DRAFT Stryker Neptune PCB Upgrade SOW.pdf

DRAFT STATEMENT OF WORK FOR STRYKER NEPTUNE UPGRADE

1. INTRODUCTION/BACKGROUND:

The Neptune® Waste Management System is a constantly closed fluid waste management and smoke evacuation system consisting of a Rover and Docking Station. Capable of fluid suction and smoke evacuation at the same time, the Neptune Waste Management System provides efficient surgical waste collection and disposal while reducing O.R. (operating room) personnel and patient exposure to surgical fluid and smoke.

The Contractor shall ensure maximum usability and safety of the Stryker Neptune system for patients of Overton Brooks VA Medical Center.

2. TASK:

The Contractor shall replace any Neptune 3 Rover containing the AC Power Printed Circuit Board Assembly (PCBA) (0702-001-802, 0703-001-026Q) with a 120/100 Vac Power PCBA (700000808926). The AC Power PCBA meets the intended use requirements and are confirmed to be manufactured to specification. However, the VA requires replacement of the AC Power PCBA with the 120/100 Vac Power PCBA to avoid any potential for fire hazard.

The Contractor shall provide the board upgrade for the Neptunes located in Overton Brooks VA Medical Center, Shreveport, LA 71101. Services shall be provided from 10/1/2025 through 11/20/2025 during the next preventive maintenance visit.

3. MAJOR REQUIREMENTS:

Contractor shall provide all labor, materials, equipment, transportation, lodging and supervision necessary to provide the board upgrade on the Stryker Neptunes, located in Overton Brooks VA Medical Center, Shreveport, LA 71101, in accordance with manufacturer’s requirements.

The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the Contractor’s employees.

4. GOVERNMENT FURNISHED INFORMATION OR MATERIAL:

Overton Brooks VAMC will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment; and/or supplies necessary to complete all work, as required.

5. COVERED EQUIPMENT:

700000808926Q 2019500353 120/100 VAC POWER PCBA PCE 1

700000808926Q 2019900503 120/100 VAC POWER PCBA PCE 1

700000808926Q 2019900803 120/100 VAC POWER PCBA PCE 1

700000808926Q 2021015253 120/100 VAC POWER PCBA PCE 1

700000808926Q 2021218443 120/100 VAC POWER PCBA PCE 1

700000808926Q 2104707273 120/100 VAC POWER PCBA PCE 1

700000808926Q 2104211543 120/100 VAC POWER PCBA PCE 1

700000808926Q 2106300573 120/100 VAC POWER PCBA PCE 1

700000808926Q 2106719573 120/100 VAC POWER PCBA PCE 1

6. TRAVEL REQUIREMENTS:

Work for this contract shall be accomplished Monday through Friday, 8:00 am through 5:00 pm, excluding federal holidays.

All remedial service calls to include all labor, travel and non-consumable parts are included with this agreement.

7. ON-SITE POINTS OF CONTACT (POCS):

Primary POC: Eric Sellers Phone: 319-990-5084 Alternate POC: Joshua Delcomyn Phone: 319-990-5543

No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification.

8. REPORTS/DELIVERABLES:

Contractor shall coordinate all service visits with the on-site point of contact or designee. The contractor shall provide a service report of work performed to the on-site point of contact upon completion of each task.

9. PERIOD OF SERVICE:

10/1/2025 to 11/20/2025

11. SECURITY/NATIONAL AGENCY CHECK REQUIREMENTS:

Vendor shall not access sensitive patient information. The contractor shall comply with all VHA HIPPA and information security requirements concerning the handling of sensitive patient information.