DRAFT_VTE_1502000 C Facility Investment v2.pdf

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 Vertical Transportation Equipment (VTE)

3.3 Integrated Maintenance Program (IMP)

3.3.1 Vertical Transportation Equipment (VTE)

3.3.2 Vehicle Arresting Barrier (VAB)

3.3.3 Pedestrian Draw Bridge Washington Navy Yard

3.3.4 Sump Pumps in Elevator Pits at NSA Bethesda

3.4 Outage Support for VTE located in WRNMMC Buildings

3.5 Inspection, Testing, and Certification Program

3.4.1 Vertical Transportation Equipment (VTE)

4 Non-Recurring Work

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for all facilities at Washington Capitol Region (100 mile radius of the Washington Navy Yard).

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Vertical Transportation Equipment (VTE)

Elevator, Traction Elevator, Hydraulic Dumbwaiter Handicap Lift Material Lift Escalator Auto Lift Dock Leveler

Vehicle Arresting Barriers (VAB)

Bollard, Cylinder Type Barrier, Wedge Type Hydraulic Pump Unit (HPU)

Pedestrian Draw Bridge – WNY

Sump Pumps NSA Bethesda The following services are not included in this Template:

Infrastructure Condition Assessment Program (ICAP) services including asset updates and condition assessment is covered under 1501000 Facility Management.

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-XX.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the Facility Investment (FI) function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs must be qualified per UFC 3-430-07.

Personnel maintaining, repairing, inspecting, testing, operating, or rigging WHE shall be qualified per NAVFAC P-307.

Personnel inspecting and testing crane and railroad trackage shall be qualified per

NAVFACINST 11230.1.

Personnel inspecting, certifying, and making recommendations for corrective action for backflow preventers shall be certified per UG-2029-ENV.

Personnel performing inspections and tests on VTEs must be qualified per NAVFAC

MO-118.

Personnel inspecting and testing engine test facilities shall be qualified per UFC 4- 212-01N.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 <<Note to Spec Writer:

Insert additional qualifications e.g., Overseas Environmental Baseline Guidance Document/Final Government Standard (OEBDG/FGS)>>.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

Personnel conducting ground safety checks on lighting arrestors or grounding devices on facilities housing ammunition and explosives must be certified per NAVSEA OP-5.

Personnel working on fire protection systems must be certified per UFC 3-600-02.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel performing work and obtaining test data on the cathodic protection system

Item

Title Description must be trained per UFC 3-570-06.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

<<Note to Spec Writer: Insert any sub-annex specific special requirements that are not already covered by Annex 2., e.g., Safety requirements, operational restrictions, coordination requirements, workmanship, materials, equipment, and tools. Add additional 2.3.X Spec Items as required

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-XX.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter VTE, VAB, Draw Bridge, and Sump Pump equipment to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Integrated Maintenance Program, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair VTE, VAB, Draw Bridge and Sump Pumps, and installed equipment and systems.

The Contractor shall maintain and keep current all maintenance, repair, alteration data and warranty records and NAVFAC MAXIMO in accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

The current facility inventory for FI is provided in J-1502000-

XX.

Site maps are provided in J-

1502000-XX.

VTE, VAB, Draw Bridge and Sump Pumps are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders

The Contractor shall perform service order work in a timely manner and ensure <<Note to Spec Writer: Insert what is applicable, e.g., facilities, ground structures, personal property equipment and installed equipment and systems>> are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

<<Note to Spec Writer: The following information is intended to clarify service order scope for BOS contracts.

Tailor for local requirements, e.g., The Government may issue service orders for work requirements at any location within the defined boundaries

<<Note to Spec Writer:

The service order response and completion time standards specified below are in compliance with NAVFAC Facility Management and Sustainment (FM&S) OSD Work-type Standards. These standards shall not be changed without prior approval by your local Public Works Department (PWD) Facility Management Division (FMD) or FEC FM&S PLC. For Joint

Item

Title Performance Objective

Related Information Performance Standard of this contract for any reason at the discretion of the KO.

Service order work may include repairs to existing facility assets and equipment as well as newly installed facility assets and equipment, work to facilities and structures located on the installation but not listed in the facilities listing, facilities and equipment that are not maintained through a recurring work schedule or program, labor hour support for non-contract projects, and any work requirements typical to the annexes and sub-annexes contained in this PWS.

Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government.>>

Samples of required work and historical service order workload are provided in J- 1502000-XX. Historical data and supporting information provided is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J-

Bases, USMC, or non- Navy contracts, these may be tailored to meet supported command requirements.>>

Service order work is responded to and completed within the specified time.

<<Note to Spec Writer:

Insert what is applicable e.g., Facilities, ground structures, personal property equipment and installed equipment and systems>> are restored to normal working condition, including recertification if applicable.

When repair is complete the <<Note to Spec Writer: Insert what is applicable e.g., facility, ground structure, personal property equipment or installed equipment and system>> does not present danger to personnel or equipment.

Item

Title Performance Objective

Related Information Performance Standard

1502000-XX. These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

<<Note to Spec Writer: Insert appropriate on hand material and equipment requirements for location if availability is a concern e.g., The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.>>

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2.

<<Note to Spec Writer: Insert local requirements for exceeding service order liability threshold, e.g., If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.>>

Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under

Item

Title Performance Objective

Related Information Performance Standard

IMP.

<<Note to Spec Writer: Insert any additional reports that pertain to service order, e.g., The Contractor shall submit a monthly summary of completed service orders per Section F.>>

3.1.1 Emergency

Service Orders respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to <<Note to Spec Writer: Insert what is applicable, e.g., facilities, ground structures, personal property equipment, and installed equipment and systems>> and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

<<Note to Spec Writer: Insert local requirements for emergency service order limits, e.g., Emergency service orders are limited to a ceiling of 10 labor hours or $1,000 in material cost. >>

The Contractor shall remain at the work site until the emergency has been arrested.

<<Note to Spec Writer: Insert local requirement for completion of follow-on work, e.g., The emergency service order is complete once the emergency has been arrested.

The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system>>.

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

3.1.2 Urgent Service

Orders complete urgent service orders in a timely manner and ensure <<Note to Spec Writer: Insert what is applicable, e.g., The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to <<Note to Spec Writer: Insert what is applicable, e.g., facilities, Urgent service orders are completed within five working days.

Item

Title Performance Objective

Related Information Performance Standard facilities, ground structures, personal property equipment, and installed equipment and systems>> are restored to a safe, normal working condition and function properly.

ground structures, personal property equipment, and installed equipment and systems>>.

<<Note to Spec Writer: Insert local requirements for service order limits, e.g., Urgent service orders are limited to a ceiling of 32 labor hours or $2,500 in material cost.>>

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure <<Note to Spec Writer: Insert what is applicable, e.g., facilities, ground structures, personal property equipment, and installed equipment and systems>> are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return <<Note to Spec Writer: Insert what is applicable, e.g., facilities, ground structures, personal property equipment, and installed equipment and systems>> to normal working condition.

<<Note to Spec Writer: Insert local requirements for service order limits, e.g., Routine service orders are limited to a ceiling of 32 labor hours or $2,500 in material cost.>>

Performance of routine service orders is not required outside of Government regular working hours.

Routine service orders are completed within 30 calendar days.

3.2 Preventive

Maintenance (PM) Program develop and implement a PM program for VTE, VAB, Draw Bridge and Sump Pumps to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a PM program per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $250 per occurrence in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Item

Title Performance Objective

Related Information Performance Standard limit shall be submitted to the KO within two hours of identification. A service order or non-recurring work task order may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep VTE, VAB, Draw Bridge and Sump Pumps in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

The PM program inventories are provided in J-1502000-XX.

Or list the individual inventory attachment for each system, e.g., The HVAC and Refrigeration Systems inventory is provided in J-1502000-XX.

The Interior and Exterior Lighting Systems inventory is provided in J-1502000-XX.>>

<<Note to Spec Writer: Insert additional Spec Items as required to fully specify the requirement of equipments under the PM program, e.g., 3.2.X.>>

<<Note to Spec Writer: Tailor

Item

Title Performance Objective

Related Information Performance Standard or include any additional report requirements for the Contractor’s PM program, e.g., The Contractor shall submit a monthly PM work schedule per Section F.>>

<<Note to Spec Writer: ICAP requirements for the condition assessment of dynamic equipment are specified in 1501000 Facility Management.

After consulting with your local PWD FMD or FEC FM&S PLC, include Specification 1501000 if ICAP is a requirement of this contract and include the following, e.g., Informational Note: Condition Assessments are typically performed by the maintenance technician on an annual basis during the most invasive PM circumstances. Requirements for condition assessment of dynamic equipment are specified in 1501000 Facility Management.>>

3.2.1 Vertical

Transportation Equipment

(VTE)

perform maintenance on VTE to ensure safe, reliable operation.

The Contractor shall maintain VTE in accordance with manufacturers’ recommended procedures, OEM standards, and NAVFAC MO-118.

The Contractor shall notify the facility occupants PAR and COR prior to any type of work on VTEs.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3 Integrated

Maintenance Program (IMP) develop and implement an IMP program for VTE, VAB, Draw Bridge, and Sump Pump systems and equipment to ensure they are safe, fully functional, and operational.

The Contractor shall develop and submit an IMP per Section F.

The IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and

Maintenance is performed in accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within two hours and complete the repair within 48 hours.

Systems and equipment

Item

Title Performance Objective

Related Information Performance Standard completing repair work.

As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair, including replacement, up to and including $5,000 in direct material and labor cost. The Contractor shall, per Annex 2, notify the KO upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the liability limit, the Government may order the work under the non-recurring work section of this contract; however, the Government will only be liable for the amount of cost exceeding the liability limit.

The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

If the Government identifies a problem or a need for repair, the Government will contact the work reception desk.

Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under

IMP.

Historical data on IMP repairs is provided in J-1502000-XX.

The IMP inventories are provided in J-1502000-XX.

The Contractor shall submit a monthly IMP schedule and IMP maintenance and repair status report per Section F.

are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

Item

Title Performance Objective

Related Information Performance Standard

ICAP requirements for the condition assessment of dynamic equipment are specified in 1501000 Facility Management. After consulting with your local PWD FMD or FEC FM&S PLC, include Specification 1501000 if ICAP is a requirement of this contract and include the following, e.g., Informational Note: Condition Assessments are typically performed by the maintenance technician on an annual basis during the most invasive PM circumstances. Requirements for condition assessment of dynamic equipment are specified in 1501000 Facility Management

3.3.1 Vertical

Transportation Equipment

(VTE)

The Contractor shall provide an IMP for VTE systems to ensure safe, reliable operation.

IMP shall comply with manufacturers’ recommended procedures, OEM standards, and MO-118, Inspection of Vertical Transportation Equipment.

For certification that is required per ASME A17.1 due to work performed as part of IMP, refer to the Spec Item for Inspection, Testing, and Certification of

VTE.

Maintenance is accomplished in accordance with Contractor's IMP and work schedule.

3.3.2 Vehicle

Arresting Barrier

(VAB)

The Contractor shall provide an IMP for VAB to ensure safe, reliable operation.

IMP shall comply with manufacturers’ recommended procedures and OEM standards.

Maintenance is accomplished in accordance with

3.3.3 Pedestrian Draw

Bridge Washington Navy Yard

The Contractor shall provide an IMP for the Pedestrian Draw Bridge to ensure safe, reliable operation.

IMP shall comply with manufacturers’ recommended procedures and OEM standards.

Maintenance is accomplished in accordance with Contractor's IMP and work schedule.

3.3.4 Sump Pumps in

Elevator Pits at NSA Bethesda

The Contractor shall provide an IMP for Sump Pumps to ensure safe, reliable operation.

IMP shall comply with manufacturers’ recommended procedures and OEM standards.

Informational Note:

Maintenance is accomplished in accordance with

Item

Title Performance Objective

Related Information Performance Standard

IMP of sump pumps are to be completed during IMPs of Elevators to limit elevator shutdowns.

3.4

Outage Support for VTE located in WRNMMC Buildings

The Contractor shall provide Outage Support for VTE.

The Contractor shall provide outage support for planned and unplanned outages to support customer or other contractor’s requirements.

Informational Note:

Estimated outages should not exceed 200 hours per year.

All outage support shall be performed and completed and documented.

3.5 Inspection, Testing, and Certification Program

The Contractor shall provide inspection, testing, and certification services to ensure they are safe, fully functional, and operational.

The Contractor shall develop an inspection, testing, and certification program

The Contractor shall submit an inspection, testing, and certification program summary report per Section F.

The Contractor shall submit an inspection, testing and certification schedule and a copy of all the equipment certifications per Section F.

<<Note to Spec Writer: Insert additional Spec Items as required to fully specify the requirement of equipments under the inspection, testing, and certification program, e.g., 3.4.X.>>

<<Note to Spec Writer: Insert any liability limit for incidental repairs discovered while performing inspection, testing, and certification work, e.g., The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during inspection, testing, and certification work up to $250 per occurrence under PM program or $5,000 per occurrence under IMP program in direct material and labor cost under the recurring work portion of the contract.

Incidental repairs work

All certifications are current.

Testing, inspection, and certification services performed and completed in accordance with the inspection, testing, and certification program and schedule.

Testing, inspection, and certification services performed in applicable references.

Item

Title Performance Objective

Related Information Performance Standard performed are not considered a service order.>>

3.5.1 Vertical

Transportation Equipment

(VTE)

The Contractor shall prepare, inspect, test, and operate VTE systems to support Government certification.

The Contractor shall perform all inspections and tests for certification in the presence of a Government provided inspector.

The Contractor shall provide five working days advance notification to the KO when VTE is ready for testing and certification for coordination with the Government provided inspector.

The Contractor shall submit the Inspection and Test Report for Vertical Transportation Equipment (VTE) per Section F.

The VTE system inventory including date of latest certification is provided in J-

1502000-XX.

Notification of repair work necessary to maintain certification is reported to the Government within one hour of identification.

VTE inspection and testing is completed when due.

Inspection and testing of VTE performed and completed in accordance with the inspection and testing program and schedule.

VTE prepared for inspection and certification in

NAVFAC MO-118.

Item

Title Performance Objective

Related Information Performance Standard

4 Non-Recurring Work

Non-recurring work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.