DRAFT SOW Human Cadavers and Associated Services.docx

Department of Defense Defense Health Agency Statement of Work

VA DEPT OF HEALTH CADAVER AND CREMATION CONTRACT

27 April 2026

Naval Medical Center, Portsmouth, VA

1.0 GENERAL INFORMATION

1.1 This is a non-personal supply contract to provide a comprehensive supply of Human Cadavers and associated support services.

1.1.1 Description of supplies/services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the supply, delivery, and management of human cadavers as defined in this Statement of Work (SOW). The services shall include the provision of ethanol-preserved and formaldehyde-embalmed cadavers, 24/7 technical support, logistical services including delivery and pick-up, management of all regulatory compliance for transport, and final disposition of remains.

1.1.2 Background: Physician and residency programs at Naval Medical Center Portsmouth (NMCP) require a consistent supply of high-fidelity human cadavers to meet mandatory Accreditation Council for Graduate Medical Education (ACGME) requirements. The availability of these specimens is a prerequisite for program accreditation; the absence of this contract or a lapse in funding would result in the loss of ACGME accreditation, the potential closure of GME programs, and a failure to meet surgical competency standards required for board certification and military medical readiness.

1.1.3 Scope: The contractor shall provide and deliver whole-body ethanol-preserved cadavers suitable for vascular flushing/injection and whole-body formaldehyde-embalmed cadavers, including all associated logistics and final disposition.

1.1.4 Delivery Period: 01 July 2026 – 30 September 2028

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at Naval Medical Center Portsmouth, 620 John Paul Jones Circle, Building 3, 1st Floor, Room 1.3 134B, Bioskills Cadaver Lab, Portsmouth, VA 23708.

1.2.2 Recognized Federal holidays: Vendor’s services are not required on federal holidays.

Independence Day

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday 0700 – 1530 except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

1.2.4 Emergency Services: On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understand that the person is contractor support personnel.

1.3.2 Contractor personnel will be required to attend meetings or otherwise communicate with Government and/or other contract representatives to meet the requirements of this order. Contractor personnel shall make their contractor status known during introductions.

1.3.3 Contractor personnel, while performing in a contractor capacity, are prohibited from using their retired or reserve component military rank or title in any written or verbal communications associated with the contracts in which they provide services.

2.0 SPECIFIC TASKS

2.1 Cadaver Order Quantities & Types

2.1.1 The contractor shall provide ethanol-preserved cadavers and formaldehyde-embalmed cadavers in accordance with the following schedule:

2.1.2 Ethanol-preserved Human Cadaver specimens must support vascular flushing/injection, provide superior tissue compliance and joint mobility, and utilize low off-gassing solutions for occupational safety. Ethanol-preserved Human Cadavers must be delivered unfrozen and suitable for immediate use, with tissue viability that is highly comparable to live tissue. They must be capable of being stored at room temperature for extended periods without rapid decomposition. The vendor will need to ensure that their state guidelines do not interfere or contradict Virginia Department of Health guidelines for transportation.

2.1.3 Formaldehyde-Embalmed Human Cadaver specimens must be fully arterially embalmed with formaldehyde that allows complete tissue fixation to be used for tissue and anatomical dissection with a longevity for 6 months of dissection. Refrigeration during transportation is not required for the Formaldehyde-embalmed human cadaver specimen transportation from the vendor to NMCP. While at NMCP, the specimen will be primarily stored at room temperature or in refrigeration if needed. The vendor will need to ensure that their state guidelines do not interfere or contradict Virginia Department of Health guidelines for transportation.

2.2 Logistics, Delivery, and Replacement

2.2.1 Schedule of Delivery: The contractor shall provide monthly delivery and pick-up of cadavers to and from the NMCP Bioskills Training Center. During the Base Period, this shall average two (2) cadavers per month. During Option Years, this shall average two (2) cadavers per month, with scheduled surges as required by the GME training calendar, not to exceed the total annual quantity. The formaldehyde embalmed cadaver will be delivered around June or July time frame and will call to confirm dates. Room temperature-controlled delivery is preferred for preservation of quality of cadavers except for formaldehyde embalmed cadavers which must be kept refrigerated no more than approximately 40 degrees Fahrenheit.

2.2.2 Delivery Contingencies: In the event of inclement weather or other delays preventing a scheduled delivery, the contractor must reschedule and complete the transport within the same business week (Monday through Friday).

2.2.3 Replacement Policy: The contractor shall provide a replacement cadaver within one (1) week of notification if any delivered specimen is found to be unsuitable for training or compromised while in NMCP’s care.

2.3 Regulatory Compliance and Final Disposition

2.3.1 Transit Permitting: The contractor shall be solely responsible for obtaining, completing, and submitting all required out-of-state transit permits and associated documentation for the legal transport, delivery, and pick-up of cadavers, acting on behalf of the NMCP Bioskills Training Center. All cadavers provided will comply with applicable legal, ethical, and health regulations. The contractor will maintain confidentiality and dignity of all donors.

2.3.2 Final Disposition of Remains: At the completion of program usage, the contractor shall be strictly responsible for the final disposition of all cadavers, including cremation, and shall manage the return of cremated remains to the designated Next of Kin or another designated individual in accordance with all legal and ethical requirements.

2.4 Technical Support

2.4.1 The contractor shall provide 24/7 technical and call support to address any issues related to the delivery, quality, use, or pick-up of cadavers.

3.0 QUALIFICATIONS/CONSIDERACTIONS

3.1 Special Qualifications/Considerations:

3.1.1 Due to being located on government facility, Contractor must obtain base access through DBIS. This can be done at https://dbids-global.dmdc.mil/home/.

3.1.2 The contractor must demonstrate full compliance with all applicable legal, ethical, and health regulations governing the procurement, transport, and handling of human remains.

3.1.3 The contractor must ensure the strict confidentiality and dignity of all donors are maintained throughout the entire process.

4.0 POINTS OF CONTACT

4.1 Points of Contact:

Clinton Rombaoa, HSBTC Operations Supervisor, 757-953-4830, clinton.r.rombaoa2.civ@health.mil

HM1 Emily Day, BioSkills Health Technician, 757-953-4871, emily.a.day5.mil@health.mil

LS1 Aniyah Bibbs, Centralized Contract Administration, 575-953-4871 aniyah.k.bibbs.mil@health.mil image1.png