES FOR AWARD

In combination with any other preferences (TACPA, SB or DVBE participation, etc), the maximum limit of the combined preferences is 15% of the bid amount and, in no case, more than $100,000.00 per solicitation.

Preference programs for TACPA or the non-SB subcontracting preference cannot displace a direct award to a certified SB. In the event of a tie between a SB and a firm that is SB and DVBE, the award shall be made to the firm that is SB and DVBE.

3.17. COST BREAKDOWN

The Cost Bid Sheet is a self-contained document and will be evaluated whether all information required by the IFB has been submitted. Therefore, all information (such as explanations of $0 instead of itemized costs) must be included on the Cost Bid Sheet. Reference by incorporation to the Bid is not acceptable.

The amount identified on the cost breakdown may not be changed and will remain in effect for the life of the agreement.

The Cost Bid must specify the total cost and include detailed project costs, as required in the ATTACHMENT 5: COST BID SHEET. The winning Bidder’s invoices must be itemized as shown in the submitted cost sheet.

The costs identified should take into consideration the length of the Contract, rise in salaries and administrative overhead costs.

Failure to include on the Cost Bid Sheet budgeted costs for all items included in the EXHIBIT A:

SCOPE OF WORK will be grounds for disqualification.

4. EVALUATION AND SELECTION

4.1. INTRODUCTION

CalRecycle will perform a Pre-Qualification Evaluation process to ensure that the Bidder has included all required documentation in the Bid submittal in order for CalRecycle to determine that the Contractor is responsive and responsible. Each Bid will first be reviewed to ensure the following items: Bid is received by date and time specified; Bid contains all the required documents (see ATTACHMENT 14: FINAL BID CHECKLIST); and that the Bid meets the format requirements specified.

If a Bid package does not meet all the requirements set forth in this IFB, it will be considered non-responsive and rejected from further competition.

4.2. GROUNDS FOR REJECTION

All bids may be rejected whenever the determination is made that the bids received are not really competitive, when the cost is not reasonable, or when the cost exceeds the amount expected.

Additionally, a bid may be rejected if

• It is received after the due date and time for submittal

• The bid submittal is unsigned

• The bid cost is not prepared as required by the IFB

• The Bidder has been prohibited from Contracting with the State by the Department of Fair

Employment and Housing

Department of Resources Recycling and Recovery

• The Bidder has received a substantive negative Contract performance from the State

• Any items required by the IFB are not included with the submittal

• All published addenda are not acknowledged

No bid may be rejected arbitrarily or without reasonable cause.

4.3. BID OPENING

The qualified sealed bids will be opened publicly at…