DRAFT_SPECS.pdf

DRAFT

2.14 Recurring Work

Procedures

Recurring work procedures are applicable to all annex and sub-annex spec item 3 requirements. The Contractor is fully responsible for work up to the limit of liability specified in subsequent annexes or sub-annexes.

2.14.1 Recurring Work

Modification

Proposals

The Contractor shall price additions or deletions to the Recurring Work requirements excluding services with a unit of issue EA, according to the following:

Labor: Breakdown by labor category, hours, and rates.

Material: Unit prices from RS Means or other publications. When not applicable, provide itemized list of materials or supplies.

Equipment: Specialized equipment or tools.

Subcontractor Costs: Itemized estimates from any subcontractors involved, including their own breakdowns of labor, materials and equipment.

Overhead and General & Administrative (G&A) Expenses: Allocated

Annex 0200000 on-site and off-site indirect costs with supporting rationale.

Profit or Fee: Clearly stated and justified based on the cost elements above.

E/U/R and similar services with a unit of EA are exempted from the pricing requirements above and shall be added using the current prices on J-020000-

17 ELINs without any additional markup. The quantity of service orders and similar services with a unit of EA may be reduced using the current prices on

J-0200000-17 ELINs without any additional markup, only if reallocated to another recurring work Sub-ELIN.

Recurring Work proposals shall be submitted in response to RFP.

2.14.2 Notification to the

Government for

Work Above the

Recurring Work

Limitations

The Contractor is fully responsible for work up to the recurring work limits. Recurring work limits are specified in subsequent annexes or sub-annexes. When work is expected to exceed the limit of liability, per Section

F, the Contractor shall notify the KO and provide a rough order of magnitude

(ROM) estimate within two hours of identification. The notification shall include a brief description of the needed repair, location, and a description of work that has already been accomplished within the limit of liability. The

ROM shall include an estimated timeframe needed to complete repair and an estimated total repair cost (+/- 50%). Timeliness of the notification is more important than the accuracy of the ROM.

For a maximum period of 14 days following the notification, the Contractor shall assist the Government in identifying a complete list of all tasks necessary to complete the required repair. This assistance may involve such tasks as:

troubleshooting, inspection and testing to demonstrate problems in the presence of the Government representative, assistance collecting field measurements, gathering documentation and other information needed by the

Government to create a statement of work.

The Government may elect any of the following:

Not to make repair.

To issue a service order in accordance with the recurring work provisions of this contract.

To order work in accordance with the non-recurring work provisions of this contract.

To accomplish the work by means other than this contract.

2.14.3 Utilization Rate

Notification

The Contractor shall notify the Contracting Officer verbally, and in accordance with Section F, when the utilization rate for E/U/R and similar services with a unit of EA meet the following:

25% utilization

50% utilization

75% utilization

100% utilization

2.14.4 Recurring Work

Exhibit Line Item

Numbers (ELINs)

Recurring work Exhibit Line Item Numbers (ELINs) are provided in J-

0200000-17.

2.15 Non-recurring

Work

Non-recurring work may consist of Unit Priced Task (UPT) Work (non-negotiated); and Unit Priced Labor (UPL) Work (negotiated). The Contractor shall perform all non-recurring task work as ordered per Section I and DoD

FedMall. Unit Priced Tasks and Unit Priced Labor Work may be ordered as separate items or in combinations of items from the Non-recurring Work

Exhibit Line Items (ELINs) provided in Section J.

2.15.1 Unit Priced Task

(UPT) Work (Non-

Negotiated)

A UPT is defined as a non-recurring work item that includes all direct and indirect costs plus profit associated with the particular unit of work. All materials and equipment (rented, leased or Contractor-owned) required for the accomplishment of a UPT shall be included within the respective exhibit line item prices. The fixed price for the task order is determined by multiplying the exhibit line item unit prices by the quantities ordered. The

Contractor is not required to submit cost estimates for UPTs.

2.15.1.1 FedMall

Acceptance and

Performance

The Contractor shall offer indefinite quantity (IQ) pre-priced line item services to authorized Government personnel when they are ordering the work directly via the Government-wide Commercial Purchase Card (GCPC) program by orders issued through FedMall. All GCPC orders shall be received against Section B (supported by Section J ELINs) of the contract, and the Contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

The Contractor shall accept and process electronically submitted GCPC orders for IQ services through FedMall. FedMall is a U.S. Government

(USG) owned and operated web-based ordering system that enables any

Department of Defense (DoD) or Federal activity to search for and order goods and services. Authorized GCPC users will receive approved accounts on FedMall to view and order IQ line items.

The Contractor shall receive electronic IQ orders from FedMall using 128-bit encrypted email. The Contractor shall purchase, install, and utilize the most recent version of PGP Personal software, or a comparable solution, for the purpose of decrypting order notification emails from FedMall. In addition, the DoD has established the External Certification Authority (ECA) program to support the issuance of DoD-approved certificates to Contractors. The

ECA program is designed to provide the mechanism for Contractors to securely communicate with the DoD and authenticate to DoD Information

Systems. The Contractor shall purchase, install, maintain and use a DoD-approved ECA certificate. Information on obtaining an ECA certificate can be found at http://iase.disa.mil/pki/eca/Pages/certificate.aspx.

The Contractor shall ensure the catalog of Unit Price Tasks in Section B

(supported by Section J ELINs) is uploaded prior to each period of performance. The Contractor shall notify the Contracting Officer when the catalog is loaded, per Section F.

The Contractor shall track quantities and report total ordered quantity in

FedMall and approved DD 1155's by line item number each month and year-to-date. The report shall be due to the Contracting Officer by the fifth day of the following month, per Section F. The Contractor must track the total dollar value of all orders and report when the total from both GCPC purchases and DD 1155s exceed 75% of the combined Section B Pre-Priced

Line Item quantities.

2.15.1.2 Invoicing and

Receiving Payment

Payment for completed FedMall orders will be made using the Government wide Commercial Purchase Card (GCPC). Reference “payment by third party” clause FAR 52.232-36. The Contractor shall possess the capability to invoice and receive payment for non-recurring work via an electronic medium with supported command representatives utilizing their GCPC. No partial or advance payments will be provided.

2.15.2 Unit Priced Labor

(UPL)Work

(Negotiated)

The Contractor shall perform all UPL work in accordance with the scope and delivery schedule negotiated per each task order. UPL work is defined as non-recurring work that utilizes negotiated labor hours and materials to accomplish a task not required by the recurring work portion of the contract.

UPL work includes separately priced labor, material, and equipment exhibit line items.

As used here, the term “negotiated” applies only to the following:

the number of direct labor hours the bare costs for direct material and equipment the period of performance

2.15.2.1 Non-Recurring

Work Preparation of Proposals

The Contractor shall submit non-recurring work proposals, per Section F, within two days in response to each RFP. Proposals shall include:

verification all tasks necessary to perform the required scope of work are included in the RFP;

the number of direct labor hours required to perform each task;

the projected quantity and costs of direct material and equipment to perform each task;

any testing, training, or coordination efforts required;

basic schedule including the number of weeks required to complete the work.

The same level of detail above shall apply at the subcontractor level. Report

Non-Recurring Work Proposals per Section F.

2.15.2.1.1 Labor

Requirements

Accepted industry time standards published in R. S. Means Facility

Maintenance and Repair Cost Data, industry organizations, or similar estimating sources shall be used for determining the customary and reasonable number of direct labor hours required to complete the scope of work. Only in situations where published information is deemed inappropriate by the KO, may labor hours be based on estimates from at least three different commercial vendors. In these instances, the proposal shall provide an explanation as to why the use of published data is inappropriate.

The total labor cost will be determined by totaling the number of direct labor hours and then multiplying by the UPL amount in the Non-Recurring Work

Exhibit Line Items (ELINs) provided in Section J. The Government will not pay any premium to the UPL amount.

Labor hours x UPL = total labor cost

For example if the offeror’s UPL rate is $150.00 then:

12 hours x $150.00 = $1,800.00

2.15.2.1.2 Direct Material and

Construction

Equipment

Requirements

Direct material and construction equipment costs published in R. S. Means

Facility Maintenance and Repair Cost Data, national material supplier catalogues, U.S. Army Corps of Engineers Construction Equipment

Ownership and Operating Expense Schedule (EP 1110-1-8), equipment rental catalogues, or similar estimating source shall be used for determining customary and reasonable costs for the direct material and equipment elements of the non-recurring work proposal. Only in situations where published information is inappropriate, may direct material prices be based on lowest quote from three different vendors. In these instances, the proposal shall provide an explanation as to why the use of published data is inappropriate; and a list of materials establishing the size, quality, number of units, and unit prices.

Pre-expended bin supplies and materials shall not be included in the list of direct materials since the cost for these items are included in the labor burden rate.

Construction equipment costs shall include rental and lease costs, ownership costs where Contractor-owned, construction equipment mobilization, and tools, not priced under the recurring work portion of the contract.

The direct material and equipment cost will be multiplied by the Contractor's non-recurring work material fixed burden rate amount in Non-Recurring

Work Exhibit Line Item (ELINS) provided in Section J.

Materials cost x fixed material burden = total material cost

For example if the offeror’s fixed material burden rate is 10% then:

$6,000.00 x 1.10 = $6,600.00

The Government retains the right to obtain additional quotes in questionable situations. The lowest price shall be used.

2.15.2.1.3 Bonding

Requirements

Construction Task Orders above $150,000 require bonding. The cost of the bond shall be included in the proposal as Direct Materials.

0200000/

2.14.1

Recurring Work

Modification

Proposals

Within five calendar days following Request for Proposal

(RFP)

KO As required

0200000/

2.14.2

N/A Notification to the

Government for

Work Above the

Recurring Work

Limitations and

Rough Order of

Magnitude

Within two hours of identification

KO and

COR

As required

0200000/

2.15.1.1

N/A Notification of

FedMall Catalog

Upload

Prior to each period of performance

KO and

COR

As required

0200000/

2.15.1.1

N/A Non-Recurring

Work Quantities

Ordered via

FedMall

By the fifth day of the following month

KO and

COR

Monthly

0200000/

2.15.1.1

N/A Notification to the

Government when total orders exceed

75% of Section B

Within two days of initial notification

KO and

COR

Monthly

0200000/

2.15.2.1

N/A Non-Recurring

Work Proposals

Within two calendar days following Request for Proposal

(RFP)

KO As required

Attachment J-0200000-01

Definitions and Acronyms

Definition Description

Construction Equipment Construction equipment refers to specialized heavy machinery that covers one industry and is specifically designed for executing construction work. Construction equipment requirements shall include a list of equipment establishing the size, quality, number of units, and unit prices. Construction equipment prices provided by the Contractor shall be the lowest price available considering the availability of equipment and the time constraints of the job. The direct equipment price shall be adjusted by all discounts and rebates that accrue to the Contractor.

All indirect cost associated with construction equipment, such as, but not limited to: the

Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity;

sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job

(field) overhead (clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the equipment price since the cost for these items were included in the labor hour unit price bid. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements shall not be included.

Direct Labor Labor specifically performing work being purchased rather than management, administration or support services.

Direct Material Costs Material requirements shall include a list of materials establishing the size, quality, number of units, and unit prices. The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the

Contractor from at least three different commercial vendors for the direct material cost.

The Government retains the right to obtain additional quotes in questionable situations.

The lowest price will be used.

All indirect cost associated with performing work, such as, but not limited to: the

Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity;

sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job

(field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the direct material cost since the cost for these items were included in the labor hour unit price bid. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements shall not be included.

Fixed Burden Rate (FBR) The additional costs (expressed in percent of direct material cost) for ordering, handling, and stockpiling materials and repair parts. For example, if the offeror's Fixed Burden

Rate for materials in the Base Period is 10% then:

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.

http://en.wikipedia.org/wiki/Vehicle http://en.wikipedia.org/wiki/Construction

Attachment J-0200000-01

Definitions and Acronyms

Definition Description

Pre-Expended Bin

Materials And Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

RS Means A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average.

An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means".

Unit Priced Labor (UPL)

Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit priced labor hour price shall include all indirect and direct costs associated with performing work, such as, but not limited to: the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, wage determinations, union agreements, crew sizes, hand tools, equipment, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, profit, and all other associated markups. Any indirect cost or additional markups not allowed in the definition of direct materials shall be included in the UPL price. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

Universal Equipment Universal equipment refers to equipment that can cover two or more industries and is commercially employed in execution of operation, maintenance, and repair work, such as, but not limited to: Aerial Work Platforms, Backhoes, Cranes, Dump Trucks, Excavators, Generators, Graders, Lifts, Loaders, Man Lifts, Monitoring and Test

Equipment, Pumps, Tractors, Trailers, etc.