DRAFT SOW.pdf
PDF 170 KB Posted
- Solicitation number
- 36C24426Q0044
About this file
This Statement of Work (SOW) details an annual preventive maintenance inspection for a Hydroworx 2000 Hydro Pool located at the Lebanon VA Medical Center in Pennsylvania. The contractor will perform a comprehensive annual service including inspection, adjustment, testing, lubrication, repair, and replacement of multiple system components across controls, treadmill system, circulation system, lift system, and other mechanical elements. The contractor must also clean specific pool and equipment surfaces, schedule service at least two weeks in advance, and provide a detailed maintenance report within 15 business days of service.
The contract includes a base year from 3/10/2026 to 3/9/2027 with four additional one-year option periods extending through 3/9/2031. Emergency service response is required 24/7 with a 48-hour response timeframe. Specific requirements include coordinating with medical staff, parking in designated campus lots (excluding building 17), wearing company identification badges, and obtaining permission for any work outside the defined scope. The service will be performed Monday through Friday from 8:00 AM to 4:00 PM, excluding federal holidays, with the Hydroworx 2000 located in Building 24 of the medical center.
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| File | Type | Posted |
|---|---|---|
| 36C24426Q0044 - Notice of intent to sole source.pdf |
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Text version
STATEMENT OF WORK
A. GENERAL GUIDANCE
1. Title of Project: Preventive Maintenance Inspection, Hydro-Pool
2. Scope of Work: The contractor shall provide all labor, material, tools and the equipment necessary to provide a full-service agreement for the Hydro Pool
3. Background: The annual preventive maintenance inspection of the Hydro Pool is needed to ensure proper operation of equipment and ensure safety for patient use.
B. GENERAL REQUIREMENTS
The contractor shall complete preventative maintenance inspection on the Hydro Pool once per year located at the Lebanon VA Medical Center at 1700 South Lincoln Avenue Lebanon Pa 17042. Specific dates and times will be determined by mutual agreement at time of award.
a. The contractor shall inspect, adjust, test, lubricant, repair or replace the related parts and systems listed in the table below.
Controls ♦Relays ♦Contactors ♦Breakers (ExceptGFCI) ♦PLC Cards ♦Auto Fill Sensors ♦Auto Fill Valve ♦VFD Drives
Treadmill System ♦Graphite Bearings ♦Drive Belts ♦Pulleys ♦Rollers ♦Treadmill Motor ♦Split rings ♦Rollers ♦PYI Seals
Circulation System ♦HydroWorx Inlet/OutletFittings ♦Skimmer ♦Chemical Feeder ♦Pumps and Motors ♦Filter Casing ♦Electric Heater ♦Flow Meters
Lift System ♦Chains(Inside/Outside) ♦Rotary Cam & Chain ♦Sprockets ♦PYI Seals ♦Lift Motor ♦UHMW Slides ♦GraphiteBearings
Other ♦Window Seals ♦Shaft Seals ♦Nuts & Bolts ♦Nurse Call ♦Manual SafetyStops ♦Cables
b. The contractor shall clean the following parts and systems listed below.
1. Pool Liner- Walls and Floors
2. Treadmill belt surface
3. Stainless steel coping
4. Handrails
5. Treadmill cover plates
6. Pool decking
7. Controls cabinetry
8. Jet housing
9. Skimmers
C. ADDITIONAL REQUIREMENTS:
1. The date of the annual preventative maintenance inspection shall be coordinated well in advance so medical staff can be notified of work. Service is to be scheduled by emailing the Lebanon VA Medical Center point of contacts at a minimum of 2 weeks in advance to schedule and for an escort. Annual Hydro Pool service shall be performed Monday through Friday 8:00 AM to 4:00 PM excluding federal holidays. Specific details on who to e-mail will be given on contract award.
2. Contractor shall respond to emergency service calls 24 hours a day 7 days per week and work shall commence within a 48-hour timeframe.
3. No work shall be conducted outside of the scope of work without permission from the Lebanon
VAMC.
4. All additional work shall be on a case-by-case basis and completed via a purchase card or a modification to the contract.
5. Contractor shall provide a complete maintenance inspection service report for the Hydro-Pool. This report shall be emailed in PDF format within 15 business days after the maintenance is performed.
This is to be emailed to the Lebanon VA Medical center point of contacts. Specific details on VA point of contacts who to e-mail will be given on contract award.
D. EQUIPMENT / LOCATION
Model Location
Hydroworx 2000 Bldg. 24
E. PARKING
Vendor shall park in any campus parking lot with the exception of building 17 parking lot which is restricted to Veteran patients.
F. SECURITY
The vendor shall wear a company-issued identification badge with the company’s name, employee’s name and employee’s photo prominently displayed on their outer clothing.
G. PERIOD OF PERFORMANCE
1. Base year: 3/10/2026 – 3/9/2027
2. Option year 1: 3/10/2027 – 3/9/2028
3. Option year 2: 3/10/2028 – 3/9/2029
4. Option Year 3: 3/10/2029 – 3/9/2030
5. Option year 4: 3/10/2030 – 3/9/2031
File details come from the government source that posted it. Updated .