DRAFT - SOW - Golf Cart Rentals (Airshow 2027).pdf

DRAFT

STATEMENT OF WORK (SOW)

Golf Cart Rentals (Air Show 2027) July 2027

BACKGROUND:

The 9 RW Air Show Committee is seeking to engage contractors to provide 65 golf cart rental services for the duration of the Event. The Air Show 2027 will take place on 16-18 April 2027 and the golf carts will need to be in place by 15 April 2027 at Beale AFB, California. The purpose of this Statement of Work (SOW) is to outline the requirements and expectations for the provision of golf cart rental/lease services.

SCOPE OF WORK:

The offeror shall provide a 65 golf carts (gas) for the execution of the 2027 Beale Air & Space Expo, Legacy of Reconnaissance Air Show and adhere to the standards in this Statement of Work (SOW). The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.

REQUIREMENTS:

1. Golf Cart Specifications:

o Each golf cart shall be in good working condition and meet all applicable safety standards.

1. Braking systems: Golf carts should have reliable braking systems, including a parking brake and a foot-operated brake.

2. Lighting: Golf carts should be equipped with headlights, taillights, and brake lights to increase visibility.

3. Mirrors: Golf carts should have rearview and side mirrors to provide a clear view of surrounding areas.

4. Insurance: Must hold liability insurance policy for no less than fifty-thousand dollars ($50,000) for the individual or company. Offeror shall provide adequate insurance to cover replacement costs of any equipment used in support of the Air Show. The government will not be held liable for damage, loss, or theft of any equipment transported onto the installation.

o Golf carts shall be equipped with a canopy or roof to provide protection from the elements.

o 40 gas golf carts must have a minimum of 4 seats.

o 10 gas golf carts must have 6 seats.

o 15 golf carts must be gas powered UTV vehicles with 4 seats and must have a utility bed.

2. Delivery and Pickup:

o The Contractor shall deliver the 65 golf carts to Beale AFB, CA by 15 April 2027 at

0700. The designated location on Beale AFB is to be determined.

o The Contractor shall pick all 65 golf carts from Beale AFB at the designated location which is still to be determined.

o The Contractor is responsible for ensuring all 65 golf carts are readied for delivery and pickup in accordance with all applicable laws and regulations.

3. Safety:

o The Contractor shall provide safety instructions and guidelines to all Event staff and volunteers who will be operating the golf carts prior to the release of the 65 golf carts.

Contractor Responsibilities:

• Provide 65 golf carts, meeting the specifications outlined above.

• Deliver and pick up the 65 golf carts as outlined above.

• Contractor technicians will be issued installation passes allowing access from 6:00 AM on April

15, 2027, until 4:00 PM on April 19, 2027. All equipment must be set up and ready by 10:00 AM on April 16, 2027. All golf carts must remain operational and monitored during public access hours from 7:00 AM on April 17 to 6:00 PM on April 18, 2027. The vendor must have sufficient personnel, tools, and spare parts to keep the equipment operational. Any necessary adjustments must be made promptly to avoid extended downtime.

• The contractor will be required to complete a site survey within 30 calendar days upon award.

TECHNICIAN ON-SITE REQUIREMENTS:

• Technicians must be on-site during the airshow to ensure equipment remains charged, fueled, and functional during event hours. Additionally, technicians will be responsible for removing golf carts that become in-operational within a reasonable amount of time. On-site presence is required during event hours from 7:00 AM to 6:00 PM on 16-18 April 2027.

• Technicians will issue golf carts each day and stage all golf carts at the designated staging location (TBD) at the end of each day.

DELIVERABLES:

The contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the COR.

Name Description

Conduct Site Survey Conduct site survey within 30 days of award to allow for an adequate site picture for planning purposes. This is when the site will be evaluated for golf cart staging and charging capability.

Draft Operations Plan Document describing how contractor plans to issue, charge, fuel, and maintain accountability for golf carts during the event. This document should identify staging locations for equipment and golf carts and should detail gas requirements for all charging equipment.

To be delivered 14 calendar days after site survey.

Final Operations Plan To be delivered no later than February 30th, 2027.

SERVICE SUMMARY:

The Service Summary outlines the minimum standards with delivery method and promotes continuous improvement in contractor performance. The government expects the contractor to perform at the acceptable level throughout the life of the contract.

Performance Objective

Performance Threshold

PO-1

Draft Operations Plan

14 calendar days after site survey

PO-2

Final Operations Plan

To be delivered no later than February 30th, 2027.

PO-3

Golf Cart Delivery

Contractor shall deliver all Golf Carts no later than April 15th, 2027.

All gas golf carts must be ready for issue to event workers by 09:00 AM. Gas Golf carts must be available for issue to event workers by

10:00 AM.

PO-4

Golf Cart Staging Area Set Up

The contractor shall have the golf cart staging area set up and ready for full operations no later than 12:00 on April 15, 2027.

PO-5

Airshow Execution

During airshow operating hours, the contractor shall have personnel on site to issue golf carts to airshow personnel as identified on the golf cart personnel roster. The contractor will service, charge, and fuel carts as required. The contractor shall collect broken down golf carts and return them to the staging area. The contractor will account for each cart at the end of each day and prepare them for use on the following day.

PO-6

Emergency and Safety Operations

Contractor will brief personnel checking out golf carts on its safety features and proper operation. Any issues involving stolen, missing, or damaged equipment will be briefed to Security Forces.

PO-7

Airshow Tear Down

Contract will remove all golf carts and equipment from Beale AFB no later than April 19 at 12:00 PM.

SECURITY REQUIREMENTS:

• All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation shall abide by all security instructions and directives of Beale AFB.

• Security. Beale AFB will provide 24-hour security to all equipment.

Delivery:

• Vendor technicians will access the installation through the Commercial Vehicle Inspection Area on South Beale Road for vehicle inspections. Each technician will be issued a base pass for seamless entry and exit at the commercial gate throughout the Air Show. Subsequent access will be via Schneider Gate, Doolittle Gate, or Wheatland Gate. Delivery personnel and on-site technicians must undergo background checks as a prerequisite for Installation Entry. It is mandatory for delivery personnel to submit a Visitor EAL Template to the 9th Security Forces Squadron no later than two weeks before the visit. The Visitor EAL Template must include comprehensive details such as Full Name, Date of Birth, Driver's License Number, and State. Any vehicles entering the installation must have proof of registration and insurance.