DRAFT STATEMENT OF WORK Vessel Support PR.pdf

STATEMENT OF WORK

USCG Aviation Training Requirements for Coast Guard Air Station Borinquen

1.0 Introduction: The United States Coast Guard Logistics Command (LOGCOM) LOG-9 is requiring vessel or vessels to support the Aviation Training Program at the U.S. Coast Guard Air Station Borinquen, Aguadilla, PR. The contractor shall be responsible for providing and operating a vessel in support of the Coast Guard's aviation training program and specifically providing all necessary management, supervision, personnel, labor, materials, fuel, and equipment necessary for the vessel(s) to support helicopter hoisting with Air Station Borinquen.

2.0 Background: One of the Coast Guard's primary missions is Search and Rescue. In order for Air Station Borinquen to fulfill this mission, it is necessary to maintain aircrew proficiency by conducting helicopter hoists of equipment or rescue swimmers to and from underway vessels, helicopter deployment and recovery of rescue swimmers, and aerial delivery of dewatering pumps and other equipment to the water. These skill sets require both initial and proficiency training for Coast Guard pilots and aircrews.

3.0 Scope: The contractor shall provide and operate a vessel or vessels that will be required to support helicopter hoisting and aerial delivery or deployment evolutions by Air Station Borinquen as described in this statement of work.

4.0 Applicable Documents:

4.1 In each of the publications referred to herein, consider the advisory provisions to be mandatory, as though the word, “shall” had been substituted for “should” wherever it appears. Interpret references in these publications to the “authority having jurisdiction,” or work of similar meaning, to mean the Contracting Officer.

4.2 The below list of applicable documents is supplied to assist contractors in determining pertinent regulations and shall not be considered all-inclusive:

Title Description 46 CFR 175-187 Small Passenger Vessels 42 U.S.C. Section 6901 Resources Conservation and Recovery Act, 42 U.S.C., Section

6901 et seq (RCRA) 33 CFR 154 Control of Pollution by Oil and Hazardous Substances, Discharge

Removal N/A Safe Drinking Water Act (1974) N/A The Occupational Safety and Health Act (OSHA) CERCLA of 1980 Comprehensive Environmental Response, Compensation, and

Liability Act (CERCLA) of 1980 SARA of 1986 Superfund Amendments and Reauthorization Act (SARA) of 1986

5.0 Technical Requirements:

5.1 Helicopter Hoisting and Recovery Training Vessel Description: The contracted training vessel for helicopter hoisting and recovery training shall have the following characteristics:

• No shorter than 34 feet and no longer than 65 feet.

• Have a beam of no less than 10 feet.

• Have a gross vessel weight of at least 8 tons.

• Have a minimum draft of 4 feet; an extremely shallow draft vessel is undesirable due to drift characteristics when subjected to rotor downwash.

• Have no permanent structures protruding higher than 20 feet above the water line, which cannot be quickly stowed (e.g. antennas).

• Have operating deck lights which can be manipulated on/off at the request of the helicopter training crews at all times.

• Must have a minimum deck area of 58 square feet on the aft (fantail) portion of the vessel to allow two crewmembers to safely conduct training/hoisting operations with a basket, litter, dewatering pump or person lowered from the helicopter. Deck area must be free of all obstructions.

• The minimum required speed for the vessel is 0 knots or "dead in the water".

• Must be capable of maintaining of heading of +/- 10 degrees at a speed of between 5-

15 knots while operating under a large helicopter producing 90 knots of rotor downwash in varying sea states and winds.

5.1.2 Other Characteristics: The vessel(s) must also meet the following characteristics regardless of training evolution:

• Must be capable of easily recovering personnel or floating equipment from the water.

• Must be capable of recovering an unconscious or incapacitated person from the water.

• Must be capable of maintaining at least 15 knots transit speed for minimum of 3 hours.

5.2 Vessel Equipment: The vessel shall have, at a minimum, all equipment required by federal, state, local, and municipal laws. Additionally, for operational purposes, the vessel shall have a fathometer, surface search radar, VHF-FM multiple frequency capable 2-way marine radio with specified frequencies/channels (13, 16, 21, 22, 23, 81, 83) and minimum ranges (20 NM), a cellular phone for secondary communications to the Air Station Borinquen Operations Center, GPS, and a long-distance high-beam search light (fixed or hand-held). A radio headset or other equipment/technique is required to demonstrate that the operator can hear radio communications between the training boat and helicopter while a helicopter is directly overhead the vessel.

5.3 Vessel Responsibility and Accountability: The contractor shall retain full responsibility and accountability for the vessel(s) during non-contract hours and shall provide all vessel maintenance.

The contractor shall assume full responsibility and accountability for the vessel(s) during contract hours, including preparation, fueling and cleanup time. The contractor shall be responsible for any repairs caused by negligence or abuse of contractor employees or employees of subcontractors.

The contractor shall maintain all mandatory Federal and State licenses, permits, and insurance applicable to the contractor’s business. The vessel(s) shall be documented by the U.S. Coast Guard National Vessel Documentation Center.

5.4 Safety: The vessel shall be outfitted with a contractor-furnished first aid kit and approved USCG Type III personal flotation devices for crew and passengers. The contractor shall provide helmets, goggles, and hearing/ear protection for use by crew members during helicopter hoisting operations. Anticipate that static electricity charge from the helicopter will be encountered. The vessel shall demonstrate the means to dissipate electrical charge through grounding wand to the water or to the vessel. All equipment shall be used in accordance with and be of the same type or better as listed in the USCG Rescue and Survival Systems Manual, COMDTINST M10470.10(series) and the USCG Boat Crew Seamanship Manual, COMDTINST M16114.5(series). These manuals can be found online at http://www.uscg.mil/directives/. The contractor shall operate and maintain the vessel, as well as all equipment and systems, in accordance with the original equipment manufacturers technical manuals and specifications, Coast Guard regulations, and any applicable federal, state, and local regulations. Furthermore, the contractor and his employees shall become familiar with and obey maritime regulations including emergency, vessel traffic, and security regulations. The contractor shall instruct the Government of any hazards or unsafe conditions as they embark or disembark the vessel(s). The contractor shall report all incidents in which there is any injury to personnel or damage to Government’s property to the Contracting Officer and COR (Contracting Officer Representative) within two (2) hours of any incident.

5.5 Required Docking/Mooring: The contractor will be responsible for providing docking/mooring facilities for their vessel. The vessel shall be located within a one-hour transit time from the geographical area of operation.

5.6 Normal Schedule: For the purposes of this contract, the normal schedule week will be Monday through Sunday. Typically, training sessions will be scheduled from Monday through Friday, but may also be occasionally scheduled on the weekend. The schedule will be available for the Contractor by COB on Friday of the preceding week. Due to the dynamic nature of scheduling aircraft training sessions, times and days may be adjusted on a day-to-day basis; the Coast Guard will provide specific times for services and the specific on scene location within the area of operation a minimum of 24 hours in advance. Prior to departure for any training session, the contractor will contact the Air Station Borinquen Operations Center, 787-890-8414, one hour prior and confirm that the training event is still scheduled. The Contractor is required to be at the operational site at the prescribed scheduled time. Typically, the contractor will be required to provide services two days per week. Additional training sessions may be conducted at a greater frequency to accommodate surge training requirements on a schedule mutually agreed upon by the parties. Operations will typically be scheduled between 6:00 AM and 11:00 PM local time. The vessel shall be available from Monday-Friday during these times. The vessel shall also be available on weekends during those same times for the weekend day(s) previously scheduled. There will be weeks where higher than average or lower than average underway time may be requested which can be predicted to a high degree of accuracy and provided to the Contractor for planning purposes.

Operations will typically be conducted for on scene periods of two hours in duration, extendable hourly by the Coast Guard, not to exceed a total of six hours. The contractor is responsible for advising the Coast Guard when the operations are approaching the maximum six hour operational on scene period. The boat crew shall also have a minimum 12 hour rest period between consecutive scheduled training days.

5.7 Area of Operations: The area of operations will be mutually agreed upon by both parties, which may be no greater than 10 NM from the shoreline and within a 30 NM radius of Coast Guard http://www.uscg.mil/directives/

Air Station Borinquen (approximately from between Mayaguez, PR, and Arecibo, PR). Operating in the Aguadilla Bay vicinity is generally the preferred location; however the location may be adjusted daily should it be conducive to helicopter training operations.

5.8 Operational Log: The contractor shall maintain a log of all operations, which includes dates, location, times, duration, and type of evolutions being performed. The log shall be passed to Air Station Borinquen COR on a monthly basis within 5 days of the end of the month.

5.9 Weather Criteria: The minimum weather for completing the work shall be 700-2 (cloud ceilings greater than 700’ with a minimum of 2 statute miles of visibility), unless evaluated and waived by the Air Station Borinquen Operations Officer. The vessel shall be capable of completing training requirements in sea states of up to 8 feet and wind speeds of up to 30 knots.

5.10 Function/Tasks: The contractor shall support training operations for the hoisting and/or delivery of equipment, or the hoisting of or deployment of rescue swimmers from government aircraft. The air station will provide the drill basket and the contractor’s vessel shall be able to accommodate maintaining the drill basket on board for use during hoisting training evolutions.

The contractor shall have a place on board to store the basket when not in use. These objects/personnel may be delivered/deployed directly to the contract vessel or dropped/deployed into the water for retrieval. The contractor shall also serve as an on scene search and rescue asset during helicopter rescue swimmer deployment evolutions and helicopter approaches to the water.

The contractor shall maintain visual reference with the hoisting operation anytime the helicopter is conducting rescue swimmer deployments and be able to interpret visual distress signals from persons in the water and respond accordingly. The contractor shall be able to conduct training in the recovery of persons from the water, such training will be coordinated at least 24 hours ahead of the designated training session. The training to be conducted will be both initial for new aviators/aircrews and proficiency maintenance for experienced aviators/aircrews.

5.11 Official Passengers: The contractor shall accommodate the transport of Coast Guard Rescue Swimmers and/or other official business personnel, as designated by the Air Station Borinquen Commanding Officer, during contracted sessions. Typically, the official passengers will embark and disembark from the contract boat at the contractor’s mooring/docking location.

5.12 Communication Procedures: The government shall provide/assign VHF communication frequencies for contractor use. The contractor shall provide a cellular phone on board for secondary communications with the Air Station Borinquen Operations Center or Sector San Juan as applicable.

5.13 Communication during Operations: The contractor shall ensure that the vessel contacts Sector San Juan Command Center at intervals not to exceed 30 minutes while engaged in aviation training services.

5.14 Cancellation Policy: Operations, maintenance, or other issues could force cancellations of previously scheduled training sessions. Any cancellation made by the Coast Guard two hours prior to the scheduled training session start time shall not be invoiced for service. The unused hours may be rescheduled and used without penalty at a later date. Any training session cancellation due to exceeding weather criteria may be rescheduled and used without penalty at a later date. The contractor or coxswain shall notify the Coast Guard two hours prior to the scheduled training session start time if weather exceeds parameters. The Air Station Flight Schedules Officer, or designated representative, will communicate the cancellation via email and cell phone, to the point of contacts provided by the contractor. If no answer or reply is received when an attempt is made, voice mail or email shall suffice for informing contractor of cancellation. Any cancellation made by the Coast Guard with less than two hours notice will result in the full training session charge of two on scene hours.

6.0 Deliverables:

Deliverables Frequency Number of

Copies and to Whom

Dates Required

Incident Report in accordance with Section 5.4

As needed Two, Contracting Officer and

COR

Within two (2) hours of the incident

Operational Log in accordance with Section 5.8

Monthly One, COR Within five (5) days prior to the end of the month

Name(s) telephone number and address of the point of contact in accordance with Section 7.2

As needed Two, Contracting Officer and

COR

With quote

Contractor Employee List in accordance with section 7.3

As revised Two, Contracting Officer and

COR

With quote and as updated

Drug Screening Urinalysis in accordance with Section 7.7

Prior to commencing work and semi-annually after

One, COR For all applicable crewmembers prior to start of work and semi-annually thereafter

Licenses and Permits in accordance with Section 7.5 & 8.3

As needed One, Contracting Officer

With quote and upon renewal

Contract Discrepancy Report Form

As needed One, Contracting Officer

Within three (3) days after receipt of form

7.0 Personnel Requirement Qualifications:

7.1 Personnel: All contractor personnel are required to be U.S. citizens or legal residents of the United States, at least 18 years old, and able to read, write, and speak English fluently.

7.2 Point of Contact: The contractor shall provide a point of contact that shall be available to discuss work performed under this contract during the normal working day (8:00 AM to 4:00 PM local time) and during periods of underway time. The point of contact shall be able to read, write, and speak English fluently.

7.3 Contractor Employee List: The contractor shall provide a list of all employees that are performing work under this contract. The contractor shall maintain the list and provide an updated list to the COR and the Contracting Officer as needed.

7.4 Crew: Minimum vessel crew shall consist of a boat Master/Captain and two deckhands. The crew shall be currently trained in rescue techniques and water survival. Each of the crew members shall be capable of aerial delivery and pickup of equipment, operating and maneuvering the vessel during helicopter hoist operations, and assisting with any required rescue operations. The training vessel shall also be able to accommodate official passengers as described in section 5.11 above, or during certain designated training situations, as required.

7.5 Master/Captain: At a minimum, the captain shall be licensed by the Coast Guard to operate uninspected passenger vessels, as defined in 46 U.S.C. 2101 (42), upon coastal waters not more than 100 miles offshore, shall be qualified in CPR, and shall speak English fluently. The Master/Captain shall be capable of operating and maneuvering the vessel during helicopter hoist operations and for aerial dewatering pump pickup, low-approach cover, as well as any required rescue training.

7.6 Deckhands: The deckhands shall be knowledgeable in shipboard operations, rigging for helicopter operations, recovery of dropped gear, and deck seamanship. Training in procedures for helicopter operations will be provided by the Coast Guard in accordance with the USCG Boat Crew Seamanship Manual, COMDTINST M16114.5(series).

7.7 Urinalysis: All contractor employees performing work under this contract shall be required to submit to a urinalysis exam to determine if there is any presence of drugs prior to commencing work under this contract. The contractor is responsible to ensure that all employees have completed an exam prior to commencing work under this contract. Copies of the test results shall be forwarded to the COR before work begins. The results of any new or replacement employees tests shall be provided to the COR prior to commencing work under this contract. An updated Contractor Employee List shall also be forwarded to the COR under this contract and as required under deliverables in section 6.0 of this Statement of Work. No crewmember with a positive result (except for personnel on prescription drugs issued by a Medical Doctor) on a urinalysis shall be allowed to work under this contract. The contractor shall develop a system for random drug screening urinalysis in which all crewmembers working under this contract are tested at least semi-annually. Any crewmember who is found to have positive results without a satisfactory explanation (i.e., prescription medication) or who refuses to take the test at the appointed time shall be permanently removed from providing services under this contract. Positive screening results or test refusal of the contract boat Master/Captain is grounds for termination of this contract if a suitable replacement, as defined in 7.5 above, cannot be identified and approved without impacting Air Station Borinquen training requirements.

7.8 Liability Insurance: The contractor is responsible for ensuring they have adequate liability insurance coverage under 48 CFR 28.306. In addition, the contractor shall provide proof of third party liability insurance that covers up to a minimum of $1,000,000.00 in personal injuries and property damages.

7.9 Orientation Briefing & Training: The government shall provide an orientation brief and initial training for key contract personnel prior to the contract start date. The orientation and trainings will include at a minimum safe boating practices, vessel hoisting operations, rescue swimmer operations, and dewatering pump delivery operations, etc. The government shall also provide semi-annual refresher training on the same items. The contractor and the COR shall coordinate the required training after contract award.

8.0 Administration:

8.1 Performance Evaluation Meetings: The contractor-provided weekly operational log will be used to verify the contractor’s timely arrival on station. If the contractor fails to meet the scheduled training events or is unable to complete the training activity, the frequency of not fulfilling the scheduled requirements may be the basis for a deduction in the charter hire or termination of this contract. Meetings between the contractor and the unit’s Operations Officer and the Contracting Officers representative (COR) will be held at least twice a year at Air Station Borinquen to review the contractor’s performance.

8.2 Oral Modification: No oral statements of any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

8.3 Permits: The contractor shall, without additional expense to the government, obtain all appointments, licenses, insurance, and permits required for the prosecution of this scope of work.

The contractor shall comply with all applicable federal, state and local laws.

8.4 Invoicing for Service: Payment will be based on an hourly rate. A training session will include a minimum of two hours of contract vessel on scene time, not including transit time to/from the training site from the contractor's mooring/docking location. In the event the Coast Guard does not use the full two hours, the contractor will still be paid for two hours. On scene time commences when the contract boat arrives at the specified training site and no sooner than the scheduled time. Training will end when the Coast Guard helicopter departs the scene. In the event that a Coast Guard helicopter must temporarily depart scene to refuel and/or transfer passengers, training time will continue until the helicopter departs at the completion of its last sortie with the training boat or Air Station Borinquen’s Air Station Watch Stander contacts the vessel to notify them that training has ceased. The on scene Coast Guard helicopter Aircraft Commander or Air Station Borinquen’s Air Station Watch Stander may extend training sessions beyond the two-hour training while the boat is on scene. No single training session shall exceed six hours. Any unused hours at the end of the contract will be forfeited and the Government will retain any unused funds.