DRE_LODGING_FOR_TRAINING.pdf
PDF 27 KB Posted
- Attached to
- DRE LODGING FOR TRAINING
- Solicitation number
- 2000017066
- Issued by
- Dakota County, Minnesota
About this file
The document is a Request for Proposal (RFP) from the Minnesota Department of Public Safety, specifically the Minnesota State Patrol, seeking lodging services for a DRE Training event in 2025. The solicitation requests thirteen (13) standard single occupancy rooms for 5 nights from May 4th to May 9th, and an additional thirteen (13) standard single occupancy rooms for 4 nights from May 11th to May 15th. The hotel must be located within 5 miles of 304 Laurel St. in Brainerd, MN, and must include thirteen (13) parking spots for each set of dates. The event is to be conducted electronically through the SWIFT portal, with responses accepted from April 24, 2025, to May 1, 2025.
The contract explicitly states that pricing will not be adjusted if the number of individuals requiring lodging falls below the estimate. The state reserves the right to award the contract to a facility that is clean, well-maintained, and provides adequate security. The solicitation includes diversity and inclusion considerations, with opportunities for small businesses and businesses owned by racial minorities, women, persons with disabilities, veterans, or located in economically disadvantaged counties to participate. Bidders are required to be registered as either a bidder or supplier to participate in the event, and all responses must be submitted electronically through the specified portal.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| State_of_Minnesota_Contract_DRE_LODGING.pdf | ||
| DRE_TRAINING_HOTEL_RFB.pdf | ||
| Procurement_Overview_and_Goals.pdf | ||
| RFB_Responders_Declaration.pdf |
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Text version
Event Description Department of Public Safety; Minnesota State Patrol would like to purchase a total of thirteen (13) standard single occupancy rooms for 5 nights with a Check in date of May 4th and check out date of May 9th 2025. In addition to thirteen (13) standard single occupancy rooms for 4 nights with a check in date of May 11th and a check out date of May 15th for DRE Training.
Requirements: Hotel must be within 5 miles of 304 Laurel St. Brainerd, MN 56401.
Parking: If there is a charge for parking, thirteen (13) parking spots will be included in the price of each room for the days and nights of May 4th - May 9th in addition to thirteen (13) parking spots for May 11th – 15th of 2025.
Purpose: The purpose of this Solicitation is to establish a contract for lodging as detailed in Exhibit C of the Sample Contract. The contract prices will not be adjusted if the number of individuals requiring lodging falls below the estimate
General Comments
- Attention Bidders:
You must submit all responses electronically through the SWIFT portal. See line items for specifications. DPS does not accept email or fax responses. Please be aware there might be attachments included in this event. The supplier is responsible for reviewing all attachments including the event details and the responders declarations documents.
General Questions Question Response Has the RFx document which includes the exhibits and sample contract documents been reviewed for posting in accordance with applicable purchasing policies and attached to this solicitation event?
No
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
Event Details
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Grande,Tara Michelle Phone: 651/201-7130
Email: tara.grande@state.mn.us
Event ID Format Type Page P0701-2000017066 Sell RFx 1 Event Round Version 1 1 Event Name
DRE LODGING FOR TRAINING
Start Time Finish Time 04/24/2025 16:00:00 05/01/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Grande,Tara Michelle Phone: 651/201-7130
Email: tara.grande@state.mn.us
Event ID Format Type Page P0701-2000017066 Sell RFx 2 Event Round Version 1 1 Event Name
DRE LODGING FOR TRAINING
Start Time Finish Time 04/24/2025 16:00:00 05/01/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Grande,Tara Michelle Phone: 651/201-7130
Email: tara.grande@state.mn.us
Event ID Format Type Page P0701-2000017066 Sell RFx 3 Event Round Version 1 1 Event Name
DRE LODGING FOR TRAINING
Start Time Finish Time 04/24/2025 16:00:00 05/01/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: MSP to purchase 13 STD single occupancy rooms for 5 nights with a Check in date of 5/ 04/25 and check out date of 5/9/25. In addition to13 standard single occupancy rooms for 4 nights check in date of 5/11/25 check out date of 5/15/25 for DRE Training.
Comments:
- Department of Public Safety; Minnesota State Patrol would like to purchase a total of thirteen (13) standard single occupancy rooms for 5 nights with a Check in date of May 4th and check out date of May 9th 2025. In addition to thirteen (13) standard single occupancy rooms for 4 nights with a check in date of May 11th and a check out date of May 15th for DRE Training.
Requirements: Hotel must be within 5 miles of 304 Laurel St. Brainerd, MN 56401.
Parking: If there is a charge for parking, thirteen (13) parking spots will be included in the price of each room for the days and nights of May 4th - May 9th in addition to thirteen (13) parking spots for May 11th – 15th of 2025.
Purpose: The purpose of this Solicitation is to establish a contract for lodging as detailed in Exhibit C of the Sample Contract. The contract prices will not be adjusted if the number of individuals requiring lodging falls below the estimate.
The State reserves the right to award this Contract to a facility that is clean, well maintained, provides adequate security for its guests, and is located within the geographic parameters as outlined in Exhibit C of the Sample Contract. For the geographic area that is defined, distance will be measured using Google Maps.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Grande,Tara Michelle Phone: 651/201-7130
Email: tara.grande@state.mn.us
Event ID Format Type Page P0701-2000017066 Sell RFx 4 Event Round Version 1 1 Event Name
DRE LODGING FOR TRAINING
Start Time Finish Time 04/24/2025 16:00:00 05/01/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Grande,Tara Michelle Phone: 651/201-7130
Email: tara.grande@state.mn.us
Event ID Format Type Page P0701-2000017066 Sell RFx 5 Event Round Version 1 1 Event Name
DRE LODGING FOR TRAINING
Start Time Finish Time 04/24/2025 16:00:00 05/01/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: MSP to purchase 13 STD single occupancy rooms for 5 nights with a Check in date of 5/ 04/25 and check out date of
5/9/25. In addition to13 standard single occupancy rooms for 4 nights check in date of 5/11/25 check out date of 5/15/25 for DRE Training.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DPS MSP CENTRAL OFFICE
445 MINNESOTA ST
STE 130
ST PAUL MN 55101-5130
United States
Quantity: 1 Due Date: 05/04/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Grande,Tara Michelle Phone: 651/201-7130
Email: tara.grande@state.mn.us
Event ID Format Type Page P0701-2000017066 Sell RFx 6 Event Round Version 1 1 Event Name
DRE LODGING FOR TRAINING
Start Time Finish Time 04/24/2025 16:00:00 05/01/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Grande,Tara Michelle Phone: 651/201-7130
Email: tara.grande@state.mn.us
Event ID Format Type Page P0701-2000017066 Sell RFx 7 Event Round Version 1 1 Event Name
DRE LODGING FOR TRAINING
Start Time Finish Time 04/24/2025 16:00:00 05/01/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .