DRAFT SOW - JBSA CAMP BULLIS BLDGS. 5401, 5405, 5409, 5411.docx

STATEMENT OF WORK

Dormitory Furniture Delivery, Installation, and Disposal Technical Training Facility JBSA Camp Bullis Student Dormitory Building 5401,5405,5409 and 5411

PROJECT DESCRIPTION:

Procure student dormitory furniture for the Technical Training facility, at Joint Base San Antonio (JBSA), Camp Bullis dormitory living facility throughout buildings 5401,5405,5409, and 5411. Most of the designated furnishings currently stored within the facility shall be removed and disposed of in accordance with industry standards. However, two (2) different furnishing items, indicated in the chart below, i.e. Storage Wardrobes and Student Desk Chair quantities shall be removed from all the buildings listed above and transported to the storage warehouse and placed within the building 4193 designated storage warehouse area. All removed and replaced furnishings shall be replaced accordingly within phases as instructed by the onsite listed program manager (PM) indicated below and with minimum disturbance to training students housed throughout the facility.

Note: The awarded contractor shall provide all management, supervision, tools, supplies, labor, equipment, transportation, storage, installation with required assembly, and removal of designated furnishing and appliances as directed by the onsite PM. The contractor shall ensure removal and disposal of all designated furniture throughout the building along with any packaging trash and dispose outside the installation.

The facility site shall be at Camp Bullis buildings listed above the physical address at 45413 McWilliams Road, JBSA Lackland Camp Bullis, TX 78257. Note: Buildings 5401,5405,5409 and 5411 shall be occupied with training students and will remain occupied for the duration of this project. Note: The contractor shall not have any communication with the students and only consult with the onsite PM regarding any project concerns.

The awarded contractor shall deliver, install, remove, and dispose of all designated furnishings in accordance with following throughout JBSA Lackland these building with physical address located at Camp Bullis, 45413 McWilliams Rd, JBSA Camp Bullis, Texas 78257:

PROJECT PHASES: The contractor shall work closely with the PM to ensure the installation and removal process is completed in a satisfactory manner with limited disturbance to the students. Of the first and second floors throughout the facility, the contractor shall work to clear one floor at a time and ensure the removal and installation of furnishing items are complete per room as the students are physically away from the facility. Preferably, all old furnishings should be removed and new furnishings installed in place with a completion mindset as the contractor moves throughout each floor. The contractor shall begin in order of the first, second floor and notify PM accordingly as they complete each floor.

SALIENT CHARACTERISTICS with estimated variances:

BUNKABLE TWIN BED: Wooden Heavy Duty, Stackable (Bunkable) with Wedge Lock Spring Units, without Facia Rails; smart bed. Heavy duty rails, bunkable, adjustable height bed with solid metal insert in post ends. Dimensions: 80” to 85” Length, 39” to 42” Width, 33” to 35” Height. Heavy duty rated single, bunkable, adjustable height bed with solid metal inserts in post ends.

TWO DRAWER NIGHTSTAND: Two equal size Drawers; High Pressure Laminate Top with internal Banded Solid Oak Bullnose Edges; integrated Figure Pulls and Oak Veneer Core Plywood Construction Dimensions: 18” to 22” Width, 19” to 23” Depth: 23” to 25” Height. Solid Oak Two equal size drawers shall include Heavy duty drawer suspensions: ball bearing slides with positive stop drawer release (100lbs); two per drawer 3/4extension.

PEDESTAL DESK: Single Wooden Pedestal Desk with NO CARRELL/HUTCH, High Pressure Laminated Top, Four (4) Drawers; Dimensions: 42” to 46” Length, 18” to 22” Depth and 30” to 33” Height. Panel end pedestal desk with 2 boxes and 1 file drawer, pencil drawer in knee space. High pressure laminate top with internally banded solid oak bullnose or similar edges, integrated finger pulls, oak veneer core plywood construction with +/- 1 (one) inch variance.

STORAGE WARDROBE: Dimensions: +/-1 (one) inch on dimensions variance is acceptable Width: 36.5″, Depth: 25.25″, Height: 72.25″, Weight: 180lbs. Wood Face door Pull. With top Shelf, and closet rod. Natural Oak Finish with standard mirror on internal door.

STUDENT DESK CHAIR – Wood Seat & Back: All desk chair components are solid oak with hardwood corner blocks in each corner and wood seat and solid back support with dimensions (18” x 18” x 32:”H with a variance of +/- 1 inches. (Preferred New England Model Number #2085).

PROJECT MANAGEMENT

The awarded contractor shall identify and provide a single Point of Contact (POC) to provide overall management, supervision and detailed communications throughout the term of this project. The POC will serve as a representative for the PM customer to ensure the delivery, installation and disposal of furniture is successful. All pertinent communications should be confirmed in writing.

The awarded contractor shall provide the Government/Program Manager (PM) with a 15-day notification prior to delivery, a 24-hour notification prior to truck arrival and shall also provide email notification as to the date and time the trucks will be arriving to the PM:

· The building PM shall be Ms. Veronica Escamilla and can be contacted only during regular office hours at office contact number (210) 295-0284 or Ronny Vardaman (210) 221-5309 and Charlene Holbrook (210) 221-2381.

ADDITIONAL PROJECT INFORMATION:

· All materials and accessories shall be installed in accordance with industry standards and the manufacturer’s recommendations. Space can be made available to allow for staging or storage on the site’s parking lot, but the contractor must coordinate with the Government PM upon award. The contractor will also coordinate all deliveries and installation times with the Government Representative no later than 72 hours prior to delivery.

· As of now, there are not any other projects taking place in these buildings during this dorm furniture install/disposal. However, the contractor should stay in communication with the Government Representative before and during the installation to ensure another project hasn’t been scheduled. Contractor shall take this into consideration when planning for delivery, installation and disposal of the items required by this SOW.

· Contractor shall provide their own dumpsters for contractor generated refuse as a result of this requirement. All contractor dumpsters must be located outside of the building perimeter and must be emptied as soon as it is full. The government will not provide any dumpsters and will not provide any equipment for the implementation and completion of this requirement.

QUALITY ASSURANCE

The Government shall inspect all work performed by the contractor. The inspection shall be completed by the Government representative and reported to 502 CONS. Work performance shall be deemed satisfactory and acceptable by the government when the 37 TRSS Program Manager declares the project satisfactory.

The contractor shall deliver all specified items, deliverables shall be new and not used or factory refurbished. If repair or replacement of damaged items is needed, the contractor shall repair or coordinate replacement of damaged, defective, or missing items. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in the contract price. Any disputes in this area must be brought to the attention of the Government Representative and the Contracting Officer immediately.

HOURS OF OPERATION AND FURNISHINGS MOVEMENTS

The awarded contractor shall perform all work during the hours of 7:45 AM to 3:30 PM, Monday through Friday. Work outside of normal business hours shall be requested from and approved by the Contracting Officer. The awarded contractor is not required to perform work during federal holidays such as the following, i.e., (New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day).

PROTECTION OF BUILDING PROPERTY

The contractor shall provide all material to protect all floors, carpeted areas, walls, carpeting from damage and soil during the moving and installation. The protective materials shall not be bolted, glued, or stapled to floors, carpeted areas, walls, ceilings, or doors but instead shall either be free standing or braced so as not to cause any damage.

Proper measures (protective runners, pads, etc.) shall be provided where necessary and utilized by the contractor to protect the building (stairs, stairwells, walls, floors, etc.). The contractor shall establish and maintain this protection and maintain it throughout the full term of the purchase order. The contractor shall furnish furniture padding or other acceptable protective materials for the interior of the building, including door frames, thresholds, and corners to which the property shall be moved under this purchase order. Any damage caused by the contractor shall be the responsibility of the contractor to repair or replace.

After the installation of each phase, the contractor and government representative shall jointly conduct a walk-through and annotate any new damage at the new location. Any damage caused by the contractor will be the responsibility of the contractor to repair or replace at no additional cost to the Government.

WORK SITE

Throughout the furnishing’s movement process, the awarded contractor shall collect all trash, debris, refuse, garbage, etc., which is generated, remove and properly dispose of all applicable materials from the work site. Trash and debris collection shall be coordinated by the contractor and disposed of off base. The contractor shall ensure required equipment is available for removal of debris, refuse, and garbage before and during the delivery of the dorm furniture. The contractor shall take precautions to prevent damage to government property. The contractor shall repair or replace damaged items resulting from contractor performance of this requirement at no additional cost to the government. It is incumbent for the contractor to identify any existing damage to the building by means of a Pre-Installation and Delivery Walk-Thru, and submissions of checklists to the PM on site.

BUILDING STAIRWELL(s) JBSA Camp Bullis Buildings 5405 and 5409 is a one (1) story and 5401 and 5411 are a two-story dormitory building with 5405 and 5409 twelve (12) dormitory rooms,5401 have forty-six (46) dormitory rooms, 5411 have thirty-six (36) dormitory rooms. The facility and each consist of two (2) students per room. This facility has 5401 and 5411 one (1) interior stairwell and no available elevator.

WARRANTIES

Contractor shall provide all commercial warranties for a period of not less than one year from the date of installation/acceptance/delivery for all issued furnishing items.

INSTALLATION ACCESS

The awarded contractor and all employees shall meet minimum security requirements to gain access on to Joint Base San Antonio (JBSA) Camp Bullis, Texas. A ten (10) day advance notice is needed for a base access pass, and any person with a background history may not be able to enter the military installation. A base access pass for an employee without a U.S. Driver’s License of US State issue ID card may take longer.

The contractor shall obtain all required installation passes for contractor personnel by providing the employees with full name, date of birth, Driver’s License/ID information and Country born into the Government Representatives identified within this document. Contractor personnel shall be able to produce personal identification when required by current force protection conditions or special instructions.

The contractor personnel shall wear an identifiable outer garment (company shirt) or badge which clearly identifies a contract employee. The badge shall contain the name of employee and contractor's name and/or special company identifier when a/or if confronted.

CLEAN-UP

All debris and rubbish resulting from this requirement shall be disposed of by the contractor off Government property. The Government will designate a location for a contractor provided dumpster, if necessary. Disposal will be compliant with all applicable Federal, State, and local hauling and disposal regulations. Site clean-up shall occur daily. Contractor shall a thorough cleaned up work site at the end of each working day prior to departing the installation.

END OF STATEMENT OF WORK

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