Draft_SOW_HVAC Cleaning.pdf

502 CONS/JBKAE F2MTR45028A001

JBSA Lackland, TX HVAC Cleaning

STATEMENT OF WORK

Heating, Ventilation and Air Conditioning (HVAC) Cleaning

Buildings 10650, 10800, 10802, 10900, and 10904

JBSA-Lackland Training Annex

Cleaning of Heating, Ventilation, Air Conditioning (HVAC) Cleaning

Buildings 10650, 10800, 10802, 10900, and 10904 20 March 2025

1. PROJECT SCOPE: The 344th Training Squadron (TRS), Joint Base San Antonio (JBSA) Lackland, TX has a requirement for Heating, Ventilation, Air-Conditioning (HVAC) cleaning for buildings 10650, 10802, 10806, 10800, 10900, and 10904 (to include the warehouse).

1.1. The contractor shall complete this cleaning project in adherence to the standards of the National Air Duct

Cleaners Association.

1.2. The contractor shall furnish all supervision, labor, transportation materials, tools, incidentals, equipment, and supervision to clean mold, mildew and remove bacteria odors.

1.2.1. Cleaning materials will remove 100% of odor and disease-causing organisms on non-porous and hard surfaces.

1.2.2. All of the building’s occupants must evacuate for a minimum of one hour after application.

1.2.3. Chemicals shall be designed for use on areas such as a fiberglass duct board and porous duct surfaces, if needed.

2. GENERAL: The contractor shall meet and coordinate with Mr. Donald Walborn, (210) 671-2164, Mr. Detra Whitfield (210) 671-6177, and/or the Contracting office before the commencement of actual work is to begin.

3. EQUIPMENT MAINTENANCE:

3.1. All contractor equipment shall be maintained in good working order, consistent with applicable jurisdictional requirements, including but not limited to: vacuum collection equipment; power tools; pressurized air sources; electrical power cords and plugs; ground fault protection devices; vacuum collection hoses; fluid and pneumatic lines; manual and mechanical rotary brush systems; robotic equipment; pneumatic cleaning systems; air duct zoning devices; ladders; staging equipment; and hand tools.

3.2. Before any equipment is brought onto the work site it shall be cleaned and inspected to ensure that it will not introduce contaminants into the indoor environment or HVAC system components.

3.3. During the project, all equipment shall be serviced as needed to limit possible cross-contamination from poor hygiene, and/ or unsafe operating conditions for service personnel and building occupants.

3.4. Any activity requiring the opening of contaminated vacuum collection equipment on-site, such as servicing, or filter maintenance shall be performed in an appropriate containment area or outside of the building.

3.5. When using vacuum collection equipment exhausting within the building envelope, it shall utilize high efficiency particulate air (HEPA) filtration with 99.97% collection efficiency at 0.3-micron particle size.

3.6. A continuous negative pressure shall be maintained in the portion of the HVAC system components being cleaned in relation to the surrounding indoor spaces.

3.6.1. The negative pressure shall be verified at representative locations during the cleaning process.

3.7. To prevent cross-contamination, all contaminated materials removed from the HVAC system components shall be properly contained prior to removal from the building.

3.8. Ambient air cleaning using HEPA-filtered air scrubbers be employed as a supplemental engineering control for particle reduction, during and immediately after HVAC cleaning and restoration work.

3.8.1 The ambient air cleaning shall provide a minimum of four (4) air changes per hour.

3.9. Any application of cleaning agents or other chemicals shall be used in strict accordance with manufacturer’s recommended product application instructions, including exhaust ventilation as required.

4. FACILITIES:

4.1. Buildings 10650, 10802, 10806 requires the same service.

4.1.1. Each has (84) dorm rooms. Each dorm room has (1) A/C unit that shall be cleaned.

4.1.2. Each has (42) bathrooms. Each bathroom has (1) exhaust fan that shall be cleaned.

4.1.3. Each has (1) Air Handling Unit (AHU) that shall be provided maintenance.

4.1.4. Each dorm has two laundry rooms with (4) supply grills, (4) return grills, and (4) Fan Control Unit coils that shall be cleaned.

4.1.5. Each requires duct sealer/sanitizer sprayed throughout duct work.

4.2. Building 10800.

4.2.1 (4) Air Handling Units in this building that shall be cleaned.

4.2.2. (50) register openings in this building that shall be cleaned.

4.2.2.1. This includes detaching the register, cleaning the register, removing any ceiling tiles necessary to access the duct work for cleaning, clean the ductwork, and re-attach the register.

4.2.3. (4) large air returns in this building that shall be cleaned.

4.2.4. (2) 40 linear feet trunk lines that shall be cleaned.

4.2.5. Duct sealer/Sanitizer shall be sprayed throughout duct work.

4.3. Building 10900.

4.3.1. 2nd floor - (109) register openings that shall be cleaned.

4.3.1.1. This includes detaching the register, cleaning the register, removing any ceiling tiles necessary to access the duct work for cleaning, clean the ductwork, and re-attach the register).

4.3.2. Second (2nd) floor - (46) small air returns shall be cleaned.

4.3.3. First (1st) floor - (109) register openings shall be cleaned.

4.3.3.1 This includes detaching the register, cleaning the register, removing any ceiling tiles

4.3.4. First (1st) floor - (46) small air returns shall be cleaned.

4.3.5. Duct sealer/Sanitizer will be sprayed throughout duct work.

4.4. Building 10904/ including Warehouse.

4.4.1. (209) register openings shall be cleaned.

4.4.1.1. This includes detaching the register, cleaning the register, removing any ceiling tiles

4.4.2. There are (103) air returns shall be cleaned.

4.4.3. There are (5) air handling units in this building shall be cleaned.

4.4.4. There are (4) exhaust fans that traverse to the roof shall be cleaned.

4.4.5. There are (330) linear feet of trunk lines in the warehouse that shall be cleaned.

4.4.6. There are (387) linear feet of trunk lines on the 2nd floor that shall be cleaned.

4.4.7. Duct sealer/Sanitizer will be sprayed throughout duct work.

5. SITE CONDITIONS: The contractor shall furnish and maintain adequate barricades, and warning signs, on the job site. The contractor shall clean up debris on a daily basis. Contractor generated refuse shall be stored in a waste container provided by the contractor and hauled away from construction site to a disposal area, selected by the contractor, located outside the physical boundaries of the installation.

6. BASE FIRE REGULATIONS: The contractor shall comply with all JBSA-Lackland Fire Regulations. If welding is required, it is the contractor’s responsibility to obtain a welding permit issued by the JBSA-Lackland Fire Department. All fire and safety regulations shall be enforced.

7. PLACE AND HOURS OF PERFORMANCE: Normal work hours are from 7:30 a.m. through 4:30 p.m., central daylight time (CDT), Monday through Friday, excluding all Federal holidays. At the option of the Government and with approval of the Contracting Officer, work may be permitted on Federal holidays, weekends or after 4:30 p.m. at no additional cost to the Government.

New Year's Day January 1st Martin Luther King Jr's Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans' Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

7.1. If the Federal holiday falls on a Saturday, it is observed on Friday. If the Federal holiday falls on Sunday, it is observed on Monday.

7.2. When the contractor desires to work other than standard times, a written request shall be submitted to the Contracting Officer for approval.

7.3. Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) workdays prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

8. CODES AND REGULATIONS: All work shall be accomplished in strict accordance with the most recent version of all Codes as required by the Texas Department of Licensing and Regulation, IBC, UBC, IMC, UPC, OSHA, UFCs, UFGS, NFPA, AF Instructions, and Contract requirements. All Codes, Standards, Regulations and Laws shall be the most recent edition. Should a conflict between any laws, regulations and codes arise, the most stringent requirement shall prevail.

9. CONTRACTOR GENERATED REFUSE: All contractor generated refuse, and waste shall be stored in a waste container provided by the contractor and hauled from the construction site to a disposal area to be selected by the contractor and shall be located outside the physical boundaries of the installation. It is the contractor’s responsibility to tarp and/or protect their dumpsters etc., at no additional cost to the Government. Refuse disposal shall comply with the current JBSA-Lackland disposal environmental requirements.

10. RECORDS MANAGEMENT: The contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF Records Management procedures in Air Force Instruction (AFI) 33-322, Air Force Manual (AFMAN) 33-363 and Air Force Instruction (AFI) 33-364 (or their subsequent replacements).

11. INSTALLATION ACCESS. Contractor shall coordinate start date(s) with the Government representative(s).

Contractor shall repair and/or replace any damaged items, at no additional cost to the Government, and to the satisfaction of the Government representative(s).

12. SECURITY REQUIREMENTS, CLEARANCE, and BADGES:

a. All installation personnel assigned to this requirement shall be a United States citizen, shall have a Local Area Check (LAC) conducted by the contractor and shall identify possible security threats to the installation Security Forces. The contractor shall provide the Government with the names, social security numbers, driver’s license numbers and state of issue, date of birth, and country of birth of personnel performing on this task before they will be allowed on the installation. This information shall be provided at a minimum of 72 hours prior to performance start date for the Government representative(s) to coordinate installation access for contract personnel. Contract personnel not meeting the minimal standards will not be issued an installation pass and will not be allowed access to the installation.

b. Personnel employed by the contractor must get a pass for their privately owned vehicles at the installation Visitor Reception Center, with proof of following:

1. Liability Insurance

2. Current License Plates

3. Current State Inspection Sticker (If required)

4. Valid State Driver License

5. A phone number for sponsor on base

c. Vehicles owned by the contractor with the company name permanently printed on them are not required to obtain a pass as long as a current work order is presented at the time of entry. However, current liability insurance, state inspection sticker, and registration is required. The person driving the vehicle must have a valid operator license for the type of vehicle.

d. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to contractor employees are returned to the issuing office. If a contractor employee has been terminated, the pass will need to be retrieved and returned to Security Forces so that employee does not have base access. If the pass is not retrieved, then SF will need to be notified so base access is not allowed. Upon completion of the contract return all issued installation access passes to the issuing authority. Failure to comply with these requirements may result in withholding of final payment.

e. The contractor is required to provide identification badges for its employees. All contractor personnel shall wear these badges while on duty on the Government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed upon by contractor and client.

13. CONTRACT MANAGEMENT: No changes in or deviation from the scope of service shall be affected without a modification executed by the Contracting Officer authorizing such changes.

End of Statement of Work