Draft SOW_ Cooling Tower Fill Replacement B498 dated 4.7.2025.docx
DOCX document 734 KB Posted
- Solicitation number
- FA301625Q6070
About this file
This document is a Statement of Work (SOW) for removing and replacing cooling tower fill at Joint Base San Antonio-Randolph, Texas. The project involves replacing Polyvinyl Chloride (PVC) Fill and Drift Eliminators for four cooling tower cells (Model# AT 224-018) located in Building 498, supporting west side base operations. The contractor will be responsible for removing existing fill, disposing of materials, installing new OEM PVC fill and 104 drift eliminators, pressure washing interior components, and ensuring proper installation according to manufacturer specifications.
Key performance details include a 15-business-day completion timeline, work to be performed between 6:30 AM and 5:30 PM Monday through Friday, and a one-year warranty on materials and workmanship. The project is solicited under Solicitation Number FA301625Q6070 by the Department of the Air Force Air Education and Training Command, with a sources sought notice questionnaire due by 11 April 2025 at 10am CDT. The contractor must comply with OSHA, AFOSH safety standards, and environmental regulations, and coordinate base access with the 502d Civil Engineering Squadron point of contact.
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| File | Type | Posted |
|---|---|---|
| Sources Sought Notice- RAN Replace Cooling Tower Fill.docx | DOCX document |
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Text version
STATEMENT OF WORK
Remove and Replace Cooling Tower Fill For B498, Joint Base San Antonio – Randolph, TX April 7, 2025
SCOPE OF WORK.
The Contractor shall provide all required materials, equipment and personnel required to complete the purchase, delivery, replacement and disposal of the Cooling Tower Polyvinyl Chloride (PVC) Fill and Drift Eliminators for four (4) Cooling Tower Cells, Model# AT 224-018 (Evapco Serial #11-410727 and Serial # 11-410728). This statement of work (SOW) defines the tasks required for the removal, installation and cleaning of the new PVC Fill. Installation will encompass the supply and installation of all necessary components. Work shall be in accordance with all applicable Federal/Local codes, manufacturer standards and specifications. The government will not provide any equipment, materials or labor for installation.
BACKGROUND.
The Cooling Tower plant located in building 498 supports the west side of Randolph Airforce Base operations and provides reliable cooling for mission-critical facilities, ensuring optimal performance of equipment maintaining secure operations and supporting the health and readiness of personnel. Existing Cooling Tower Fill has accumulated sediment which cannot be treated effectively with chemicals. Air flow is restricted causing chillers to run at high temperatures. No redesign required for this requirement.
WORK TO BE PERFORMED.
a. Contractor shall assist CE HVAC Shops with the isolation of cells for service utilizing existing valves.
b. Contractor shall verify and coordinate with CE HVAC Shops that Lockout/tagout is performed on all necessary electrical devices and ensure shutdown of pumps/chillers/fans are performed by others, if required.
c. Contractor shall remove and properly dispose of the existing PVC fill material, drift eliminators, packaging and shipping materials. Provision and removal of required trash dumpster or haul off shall be included on total cost. Contractor shall leave job site in a clean condition in accordance with (IAW) SOW paragraph (par. 9).
d. Contractor shall provide and replace Evapco OEM PVC Fill material on all 4 cells in accordance with Model # AT 224-018 Serial # 11-410727 and Model # 224-018 Serial # 11-410728. Each Cooling Tower (4 Cells) (Model# AT 224-018 Serial # 11-410727 and Serial # 11-410728) has 26 Drift Eliminators which is a total of 104 part. All Drift Eliminators need to be replaced. Ensure proper installation, alignment and secure it according to the manufacturer’s specifications.
e. Contractor shall pressure wash the interior casing panels and the interior of the cold basin ensuring the removal of any debris, scale, or algae buildup.
f. All necessary labor, materials, disposal, supervision, and insurance shall be included.
g. Contractor will inspect and verify Cooling Tower operation after completion of fill replacement.
h. Contractor will conduct final inspection with 502d Civil Engineering Squadron (CE) and 502d CE HVAC Shop to verify all work is performed and complete. Contractor is required to have demonstrated knowledge and experience with Evapco or similar equipment.
1. LOCATION: Cooling Towers are located above the Chilled Water Plant at building 498. 10370 Fifth St, Universal City, Texas 78150.
2. SCHEDULING: 502 Civil Engineering will coordinate passes for the contractor and team. The contractor shall schedule for all work and base passes with CEOER/RP Office: Leo Garcia at (210) 808-0154. All work shall be completed and accepted by the government.
3. INSPECTION AND ACCEPTANCE: A representative from 502 CES will conduct daily inspections of work progress. A final inspection of completed work will be conducted by the project manager, contractor and designated 502 CES personnel. All discrepancies identified during inspections shall be corrected prior to final payment.
4. PROTECTION OF GOVERNMENT PROPERTY. The contractor shall protect government property to the extent necessary to prevent damage to government property. Contractor may, if applicable remove equipment as necessary that may interfere with the work. Contractor shall reinstall equipment removed and shall ensure they are operational prior to departing the work site. The contractor shall be responsible for making repairs to damages caused by the contractor at no additional cost to the government.
5. HOURS OF OPERATION: The contractor shall perform all work during the normal business hours of 6:30 AM to 5:30 PM Monday through Friday. Work outside of normal business hours shall be requested from and approved by the 502 CES POC. The contractor is not required to perform work during federal holidays.
New Year's Day Martin Luther King Day Presidents Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day
6. PERIOD OF PERFORMANCE: Contractor shall have 15 business days to complete work after CE Project Manager authorizes commencement of work and coordination is complete.
7. ENVIRONMENTAL COMPLIANCE: The contractor shall comply with all applicable federal, state, and local environmental laws and regulations.
8. CLEAN-UP: The contractor shall dispose of all generated waste at an off-base city or state approved disposal site. Contractor shall clean-up work site at the end of each working day.
9. SAFETY: All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 (1910.146 and 1910.147) and 29 CFR 1926, and Air Force Occupational Safety & Health (AFOSH) AFOSH standards including 91-25. The Contractor shall also ensure that all work is performed in accordance with project identified national standards, military manuals, instructions, pamphlets, standards, and handbooks, and with the edition in effect on the date of this solicitation of the Corps of Engineers (COE) Safety Manual 385-1-1.
10. WARRANTY: Contractor shall guarantee all materials and workmanship for a period of one year from the date of project completion. All defects in materials/workmanship within warranty period shall be corrected within twenty-four (48) hours of being notified.
11. REFERENCES.
a. AHRI standards (Air-Conditioning, Heating, & Refrigeration Institute) (550/590)
b. National Electrical Code 2019
12. APPENDIXS
APPENDIX A – Evapco Existing Cooling Tower Cells
APPENDIX A - Evapco Existing Cooling Tower Cells image1.jpeg image2.jpeg image3.jpeg image4.jpeg image5.jpeg
File details come from the government source that posted it. Updated .