Draft - Statement of Requirements - Camera Upgrade.pdf

Statement of Requirements (SOR)

Facility Observation System & Access Control Integration

Ira C. Eaker Center for Leadership Development – Bldg. 1404 525 Chennault Circle, Montgomery, AL 36112

1. Purpose

This Statement of Requirements defines the procurement, installation, configuration, and integration of a high-resolution Facility Observation System fully compatible with the existing Access Expert access control platform. All work must be performed by a Schneider Electric EcoStruxure™ Certified Integrator.

2. System Requirements

2.1 Interior Observation Cameras

• 5MP Interior Dome Cameras — Twenty-four (24) High-resolution interior monitoring; vandal-resistant; ceiling-mount; WDR and low-light performance.

• 2MP Indoor In-Ceiling PTZ Cameras — Nine (9) Full PTZ capability; integrated microphone; presets and automated patrol support.

• 360° 8MP In-Ceiling Camera — One (1) Fisheye/panoramic lens; full-area visibility; blind-spot elimination.

2.2 Exterior Observation Cameras

• 270° 9MP Outdoor Corner Cameras — Six (6) Three-sensor wide-angle coverage; IP66+; IR illumination.

• 180° 9MP Outdoor Wall Cameras — Two (2) Broad horizontal coverage; tamper-resistant; weather-rated.

• 4MP Outdoor Bullet Cameras — Three (3) Fixed-point exterior observation; long-range IR.

3. Observation & Control Equipment

3.1 Observation Controller

• Observation Controller — One (1) Software-based PTZ interface; intuitive movement/zoom/preset control.

Must retain recorded video for minimum two (2) weeks before overwrite or archive.

3.2 Observation Stations

• Observation Stations — Four (4) Dedicated monitoring workstations supporting live and event-based review.

Must support camera activation triggered by access control events or manual selection.

4. System Integration Requirements

4.1 Access Expert Integration

The observation system must integrate seamlessly with the existing Access Expert platform.

• No substitutions or changes to the access control software are permitted.

• Cameras must link to access points to support:

o Video verification of access events o Entry/exit monitoring o Emergency response visibility

4.2 Installer Certification

• Contractor must be a Schneider Electric EcoStruxure™ Certified Partner.

• Proof of certification must be included in the proposal.

• Contractor must demonstrate prior experience in integrating observation systems with

Access Expert.

5. Access Control Shelf Stock Requirements

The contractor shall provide the following spare hardware:

• CAC Reader — One (1)

• REX Motion Detectors — Three (3)

• 1200 lb. Electromagnetic Locks with embedded door position sensors — Six (6)

Weather-rated where required.

6. General Requirement

• All components must support remote viewing and observation within the integrated platform.

• All equipment must be brand new; refurbished items are not authorized.

• Minimum one-year manufacturer warranty required.

• Installation must include:

o Full configuration o Functional testing o System verification o Final acceptance walkthrough

7. Period of Performance

The contractor shall propose a schedule consistent with site conditions, material lead times, and Government availability.

Schedule must include milestones for:

• Design submittals (if requested)

• Installation

• Testing

• Training

• Final acceptance

8. Point of Contact

Ms. Dava Hornbeak Email: dava.hornbeak.1@us.af.mil Phone: (334) 953-6427

9. Location of Work

Maxwell Air Force Base Ira C. Eaker CTR for Leadership Development BLDG 1404 525 Chennault Circle Montgomery, AL 36112

10. SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES ONLY

No CAC REQUIRED

10.1 Contractor Notification Responsibilities: The contractor shall notify the contracting officer within 30 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of contractor employees working on the contract.

b. The contract number and contracting agency.

c. The location(s) of service performance and future performance, if known.

d. The date service performance begins.

e. Any change to information previously provided under this paragraph.

10.2 Antiterrorism: The contractor, all employees and any subcontractors are required to obey all orders from Security Forces personnel and are subject to spot checks/inspections while on the installation. The contractor, all employees and any subcontractors must adhere to all security measures implemented by the installation as a result of directed Force Protection Condition (FPCON) measures, currently Maxwell AFB and Gunter Annex are in FPCON Bravo.

The contractor, all employees and any subcontractors are expected to report any suspicious activities to the Security Forces Squadron (334-953-7222). Suspicious activities can be defined mailto:dava.hornbeak.1@us.af.mil as suspicious packages or items observed, personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or personnel asking a lot of questions about the installation.

The contractor, all employees and any subcontractors should be aware of the Emergency Mass Warning (EMW) notification system. In the event of an incident on the installation the EMW system may be activated, and all personnel must follow all directions given via this system. To familiarize personnel about antiterrorism, the contractor, all employees and any subcontractors are highly encouraged to complete Antiterrorism Level 1 training. Antiterrorism Level 1 training can be completed at the following link: https://jkodirect.jten.mil/pdf/atl1/launch.html If there are any questions or concerns regarding antiterrorism matters regarding Maxwell AFB or Gunter Annex contact the Installation Antiterrorism Program Manager at 334-953-9057.

10.3 Installation Access Requirements: The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the Contracting Officer (CO) listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

During performance of the service, the contractor shall be responsible for obtaining the required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in the withholding of final payment.

10.4 Vehicle Inspections: All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 (Congressman Dickinson Drive) only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

https://jkodirect.jten.mil/pdf/atl1/launch.html

10.5 REAL ID Act: All Maxwell Air Force Base and Gunter Annex visitors must present a REAL ID-compliant credential to be issued a pass.

REAL ID-compliant cards have a star marking ⭐on the upper portion of the card. If the card does not have a star marking, it is not REAL ID-compliant and won’t be accepted as proof of identity to board commercial aircraft or access military installations like Maxwell or Gunter.

Those without a REAL ID-compliant driver’s license may also use a U.S. passport or passport card, a Transportation Worker Identification Card (TWIC), a Veteran Health Identification Card (VHIC), or a combination of the following documents to be issued a pass:

• An original or certified true copy of a birth certificate with a raised seal

• A social security card

• A driver’s license issued by a state, territory, or the District of Columbia that is not REAL

ID-compliant.

All three documents must reflect the same name (or a documented former name through legal name change documents such as a court order, marriage certificate, or divorce decree).

More information about accessing Maxwell can be found here: https://www.maxwell.af.mil/About-Us/Fact-Sheets/Display/Article/4024201/base-access-information/

10.6 Controlled/Restricted Areas: If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DoDM5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

If unescorted access is not authorized and the contractor requires access to controlled/restricted areas, they must be escorted by appropriately cleared government personnel at all times.

If work is required in a classified environment, the area must be sanitized, and the contractor will be escorted at all times by appropriately cleared government personnel.

10.7 Reporting Requirements: The contractor shall comply with DAFI 71-101, Volume-1, Criminal Investigations, and AFI 71-101, Volume-2, Protective Service Matters, requirements.

Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

10.8 Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31- 101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

https://www.maxwell.af.mil/About-Us/Fact-Sheets/Display/Article/4024201/base-access-information/ https://www.maxwell.af.mil/About-Us/Fact-Sheets/Display/Article/4024201/base-access-information/

10.9 Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

10.10 Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free.

The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

10.11 Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

10.12 Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under applicable federal laws.

10.13 Illegal Weapons: The weapons below are considered illegal, unless specifically authorized by competent authority and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks

d. Homemade mortars, aka "tennis ball launchers" or similar devices.