DRAFT Statement of Work Subscriber Radios.pdf

i Subscriber Radio Statement of Work 01/30/2026

Attachment 1 Statement of Work (SOW) U.S. Department of State Information Resources Management

Radio Programs Branch Subscriber Radio Contract

January 30, 2026 ii Subscriber Radio Statement of Work 01/30/2026

Table of Contents

1.0 INTRODUCTION

2.0 SCOPE

3.0 PROGRAM OBJECTIVES

4.0 REQUIRED EQUIPMENT AND SERVICES

4.1 REQUIRED SUBSCRIBER EQUIPMENT

4.2 REQUIRED ACCESSORY EQUIPMENT

4.5 REQUIRED DELIVERY

4.6 APPLICATION OF DOS BARCODES

5.0 TECHNICAL REQUIREMENTS

6.0 TECHNOLOGY REFRESH AND SUBSTITUTIONS

7.0 WARRANTY

8.0 ACCEPTANCE CRITERIA AND RESOLUTION

List of Acronyms

Subscriber Radio Statement of Work 01/30/2026

1.0 INTRODUCTION

The Department of State (DOS) plays the lead role in developing and implementing the President's foreign policy. Major responsibilities include United States representation abroad, foreign assistance, foreign military training programs, countering international crime, and a wide assortment of services to U.S. citizens and foreign nationals seeking entrance to the U.S.

The mission of the DOS is to lead America’s foreign policy through diplomacy advocacy, and assistance by advancing the interests of the American people, their safety and economic prosperity. The DOS has overall responsibility for direction, coordination, and supervision of interdepartmental activities of the United States Government at overseas locations. RPB is the Department’s program Office for voice radio systems and provides lifecycle management of the radio systems in support of the protection of life, property, and operational security at domestic offices and overseas.

The Radio Programs Branch (RPB) at DOS has a requirement for radio equipment, accessories, and ancillary services such as delivery, warranty maintenance support, and training that meet its technical specifications.

1.1 Background

The RPB Radio Programs consist of three programs: Long Range Emergency Communications (LREC), Special Projects (SP) and Overseas Emergency & Evacuation (E&E). This requirement is in direct support of the Overseas E&E Radio Program. Diplomatic Technology’s (DT) Overseas E&E Radio Program provides radio communication capability to DOS direct-hire American employees at United States missions abroad by maintaining E&E radio networks.

As previous radio networks age and become obsolete, RPB replaces these radio networks and provides repair and return services. The radios are repaired and replaced through the Global Radio Replacement Program (GRRP). The GRRP is a ten (10) year, life cycle replacement program for the E&E radio program at overseas posts. The GRRP replaces all E&E subscriber handhelds, mobiles, and base stations radios and repeater systems used to provide the E&E radio service.

With 280 total posts around the world, RPB performs either replacements or updates at a rate of 28 posts a year.

The E&E radio program has two channels: E&E channel (unencrypted), and Emergency Action Committee (EAC) channel (encrypted). RPB provides all DOS personnel a radio with the E&E channel. If a person is on the EAC at post, he/she will get an encryption capable radio with the additional EAC channel. As part of the E&E radio program, RPB also provides post with a base station radio in the entry control point, the Information Programs Center (IPC), and the Alternate Command Center (ACC). Additionally, RPB provides enough vehicle radios to evacuate personnel to the airport or other evacuation points. The number of personnel at the post determines the quantities of all radio equipment assigned to the post.

Subscriber Radio Statement of Work 01/30/2026

2.0 SCOPE

The Contractor shall furnish Land Mobile Radio (LMR) Subscriber Equipment that consists of, but is not be limited to, handheld radios, mobile radios, base stations, remote consoles, accessories, ancillary services, and training services. This contract will be available to other DOS Bureaus, Posts, and USG agencies under the Chief of Mission (COM) authority at any diplomatic mission, including Foreign Commercial Service, Foreign Agriculture Service, and the Defense Intelligence Agency (DIA).

Below is an estimate of the yearly radio communication equipment RPB expects to purchase under the GRRP program:

Description Quantity Handhelds 2,000 Mobiles 325 Base Stations 110 Remotes 65

Total: 2,500

3.0 PROGRAM OBJECTIVES

The objectives of the E&E Radio Program:

1) Ensure the effective operation, maintenance, and upgrade of the department’s E&E radio program – The contractor shall furnish Land Mobile Radio (LMR) Subscriber Equipment that will consist of, but is not be limited to, handheld radios, mobile radios, base stations, remote consoles, accessories, ancillary services, and training. Effective delivery of the products and services will enable RPB to conduct its upgrade program to ensure Posts have the best technology for ensuring safety and security

2) Acquire equipment, materials and supplies at the best value – The contractor shall provide systems and process to provision and provide the equipment, supplies, and materials necessary to equip GRRP for the 10-year, life cycle replacement program for the E&E radio program at overseas posts at the best value.

3) Ensure that overseas DOS radio users have reliable radio assets at all times and properly trained on how to use them – The contractor shall meet service levels and project schedules for delivering equipment, supplies and training. RPB will measure and track on-time deliveries, warranty support service level, and out-of-the-box product quality for use under the contract to monitor and maintain service levels, and improve schedule and costs performance.

4) Work closely with contractor to ensure effective and efficient program management – The contractor shall ensure that it has an effective and efficient management team to oversee the quality of equipment, adherence to schedules, shipping, warranty support, and barcode

Subscriber Radio Statement of Work 01/30/2026 application. The contractor shall also ensure that it has effective senior leadership to interface with DOS management and resolve program level issues.

5) Ensure that DOS’s Radio Programs Branch has up-to-date radio technology – The contractor shall identify new technologies, determine their feasibility in the DOS environment, and make recommendations to the Government for technology upgrades. The contractor shall work with DOS to design and implement new technology solutions as directed by DOS.

4.0 REQUIRED EQUIPMENT AND SERVICES

4.1 REQUIRED SUBSCRIBER EQUIPMENT

RPB requires subscriber equipment which consists of, but is not limited to, handheld and mobile equipment, base station equipment, remote console interface equipment, and accessories. Any digital subscriber end items shall be P25 Compliance Assessment Program (P25 CAP) approved and listed. Additionally, the contractor shall engineer all radio networks and network elements as complete systems designed to fully function with each other.

A variety of subscriber capabilities is required to satisfy the needs of staff with varying roles and responsibilities within the E&E plan.

DOS requires three (3) specific configurations of equipment in VHF (≈136-174 MHZ), and UHF (≈380-512 MHZ) for handhelds, mobile and base station radios.

Configuration One Handheld/Mobile/Base Station

P-25/AES/Multi Key/Mixed Mode/OTAR Capable/GPS Capable for handhelds and mobiles

Configuration Two Handheld/Mobile/Base Station P-25/AES Capable/Multi Key/Mixed Mode

Configuration Three Handheld/Mobile/Base Station

P-25/AES/Multi Key/Mixed Mode/OTAR Capable/GPS Capable for handhelds and mobiles/Section 508 compliant

In addition, DOS requires two (2) specific configurations of equipment for Remote Console Interface Equipment. The equipment should be of increasing complexity and capability to control between a minimum of 2 and a maximum of 16 radios. Remote Consoles should be able to monitor multiple channels simultaneously. Both hardware and software based remotes are required.

• Remote Configuration One Control 2 to 16 radios

• Remote Configuration Two Control 2 to 16 radios/Section 508 compliant

See Section 5 for additional details.

Subscriber Radio Statement of Work 01/30/2026

4.2 REQUIRED ACCESSORY EQUIPMENT

RPB requires accessory equipment to service subscriber equipment. Minimum requirements may be found in Section 5.21.

4.5 REQUIRED DELIVERY

The contractor shall provide all logistical services necessary to satisfy the SOW requirements. This includes the following requirements:

a) All shipment of equipment shall have prior written notification.

b) No more than forty-five (45) day delivery date for both parts and equipment.

c) No partial shipments, unless specified by Department of State personnel.

d) Part number changes shall be reflected in the packing list and prior shipping notification.

e) Internal parts, software programming and option items shall be properly marked on packing slip, of the actual contents (e.g. not just the physical item).

The contractor shall provide written notice of ordering discrepancies to the Contracting Officer Representative (COR) within five (5) days of receipt of order. The COR can then take action to modify the order with the correct component listed.

The contractor shall provide detailed procedures for how to initiate a Tier III support request for help desk and engineering services.

The contractor shall deliver or ship materials to the Government facility at:

U.S. Department of State Radio Programs Branch 7955 Angus Court

Springfield, VA 22153

All freight charges for shipment of purchased equipment from the contractor’s facility to the above DOS location shall be at no cost to the Government.

Equipment shall be packed separately and in a manner that will withstand the normal rigors of airline and trucking transportation methods. DOS may ship these items as separate components to overseas locations using international flights; therefore, the proper packing shall be used to support international shipping.

In the event the DOS receives more than two (2) damaged devices in a single year, the contractor may be required to re-evaluate the shipping company, packing materials, and/or packing processes at the contractor’s facility and affect appropriate changes. After receipt of four (4) shipments of damaged equipment per year, the DOS may ask the contractor to conduct testing of the transport packing designs and materials and make the changes that would pass the tests performed by the International Safe Transit Association (ISTA) testing protocols.

Subscriber Radio Statement of Work 01/30/2026

4.6 APPLICATION OF DOS BARCODES

To accommodate DOS receiving process, the Contractor shall affix DOS-provided barcodes labels to each tangible and serialized component having a contract price of $500.00 or greater. The contractor shall affix these barcode labels in clear view.

Secondly, the Contractor shall print a copy of DOS-provided barcode label along with the numerical value of the label and the unit’s serial number on the outside of each shipping box.

DOS will provide the physical barcodes within 14 days of issuance of the purchase order.

5.0 TECHNICAL REQUIREMENTS

The contractor shall provide radios and associated equipment that meet the specifications listed below:

5.1 Config 1 VHF, and UHF Handheld Radio Salient Characteristics

Handheld radios with antenna, battery and charger: P-25/AES/Multi Key/Mixed Mode/OTAR Capable/GPS Capable

5.2 Salient Characteristics of the above-described configuration:

• VHF (≈136-174 MHZ), UHF (≈380-512 MHZ) radios are required

• 6.25kHz/12.5kHz/25kHz channel spacing is required

• Radio Equipment Directive (RED, EU directive 2014/53/EU) compliance

• P25CAP listed

• TIA-102 Compliant conventional operation

• IP-54 and IP-55 compliant

• MIL 810 C/D/E/F/G compliant

• Radio TX output power no less than 4W

• Non-proprietary antenna connector (industry standard dimensions)

• ≥2500mAh Li-Ion battery

• Alternative to Li-Ion battery available

• Handheld radio chargers shall auto-sense worldwide voltages, 50/60 Hz, 100-

240VAC)

• Multi-chargers shall auto-sense worldwide voltages, 50/60 Hz, 100-240VAC)

• All chargers shall use Triple Chemistry (TRI-CHEM) technology

• Must provide conditioning battery chargers

• Full programming capability. Government can program full feature options and radio frequency (RF) parameters

• Ability to be GPS capable / NMEA input - output, TIA-102. BAJB Section 3.2.2.2.

Subscriber Radio Statement of Work 01/30/2026

The GPS capability shall be internal to the radio.

• PC programming software operates on Microsoft Windows 10 or later Operating

• System (OS)

• Encryption with AES-256. Encryption shall be available individually per channel and the radio shall have a multi-key feature allowing multiple keys to be used in one radio and assigned per channel.

• Radios shall be capable of Mixed-Mode (P25 and Analog) operation

• Send individual alert in analog and P25

• Send individual ID in analog and P25

• Display individual ID in Analog and P25

• Send Emergency Signal in analog and P25

• Send Group Alert in analog and P25

• Able to receive and then audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during group alert in analog and P25

• Receive and alarm during individual alert in analog and P25

• Receive and alarm during group alert in analog and P25

• Send disable command in analog and P25

• Send activate command in analog and P25

• Receive disable command in analog and P25

• Receive activate command in analog and P25

• Capable of analog and P25 digital signaling allowing the radio to remain powered on and silent, until receiving an individual or group alert which then alarms the radio and allows the user to hear audio.

• Capable of a Minimum Frequency Shift Keying (MSK) based Automatic Number Identification (ANI) signaling or equivalent.

• No extra peripheral devices required for programming (i.e. no separate device required other than a cable between PC and radio.)

• AES keyloading shall be loaded with a non-personal computer based handheld device

• Over The Air Rekey (OTAR) capability must be available in the radios via future license acquisition

• Over the Air Programming (OTAP) capability must be available in the radios via future license acquisition.

• Key loading format shall comply with TIA-102 AACD Key Fill Device Interface Protocol

• Maintenance manuals shall be fully detailed with component values.

• Service manuals for each order, for each type or model of end item, electronic file is acceptable.

• Accessories shall be shared across configurations

• Radio shall have colored programmable button

Subscriber Radio Statement of Work 01/30/2026

5.3 Config 2 VHF, and UHF Handheld Radio Salient Characteristics

Handheld radios with antenna, battery and charger: P-25/AES Capable/Multi Key/Mixed Mode

5.4 Salient Characteristics of the above-described configuration:

• VHF (≈136-174 MHZ), and UHF (≈380-512 MHZ) radios are required

• 6.25kHz/12.5kHz/25kHz channel spacing is required

• Radio Equipment Directive (RED, EU directive 2014/53/EU) compliance

• P25CAP listed

• TIA-102 Compliant conventional operation

• IP-54 and IP-55 compliant

• MIL 810 C/D/E/F/G compliant

• Radio TX output power no less than 4W

• Non-proprietary antenna connector (industry standard dimensions)

• ≥2500mAh Li-Ion battery

• Alternative to Li-Ion battery

• Handheld radio chargers shall auto-sense worldwide voltages, 50/60 Hz, 100-

240VAC)

• Multi-chargers shall auto-sense worldwide voltages, 50/60 Hz, 100-240VAC)

• All chargers shall use Triple Chemistry (TRI-CHEM) technology

• Must provide conditioning battery chargers

• Full programming capability. Government can program full feature options and radio frequency (RF) parameters

• PC programming software operates on Microsoft Windows 10 or later Operating

System (OS)

• Encryption capable with AES-256. Encryption shall be available individually per channel and the radio shall have a multi-key feature allowing multiple keys to be used in one radio and assigned per channel.

• Radios shall be capable of Mixed-Mode (P25 and Analog) operation

• Send individual alert in analog and P25

• Send individual ID in analog and P25

• Display individual ID in Analog and P25

• Send Group Alert in analog and P25

• Able to receive and then audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during group alert in analog and P25

• Send disable command in analog and P25

• Send activate command in analog and P25

• Receive disable command in analog and P25

• Receive activate command in analog and P25

Subscriber Radio Statement of Work 01/30/2026

• Capable of analog and P25 digital signaling allowing the radio to remain powered on and silent, until receiving an individual or group alert which then alarms the radio and allows the user to hear audio

• Capable of a Minimum Frequency Shift Keying (MSK) based Automatic Number Identification (ANI) signaling or equivalent

• No extra peripheral devices required for programming (i.e. no separate device required other than a cable between PC and radio.)

• AES keyloading shall be loaded with a non-personal computer based handheld device

• Over The Air Rekey (OTAR) capability must be available in the radios via future license acquisition

• Over the Air Programming (OTAP) capability must be available in the radios via future license acquisition

• Keyloading format shall comply with TIA-102 AACD Key Fill Device Interface Protocol

• Maintenance manuals shall be fully detailed with component values.

• Service manuals for each order, for each type or model of end item, electronic file is acceptable.

• Accessories shall be shared across configurations

5.5 Config 3 VHF, and UHF Handheld Radio Salient Characteristics

Handheld radios with antenna, battery and charger: P-25/AES/Multi Key/Mixed Mode/OTAR Capable/GPS Capable/Section 508 Compliant

5.6 Salient Characteristics of the above-described configuration:

• VHF (≈136-174 MHZ), and UHF (≈380-512 MHZ) radios are required

• 6.25kHz/12.5kHz/25kHz channel spacing is required

• Radio Equipment Directive (RED, EU directive 2014/53/EU) compliance

• P25CAP listed

• TIA-102 Compliant conventional operation

• IP-54 and IP-55 compliant

• MIL 810 C/D/E/F/G compliant

• Radio TX output power no less than 4W

• Non-proprietary antenna connector (industry standard dimensions)

• ≥2500mAh Li-Ion battery

• Alternative to Li-Ion battery available

• Handheld radio chargers shall auto-sense worldwide voltages, 50/60 Hz, 100-

240VAC)

• Multi-chargers shall auto-sense worldwide voltages, 50/60 Hz, 100-240VAC)

• All chargers shall use Triple Chemistry (TRI-CHEM) technology

Subscriber Radio Statement of Work 01/30/2026

• Must provide conditioning battery chargers

• Full programming capability. Government can program full feature options and radio frequency (RF) parameters

• Ability to be GPS capable / NMEA input - output, TIA-102. BAJB Section 3.2.2.2.

The GPS capability shall be internal to the radio.

• PC programming software operates on Microsoft Windows 10 or later Operating

• System (OS)

• Encryption with AES-256. Encryption shall be available individually per channel and the radio shall have a multi-key feature allowing multiple keys to be used in one radio and assigned per channel.

• Radios shall be capable of Mixed-Mode (P25 and Analog) operation

• Send individual alert in analog and P25

• Send individual ID in analog and P25

• Display individual ID in Analog and P25

• Send Emergency Signal in analog and P25

• Send Group Alert in analog and P25

• Able to receive and then audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during group alert in analog and P25

• Receive and alarm during individual alert in analog and P25

• Receive and alarm during group alert in analog and P25

• Send disable command in analog and P25

• Send activate command in analog and P25

• Receive disable command in analog and P25

• Receive activate command in analog and P25

• Capable of analog and P25 digital signaling allowing the radio to remain powered on and silent, until receiving an individual or group alert from a base station, which then alarms the radio and allows the user to hear audio.

• Capable of a Minimum Frequency Shift Keying (MSK) based Automatic Number Identification (ANI) signaling or equivalent.

• No extra peripheral devices required for programming (i.e. no separate device required other than a cable between PC and radio.)

• AES keyloading shall be loaded with a non-personal computer based handheld device

• Over The Air Rekey (OTAR) capability must be available in the radios via future license acquisition

• Over the Air Programming (OTAP) capability must be available in the radios via future license acquisition.

• Key loading format shall comply with TIA-102 AACD Key Fill Device Interface Protocol

• Maintenance manuals shall be fully detailed with component values.

• Service manuals for each order, for each type or model of end item, electronic

Subscriber Radio Statement of Work 01/30/2026 file is acceptable.

• Accessories shall be shared across configurations

• Section 508 compliant

5.7 Config 1 VHF, and UHF Mobile Radio Salient Characteristics

Mobile radios with power cables: P-25/AES/Multi Key/Mixed Mode/OTAR Capable/GPS Capable

5.8 Salient Characteristics of the above-described configuration:

• Mid-Power VHF (≈136-174 MHZ), and UHF (≈380-512 MHZ) dash-mount radios are required

• High-Power VHF (≈136-174 MHZ), and UHF (≈380-470 MHZ) trunk-mount radios are required

• 6.25kHz/12.5kHz/25kHz channel spacing is required

• Radio Equipment Directive (RED, EU directive 2014/53/EU) compliance

• P25CAP listed

• TIA-102 compliant conventional operation

• IP-54 compliant

• MIL 810 C/D/E/F/G compliant

• Non-proprietary antenna connector (industry standard dimensions)

• Full programming capability. Government can program full feature options and radio frequency (RF) parameters

• Ability to be GPS capable / NMEA input – output, TIA-102. BAJB Section 3.2.2.2.

The GPS capability shall be internal to the radio

• Encryption with AES-256. Encryption shall be available individually per channel and the radio shall have a multi-key feature allowing multiple keys to be used in one radio and assigned per channel

• Radios shall be capable of Mixed-Mode (P25 and Analog) operation

• Send individual alert in analog and P25

• Send individual ID in analog and P25

• Display individual ID in Analog and P25

• Send Group Alert in analog and P25

• Able to receive and then audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during group alert in analog and P25

• Receive and alarm during individual alert in analog and P25

• Receive and alarm during group alert in analog and P25

• Receive disable command in analog and P25

• Receive activate command in analog and P25

Subscriber Radio Statement of Work 01/30/2026

• Capable of analog and project 25 digital signaling allowing the radio to remain powered on and silent, until receiving an individual or group alert which then alarms the radio and allows the user to hear audio

• Capable of a Minimum Frequency Shift Keying (MSK) based Automatic Number Identification (ANI) signaling or equivalent.

• Control head options: allows use of different control head types for dash and remote installation flexibility

• Mid power TX Power Output no less than 35W

• High Power TX Power Output no less than 100W; no external amplifier

• Handheld Control Head Standard

• Programming cables are USB

• PC programming does not require a peripheral device

• PC programming software operates on Microsoft Windows 10 or later OS

• AES keyloading shall be loaded with a non-personal computer based handheld device

• Over The Air Rekey (OTAR) capability must be available in the radios via future license acquisition

• Over the Air Programming (OTAP) capability must be available in the radios via future license acquisition

• Keyloading format shall comply with TIA-102 AACD Key Fill Device Interface

Protocol

• Maintenance manuals shall be fully detailed with component values.

file is acceptable

5.9 Config 2 VHF, and UHF Mobile Radio Salient Characteristics

Mobile radios with power cables: P-25/AES Capable/Multi Key/Mixed Mode

5.10 Salient Characteristics of the above described configuration:

• Mid-Power VHF (≈136-174 MHZ), and UHF (≈380-512 MHZ) dash-mount radios are required

• High-Power VHF (≈136-174 MHZ), and UHF (≈380-470 MHZ) trunk-mount radios are required

• 6.25kHz/12.5kHz/25kHz channel spacing is required

• Radio Equipment Directive (RED, EU directive 2014/53/EU) compliance

• P25CAP listed

• TIA-102 compliant conventional operation

• IP-54 compliant

• MIL 810 C/D/E/F/G compliant

• Non-proprietary antenna connector (industry standard dimensions)

• Full programming capability. Government can program full feature options and

Subscriber Radio Statement of Work 01/30/2026 radio frequency (RF) parameters

• Encryption capable with AES-256. Encryption shall be available individually per channel and the radio shall have a multi-key feature allowing multiple keys to be used in one radio and assigned per channel.

• Radios shall be capable of Mixed-Mode (P25 and Analog) operation

• Send individual alert in analog and P25

• Send individual ID in analog and P25

• Display individual ID in Analog and P25

• Send Group Alert in analog and P25

• Able to receive and then audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during group alert in analog and P25

• Receive and alarm during individual alert in analog and P25

• Receive and alarm during group alert in analog and P25

• Receive disable command in analog and P25

• Receive activate command in analog and P25

• Capable of analog and project 25 digital signaling allowing the radio to remain powered on and silent, until receiving an individual or group alert which then alarms the radio and allows the user to hear audio

• Capable of a Minimum Frequency Shift Keying (MSK) based Automatic Number Identification (ANI) signaling or equivalent

• Control head options: allows use of different control head types for dash and remote installation flexibility

• Mid power TX Power Output no less than 35W

• High Power TX Power Output no less than 100W; no external amplifier

• Handheld Control Head Standard

• Programming cables are USB

• PC programming does not require a peripheral device

• PC programming software operates on Microsoft Windows 10 or later OS

• AES keyloading shall be loaded with a non-personal computer based handheld device

• Over The Air Rekey (OTAR) capability must be available in the radios via future license acquisition

• Over the Air Programming (OTAP) capability must be available in the radios via future license acquisition

• Keyloading format shall comply with TIA-102 AACD Key Fill Device Interface

Protocol

• Maintenance manuals shall be fully detailed with component values

Subscriber Radio Statement of Work 01/30/2026

5.11 Config 3 VHF, and UHF Mobile Radio Salient Characteristics

Mobile radios with power cables: P-25/AES/Multi Key/Mixed Mode/OTAR Capable/GPS Capable/Section 508 compliant

5.11.1 Salient Characteristics of the above described configuration:

• Mid-Power VHF (≈136-174 MHZ), and UHF (≈380-512 MHZ) dash-mount radios are required

• High-Power VHF (≈136-174 MHZ), and UHF (≈380-470 MHZ) trunk-mount radios are required

• 6.25kHz/12.5kHz/25kHz channel spacing is required

• Radio Equipment Directive (RED, EU directive 2014/53/EU) compliance

• P25CAP listed

• TIA-102 compliant conventional operation

• IP-54 compliant

• MIL 810 C/D/E/F/G compliant

• Non-proprietary antenna connector (industry standard dimensions)

• Full programming capability. Government can program full feature options and radio frequency (RF) parameters

• Ability to be GPS capable / NMEA input – output, TIA-102. BAJB Section 3.2.2.2.

The GPS capability shall be internal to the radio

• Encryption with AES-256. Encryption shall be available individually per channel and the radio shall have a multi-key feature allowing multiple keys to be used in one radio and assigned per channel

• Radios shall be capable of Mixed-Mode (P25 and Analog) operation

• Send individual alert in analog and P25

• Send individual ID in analog and P25

• Display individual ID in Analog and P25

• Send Group Alert in analog and P25

• Able to receive and then audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during group alert in analog and P25

• Receive and alarm during individual alert in analog and P25

• Receive and alarm during group alert in analog and P25

• Receive disable command in analog and P25

• Receive activate command in analog and P25

• Capable of analog and project 25 digital signaling allowing the radio to remain powered on and silent, until receiving an individual or group alert which then alarms the radio and allows the user to hear audio

• Capable of a Minimum Frequency Shift Keying (MSK) based Automatic Number Identification (ANI) signaling or equivalent.

Subscriber Radio Statement of Work 01/30/2026

• Control head options: allows use of different control head types for dash and remote installation flexibility

• Mid power TX Power Output no less than 35W

• High Power TX Power Output no less than 100W; no external amplifier

• Handheld Control Head Standard

• Programming cables are USB

• PC programming does not require a peripheral device

• PC programming software operates on Microsoft Windows 10 or later OS

• AES keyloading shall be loaded with a non-personal computer based handheld device

• Over The Air Rekey (OTAR) capability must be available in the radios via future license acquisition.

• Over the Air Programming (OTAP) capability must be available in the radios via future license acquisition.

• Keyloading format shall comply with TIA-102 AACD Key Fill Device Interface

Protocol

• Maintenance manuals shall be fully detailed with component values

• Service manuals for each order, for each type or model of end item, electronic

• Section 508 compliant

5.13 Config 1 VHF, and UHF Base-station Radio Salient Characteristics

Base-station radios with power cables: P-25/AES/Multi Key/Mixed Mode/OTAR Capable

5.14 Salient Characteristics of the above described configuration:

• VHF (≈ 136-174 MHZ), and UHF (≈ 380-512 MHZ) radios are required

• 6.25kHz/12.5kHz/25kHz channel spacing is required

• Radio Equipment Directive (RED, EU directive 2014/53/EU) compliance

• P25CAP listed

• TIA-102 compliant conventional operation

• Provide for P25 console operation functions for radio disable and activate commands, group radio alert, and individual radio alert, local and remote

• Non-proprietary antenna connector (industry standard dimensions)

• Full programming capability. Government can program full feature options and radio frequency (RF) parameters

• Encryption with AES-256. Encryption shall be available individually per channel and the radio shall have a multi-key feature allowing multiple keys to be used in one radio and assigned per channel

• Radios shall be capable of Mixed-Mode (P25 and Analog)operation

• Send individual alert in analog and P25

• Send individual ID in analog and P25

Subscriber Radio Statement of Work 01/30/2026

• Display individual ID in Analog and P25

• Send Group Alert in analog and P25

• Receive and audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during group alert in analog and P25

• Receive and alarm during individual alert in analog and P25

• Receive and alarm during group alert in analog and P25

• Send disable command in analog and P25

• Send activate command in analog and P25

• Receive disable command in analog and P25

• Receive activate command in analog and P25

• Capable of a Minimum Frequency Shift Keying (MSK) based Automatic Number

Identification (ANI) signaling or equivalent.

• Programming cables are USB

• PC programming does not require a peripheral device

• PC programming software operates on Microsoft Windows 10 or later

• AES keyloading shall be loaded with a non-personal computer based handheld device

• Over The Air Rekey (OTAR) capability must be available in the radios via future license acquisition

• Over the Air Programming (OTAP) capability must be available in the radios via future license acquisition

• Keyloading format shall comply with TIA-102 AACD Key Fill Device Interface

Protocol

• Ability to be controlled/operated both remotely and locally

• Power supplies shall be worldwide voltage auto sensing 50/60Hz, 100-240VAC

• Maintenance manuals shall be fully detailed with component values

• Service manuals for each order, for each type or model of end item, electronic file is acceptable

• Simple Network Management Protocol (SNMP) capable devices require sharing of Management Information Base (MIB) Information

5.15 Config 2 VHF, and UHF Base-station Radio Salient Characteristics

Base-station radios with power cables: P-25/AES Capable/Multi Key/Mixed Mode

5.16 Salient Characteristics of the above described configuration:

• VHF (≈ 136-174 MHZ), and UHF (≈ 380-512 MHZ) radios are required

• 6.25kHz/12.5kHz/25kHz channel spacing is required

• Radio Equipment Directive (RED, EU directive 2014/53/EU) compliance

Subscriber Radio Statement of Work 01/30/2026

• P25CAP listed

• TIA-102 compliant conventional operation

• Provide for P25 console operation functions for radio disable and activate commands, group radio alert, and individual radio alert, local and remote

• Non-proprietary antenna connector (industry standard dimensions)

• Full programming capability. Government can program full feature options and radio frequency (RF) parameters

• Encryption capable with AES-256. Encryption shall be available individually per channel and the radio shall have a multi-key feature allowing multiple keys to be used in one radio and assigned per channel.

• Radios shall be capable of Mixed-Mode (P25 and Analog) operation

• Send individual alert in analog and P25

• Send individual ID in analog and P25

• Display individual ID in Analog and P25

• Send Group Alert in analog and P25

• Receive and audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during group alert in analog and P25

• Receive and alarm during individual alert in analog and P25

• Receive and alarm during group alert in analog and P25

• Send disable command in analog and P25

• Send activate command in analog and P25

• Receive disable command in analog and P25

• Receive activate command in analog and P25

• Capable of a Minimum Frequency Shift Keying (MSK) based Automatic Number

Identification (ANI) signaling or equivalent.

• Programming cables are USB

• PC programming does not require a peripheral device

• PC programming software operates on Microsoft Windows 10 or later

• AES keyloading shall be loaded with a non-personal computer based handheld device

• Over The Air Rekey (OTAR) capability must be available in the radios via future license acquisition

• Over the Air Programming (OTAP) capability must be available in the radios via future license acquisition

• Keyloading format shall comply with TIA-102 AACD Key Fill Device Interface

Protocol

• Ability to be controlled/operated both remotely and locally

• Power supplies shall be worldwide voltage auto sensing 50/60Hz, 100-240VAC

• Maintenance manuals shall be fully detailed with component values

Subscriber Radio Statement of Work 01/30/2026

• Service manuals for each order, for each type or model of end item, electronic file is acceptable

• Simple Network Management Protocol (SNMP) capable devices require sharing of Management Information Base (MIB) Information

5.17 Config 3 VHF, and UHF Base-station Radio Salient Characteristics

Base-station radios with power cables: P-25/AES/Multi Key/Mixed Mode/OTAR Capable/Section 508 compliant

5.18 Salient Characteristics of the above described configuration:

• VHF (≈ 136-174 MHZ), and UHF (≈ 380-512 MHZ) radios are required

• 6.25kHz/12.5kHz/25kHz channel spacing is required

• Radio Equipment Directive (RED, EU directive 2014/53/EU) compliance

• P25CAP listed

• TIA-102 compliant conventional operation

• Provide for P25 console operation functions for radio disable and activate commands, group radio alert, and individual radio alert, local and remote

• Non-proprietary antenna connector (industry standard dimensions)

• Full programming capability. Government can program full feature options and radio frequency (RF) parameters

• Encryption with AES-256. Encryption shall be available individually per channel and the radio shall have a multi-key feature allowing multiple keys to be used in one radio and assigned per channel

• Radios shall be capable of Mixed-Mode (P25 and Analog) operation

• Send individual alert in analog and P25

• Send individual ID in analog and P25

• Display individual ID in Analog and P25

• Send Group Alert in analog and P25

• Able to receive and then audibly and visually alarm during individual alert in analog and P25

• Able to receive and then audibly and visually alarm during group alert in analog and P25

• Receive and alarm during individual alert in analog and P25

• Receive and alarm during group alert in analog and P25

• Send disable command in analog and P25

• Send activate command in analog and P25

• Receive disable command in analog and P25

• Receive activate command in analog and P25

• Capable of a Minimum Frequency Shift Keying (MSK) based Automatic Number

Identification (ANI) signaling or equivalent.

• Programming cables are USB

• PC programming does not require a peripheral device

Subscriber Radio Statement of Work 01/30/2026

• PC programming software operates on Microsoft Windows 10 or later

• AES keyloading shall be loaded with a non-personal computer based handheld device

• Over The Air Rekey (OTAR) capability must be available in the radios via future license acquisition

• Over the Air Programming (OTAP) capability must be available in the radios via future license acquisition

• Keyloading format shall comply with TIA-102 AACD Key Fill Device Interface

Protocol

• Ability to be controlled/operated both remotely and locally

• Power supplies shall be worldwide voltage auto sensing 50/60Hz, 100-240VAC

• Maintenance manuals shall be fully detailed with component values

• Service manuals for each order, for each type or model of end item, electronic file is acceptable

• Simple Network Management Protocol (SNMP) capable devices require sharing of Management Information Base (MIB) Information

• Section 508 Compliant

5.19 Remote Console Interface Equipment

DOS requires two specific configurations of equipment for Remote Console Interface Equipment.

The equipment should be of increasing complexity and capability to control between a minimum of 2 and a maximum of 16 radios. Remote Consoles should be able to monitor multiple channels simultaneously. Both hardware and software based remotes are required.

• Remote Configuration One Control 2 to 16 radios

• Remote Configuration Two Control 2 to 16 radios/Section 508 compliant

5.20 Salient Characteristics of the above-described Remote configurations:

• Availability of a dispatch console with configurable options

• Availability of hardware consoles

• Availability of software based console

• Consoles shall control a minimum of 2 radios. Configurations to control up to 16 radios shall be made available

• Consoles shall accept external audio accessories

• Console and adaptors/interfaces delivered pre-configured to support base stations

• Console and adaptors/interfaces to be offered separately with pre-configured cabling to support base stations

• IP interfacing between console system components

• Compatible with COTS networking devices

Subscriber Radio Statement of Work 01/30/2026

• Controls all radio functions to include stun and revive

• Power supplies auto-sense worldwide voltages

• Non-proprietary network connections (RJ-45 are ideal)

• Programming is accomplished via attached IP network

• Full programming capability. Government can program full feature options and radio frequency (RF) parameters

• PC programming software operates on Microsoft Windows 10 or later

• Operator manuals and quick reference included with unit

• Service manuals fully detailed with component values and part numbers, one per part

• Simple Network Management Protocol (SNMP) capable devices require sharing of Management Information Base (MIB) Information

• Section 508 compliant

5.21 Accessory Equipment Salient Characteristics

The contractor shall provide accessory equipment to service subscriber equipment. Minimum requirements shall include the following:

• Programming Cables shall use USB connections to a PC

• No cost enterprise PC programming software and updates to that software for the

Department of State that operates on Microsoft Windows 10 or later operating system – on disk/online/USB flash drive

• Manufacturer Maintenance Manuals available on disc/online o Maintenance manuals shall be fully detailed with board and/or module part numbers.

o Maintenance manuals shall have full detailed schematics o Provide Technical Bulletins notification

• Handheld chargers (shall be auto-sensing to worldwide voltages)

• Multi-chargers (shall be auto-sensing to worldwide voltages)

• All chargers shall use Triple Chemistry (TRI-CHEM) technology

• Must provide conditioning battery chargers

• Surveillance kit wires shall have 6-pin Hirose or equivalent connectors

• Remote speaker/microphone for handhelds – lapel use

• Side connector adaptor with 6 pin Hirose or equivalent connector for handhelds

• AES and DES FIPS-140 Approved Key Fill Device must be capable of loading hardware and software based encryption

6.0 TECHNOLOGY REFRESH AND SUBSTITUTIONS

If contract components become obsolete and no longer available during the original contract year, the Contractor shall propose replacement items of “like kind” that meet or exceed the required specifications as a contract modification at no increase in cost.

Subscriber Radio Statement of Work 01/30/2026

After the initial contract year, the contractor may propose replacement items of “like kind” to replace obsolete or items no longer available. A price increase may be appropriate and will be considered. The contract shall adhere to contract clause H-037 Technology Refresh when proposing product updates and replacements. The contractor shall provide 60-days notice for all technical changes and provide a written proposal that at a minimum, includes the information required in H-037.

DOS will determine if a contract modification to update the list of products is required on a case-by-case basis. That determination will be made based on the benefit to the Department. DOS reserves the right to compete and award a new contract for replacement of the non-available items if a determination is made that the price and/or capabilities of the proposed replacement items are excessive or non-appropriate.

7.0 WARRANTY

The Contractor shall provide a two (2) year warranty of all electronic devices at no additional cost to the Government.

Single unit items that fail in the field during the warranty period will be shipped to the vendor for repair or replacement. The Contractor shall bear all costs to include shipping to return the equipment back to the Contractor’s designated facility and to return the equipment back to the DOS facility after the repairs have been completed and the vendor shall pay the shipping cost to the Government facility within the continental United States.

If it is determined that 10 percent or more of the new radios are not meeting the manufacturer’s specifications (and the contract requirements), the Contractor shall pay for all transportation (to and from the Government facility) and correct the deficiencies at no cost to the Government.

The Contractor shall affect the required changes within 90 days of notification.

The Contractor shall issue “Return Authorization Numbers” to track the return and replacement progress of equipment returned to the factory or service depot for repair for in-warranty and out-warranty service. Out-of-warranty service costs shall be determined on a case-by-case basis and will be purchased using another contracting mechanism.

8.0 ACCEPTANCE CRITERIA AND RESOLUTION

A physical inspection of the shipment will be performed to ensure there was no external damage caused to the shipment prior to or after shipment from the Contractor facility.

As time permits, the Government may perform operational tests of ≤ 10 percent of the received equipment to confirm the equipment meets the required specifications. If the equipment does not meet the specifications provided by DOS, the entire shipment will be rejected and the Contractor will be notified of the deficiencies.

At the discretion of DOS, the Contractor may be afforded the opportunity to correct the

Subscriber Radio Statement of Work 01/30/2026 deficiencies within the Government facility or may be required to resolve the problem/issue at the Contractor’s facility. The Contractor shall bear all costs to include travel and/or shipping to return the equipment back to the Contractor’s designated facility and to return the equipment back to the DOS facility after the deficiencies or repairs have been completed.

Subscriber Radio Statement of Work 01/30/2026

List of Acronyms AC Alternating Current BER Bit Error Rate CLIN Contract Line Item Number COR Contracting Officer’s Representative CTCSS Continuous Tone-Coded Squelch System DC Direct Current DCS Digital-Coded Squelch DT Diplomatic Technology DOS Department of State E&E Emergency and Evacuation EAC Emergency Action Committee FRU Field Replaceable Unit FM Frequency Modulation GFE Government Furnished Equipment GPS Global Positioning System GRRP Global Radio Replacement Program IDIQ Indefinite Delivery Indefinite Quantity IP Internet Protocol ISTA International Safe Transit Association LBS Pounds LMR Land Mobile Radio MIL Military P25 Project 25 PPM Parts Per Million RF Radio Frequency RPB Radio Programs Branch RU Rack Unit RX Receive SA-7C State Annex 7 - C SINAD Signal-to-Noise and Distortion Ratio STD Standard TX Transmit UHF Ultra High Frequency USB Universal Serial Bus UTP Unshielded Twisted Pair VHF Very High Frequency VAC Volts Alternating Current