DRAFT SOW_Large Contract Fire Alarm Programming_SSN (1).docx

Statement of Work (SOW) for Fire Detection System (FDS) Mapping, Configuring, and Troubleshooting Services

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 336, which is the NAVSEA In-Service Engineering Agent (ISEA) for Damage Control Equipment and Systems, Fire Protection Systems and Equipment, and Damage and Fire Recoverability. NSWCPD Code 336 is also the NAVSEA assigned ISEA for non-aviation Chemical/Biological Defense (CBD) Individual Protective Equipment and Decontamination Systems and Equipment. Code 336 assists in the development of design policy, equipment and system specifications and standards, logistics support, engineering support and doctrine for the ISEA functional areas noted above.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract/Task Order are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract/Task Order between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract/Task Order shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract/Task Order do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract/Task Order does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract/Task Order activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In response, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The mission of the Naval Surface Warfare Center Philadelphia Division (NSWCPD) provides technical leadership for the U.S. Navy in the following seven core equities: signatures, silencing systems and susceptibility, vulnerability and survivability systems, environmental quality systems, ship integration and design, structures and materials, machinery systems, and hull forms and propulsors. NSWCPD Code 336 is the Damage Control, Fire Protection, Recoverability and CBD Branch within the Machinery Research, Logistics and Ship Integrity Department, Code 30, and the Materials, Structures, Environmental & Protection Division, Code 33. Code 336 supports a mandatory safety Ship Change Document (SCD) replacing the legacy thermo-pneumatic magazine sprinkling system with an electronic Fire Detection and Actuation System (FDAS). FDAS is an addressable fire alarm system wherein each detector has a specific address correlating to a designated location in a magazine. Upon crossing a preset temperature threshold, the addressed heat detector will signal the fire alarm control panel, which will relay the signal to open valves and sprinkle the magazine with fire main. The SCD is performed as an industrial ship alteration, meaning the lead maintenance activity installs the equipment based on the ship installation drawings. Through lessons learned, it has been determined that preprogrammed fire alarm equipment saves both time and money, rather than programming on the deck plates at the completion of ship alteration production. Pre-programming FDAS equipment consists of wiring the system together in accordance with the SIDs and mapping the program with the original equipment manufacturer’s hardware and software. Similar tasking will be required for Fire Detection Systems (FDS) for LPD FDS, DDG-1000 FDS, and LCS INDEPENDENCE Variant FDS.

1.2 SCOPE OF WORK

NSWCPD requires engineering and technician services support for the mapping, configuring, and troubleshooting of fire alarm systems prior to and after installation on board US Navy ships and submarines. This effort encompasses modernization and sustainment requirements and is not for new ship construction efforts. Project management support is also required for periodic reporting as required by the deliverables of this Statement of Work (SOW)

2.0 APPLICABLE DOCUMENTS

https://quicksearch.dla.mil/qsSearch.aspx

2.10. UL 268 - Smoke Detectors for Fire Alarm Signaling Systems https://www.shopulstandards.com/ProductDetail.aspx?UniqueKey=44495

2.11. UL 521 - Heat Detectors for Fire Protective Signaling Systems https://www.shopulstandards.com/ProductDetail.aspx?UniqueKey=48657

2.12. UL 864 - Control Units and Accessories for Fire Alarm Systems https://www.shopulstandards.com/ProductDetail.aspx?UniqueKey=28783

2.13. FM 3260 – American National Standard for Radiant Energy-Sensing Fire Detectors for Automatic Fire Alarm Signaling https://www.intertek.com/form/life-safety-security-flame-detectors-fm3260-testing-fs/

2.14. EN 54-2 - Fire Detection and Fire Alarm Systems Part 2: Control and Indicating Equipment https://standards.iteh.ai/catalog/standards/sist/d3896f82-4b4f-4804-bb45-509693b15cbc/sist-en-54-2-1997-a1-2007?srsltid=AfmBOopsIU1f6U13klvLMM6m2kdiXzLPd3yf5FkdW_t8bJk9UYHZRgdL

2.15. EN 54-5 - Fire Detection and Fire Alarm Systems Part 5: Heat Detectors – Point Detectors https://standards.iteh.ai/catalog/standards/cen/5d14d3be-c6ed-4237-9f39-204f090323e1/en-54-5-2017?srsltid=AfmBOoon_oirzdWfKJ6Xj67U6vdScDOWpxDZTDH3NTrZAwphJBxbouTj

2.16. EN 54-7 - Fire Detection and Fire Alarm Systems Part 7: Smoke Detectors – Point Detectors Using Scattered Light, Transmitted Light or Ionization https://standards.iteh.ai/catalog/standards/cen/16a85383-5a24-42e9-96e1-82508d72dd16/en-54-7-2018?srsltid=AfmBOop_ae6CUYkMd_LUsoiALzuMdK-AOpSO6Ksxm2KgmIoV4e5G1jd1

2.17. EN 54-10 - Fire Detection and Fire Alarm Systems Part 10: Flame Detectors – Point Detectors https://standards.iteh.ai/catalog/standards/cen/deed1f5f-3427-481a-9b62-b0eee74ccb57/en-54-10-2002?srsltid=AfmBOoqTh98QhxhDs2cRKMXXptTgIsf3sq4OR1zzCiHCPkU47wZPzHnB

2.18. EN 54-17 - Fire Detection and Fire Alarm Systems Part 17: Short-Circuit Isolators https://standards.iteh.ai/catalog/standards/cen/d3821276-f3d9-41b7-b2c3-47bdb4cb36e0/en-54-17-2005?srsltid=AfmBOopSlQjn11o7H3Dr6EvbhXwIz86PH2QZZXZpDD59AC1UAumGstha

2.19. EN 54-18 - Fire Detection and Fire Alarm Systems Part 18: Input / Output Devices https://standards.iteh.ai/catalog/standards/cen/86a50cea-8e28-43b1-9576-94b62d5eb3f5/en-54-18-2005?srsltid=AfmBOopIxVvH7vqjx91xjAcz8BYbJk0YJLXnmnUwvUnngFTlq6WajFmn

2.20. IEC 60529 - Degrees of Protection Provided by Enclosures (IP Code) https://webstore.iec.ch/en/publication/2452

2.21. NFPA 1 Fire Code

https://www.nfpa.org/product/nfpa-1-fire-code/p0001code/nfpa-1-fire-code-2021/121 https://www.nfpa.org/product/nfpa-11-standard/p0011codehttps://www.nfpa.org/product/nfpa-12-standard/p0012code

2.2. NFPA 70 National Electrical Code Handbook

https://www.nfpa.org/product/nfpa-70-national-electrical-code-nec-handbook/p0070hb

2.23. NFPA 72 National Fire Alarm and Signaling Code Handbook https://www.nfpa.org/product/nfpa-72-national-fire-alarm-and-signaling-code/p0072code

2.24. NFPA 101 Life Safety Handbook

https://www.nfpa.org/product/nfpa-101-life-safety-code/p0101code

2.2. NFPA 101A Guide on Alternative Approaches to Life Safety

3.0. REQUIREMENTS

3.1 Engineering, Technician, and Project Management Services for Delivering Mapped and Configured Fire Alarms – COMPLETION TYPE SERVICES

3.1.1 Receipt and Tracking of Government Furnished Equipment (GFE).

3.1.1.1 The contractor shall receive and store fire alarm GFE. The Government will provide 14 days’ notice of when GFE will be sent to the contractor. The contractor shall document all hardware/material that is stored at their facility in support of performance of this SOW (CDRLs A007, A008). Any hardware/material that is removed from inventory at their facility shall be documented (CDRLs A007, A008).

3.1.1.2 The contractor shall ensure all Code 336 tracking and reporting information is updated on a weekly basis for review by designated Code 336 personnel. Ensure that any established trackers, dashboards, or other reporting tools are fully updated with the latest weekly data from Tasks above. Contractor formats are acceptable but must allow the Team Lead to easily assess the overall health of the project portfolio and drill down into the details of individual projects as needed. The format may be reviewed periodically by Code 336 so that revisions and updates can be suggested for implementation.

3.1.2. Mapping and Configuring GFE Fire Alarms.

3.1.2.1 The contractor shall provide support for laboratory-scale testing and evaluation (T&E) and shipboard/land-based T&E efforts related to Navy Fire Protection programs. The contractor shall obtain any certifications required by the fire alarm original equipment manufacturer(s) (OEM) to perform the mapping and configuring services at the contractor’s facility.

3.1.2.2 The contractor shall develop, implement and maintain systems engineering documents such as test plans, test procedures, project plans, and design specifications in order to verify that the mapping, configuring, and preparing fire alarms for shipboard installation has been successfully completed, i.e. all alarms are operationally working as intended to be. (CDRLs A009, A010, A011)

3.1.2.3 The contractor shall develop, manage, analyze, recommend, validate and coordinate requirements to acquire, catalog, receive, store, and physically transfer or transport GFE.

3.1.2.4 The contractor shall provide adequate facilities and utilities for test site support and technical tasks required for the modification, mapping, configuring, iterative testing, and overall verification of fully mapped/configured GFE fire alarms in preparation for installation on multiple Navy class ships.

3.1.2.5 The contractor shall conduct fire alarm mapping and configuring activities using Government-furnished computers / assets that have been approved by the government to operate. They shall obtain administrative / privileged access to the assets in order to update or edit IP addresses as needed for specific chipset configurations (See Section 12.6 for Cybersecurity requirements). These Government IT assets will be used to map, configure and troubleshooting the system arrangement in accordance with Ship Installation Drawings (SIDs), Liaison Action Records (LARs), and other supporting technical documentation provided by the Government.

3.1.2.6 The contractor shall develop, validate and coordinate the packaging, handling and transportation of fire alarms and associated equipment (e.g. alarm batteries) to Navy surface ship and submarine locations, in preparation for the shipyard Lead Maintenance Activity (LMA) performing the installation of the fire alarms on ship platforms.

3.1.2.7 The contractor shall ship the fire alarms and associated equipment to the LMA no later than 30 days prior to the beginning of the availability start date. The government will provide the start date at time of Task Order award.

3.2 Troubleshooting the Performance, Mapping, and/or Configuration of GFE Fire Alarms – LEVEL OF EFFORT TYPE SERVICES

3.2.1 The contractor shall provide troubleshooting, testing, repair, and verification of GFE fire alarms on board Navy class ships. Troubleshooting may involve upgrades, improvements, and/or modernization to the GFE alarms or other shipboard equipment, or to installation processes peripheral to the GFE alarms.

3.2.2 The contractor shall design, develop and accomplish hardware processes, enhancements, and procedures related to shipboard and waterfront testing, shipboard and waterfront troubleshooting, material installation, maintenance and training associated with the fire alarm systems. This includes modernizations and equipment refresh efforts. (CDRL A009)

3.3 General Engineering and Technician Support. The contractor shall:

3.3.1 Develop techniques or processes to support NSWCPD Code 336 In-Service Engineering Agent (ISEA) functions and system improvements. Types of data may include system diagrams, arrangement, schematics and sketches in support of shipboard and waterfront testing, and system operational verification testing (CDRL A009, A010).

3.3.2 Support shipboard and waterfront testing changes, maintenance documentation updates and the resolution of Problem Reports and Casualty Reports (CASREPS) to support ISEA functions.

3.3.3 Perform technical reviews of maintenance and shipboard and waterfront testing standards and provide technical reports containing technical recommendations for changes or improvements. (CDRL A011)

3.3.4 Perform quality assurance testing, verification methods, or inspections to ensure the mapped and configured alarms will operate as required and intended. The contractor shall provide the procedures for performing these checks via CDRL A013. Ensure that the process that are put in place for performing the quality assurance checks are reliable and reproducible for every shipset. A report of all completed testing and verification methods for the configured alarms of a shipset shall be provided via CDRL A010.

3.4 General Project Management Support. The contractor shall:

3.4.1 Provide regular reporting on accomplishments, issues, concerns, planned accomplishments moving forward, and other content as required via a Monthly Status Report (CDRL A001). Provide other reports as required by the Contract Data Requirements List in Section 4 of this SOW (CDRLs A001 thru A008).

3.4.2 Provide support services for updating, developing, or maintaining integrated logistics support (ILS) element products such as technical manuals, preventative maintenance procedures, provisioning data, and engineering operational sequencing system procedures.

3.3 Commonality of Systems, Subsystems, and Components

3.3.1 In line with C-211-H019 Commonality and Standardization (NAVSEA), contractors are directed to develop and implement a Commonality and Standardization Plan. When selecting equipment/components, the Contractor shall utilize NAVSEA Enterprise Commonality Virtual Shelf (VS) (https://www.pdrep.csd.disa.mil/default.htm) before other tools.

3.3.2 Inquiries regarding issues with account creation or level of access on the Virtual Shelf should be sent via e-mail to commonality_program@navy.mil with the contract / task order number, and the COR and PCO name, email address and phone number.

3.4 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.4.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the Task Order price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

3.5 Diminishing Manufacturing Sources and Material Shortages Management (DMSMS) Contract Requirements – N/A

3.6 Parts Obsolescence – N/A

4.0 DATA REQUIREMENTS

4.1 CDRL A001, Contract Status Report

4.2 CDRL A002, Travel Report

4.3 CDRL A003, Contractor's Personnel Roster

4.4 CDRL A004, Small Business Utilization Report

4.5 CDRL A005, Systems Security Plan

4.6 CDRL A006, Contractor Spend and Expenditure Plan

4.7 CDRL A007, Government Property Inventory Report (Periodic / Monthly)

4.8 CDRL A008, Government Property Inventory Report (Final)

4.9 CDRL A009, Test Procedures

4.10 CDRL A010, Qualification Test Report

4.11 CDRL A011, Technical Report Study/Services

4.12 CDRL A012, Unauthorized Supplier Purchase Report

4.13 CDRL A013, Quality Assurance Procedures

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING. The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.1.1 In accordance with the National Industrial Security Program Operating Manual (NISPOM) (37 CFR Part 117), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 investigation. An interim clearance is granted by DCSA and recorded in the Defense Information System for Security (DISS). Must have a favorable fingerprint an open or closed investigation with a favorable adjudication in DISS is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility has made an unfavorable determination, access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance is acceptable for a CAC.

Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 ON SITE WORK. Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued REAL ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.2.1 RESERVED

5.2.4 Reserved

5.3 DD254 REQUIREMENT. This effort does not require access to classified information. No classified data will be generated or stored by the Contractor. Personnel clearances, however, shall be required for shipboard access during performance of some services stated in C.3.2 and C.3.3.

5.3.1 The contractor is required to maintain a Facility Security Clearance (FCL) in accordance with the DD254 to perform certain work under the contract. Although it is not required at time of award, it shall be obtained within 60 days after award. Otherwise the government will have no obligation to continue ordering work under the contract and may not exercise any of the available options.

5.3.2 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (32 CFR Part 117), and (3) assure compliance with any written instructions from the NSWCPD, Security Office Code 105.

5.3.3 Contractor must submit a flow down request for sharing of classified and other sensitive information between prime and subcontracts in writing to the COR and Security Contracting Officer (SCO), Ms. Louise Brunson (louise.r.brunson.civ@us.navy.mil). Each request must reference a contract number identifying the specific information for which approval is sought, a justification for needing to share the information, the contractor's name and its contract number under which the requested information will be shared.

5.3.4 The contractor shall forward signed copies of DD254s provided to subcontractors to the Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

5.3.5 The contractor shall direct the subcontractor to obtain approval, through the prime Contractor, for the public release of information received or generated by the sub through the prime Contractor.

5.3.6 The contractor shall submit the subcontractor request for public release through the technical point of contact identified on the DD 254.

Additional information related to the facility clearance process can be obtained by visiting www.dss.mil or http://www.dss.mil/isec/pcl_index.htm.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements, which may include the NSWCPD Contractor OPSEC Plan. When the NSWCPD Contractor OPSEC Plan is required, the contractor shall return acknowledgment of the plan within 15 days of receipt. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD's CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD's CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.4.5 This SOW has been reviewed against the requirements of SECNAVINST 4200.35. SAIRC controls are not required

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder listed on the “NSA/CSS Evaluated Products List for High Security Crosscut Paper shredders”; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 Planning, Programming, Budgeting and Execution (PPBE) Data.

When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

5.7 U-NNPI SECURITY REQUIREMENTS – N/A

5.8 U-NNPI – N/A

6.0 PLACE OF PERFORMANCE

6.1 The contractor's primary place of performance shall be at government facilities in Philadelphia, PA. It is estimated that 10% of the work will occur at Government sites, and 90% of the work will occur off-site at the contractor facility.

6.1.1 Performance will occur at the Government sites identified in Section 7.0 of this SOW

6.1.2 Government will not provide full-time space(s) for Contractor personnel under this Contract/Task Order.

6.1.3 The specific location(s) will be provided at time of award of the Task Order. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Contracting Officer Representative (COR) no later than three business days after the date of award. The work space provided to the Contractor personnel shall be identified by the Awardee, with appropriate signage listing the company name and individual Contractor employee name.

6.1.4 Access to Government buildings at Naval Surface Warfare Center Philadelphia Division is from 0600 to 1800 Monday through Friday, except Federal holidays. Normal work hours are from 0600 to 1800, Monday through Friday. Contractor employees shall be under Government oversight at all times. Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this Contract/Task Order. Contractor personnel are not allowed to access any Government buildings at NSWCPD outside the hours of 0600 to 1800 without the express approval of the Procuring Contracting Officer (PCO).

6.1.5 Reserved

6.1.6 Early Dismissal and Closure of Government Facilities

6.1.6.1 When a government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the contract for time off but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another facility. After an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

6.1.6.2 When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site Contractors will continue working established work hours or take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the Task Order. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the Task Order period of performance and shall not follow any verbal directions to the contrary. The PCO will make the determination-of-cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy.

6.1.7 The contractor shall certify by email that each on-site contractor employee who will be resident at NSWCPD has completed both the Environmental Management System (EMS) Awareness training and has read the "Philadelphia Division Environmental Policy and Commitment" document within 30 days of commencing performance at NSWCPD. Navy Requirements: Emails certifying that these two requirements have been met should be sent to both Ms. Jennifer Stager (jennifer.l.stager.civ@us.navy.mil) and the appointed COR on the Contract and shall include the employees name, work site, and contract number. Foundry Requirements: Emails certifying that these two requirements have been met should be sent to both Mr. Matthew Luketina, matthew.d.luketina.civ@us.navy.mil and the appointed COR on the Contract and shall include the employees name, work site, and contract number . Both the EMS Awareness training and the "Philadelphia Division Environmental Policy and Commitment" document can be found here Environmental (sharepoint-mil.us). (If unable to access the website, the contractor may contact the appointed COR to obtain the documents).

7.0 TRAVEL

7.1 The Contractor shall be required to travel CONUS (any state in USA) and OCONUS (primarily Japan, Hawaii, and any country in Europe) to accomplish the tasks contained in this contract. Travel in support of this requirement is anticipated to include, but may not be limited to, the following alternate performance locations:

7.2 The number of times the Contractor may be required to travel to each location cited above may vary as program requirements dictate, provided that the total estimated travel cost is not exceeded. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. All travel shall be approved before travel occurs. Approval may be via email by the Contracting Officer (PCO), the Contacting Officer's Representative (COR) or the fully executed Technical Instruction (TI) signed by the Contracting Officer.

7.2.1 In accordance with the TI instructions, before initiating any travel the Contractor(s) shall submit a detailed and fully-burdened estimate that includes the number of employees traveling, their expected travel costs for airfare, lodging, per diem, rental car, taxi/mileage and any other costs or actions requiring approval. The travel estimate shall be submitted to the Contracting Officer's Representative (COR) and Contract Specialist. Actuals cost, resulting from the performance of travel requirements, shall be reported as part of the Contractor's monthly status report. The reportable cost shall also be traceable to the Contractor's invoice

7.3 All travel shall be conducted in accordance with FAR 31.205-46, Travel Costs, and B-231-H001 Travel Cost (NAVSEA) and shall be pre-approved by the COR (CDRL A002).

7.4 Travel Costs

7.4.1 The current "maximum per diem" rates are set forth in the (i) Federal Travel Regulations for travel in the Continental United States; (ii) Joint Travel Regulations for Overseas Non-Foreign areas (e.g., Alaska, Hawaii, Guam, Puerto Rico, etc.); and (ii) Department of State (DOS) prescribed rates for foreign overseas locations.

8.0 GOVERNMENT FURNISHED PROPERTY

Government-Furnished Property (GFP) means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-Acquired Property (CAP).

All Government Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer. Accountability for Government Property under this contract/order shall be managed in accordance with FAR Part 45, DFARS Part 245, and the Government Property clauses included within the Solicitation and Contract.

GFP is required for completion of task(s) under this SOW. See GFP Attachment for detailed information. All GFP identified in the GFP attachment will be provided by the date(s) identified in the GFP Attachment. The Contractor shall notify the COR via email, with the TPOC and PCO Cc'd, of any GFP received in error or not on an approved GFP attachment in EDA within seven (7) business days of physical receipt of the property.

8.1 Reporting Requirements.

The Contractor shall follow all reporting requirements to accurately account for GFP.

8.1.1 PIEE Shipment Reporting.

Contractor Receipt Reporting: Clause 252.245-7005 "Management and Reporting of Government Property" requires the Contractor to report receipt of all GFP using the PIEE GFP Module, regardless of whether the Government has submitted a PIEE electronic shipment.

Contractor Shipment Reporting: Clause 52.245-1 "Government Property" (including Alternates 1 & 2) requires the Contractor to report to the Government when GFP is returned. Clause 252.245-7005 requires this notification to be an electronic shipment through the PIEE GFP Module.

A DD Form 1149 shall accompany all government property shipped between the Government and the Contractor using a third party, such as UPS, FedEx, or USPS. The DD 1149 does not take the place of the PIEE shipment. It is a requirement in addition to the PIEE shipment

8.1.2 Inventory Reporting.

The Contractor shall submit a Government Property Inventory Report (Periodic) in accordance with CDRL A007. The CDRL identifies all reporting requirements. The Contractor shall continue to submit an inventory report IAW the CDRL even if all GFP has been returned to the Government. The Contractor shall also submit a Government Property Inventory Report (Final) in accordance with CDRL A008. When the Contractor has never received any GFP, the Contractor shall annually certify to the Procuring Contracting Officer (PCO) via email, with the Contracting Officer's Representative (COR) and Technical Point of Contact (TPOC) Cc'd, that it does not have any GFP.

The Contractor shall also provide support within a reasonable timeframe after any Government request (to include by DoD support agencies such as DCMA) to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.1.3 Lost, Damaged or Stolen GFP Reporting.

Clause 52.245-1 (including Alternates 1& 2) requires the Contractor to investigate and report to the Government (to the COR via email, with the TPOC and PCO Cc'd) all incidents of lost or damaged Government property as soon as the discovery is made. Clause 252.245-7005 requires the Contractor to report loss of Government property by using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government's process to assign liability and document the loss in support of lost, damaged or stolen GFP.

8.1.4 Excess Property Reporting.

In accordance with Clause 52.245-1 paragraph (f)(viii)(A), the Contractor shall promptly disclose to the COR via email, with the TPOC and PCO Cc'd, Government property in its possession that is excess to contract performance. This reporting requirement also applies to excessive CAP, which must also be disclosed as soon as the material is identified as excessive.

8.2 Loss of Government Property.

Lost, Damaged or Stolen GFP shall be processed in accordance with the processes in Clause 52.245-1.

8.3 Property Management and Use.

The Contractor shall perform property management in accordance with Clause 52.245-1.

8.4 Subcontractor Requirements.

In accordance with Clause 52.245-1, the Contractor shall award subcontracts that clearly identify Government property that will be provided and the extent of any restrictions or limitations on their use. The Contractor shall also ensure appropriate flow down of contract terms, conditions and all relevant contractual information to all subcontractors who will use GFP. This includes dissemination of all information necessary for the subcontractor to properly track GFP in their property management system, such as the contract/order number, the serial management requirements and unit acquisition cost(s). It is the Contractor's responsibility to assure that subcontracts are properly administered and periodically reviewed for compliance.

8.5 Contractor Acquired Property (CAP).

All CAP is titled to the Government and shall be treated to the same standard as GFP. CAP may be bought back by the Contractor in accordance with Clause 52.245-1. All CAP not bought back by the Contractor shall be processed following PCO or Property Administrator (PA) (if assigned) instructions in the PIEE GFP Module.

8.6 Property Disposition.

All GFP shall be dispositioned to the Government as soon as it becomes excessive to contract performance unless otherwise directed in writing by the PCO or Property Administrator. GFP may be dispositioned by being returned to the Government, having custodianship transferred to another contract, having the item(s) scrapped, processing the item(s) through Plant Clearance, or abandoning the property with the Contractor. Regardless of the method, all Government Property shall be processed by the end of contract PoP.

Disposition shall be processed as instructed by the PCO, COR (if delegated), PA (if assigned), and Plant Clearance Officer (PLCO) (if assigned) following the guidance provided in accordance with Clause 52.245-1 paragraph (j) (including Alternates 1 & 2) and Clause 252.245-7005.

8.6.1 Property Disposition Instructions

Unless installed on Navy ship or submarine platform, all GFP shall be returned to the Government Clause FAR 52.245-1, Clause 252.245-7005, as well as PCO instructions, and contract mod directions.

All GFP shall be returned to the follow address:

NWSC Philadelphia Division 1601 Langley Ave, Building 542 c/o Sean Lamplugh Code 336 Philadelphia, PA 19112

8.7 Property Tagging.

The Contractor can either tag issued equipment or use the provided NSWCPD Plant property barcodes, or NMCI asset tags. If the contractor chooses to use their own tag, it shall not cover the NSWCPD barcode, or NMCI asset tag. The NSWCPD barcode, and/or NMCI asset tag number, when provided, shall be used on GFP inventory reports per DI-MGMT-80441D.

8.8 Property Closeout.

The Contractor shall aid the PCO and Property Administrator (if assigned) in contract closeout by promptly performing and reporting any issue that may prevent contract property closeout in accordance with Clause 52.245-1paragraph (f)(X) (including Alternates 1 & 2). This includes reporting, investigating and securing closure of all loss of Government property cases; physically inventorying all property upon termination or completion of this Contract/TO; and disposing of items at the time they are determined to be excess to contractual needs, per PCO/PA instructions.

9.0 GOVERNMENT FURNISHED INFORMATION

9.1. NAVSEA Technical Publication T9070-AJ-DPC-110, Fire Risk Ranking for Naval Ship Design

9.2. NAVSEA Technical Publication S0570-AC-CCM-010/8010, Industrial Ship Safety Manual for Fire Prevention and Response

9.3. NAVSEA Technical Publication S9040-AA-GTP-010/SSCR, Shipboard Systems Certification Requirements for Surface Ships Rev 11

9.4. NAVSEA Technical Publication SL720-AA-MAN-030, Surface Ship and Carriers Entitled Process for Modernization and Operation Manual

9.5. NAVSEA Technical Publication S9AA0-AA-SPN-010, General Specifications for Ships

9.6. NAVSEA Technical Publication S9AA0-AB-GOS-010, General Specification for Overhaul (GSO) of Surface Ships

9.7. NAVSEA Technical Publication S9522-AA-HBK-010, Magazine Sprinkling Systems; Description, Operation & Maintenance Handbook

9.8. NAVSEA Technical Publication S9074-AR-GIB-010A/278, Requirements for Fabrication Welding and Inspection, and Casting Inspection and Repair for Machinery, Piping, and Pressure Vessels

9.9. Naval Ship's Technical Manual (NSTM) Chapter 100, Hull Structure

9.10. Naval Ship's Technical Manual (NSTM) Chapter 436, Electrical Alarm, Safety, and Warning System

9.11. Naval Ship's Technical Manual (NSTM) Chapter 555, Vol. 1 Surface Ship Firefighting and Vol. 2 Submarine Firefighting

9.12. NAVSEA Technical Specification 9090-600A, Ship Alteration Drawing Preparation

9.13. NAVSEA Technical Specification 9090-400B, Ship Change Document (SCD)

9.14. NAVSEA Technical Specification 9090-310G ALTERATIONS TO SHIPS ACCOMPLISHED BY ALTERATION INSTALLATION TEAMS

9.15. NAVSEA Stock Number 0640-LP-002-2371, OP-4 Ammunition and Explosive Safety Afloat

9.16. NCDS Baseline 2012

9.17. NSWCPD Quality Management Procedure (QMP) 1.0 – Quality Manual

9.18. NAVSEA Standard Items

9.19. The Joint Fleet Maintenance Manual (JFFM), http://www.submepp.navy.mil/jfmm/index.htm

9.20 S9436-BU-MMC-010 Final

9.21 EST4 Installation and Service Manual

9.22 Overwatch Control Panel Hardware Manual PDG-TM-2021-001

9.23 Ship Installation Drawings for all SA80255 and SA80256 hulls

10.0 PURCHASES

10.1 Only items directly used and incidental to the services for this Contract/Task Order and for work within the scope of the Statement of Work/Performance Work Statement, shall be purchased under the Other Direct Cost (ODC) line items. Purchases of an individual item that is valued above $20,000 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the Contracting Officer's Representative (COR) it shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing. Contractor shall provide copies of price estimates from at least 2 vendors.

10.2 Information Technology (IT) equipment or services must be approved by the proper approval authority. All IT requirements, regardless of dollar amount, submitted under this Contract/Task Order shall be submitted to the PCO for review and approval prior to purchase. The definition of information technology is identical to that of the Clinger-Cohen Act, that is, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

11.0 COUNTERFEIT MATERIAL PREVENTION

11.1 Electronic End-Items – N/A

The Contractor shall take steps as defined in DFARS 252.246-7007 and herein to minimize the risk of receiving counterfeit parts and materials. The Contractor shall:

• Maximize availability of authentic, originally designed and/or qualified parts throughout the product’s life cycle, including management of parts obsolescence

• Assess potential suppliers to minimize the risk of receiving counterfeit parts or materials

• Maintain a listing of approved suppliers with documented criteria for approval and removal of suppliers from the list

• Have purchasing procedures which require the selection of parts and materials from OM or authorized suppliers whenever possible

• Require a certificate of compliance and supply chain traceability for all electronic part purchases, and provide to the Government upon request

• Use Government or industry services such as GIDEP and other commercially available services to identify part or supplier quality or authenticity problems

• Define minimum inspection and test requirements for parts being procured from unauthorized suppliers, and shall ensure that in-house, third-party, and/or distributor inspection and test procedures and facilities comply with these requirements

• Incorporate procurement clauses which plainly identify quality requirements and liability to all approved suppliers

• Flow the requirements above to affected Subcontractors SAE AS6174 contains information regarding the detection, avoidance, and mitigation of counterfeit materiel, and may be used as a reference document for meeting the above steps.

Parts and materials shall not be purchased from unauthorized sources (e.g. independent distributor or broker) unless there is no other means for procurement. In isolated cases when an unauthorized supplier is the only possible choice for procurement, an Unauthorized Supplier Purchase Report (CDRL A012) shall be provided to the COR and TPOC. The report shall contain the following information:

· Reason why an authorized supplier or original component manufacturer (OM) could not provide the part or material

· Product certificate of conformance with traceability to the OM, if available

· Verification and authenticity data results (e.g., visual inspection, marking/surface finish permanency, DPA, Scanning Acoustic Microscopy, Energy Dispersive X-Ray Spectroscopy, Fourier Transform Infrared (FTIR) Spectroscopy, Rockwell Hardness Test, etc.) SAE AS5553 contains information…