Scope of Work

NMFDC

FOR OFFICIAL USE ONLY

SCOPE OF WORK

COMMERCIAL AIR CONDITIONING UNIT REPLACEMENT

BUILDING R185

NAVY MEDICAL FORCES DEVELOPMENT COMMAND

FORT SAM HOUSTON, TX

05/28/2026

1.0 GENERAL.

1.1 Task Order Title. Commercial Air Conditioning (AC) Unit replacement at the Naval Medical

Forces Development Command (NMFDC), Bldg. R185, Ft. Sam Houston, TX.

1.2 Procedure for Award. The award for services under this scope of work will be limited to the priced services identified in the contract line items in the base contract and its options. In the event of a conflict between this paragraph and any other term or provision in this scope of work, this paragraph 1.2 will prevail.

1.2.1 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within a U.S. Air Force (USAF) controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements of JBSA-Fort Sam Houston Security Forces. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense

(DoD), USAF and /or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or process.

2.0 DESCRIPTION.

2.1 Project Description and Purpose. The intent of this project is to replace four (4) existing failed AC units currently exterior wall mounted on building R185. Systems to be replaced consist of three (3) single package wall mounted units rated at three tons of cooling capacity each, and one (1) wall mounted split package unit rated at one ton of cooling capacity. Contractor shall provide AC

Units equivalent to existing manufacturer. Contractor shall replace existing AC units with equipment which has been approved by NMFDC N4 Facilities Project Manager. Contractor shall remove existing

AC units prior to installation of new units. Preparation requires the removing and disposal of existing

AC units with no extra cost to the government. All debris shall be removed and disposed of off base in an approved dump site. The Contractor shall provide all labor, materials, and equipment necessary to safely complete the installation activities in accordance with the provisions of the Division 1

Specifications of the basic contract. The work is intended to improve the staff work environment, provide compliance with regulations/standards, and meet the safety requirements of current health standards. To facilitate this project, the Contractor shall: conduct a Site Investigation (SI) and produce a Work Plan.

2.2 Existing Conditions. The building is a single-story relocatable structure composed of 4 construction trailers adjoined and converted into shared office space. The exterior is clad with metal.

The existing AC units are in failed condition and show significant wear. Air conditioning system is configured for maximum occupancy and efficient mission accomplishment but lacks cooling capacity to ensure inhabitability.

2.3 Description of work to be considered during task order execution includes, but is not limited to the following:

2.3.1 General.

When the project begins, the contractor will provide all material and labor, including associated equipment and appurtenances, to provide a complete and usable AC system for building R185 to include all rooms and spaces inside. The contractor shall replace the AC units according to the approved statement of work. All work shall be compliant with the current United Facilities Guide

Specifications (UFGS), International Building Code (IBC), National Fire Protection Association (NFPA), and National Electrical Code (NEC) requirements, UFC 3-410-01, Heating, Ventilating, and Air

Conditioning Systems, and Air Force AFI 32-1024 Standard Facility Requirements

. Additionally, the contractor is required to meet the NMFDC N41 Facilities and 502nd CES requirements. Any work not meeting the minimum requirements shall be removed and replaced at no expense to the government.

2.3.2 A r c h i t e c t u r a l .

2.3.2.1 Genera l .

2.3.2.2 Interior Finishes N/A.

2.3.2.3 Fire Extinguisher. N/A

2.3.2.4 Signage. N/A

2.3.2.5 Architectural Barriers ACT (ABA). N/A

2.3.2.6 Walls. The contractor shall provide all labor, parts and materials to ensure weather proof seal and finish repair are provided on exterior and interior walls as part of the installation of new AC units.

2.3.2.7 Ceilings. N/A

2.3.2.8 Floors.

2.3.2.9 Lighting. N/A

2.3.3 Structural.

2.3.4 Electrical.

2.3.4.1 Electrical Connection of HVAC Wall Units

The Contractor shall remove and dispose of existing electrical cabling without additional cost to the government. Contractor shall install, connect and verify operation of new electrical cabling to each AC unit installed prior to acceptance by the government. Contractor shall provide full electrical connections, including new breakers, wire, and disconnects according to the new AC unit specifications.

Contractor shall provide all associated appurtenances such as wiring, connectors, electrical boxes, circuit breaker(s), etc. to connect four (4) furniture power poles and six (6) electrical whips to existing electrical outlets.

2.3.4.2 Electrical Connection of Modular Furniture

The Contractor shall furnish and install all associated electrical appurtenances—including, but not limited to, wiring, connectors, electrical boxes, and circuit breakers—necessary to connect four (4) furniture power poles and six (6) electrical whips to the existing building electrical outlets. All materials and installation practices shall comply with the National Electrical Code (NEC) and applicable local electrical safety standards.

2.3.5 Mechanical. N/A

2.3.5.1 HVAC. Contractor shall provide all labor and materials to remove refrigerant from existing AC units and dispose of properly according to ASHRAE and EPA requirements. Contractor shall provide all labor and materials to remove four (4) existing AC units, and dispose of units and related parts and materials at no extra cost to the government. Contractor shall provide all parts, labor and materials necessary to install four (4) new AC units. AC unit specifications document attached. Contractors shall provide all necessary parts, labor and materials to fabricate mounting assemblies for new units in locations currently occupied by existing units. Contractor shall provide all labor, parts and materials to ensure condensate drains are properly positioned to prevent water intrusion into facility. Contractor shall provide all necessary parts, labor and materials to reconnect all controls, wires, sensors, and program controllers as needed. Contractor shall provide all necessary parts, labor and materials to reconnect/modify existing ductwork. Any new duct or modification will be insulated to match existing insulation. Contractor shall provide all necessary parts, labor and materials to perform and complete manufacturer installation and start-up requirements.

2.3.5.2 Plumbing. N/A

2.3.5.3 Fire Protection. N/A

2.3.5.4 Medical Gas. N/A

2.3.5.5 Elevator. N/A.

2.3.6 Communications. N/A

2.3.6.1 Voice/data lines. Contractor shall remove and dispose of data cabling associated with existing

AC units, without additional cost to the government. Contractor shall install, connect and verify operation of new data cabling prior to acceptance by the government.

2.3.6.2 Nurse call. N/A

2.3.6.3 Public Address System. N/A

2.3.6.4 CATV. N/A

2.3.6.5 Equipment Support. Contractor shall provide training to NMFDC staff to include proper operation, monitoring and preventive maintenance of new AC units.

2.3.7 Construction Project Signs. N/A

2.3.8 Sustainable Design. N/A

2.3.8.1 S D D Submittal Requirements. N/A

2.3.8.2 S D D Design Requirements. N/A

2.3.8.3 L E E D Documentation. N/A

2.4 Coordination with Facility. Contractor shall coordinate all proposed repair/replacement activities with the building NMFDC Facility Manager prior to beginning repair actions to minimize interruption to normal operations. All work in conjunction with this task order will provide a complete and functional facility.

2.5 Resident Management System. N/A

2.6 Technical Criteria and References. N/A

2.7 Drawings Accompanying SOW. Contractor shall provide drawings indicating layout and elevated drawings of new AC units to be installed.

3.0 S E R V I C E S TO BE PERFORMED. Services listed shall be in accordance with NMFDC N41

Facilities requirements.

3.1 Site Investigation/Report. The purpose of the SI is for the contractor and government to obtain a mutual understanding of the existing conditions, required repair and renewal work, specific impacts and risks associated with the work, risk resolution and the level of effort required to develop the work plan.

3.2 F e a s i b i l i t y Study and Report. N/A

3.3 Work Plan. N/A

3.3.3 E q u i p m e n t Planning Requirements (If required).

3.3.3.4 Contractor shall provide cut sheets of all AC units and materials which will be used in the replacement of the existing AC units. Catalog cut sheets shall be submitted via e-mail to the NMFDC

N41 Facilities Project Manager assigned to the project. Where multiple selections exist on a sheet the contractor shall clearly delineate the selection. The contractor shall also include the identification of the item on the catalog cut sheet to match the drawing identifier.

3.3.4 The work plan shall include temporary construction and reconfigurations required for phasing and swing space requirements as applicable.

3.3.5 C o l o r Boards. N/A/

3.3.6 Materials. Material shall be as specified. Material not definitely specified shall be of quality used for the purpose in commercial practice. Items not specified but required for the proper installation or repair of a specified item or work, shall be provided by the contractor. Items shall be of the proper type, size and material for the use intended.

3.3.7 Contractor Furnished Materials. The Contractor shall submit to the Government

Project Manager for approval a detailed list of the manufacturer's data on the contractor furnished materials for all work to be performed for this project. The Contractor furnished materials shall include any associated equipment and appurtenances required for the installation and/or operation of materials and equipment to perform properly and in accordance with the equipment or material manufacturer's literature.

3.4 Medical Repair/Renewal (MRR) Action. N/A

3.4.1 Preparation.

3.4.1.1 Scheduling and Coordination. Before commencing work on a specific area, the Contractor shall determine that all requirements pertaining to scheduling and the execution of work has been approved by the Gov. Project Manager prior to commencement of work. Contractor is responsible to insure that all coordination requirements with the Gov. Project Manager are being meet and complied with. The Contractor shall further determine that all required notices have been provided to the appropriate authorities.

3.4.1.2 Scheduling and Sequence of Work. The work shall be prosecuted in such a manner as to cause the least interference with the normal functions of the Government activity. Certain areas will be vacated for a period of time as necessary for the Contractor to perform certain work;

however, the building will be occupied during the course of the work. Prior to beginning any work, the Contractor shall meet with the Gov. Project Manager in order that an approved schedule and sequence of work may be arranged.

3.4.1.3 Interruption of Utilities Services. Interruptions shall be kept to a minimum and shall be at such times and durations as approved. No interruption shall occur, unless scheduled with the

NMFDC N41 Project Manager and approved in advance as to time and duration of such interruption.

3.4.1.4 Material, equipment, tools and workmen shall be scheduled on the site in a timely manner to avoid delay in the work. Items of material shall be inspected to make certain they are in compliance with the specifications and are free from defects and damage.

3.4.1.5 Measurements. Before fabrication, obtain necessary field measurements and verify all measurements are correct.

3.4.1.6 Protection required to prevent damage to adjacent areas, equipment, fixtures and finishes shall be provided. Damage to an item or items while accomplishing the work shall be repaired or replaced with new items at no additional cost to the Government.

3.4.1.7 Existing Work. Protect existing work which is to remain in place, be reused, or remain the property of the Government. Repair items which are to remain and which are damaged during performance of the work to their original condition, or replace with new.

3.4.1.8 Facilities. Protect electrical and mechanical services and utilities. Where removal of existing utilities is specified or indicated, provide approved barricades, temporary covering of exposed areas, and temporary services or connections for electrical and mechanical utilities.

3.4.1.9 Dust and Debris Control. Prevent the spread of dust and debris to occupied portions of the building and avoid the creation of a nuisance or hazard in the surrounding area. Waste and debris resulting from the work being performed shall be cleaned up daily and promptly removed from the

Activity.

3.4.2 Performance.

3.4.2.1 Workmanship. All work shall be executed in a careful, neat and proficient manner and in compliance with accepted trade practices by skilled personnel.

3.4.2.2 As used herein, "replace" means provide new materials to replace existing or missing materials.

3.4.2.3 Minor Materials and Work. Minor materials and work not specifically mentioned herein but necessary for the proper completion of the specified work shall be furnished without additional cost to the Government.

3.4.2.4 Unforeseen Major Repairs. Should deteriorated materials of a major nature be uncovered in the course of the work, it shall be brought to the attention of the NMFDC N41

Facilities Project Manager & Contracting Officer. Repairs shall be made as directed, in writing, and an adjustment will be made in the contract price in accordance with the terms of the modifications.

3.4.2.5 Existing Work. Where existing work is changed or removed, or where new work adjoins, connects to or abuts existing work, the existing work shall be altered as necessary and connected in a substantial and workmanlike manner. All new work shall match, as nearly as practicable and existing adjoining and/or adjacent similar work. Operations affecting existing work shall be conducted with care not to damage work in place; and all existing work damaged by such operations shall be rectified or replaced without additional expense to the Government.

3.5 Pre-Construction Conference. In accordance with NMFDC N41 Facilities requirements.

3.6 P r o j e c t Schedule. The project schedule shall be submitted in accordance with NMFDC N41

Facilities requirements. The electronic version may be transmitted via e-mail or CD-ROM. The schedule shall clearly identify the critical path, and the Contractor shall regularly advise the

Contracting Officer,

3.7 Project Management and Coordination. Prior to the work plan approval, the contractor shall be responsible to receive all prior approvals to include all environmental or State Historical approval but not limited to these items from the local government officials for construction.

Contractor shall coordinate and utilize all design efforts by other contractors and consultants involved in Renewal Project, to include equipment planners, master planners, interior designers, and

AC units vendors. Contractor shall enforce compliance with proposed project schedule and coordinate all site visits with the Renewal Team.

4.0 DOCUMENT AND RENEWAL SCHEDULE. The Contractor shall perform the work in accordance with the schedule shown below. Following completion of each submittal, the

Government will perform a review of the submittals. Review conferences may be held as required after completion of this review. The Contractor will be required to attend these Conferences unless otherwise notified by the Contracting Officer. The technical comments from a review shall be incorporated into the submittal before the start of the next contract effort. The Government shall establish the time and place of these conferences.

5.1 Points of Contact

5.1.1 NMFDC Point of Contact. Sergio C. Medellin, Facilities & Environmental Department Head

(N41), 210-808-9657. sergio.c.medellin.civ@health.mil

5.1.2 Facility Point of Contact. LS2 Tanner Akins, Facility Manager, t a n n e r . j . a k i n s . m i l @ h e a l t h . m i l mailto:sergio.c.medellin.civ@health.mil mailto:tanner.j.akins.mil@health.mil