DRAFT SOW Modernization of BAS.docx

STATEMENT OF WORK (SOW)

Modernization of Outlying CBOC Building Automation Systems (BAS) VAPIHCS – Guam CBOC and American Samoa CBOC

1. GENERAL INTENT

The Contractor shall provide all labor, materials, equipment, supervision, and incidentals necessary to furnish and install a Building Automation System (BAS) to support integration and monitoring of existing building systems at the Guam Community-Based Outpatient Clinic (CBOC) and the American Samoa CBOC.

This project is a straight-to-construction (StC) NRM project and is intended to implement a scalable BAS architecture focused on monitoring and alarming, with future capability to expand into full control without replacement of installed infrastructure.

The BAS shall provide centralized and remote monitoring from VAPIHCS Honolulu, enabling proactive maintenance, improved system reliability, and enhanced operational visibility for geographically dispersed facilities.

Description:

This project will install a Building Automated System (BAS) at VAPIHCS outlying CBOCs in Guam and American Samoa to provide centralized, remote monitoring and control of critical building systems, including HVAC, domestic water, electrical systems, solar infrastructure, emergency power and life safety systems, and other systems supporting sensitive healthcare spaces.

Justification:

Implementation of a BAS will improve operational reliability, reduce corrective maintenance outages and costs, enhance energy management capabilities, and strengthen VAPIHCS’s ability to maintain safe, high reliability organization (HRO) across geographically dispersed locations. Due to the remote nature of these sites and limited availability of on-island technical resources, the absence of BAS currently delays detection and response to system failures, increasing the risk of impacts to clinical operations.

A BAS mitigates these risks by providing early detection and alarming of system anomalies, improving preventive maintenance timeliness, reducing system downtime, and supporting compliance with environmental and operational requirements for healthcare spaces. Centralized remote monitoring will allow VAPIHCS FMS to proactively manage building systems and coordinate off-island technical support without reliance on emergency site visits, improving continuity of care and overall facility resilience.

2. SCOPE OF WORK

2.1 General Requirements

The Contractor shall:

· Install a complete BAS integration system at both sites

· Integrate existing equipment controllers using open protocols

· Provide monitoring-only functionality, with system architecture capable of future control expansion

· Provide all BAS controllers, gateways, software configuration, and integration services

· Coordinate with VA OIT for network connectivity and cybersecurity compliance

· Provide commissioning, training, and documentation

2.2 System Architecture

A. Local Site Architecture Each site (Guam and American Samoa) shall include:

· One (1) site-level BAS supervisory controller (engine)

· Integration controllers/gateways as required

· Local operator interface (web-based) B. Enterprise Architecture

· BAS shall integrate with a VA-provided central server located in Honolulu

· All data shall be accessible remotely via VA network

· No external cloud-based system shall be required for core functionality

2.3 Systems to be Integrated (Monitoring Only)

The BAS shall integrate the following systems using existing controllers wherever available.

A. HVAC Systems (Packaged Units) Points per unit:

· Fan alarm

· Compressor alarm

· Filter alarm

· Refrigerant alarm

· Supply air temperature

· Return air temperature Quantity:

· Guam: 2 packaged units

· American Samoa: similar scope (field verify)

B. Exhaust Fans Points:

· Current draw only

C. Solar Photovoltaic (PV) System Points:

· Daily kWh production

· DC voltage

· DC current

· Alarm / fault condition

D. Emergency Power System (Guam) Points:

· Emergency power status

· Generator alarm

· Pump status

· Fuel level System shall be designed to allow future generator integration at American Samoa.

E. Electrical Metering Points:

· kW demand

· Daily kWh

· Voltage

· Current

· Peak demand

F. Water Meter Points:

· Daily usage

G. Space Environmental Monitoring Points:

· Temperature (waiting area)

· Humidity (waiting area)

H. System-Level / Virtual Points The Contractor shall provide system-level points including but not limited to:

· Communication status

· Device health

· Aggregated system alarms

· Virtual/calculated points

2.4 Point Count Basis

The total BAS point count is anticipated to be:

· Guam: ~40–45 points

· American Samoa: ~35–40 points

· Total Project: ~75–85 points Final point count shall be verified during construction.

2.5 Integration Requirements

· Integration shall prioritize native BACnet/IP or MS/TP

· Modbus integration shall be used where required

· Contractor shall verify available points from existing equipment

· Contractor shall not assume full point availability from manufacturer controllers

2.6 Network and Cybersecurity Requirements

· BAS shall operate on the VA network infrastructure

· Contractor shall coordinate with VA OIT for:

· IP addressing

· Network configuration

· Firewall requirements

· Cybersecurity compliance

· System shall:

· Not require external cloud services

· Support secure remote access from Honolulu

2.7 Alarming and Trending

The BAS shall provide:

Alarming:

· Equipment alarm monitoring as defined in Section 2.3

· Alarm notification via email (minimum)

· Alarm prioritization Trending:

· Trend logging for key points (temperature, energy, etc.)

· Adjustable trend intervals (15–30 minutes typical)

· Data accessible from central BAS

2.8 Graphics and User Interface

The Contractor shall provide:

· Web-based graphical interface

· System-level dashboards

· Equipment-level graphics (simplified)

· Alarm summary views Graphics shall be functional and clear, but not overly complex, consistent with project scope.

2.9 Installation Requirements

· Installation shall minimize disruption to clinical operations

· All work shall be coordinated with facility staff

· Shutdowns shall be scheduled and approved in advance

2.10 Commissioning

The Contractor shall:

· Perform point-to-point verification

· Verify alarm functionality

· Verify communication between sites and Honolulu

· Demonstrate system operation to VA

2.11 Training

The Contractor shall provide:

· Operator training for FMS staff

· System overview

· Alarm and trend usage

· Basic troubleshooting

2.12 Deliverables

The Contractor shall provide:

· As-built drawings

· BAS architecture diagrams

· Point list and database

· Network configuration documentation

· O&M manuals

3. APPLICABLE STANDARDS AND REFERENCES

The project shall comply with:

· VA Technical Information Library (TIL)

· VA Master Specifications (Divisions 23, 25, 26, 27)

· VA BAS Design Guide

· VA Cybersecurity and OIT requirements

· NFPA, NEC, and applicable codes

4. SCHEDULE

· Design/coordination: Q4 FY26

· Construction duration: 180-270 Days

· Phasing shall minimize impact to clinic operations

5. CONSTRAINTS AND CONSIDERATIONS

· Remote site logistics (Guam and American Samoa)

· Limited on-island technical support

· Shipping lead times

· Network coordination with VA OIT

6. BASIS OF DESIGN INTENT (IMPORTANT FOR REVIEWERS)

This project is intentionally scoped as:

Integration-focused BAS implementation using existing equipment controllers, minimizing new field devices, and prioritizing monitoring and alarming capabilities.

The system shall be:

· Scalable

· Open-protocol-based

· Expandable to full control in future phases