DRAFT - Statement of Work_Project GENESIS.pdf

STATEMENT OF WORK

FOR THE

UNITED STATES AIR FORCE

MISSION PLANNING SYSTEMS PROGRAM

GARRISON COMPUTER PROCUREMENT

PROJECT: GENESIS (FY26-4)

DELIVERY ORDER

FA2318-26-F-0XXX

14 July 2025

PREPARED BY:

DAF PEO C3BM/C3M

16 EGLIN STREET

HANSCOM AFB, MA 01731

Record of Change

Rev # Revision Date Description of Change Section Affected

Table of Contents Record of Change

1. Introduction

2. References

3. Items Defined and Quantities

4. Technical and Functional Specifications

5. Packaging and Labeling Requirements

6. Tailored Warranty Requirements

7. Early Production Items

8. First Article Inspection

9. Quality Assurance Inspections

10. Delivery Schedule

11. Shipments

1. Introduction

The US Air Force Mission Planning Systems (MPS) is a collaborative Department of Defense (DoD) program that leverages technical solutions and practices for all DoD aerial platforms. MPS enables mission planners to cre-ate a flight plan based on multiple inputs including threats, targets, terrain, weather, aircraft performance capabil-ity, configuration and other factors. The planner/aviator utilizes appropriate computing devices to accomplish the mission.

Mission planning equipment is used to plan and coordinate USAF missions anywhere in the word; therefore, the system must be capable of setup and use in both a connected and disconnected network environment. Consistency with the specifications within this Statement of Work (SOW) is critical to ensure safe, timely and reliable system operation. It is the Government’s intent to centrally store and later distribute these items utilizing the USAF Supply System.

The purpose of this SOW is to provide the contractor with the minimum technical specifications and requirements for the Garrison Computer Procurement Delivery Order, “Project: FY26-4”. The Air Force requires the purchase of an item consisting of a best-in-class laptop and associated peripherals packaged within a durable cardboard box.

2. References

DoD References – The following reference form a part of this SOW.

Number Title Revision Date

MIL-STD 1472 DOD Human Engineering H 15 SEPT 2020

Internet References – The following information is provided for informational purposes only.

Preferred USAF Benchmark Tool (PassMark) https://www.passmark.com/products/performancetest/index.php

PC Card https://en.wikipedia.org/wiki/PC_Card

International Safe Transit Association (ISTA) https://ista.org/ https://ista.org/test_procedures.php#general-simulation-section

Military Standards Publications http://everyspec.com/MIL-STD/MIL-STD-1400-1499/MIL-STD-1472H_57041/ https://www.passmark.com/products/performancetest/index.php https://en.wikipedia.org/wiki/PC_Card https://ista.org/ https://ista.org/test_procedures.php#general-simulation-section http://everyspec.com/MIL-STD/MIL-STD-1400-1499/MIL-STD-1472H_57041/

3. Items Defined and Quantities

3.1 Items Defined

Item A – Laptop: Shall consist of a laptop with all needed peripherals, accessories and selected upgrades (if any) packaged in an individual durable cardboard box. All components within this Item shall meet minimum specifica-tions as detailed in Section 4, Table 1A (Laptop) and 1B (Peripheral and Accessories) of this document. This Item shall be labeled and marked in accordance with specification detailed in Section 5.

3.2 Quantities

See Table 3 Below

4. Technical and Functional Specifications

4.1 Item A, Specifications

TABLE 1A - The Contractor shall provide a laptop that meets or exceeds the following; Unless otherwise noted, attribute shall exist within or be provided directly from the laptop enclosure.

TABLE 1A

ATTRIBUTE DESCRIPTION

Prohibited Components & Capabilities

No built-in wireless connectivity (Wi-Fi, Bluetooth, etc).

Note: Wireless radios shall be removed. Merely disabling the components within the BIOS is insufficient.

No built-in microphones shall be installed.

No built-in camera(s) shall be installed.

Note: Empty camera lens port shall be concealed.

Form Factor Clamshell Note: The laptop should prioritize mobility, featuring a symmetrical design with equal-sized display and keyboard, and should be lightweight and compact.

Power Shall support 110-240 voltage 50/60Hz environments.

The provided plug shall support the North American power grid (NEMA 5-15R). In-ternational adapters are unnecessary.

Credential Guard /Device Guard Assessment

The device must "Pass" all steps within Microsoft’s Credential Guard / Device Guard Assessment v3.6, including:

• No incompatible drivers found

• Secure Boot is present

• HSTI validation successful

• 64-bit architecture

• Virtualization firmware check passed

• TPM (Version 1.2 or better) is present

• Secure MOR is available

• NX Protector is available

• SMM Mitigation is available

• The machine must be Device Guard / Credential Guard compatible.

TABLE 1A

ATTRIBUTE DESCRIPTION

BIOS / UEFI Structure

Installed UEFI BIOS meets UEFI Firmware specification version 2.6, Errata C (or higher)

Shall support UEFI Class 3

UUID / SMBIOS GUID compliant

BIOS / UEFI Settings

Secure Boot: Enabled

Wireless devices/capabilities: Disabled (if Present) Note: Built-in wireless components removed from laptop. Please ensure this requirement does not affect the installation and use of the WiFi Dongle specified in Table 1B.

Intel, VT-D or AMD, AMD-Vi supported: Enabled

Intel, VT-X or AMD, AMD-V supported: Enabled

Administrator/Supervisor: preset to a specific password (provided after Delivery Or-der award).

Note: On CLINs 0001-0003, please set password to ‘password’

Broadband devices/capabilities: Disabled (if present)

Bluetooth devices/capabilities: Disabled (if present)

Webcam devices/capabilities: Disabled (if present)

Boot option set to boot: from primary hard drive only; can be changed by administra-tor Only Display of boot order menu during start-up that would allow boot device changes:

Disabled

All capabilities that permit remote administration functions: Disabled

Installed Operating Sys-tem (OS)

Licensed, installed, and activated Microsoft Windows 11 OS or better with estab-lished local user account. Username: Pilot. Password: “Pilot1”.

Note: Installed OS activation shall not rely on active internet connection.

Supported Software To ensure compatibility with unique government-developed software, the workstation shall support and operate a Microsoft Windows 11 22H2 or 23H2 operating system.

Performance PassMark CPU Score: 55,000 or higher

PassMark G3D Score must meet or exceed: 9,500

PassMark DiskMark Score must meet or exceed: 11,500

NOTE: PassMark performance evaluation is conducted using Performance Test v11.

Display Resolution 1366 x 768 (Minimum), 1920 x 1080 (Preferred) Must provide graduated illumination levels from zero nits to full brightness for use in low light environments.

Display Size 16 Inch (Minimum), 22 inch (Maximum)

Memory 64GB (Minimum)

Solid State Drive

2TB of Data Storage (Minimum)

The SSD shall be designed for easy removal and replacement by the end user with minimal effort, requiring no specialized tools or extensive technical knowledge.

Shall provide Self-Encrypting Data Protection, AES-256 or better

Keyboard “qwerty” keyboard Trackpad capable of providing input like a two-button mouse

CAC Reader Integrated DoD Compatible CAC Reader

Interfaces

2 x 10/100/1000 base-T Ethernet (RJ-45) Note: Only one of these RJ-45 ports may be provided by USB Adapter 1 x RS-232 (serial) Note: May be provided by USB Adapter The laptop must provide TWO video interface ports. Acceptable video interface types include but are not limited to: DVI (Digital Visual Interface), HDMI (High-Definition Multimedia Interface) and DisplayPort (DP).

Note: Only one of the two video interface ports may be provided by an adapter (e.g., a converter that changes one type of video interface to another). If a USB or Thunder-bolt port is used to provide the second video interface, the following must be in-cluded:

• A compatible USB or Thunderbolt to video adapter or a compatible USB or Thunderbolt to video cable

4 x USB ports (One must be USB-C) External mic & headphones jack (Mini-jack) 1 x Externally connected PC Card Reader/Writer, One Slot Notes:

Shall not provide support for SD Cards.

Shall be powered from laptop enclosure alone.

Optical Disk Drive CD, DVD (Dual Layer), Blu-Ray Reader/Writer (BDXL capable) NOTE: This capability may exist internally or external to the laptop enclosure. Sup-ported (Powered) by USB Port Only.

Battery

Shall provide a minimum of 2 hours of uninterrupted operation Lithium Ion: Cells shall not exceed 20Wh and Batteries shall not exceed 100Wh NOTE: Battery life evaluation is conducted with laptop only (CLINs 0001, 0002, 0003) display powered at acceptable brightness

Multiple Video Outputs Support output to 3 screens concurrently, independently (1 on the laptop, 2 while us-ing the docking station or laptop interfaces)

TABLE 1B - Bundled Software, Peripherals and Accessories The following items shall be provided with each laptop computer.

TABLE 1B

ATTRIBUTE DESCRIPTION

Docking Station

Shall provide the following additional interfaces:

3x USB Ports 2x video interface ports (e.g. VGA, DVI, HDMI or DisplayPort) 1x 10/100/1000 base-T Ethernet (RJ-45) Shall compensate for any laptop interfaces that are blocked or rendered unusable while docked, ensuring a total of five available USB ports and two available Ethernet ports while docked.

WiFi Dongle USB Wi-Fi 6 (IEEE 802.11ax) compatible dongle. Small or nano-sized package.

Drivers Disk DVD/BR Media containing component drivers for Windows 10 and Windows 11 Note: Drivers shall be organized into appropriately labeled folders or file names so that user can find and use them effectively

Windows OEM Restore License and media to restore installed OEM Windows 11 installation

5. Packaging and Labeling Requirements All packaging and labeling specifications shall be strictly adhered to in a consistent manner. These systems shall be packaged to provide safe storage and shipment. System components must remain capable of their operational function after being subjected to shocks and vibrations induced when transported by air, rail, sea, and when ground transported by forklift and truck over unimproved terrain.

5.1 Packaging Requirements

Items (CLINs 0004, 0005, 0006, 1001, 1002 (if executed), 2001 (if executed)) shall be individually packaged, ready for immediate reshipment after delivery. These items shall be secured to prevent tampering and pilferage through use of tamper-proof sealing tape applied to the outermost cardboard box.

International Safe Transit Association (ISTA) Certification Initial product evaluation by the Government does not include physical inspection of the Item’s Container (Card-board Box). Immediately following contract award, the Contractor shall finalize the packaging configurations for CLINs 0005, 0006, 1001, 1002 (if executed), 2001 (if executed).

To ensure that Item-A meets the specified packaging and handling requirements, the contractor shall submit a sample of Item-A to an independent International Safe Transit Association (ISTA) laboratory for assessment. The laboratory shall use General Simulation Test, Procedure 3A or 3B for the evaluation, depending on the weight of the item. Items with a total weight under 150 pounds shall be certified using Procedure 3A, while items with a total weight over 150 pounds shall be certified under Procedure 3B.

Immediately following the completion of the ISTA assessment, conduct a functional assessment of all devices that comprise Item-A. To be considered acceptable (Pass), devices must be fully operational immediately after the ISTA assessment. Document all physical damage, including cosmetic scratches, in the ISTA report. Ensure that the functional assessment is thorough and that all devices are tested for proper operation.

The full and complete ISTA Report shall be provided to the Government with or before delivery of the First Arti-cle. ISTA.ORG website referenced in Section 2 of this document.

5.2 Labeling Requirements

a. Theft and Misdirected Package Notice Applies to CLINs 0004, 0005, 0006, 1001, 1002 (if executed), 2001 (if executed):

A brightly colored (Yellow) 8 x 11 single page notice shall be conspicuously placed inside each container (Transit Case or Cardboard Box) with the following information:

THE ITEM HEREIN IS PROPERTY OF THE

UNITED STATES AIR FORCE.

THEFT IS PUNISHABLE BY LAW.

IN THE EVENT OF LOST OR MISDIRECTED SHIPMENTS

PLEASE CONTACT ANY OF THE FOLLOWING:

DONALD BRUCE AT 618-229-2216 (DSN 779-2216), donald.bruce.2.ctr@us.af.mil

DAVID ROESCHER AT 757 764-1855 (DSN 574-1855), david.roescher.ctr@us.af.mil LONNY CLIPPINGER AT 801‐775-5150 (DSN 775-5150), lonny.clippinger@us.af.mil

MPSSF HELPDESK AT 801-777-6538 (DSN 777-6538), hill.mpssfa@us.af.mil

b. DD Form 1574-1 Applies to CLINs CLINs 0005, 0006, 1001, 1002 (if executed), 2001 (if executed) Contractor shall provide, annotate, and affix TWO proper DD Form 1574-1s to the outside of each pack-aged item. The tags shall be printed on cardstock paper and shall be placed (one on top of the other) within a clear weather-resistant packing list envelope and remain visible when the container is placed on a pallet for shipment during delivery. Tag size shall be 16 cm wide, 8 cm tall. The NSN on this tag will be the same NSN placed on the Shipping Label. The information on this tag must be typed. The Serial Number identified on this tag must match the serial number on the laptop and reported in the laptop’s firmware. An example follows:

mailto:donald.bruce.2.ctr@us.af.mil mailto:david.roescher.ctr@us.af.mil mailto:lonny.clippinger@us.af.mil mailto:hill.mpssfa@us.af.mil

c. Shipping Label

Applies to CLINs 0005, 0006, 1001, 1002 (if executed), 2001 (if executed) A shipping label shall be affixed to the outside of each packaged item. The label must be visible when the container is placed on a pallet and resist deterioration due to rain (moisture) and shipping environments.

An example of the shipping label follows:

d. Weight Safety Label

A durable safety lifting label shall be affixed to all four sides (not top or bottom) of each shipping box indicating the total weight of the Item. The background color of the label shall be yellow or orange and must not be reflective or phosphorescent. Label size and placement shall be conspicuous. Item Weight shall be rounded up to the nearest whole pound. Stipulations contained in MIL-STD-1472 determines the “persons required” information. Please consult the publication for appropriate information. Label shall also indicate the stacking load capability (in pounds) of the shipping container. An example follows:

NSN: 7021-01-xxx-XXXX MP NOUN: Computer, Electronic

QUANTITY: ONE (1) EACH

e. Assembly / Accountability Label:

Please Note: Final labeling instructions will be provided after contract award and NSN generation. These labels are notional until that time.

A durable label shall be affixed to the top, outer lid of the laptop in a location that will resist damage dur-ing use and storage. Label shall not be placed in any location that will interfere with the safe and effec-tive operation of the device(s). The following is an example of the label:

f. Early Production Items Assembly / Accountability Label:

Applies to CLIN 0004 ONLY A durable label shall be affixed to the top, outer lid of the laptop in a location that will resist damage dur-ing use and storage. Label shall not be placed in any location that will interfere with the safe and effec-tive operation of the device(s). The following is the label:

6. Tailored Warranty Requirements

6.1 Scope and Term

The Contractor shall provide a unified and comprehensive parts repair or replacement warranty for all delivered Items. The warranty term shall commence upon the Government's receipt and acceptance of each Item and con-tinue for four (4) years from the date of Government acceptance of the last End Item. As a result, some Items may be under warranty for a period of greater than four (4) years. The price for each Item shall encompass the war-ranty. Warranty claims shall be submitted exclusively to the Contractor or to a single alternate point of contact designated by the Contractor. The USAF shall not be required to submit separate warranty claims to various man-ufacturers or suppliers for any individual components of the End Items supplied by the Contractor and shall in-stead direct all warranty claims to the Contractor or their designated point of contact.

The Contractor bears exclusive responsibility for all warranty services. This includes troubleshooting, repairing, or replacing any delivered Item or component, including "consumable items" supplied with this Delivery Order, that fails to operate or perform as expected within the warranty period. The Contractor is accountable for all ex-penses related to parts, labor, shipping, and any other services required to restore the Item or component to proper working order.

The Air Force intends to distribute or deploy provided Items anywhere they are needed, world-wide. The Air Force will not provide the Contractor with distribution data or provide a list of locations as to where they will be utilized. These items are routinely utilized within the fifty United States, Europe and Japan.

As required by DFARS 252.246-7006, Warranty Tracking of Serialized Items, the contractor is required to pro-vide the following information no later than the time of receipt and/or acceptance of warranted items:

(i) The unique item identifier for each warranted item on the “Warranty Tracking Information” attachment.

(ii) The warranty repair source information and instructions required by the “Source of Repair Instructions” at-tachment.

These documents can be found at https://www.pdrep.csd.disa.mil/pdrep_files/other/wsr.htm.

Mission Planning Systems E a r l y P r o d u c t i o n I t e m Project: Desktop Replacement (FY26-4), GENESIS

UNAUTHORIZED MODIFICATION PROHIBITED

This equipment may be covered under warranty.

For support contact the SSF at 1-801-777-6538

Accountability for this item is maintained by:

AFLCMC/C3M- Mission Planning https://www.pdrep.csd.disa.mil/pdrep_files/other/wsr.htm

6.2 Exclusions and Limitations

The Contractor shall warrant that the products provided to the Government are free from defect and shall remain operational throughout the warranty term. No exclusions or limitations, other than those contained within this SOW are attached.

6.3 Counterfeits

The Government shall not accept counterfeit components for any reason. Should it be determined that the Con-tractor provided counterfeit components, even if inadvertently or unknowingly, the Contractor shall replace coun-terfeit components with a genuine article(s) at no cost to the Government.

6.4 Item & Component Replacement

The Contractor may choose to replace a defective Item or component in lieu of repair. In this case, the contractor should make every effort to ensure replacement is an identical replacement. When an identical replacement is not available, an equivalent substitute must be approved by the Government. The Contractor shall contact the Mission Planning System Support Facility (MPSSF) at 801‐777-0500 (Mr. Jake McElheny) to request approval of all pro-posed equivalent substitutes. Components submitted as equivalent substitutes must be tested prior to approval.

The contractor shall provide an equivalent substitute component to the Government for testing and approval. Ap-proved components shall be retained by the Government at no additional cost. The contractor shall ship replace-ment units or parts via traceable methods.

6.5 Response and Restoral Times

The Contractor shall acknowledge requests for service within 24 hours of notification.

The Contractor shall take action to troubleshoot and return item(s) to service within 12 business days.

6.6 User Data Protection

The Contractor shall not require the return of, or collect (during on‐site servicing), any failed component that has the capability to retain User Data or information (Hard drives, flash media and all others). User Data is any data or information generated or owned by the user of the device. Warranty Service and Data Handling: In the event that any component(s) containing User Data are discovered during warranty servicing, the Warranty Provider shall promptly report the discovery of such component(s) to the designated points of contact. The Warranty Provider must ensure that the User Data contained within the component(s) is properly secured and protected from unau-thorized access or disclosure. To coordinate the safe and secure return of the component(s), the Warranty Provider shall contact Mr. Lonny Clippinger (lonny.clippinger@us.af.mil) or Mr. David Roescher (da-vid.roescher.ctr@us.af.mil). The Warranty Provider shall handle the component(s) with utmost care and follow all applicable data protection regulations and guidelines during the return process.

6.7 Firmware and Driver Support

The Contractor shall deliver the items with the most current firmware version available at the time of delivery.

The firmware update schedule shall commence on the date of delivery completion to the Government. The Con-tractor shall provide firmware updates every six months throughout the warranty term, ensuring that all updates are compatible with the delivered items and do not adversely affect their performance or functionality. Updates shall be sent via traceable mail to the Government’s Point of Contact (POC) for warranty, at the address specified in Section 6.12, on appropriate media for installation. The Contractor shall include clear instructions for the Gov-ernment to duplicate the media or distribute the updated firmware as needed. If the manufacturer has not issued updates within the six-month schedule or has indicated that firmware support has ended for the provided item or component, the Contractor shall notify the Government within ten (10) business days of discovery.

6.8 Return Shipment

The Contractor is responsible for all costs and arrangements related to the return of items/components, including but not limited to packaging materials, shipping charges, and insurance or other fees related to the shipment. All shipments shall be made via traceable methods, and the Government shall not be responsible for any costs associ-ated with the return of faulty components or items. In cases where the warranty provider advances a replacement component to the end user to facilitate a fix, the provider must request and facilitate the return of the faulty com-ponent within ten (10) business days from the date the warranty work is completed. Components that are capable of storing user data shall never be returned to the Contractor.

6.9 Limitations of Warranty

The Contractor shall not invalidate this warranty due to the installation of user-installed components that are sup-ported by the configuration.

The Contractor shall not be held responsible for any physical damage that occurs to the components while they are in the possession of the Government due to combat, intentional abuse, destruction, or accidental damage re-sulting from simple negligence. However, the Contractor is responsible for addressing any issues related to nor-mal or fair wear and tear during the warranty term that affect the usability of the item. This includes but is not limited to keys or buttons that fail to operate, preventing normal operation or use.

Purely cosmetic issues that do not impact usability are not covered under the warranty.

The Contractor shall be responsible for the integrity of software media but shall not be directly responsible for the code (software) contained on delivered media.

6.10 Safety Recalls

The Contractor shall register or sign up to receive product safety information from manufacturers that supplied items or components to service this delivery order. In turn, the Contractor shall notify Hill AFB MPSSF Helpdesk at 801‐777‐6538 (email: hill.mpssf@us.af.mil) of all manufacturers’ recalls or safety issues.

6.11 Call Tracking

The Contractor shall take note of each request for warranty service and collect the following information, which shall be provided to the Government every six months upon commencement of the warranty period: Call Tracking Number (Unique number assigned to each trouble call), Date Call was opened, Name and location of the caller, Model/Part Number of failed item/component, Serial Number of the Item, Description of the problem, Action(s) taken to repair, and Date call was closed (Item restored to working condition). Reports shall be sent to acc.drsml@us.af.mil.

6.12 Government’s Point of Contact for Warranty

Routine warranty contacts are:

AFLCMC/C3M OL-3

(HBZBC - MPSSF)

mailto:acc.drsml@us.af.mil

6006 Wardleigh Rd.

Bldg. 1575, Floor 1, Room 109 Hill AFB, UT 84056

MARK FOR:

LONNY CLIPPINGER, 801-775-5150, lonny.clippinger@us.af.mil

OR

KRISTA HERNANDEZ, 801-586-1505, krista.hernandez.1.ctr@us.af.mil hill.mpssfa@us.af.mil

Alternate POCs:

NELLI HANSON, nelli.hansen.1@us.af.mil DAVID ROESCHER, david.roescher.ctr@us.af.mil

7. Early Production Items

7.1 CLIN 0004

The Contractor shall provide SIX (6), Item A to the Government no later than forty-five (45) days following con-tract award.

8. First Article Inspection

8.1 CLIN 0005

For quality control purposes, the Government shall conduct a First Article Inspection. A First Article is the first fully compliant (fully packaged) Item off the production line. First Article Inspection will consist of ONE (1) unit, Item “A”. The first article item shall be delivered as specified in Table 3. The Contractor shall deliver the First Article as soon as practicable, but no later than SIXTY (60) days after award, or in accordance with a mutually agreed delivery schedule. If items are not going to be delivered IAW the terms of the contract, notification must be sent directly to the PCO and PM. Delivery shall include bringing the First Article into the designated building or facility and one-time placement of the article within the building. The designated building or facility will likely not have a loading dock or be able to accept delivery from a tractor trailer. Deliveries will be accepted between 9am and 4pm (Local time at destination), Monday through Thursday. Friday deliveries will require advance no-tice and should be requested prior to shipment. Deliveries will not be accepted on federal holidays or weekends.

Negative performance will not be documented in cases where the contractor’s First Article is late solely due to Government’s delay in providing the appropriate National Stock Number (NSN) information. Acceptance of First Article by the Government shall not relieve the Contractor from complying with all requirements and terms stipu-lated within the delivery order. The First Article Inspection will be repeated if the initial First Article does not conform to the specifications provided in this document. The Contractor shall arrange return shipment (if neces-sary) and make corrections to the first article in a timely manner. Return shipment costs shall be paid by the Con-tractor.

The Contractor shall notify the “MARK FOR” contacts specified, when item(s) has been shipped and provide as-sociated tracking number(s).

mailto:lonny.clippinger@us.af.mil mailto:krista.hernandez.1.ctr@us.af.mil mailto:hill.mpssfa@us.af.mil mailto:nelli.hansen.1@us.af.mil

Alison Piec, alison.piec@usa.af.mil David Roescher, david.roescher.ctr@us.af.mil

As part of the First Article Inspection, the Government at its discretion and cost, may transport the Contractor’s provided First Article(s) to other facilities for evaluation such as a certified ISTA Testing Laboratory.

The Government shall not be responsible for any damage that occurs to the First Article(s) during evaluation, such as (but not limited to) ISTA testing/evaluation.

Failure to successfully deliver (in a timely manner) an acceptable First Article within the terms of the executed delivery order can be used as basis for contract termination.

9. Quality Assurance Inspections

The Government shall, at their discretion, conduct Quality Control or “Pre-shipment” inspection of the Item(s) supplied after First Article Acceptance in performance of this SOW. The Contractor shall coordinate with a desig-nated Government representative to conduct a “Pre-Shipment” Inspection before any shipments are made to the Government. Inspections will occur at the Contractor’s factory or integration facilities immediately prior to ship-ment. The Contractor shall provide a completed DD Form 250 to the Government representative prior to this in-spection. The inspection usually consists of a sampling from the order ready for shipment. Sample size is at the discretion of the Government. Process normally entails visual inspection and may include brief operational test-ing. Adequate space and resources shall be made available by the Contractor to accomplish inspection(s).

In instances where on-site inspection is impractical or not possible, the Contractor shall provide required photo-graphic evidence of Items and pallets ready for shipment.

Shipments shall not occur without the Government’s approval. A Government representative will sign provided DD Form 250 and provide other important documents for shipment to occur.

Designated Representatives are:

Nelli Hanson, nelli.hanson.1@us.af.mil Henry Cruz, henry.cruz.1.ctr@us.af.mil

Alternate POC:

David Roescher, david.roescher.ctr@us.af.mil

10. Delivery Schedule

Delivery of the full order shall begin upon official PCO notification of First Article Acceptance and delivered as soon as practicable, but no later than One-Hundred (100) calendar days from notification, or in accordance with a mutually agreed delivery schedule.

For any reason, should the Contractor be unable to complete delivery of all quantities under contract, the Govern-ment may, at its sole discretion, return any or all the delivered quantities. No adjustment shall be made to the ne-mailto:alison.piec@usa.af.mil mailto:david.roescher.ctr@us.af.mil mailto:nelli.hanson.1@us.af.mil mailto:henry.cruz.1.ctr@us.af.mil gotiated unit cost on any quantities retained by the Government. The Contractor shall be responsible for all ship-ping, storage and other costs related to the return of unwanted items. Should the Contractor fail to initiate return shipment of unwanted items within ten business days from Government notification, the Government will assume it is the Contractor’s intent to abandon the equipment in place. Should this be the case, the Government will dis-pose of or transfer these items in accordance with Government procedures.

11. Shipments

11.1 Serial Number Information

The Contractor shall record the serial numbers of all Items prepared for shipment and provide this information to the Government as an electronic data file (MS Excel or CVS is required) at time of delivery.

11.2 Shipment Tracking and Notification

All shipments to the Government shall be conducted through traceable methods. The contractor shall notify the Government when the shipment has departed their facility and provide shipper information, tracking number and estimated date of arrival.

11.3 Accuracy

Shipments shall be made in accordance with the information specified in Table 3. The addresses must be labeled exactly as shown. Failure to follow these instructions may result in the shipment being refused, misrouted, or lost.

The contractor assumes all responsibility for misrouted, refused, or lost shipments that occur as a result of im-proper packaging or labeling.

11.4 Non-Parcel Shipment Requirements

During delivery, it is common for multiple items to be stacked upon shipping pallet(s) for shipment. All non-par-cel shipments shall provide the following labeling and pallet requirements.

Pallet Label A label indicating the total number of items present on the pallet shall be affixed to each side of the pallet. Label Size shall be six inches by six inches at a minimum, and letter size will be appropriate to maximize legibility of the information. The following is an example:

Pallet Caution Label A label indicating that the pallet will not be stacked or broken-down during transit shall be applied.

a. Items with different NSNs shall not be placed on the same pallet for shipment to the Government.

b. All pallets shall be in good condition, capable of carrying the load of the product.

c. Maximum Single Pallet Height: 77" (pallet + product + top cap)

d. All pallets shall provide “four-way entry” in order to ease movement within the logistics chain.

e. At no time shall the product overhang the pallet.

11.5 Shipping Carton(s)

A Shipping carton is utilized in order to transport small items in bulk. The following label shall be affixed to all shipping cartons.

11.6 Shipping Address List and Special Instructions

Please Note: Government may be required to update or correct the information provided in the table(s) below.

POC for this information is Alison Piec, alison.piec@us.af.mil or David Roescher 757-234-1725 (M-F), or email at david.roescher.ctr@us.af.mil.

Special Instructions:

All drivers are required to provide a REAL ID compliant ID card. Alternatively, they may provide other accepta-ble forms of identification, including:

• Social Security Number (SSN) card

• Original birth certificate

• Passport

Procedure to gain access to Hill AFB, building 849 West:

NSN: XXXX-01-XXX-XXXX MP

NOUN: TBD

QUANTITY: XX EACH

CONDITION: A

mailto:alison.piec@us.af.mil

Driver must have all appropriate Shipping Order (Shipper paperwork) and know the nomenclature, quantity, and number of pallets.

Prior to arriving at Hill AFB, UT; Driver shall call Building 849 West at 1-385-519-8898 or 1-801-777-7692 and inform them you have a delivery for them. The following information will also need to be provided:

Driver’s Name (First and Last) Driver’s License Number Driver’s License State Destination: Building 849-West Arrival Date and Time Departure Date and Time Purpose: Delivery to Building 849-West

A Government representative will provide information on how to proceed once you arrive at the TRUCK DELIV- ERY GATE on Hill AFB.

DIRECTIONS: From I-15 take exit 338 and proceed to “Hill AFB Truck Gate”.

TABLE 3 – CLIN Structure, Quantities, and Shipping Information (Subject to change)

CLIN CONFIGURATION PURPOSE QUANTITY MARK FOR ADDRESS DODAAC

0001 Item-A EVAL ARTICLE 3

LONNY CLIPPINGER

801-775-5150

OR

KRISTA HERNANDEZ

801-586-1505

AFLCMC/C3M OL3

(MPSSF - HBZBC)

6006 Wardleigh Rd.

Bldg. 1575, Floor 1, Room Hill AFB, UT 84056

JM2325

0002 Item-A EVAL ARTICLE 1 DAVID ROESCHER 757-234-1725

ACC/A5YG-MP

219 DODD BLVD.

LANGLEY AFB, VA 23665

F2QF15

0003 Item-A EVAL ARTICLE 1 JOSH MANDELL 407-374-5302

Leidos Inc.

12901 Science Drive Orlando FL, 32826

EY2826

0004 Item-A EARLY PRODUCTION 6 KEVIN PECHAVAR 508-446-3910

F2BDAQ, AFLCMC HBM

AF NO MILSBILLS PROC

16 EGLIN ST, BLDG 1604

HANSCOM AFB, MA 01731-

F2BDAQ

0005 Item-A FIRST ARTICLE 1

LONNY CLIPPINGER

801-775-5150

OR

KRISTA HERNANDEZ

801-586-1505

AFLCMC/C3M OL3

(MPSSF - HBZBC)

6006 Wardleigh Rd.

Bldg. 1575, Floor 1, Room Hill AFB, UT 84056

JM2325

0006 Item-A Completed Unit 110

FB2029/09 Account (DO NOT list any per-son's name for this shipment)

Transportation Officer Cen-tral Receiving Bldg. 849W 5851 G Ave.

Hill AFB, UT 84056- 5713

FB2029

OPTION Item-A Completed Unit UP TO

107 FB2029/09 Account (DO NOT list any per-son's name for this shipment)

Transportation Officer Cen-tral Receiving Bldg. 849W 5851 G Ave.

Hill AFB, UT 84056- 5713

FB2029

OPTION Item-A Completed Unit UP TO

OPTION Item-A Completed Unit UP TO

The quantities in Table 3 consist of:

BASE QUANTITIES

Evaluation Articles Item-A: FIVE (5)

Early Production, First Article and Completed Unit Item-A: One-Hundred and Seventeen (117)

AWARDED ON AN OPTIONAL BASIS

Completed Unit Item A: One-Thousand, Two-Hundred and Seventy-Eight (1,278) may be awarded on an optional basis.