DRAFT_SOW B501 AE 100 Percent Design.pdf

DRAFT SOW

STATEMENT OF WORK (SOW):

A/E Services for Design and Construction

PROJECT TITLE: 100% Design B501 Mission Planning Cell

PROJECT NUMBER: FJXT200026

DATE: 4 Dec 2024

DRAFT

DRAFT

TABLE OF CONTENTS

Page

TABLE OF CONTENTS ii

1. OBJECTIVE 01

2. PERIOD OF PERFORMANCE 01

3. SCOPE 01

4. LIMITATIONS 02

5. POINTS OF CONTACT 02

6. GOVERNMENT-FURNISHED INFORMATION 02

7. GOVERNING DESIGN AND CONSTRUCTION DOCUMENTS 02

8. TABLE OF DELIVERABLES 03

9. DESIGN MILESTONES 04

10. DESIGN, DRAWING & SUBMISSION REQUIREMENTS 05

11. DESIGN ANALYSIS 06

12. PREPARATION OF SPECIFICATIONS & REPORTS 08

13. SPECIFIC DISCIPLINE REQUIREMENTS 09

14. SUPPORT FOR CONSTRUCTION 13

15. SOW ATTACHMENTS LIST 14

1. OBJECTIVE

This statement of work (SOW) defines requirements for Architecture and Engineering (A-E) services for Repair of Building 501 Mission Planning Cell at Dover Air Force Base, Delaware which includes an architectural floor plan for an office area, a controlled access area, interior design, with updated HVAC with humidity controls for offices & conference rooms, updated communications systems, and updated electrical systems.

In carrying out each work assignment issued under this statement of work, the Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein.

Primary technical services shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to, fire protection engineers, architects, interior designers, engineering disciplines typically associated with design and construction, cost estimators, specification writers, Computer Assisted

Design and Drafting (CADD) technicians, publication writers/editors, technical writers, graphic artists, Geographic Information System (GIS) analysts, planners, and financial analysts.

Generally, a credentialed professional:

a) is licensed (e.g., registered professional engineer) to practice in the state where a facility is located.

b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task to be identified at the task order level.

2. PERIOD OF PERFORMANCE

Total period of performance for this project is 330 calendar days (negotiable pre-award).

3. SCOPE

B501:

The Contractor shall provide all architectural / structural, interior design & finishes, and engineering for design and construction documentation necessary for a construction contract. Work shall be accomplished in accordance with the detailed scope shown below, the design analysis guidance in section 11, and the specific discipline guidance in section 13.

A. Architectural and Interior Design – Provide complete construction drawings for floor plans and equipment floor plans for wall construction, doors, and furniture type and layout per each customer’s requirements. For the secure area, all wall construction is from true floor to true ceiling and finished from top to bottom. Install actual hard deck ceiling that meets same requirements as a true ceiling. Remove and fill all windows to meet same STC perimeter wall standards. Remove and wall all doors not required for access control or NFPA, and life safety requirements. Calculate fire egress corridors at full capacity and confirm security entry requirements with DAFB Security Forces Squadron (SFS). All designs will follow applicable

Unified Facilities Criteria (UFC), Unified Facilities Guide Specifications (UFGS), Dover AFB

Installation Facility Standards (IFS), Intelligence Community Directive 705 (ICD 705), ICD

705-01, ICD 705-02, and the Intelligence Community Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities version 1.5 (IC Tech

Spec 1.5), and all other applicable DOD building codes.

B. Electrical – Upgrade of all light systems, including existing, to Light-emitting Diode (LED) IAW

UFC 3-530-01. Provide lighting calculations and lighting controls design for new/ existing room layouts. Provide detail construction drawings for alteration of electrical distribution system per customers’ requirements. Install new panel board in room that will be designated electrical power distribution to be supplied based on load requirements. Provide proper filtering for secure areas as dictated by the TSCM and AO requirements. Disconnect any electrical circuits that enter the secure area. Remove all in wall electrical and communication circuits in the perimeter walls of the secure area. Route electrical circuits that do not support the secure area to a power source outside of the secure area. Route all circuits inside the secure area to the new panel located in a room in the secured space. Include design for a generator replacement that powers the entire facility based on Attachment 2. Also, provide detailed construction drawings including customer’s IT equipment requirements. Any controls installed need to meet the specifications in DAGFM 2023-32-01 to ensure cybersecurity requirements are met. Also, any IT/Network type of installations need to meet the Air Force

Risk Management Framework (RMF) as outlined in AFI 17-101. All designs will follow applicable UFCs, UFGS, Dover AFB IFS, ICD 705, ICD 705-01, ICD 705-02, the IC Tech Spec

1.5, and all other applicable DOD building codes.

C. Mechanical – Provide complete construction drawings for repair and/or enhancement of the

HVAC system, in accordance with customer requirements, UFC, UFGS and Dover IFC specifications. Rebalance and/or install new VAVs to accommodate for personnel and room purpose changes. Install new HVAC equipment dedicated to account for the thermal load of the new IT equipment, which will also need to operate year-round. Test and balance airflow per customers’ requirements, including rebalancing airflow to accommodate rearrangement of the space. Design secure area to pertinent UFC and technical specifications, including but not limited to installing bars in ductwork that exceeds 96 in2, minimizing penetrations of the perimeter and provide sound baffling. Replace and insulate hot water piping located in the ceiling above the new Tactics room. Ensure controls are BACnet capable and compatible with the Trane EMCS system.

D. Fire Suppression – Contractor to verify full addressable fire alarm / mass notification system design meets current Unified Facilities Criteria requirements. If the system does not meet current Unified Facilities Criteria, update and/or install new system per code including Mass

Notification System for new building layout. All designs will follow applicable UFCs, UFGS, Dover AFB IFS, ICD 705, ICD 705-01, ICD 705-02, the IC Tech Spec 1.5, and all other applicable DOD building codes.

E. Interior Finishes – Contractor shall provide design for reconfiguring interior spaces to meet customer needs in accordance with the agreed upon floor plan. Contractor shall design secured area in accordance with customer needs and all applicable UFCs, UFGS, Dover AFB

IFS, ICD 705, ICD 705-01, ICD 705-02, the IC Tech Spec 1.5, and all other applicable DOD building codes.

F. Furniture and Equipment Coordination – Contractor will provide phasing plan and estimate for moving and reinstallation of furniture from B501 to other locations designated by the user, and removal and demolition of furniture once construction has completed.

G. Asbestos – Contractor will perform an asbestos survey of building 501 and will design asbestos abatement into the construction accordingly.

H. General: Review, validate, correct and label all infrastructure service (power, IT, FSS, plumbing, ducting and associated conduit) to meet UFC 4-010-05 and ICD/ICS 705 Tech

Spec requirements.

B500:

I. Provide complete construction drawings and estimate for an interior renovation of B500 per the customer’s requirements, UFC, UFGS, and Dover IFC specifications for Electrical, Mechanical, Architectural, and Interior Design.

a Mechanical: Provide complete construction drawings for replacing all diffusers and ensure they are properly insulated. Replace water damaged ceiling tiles and reinsulate

HVAC lines that are located above these water damaged ceiling tiles of the HVAC system, in accordance with customer requirements, UFC, UFGS and Dover IFC specifications.

4. LIMITATIONS

All companies involved with the project must be U.S. companies, work can be performed by U.S.

Citizens and U.S. persons (an individual who has been lawfully admitted for permanent residence as defined in 8 U.S.C. § 1101(a)(20) or who is a protected individual as defined by Title 8 U.S.C. §

1324b (a)(3)). The AO shall ensure mitigations are implemented when using non-U.S. Citizens.

Contractor must provide documentation to prove U.S. residence or citizenship.

5. POINTS OF CONTACT (POC): To be provided upon contract award.

6. GOVERNMENT-FURNISHED INFORMATION, EQUIPMENT, MATERIAL, AND

PROPERTY

A. INFORMATION – The Government may provide information in the form of available plans, reports, maps, and drawings as necessary to facilitate accomplishment of the work required in this Statement of Work if available upon contract award. However, these drawings are not guaranteed to show conditions as they exist. The architect/designer and engineers shall field verify the information shown on the As-Built & proposed plan drawings and other information as necessary to produce a quality-designed project.

B. PROPERTY ADDRESSES – 501 20th Street, Dover Air Force Base, DE 19902 and 500 Airlift

Ave, Dover, DE 19902.

7. GOVERNING DESIGN AND CONSTRUCTION STANDARDS

a) Department of Defense specifications and criteria located at http://wbdg.org/ffc/dod.

b) Air Force specifications and criteria located at- http://wbdg.org/ffc/af-afcec.

c) Dover AFB Installation Facility Standard is located at:

http://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/dover-afb-ifs

d) Dover Air Force Base Design Guide

e) Dover Air Force Base specifications and Design Guide are provided as solicitation/contract attachments.

f) OSHA and USACE EM385-1-1 and USACE 385-1-1 Safety manuals.

g) Intelligence Community Directive 705 (ICD 705), Sensitive Compartmented Information

Facilities

h) ICD 705-01, Physical and Technical Standards for Sensitive Compartmented Information

Facilities

i) ICD 705-02, Standards for the Accreditation and Reciprocal Use of Sensitive Compartmented

Information Facilities

j) Intelligence Community Technical Specifications for Construction and Management of

Sensitive Compartmented Information Facilities version 1.5 (IC Tech Spec 1.5).

8. TABLE OF DELIVERABLES

DESIGN

Deliverable Calendar Days Due

Pre-Performance Conference - Determined by Government

Tenant meetings 40 Calendar Days After Notice to Proceed (NTP)

Design Charette 30 Calendar Days After Tenant Meetings

35% Design submittal 30 Calendar Days After Design Charette

35% Design review meeting 05 Calendar Days After 35% Design submittal

50% Design submittal 60 Calendar Days After 35% Design review meeting

Government 50% Design review 25 Calendar Days After receipt of 50% Design submittal

50% Design review meeting 07 Calendar Days After Government review

95% Design submittal 45 Calendar Days After 50% design review meeting

Government 95% Design review 30 Calendar Days After receipt of 95% Design submittal

95% Design review meeting 07 Calendar Days After Government review of 95% Design

100% Design submittal 15 Calendar Days After 95% Design review meeting

Submittal Register Submit with 100% Design

Draft DD1391 Submit with 100% Design http://wbdg.org/ffc/dod http://wbdg.org/ffc/dod http://wbdg.org/ffc/af-afcec.

http://wbdg.org/ffc/af-afcec.

http://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/dover-afb-ifs

Government review 100% including Detailed Cost Estimate 14 Calendar Days

After receipt of Design submittal

100% Design review meeting 07 Calendar Days After Government review

Issued for Construction Design

Submittal 15 Calendar Days

After 100% Design review meeting

Final Draft DD1391 Submit with IFC Submittal

TOTAL 330 Days From Notice to Proceed

DOCUMENTATION

Item Copies Format Size

35%, 50%, 95% and 100%

Design – Drawings

Electronic &

Hard Copy 1 Half-Sized Set, 1 Full-Sized

35, 50%, 95% and 100% Design

- Specifications

Electronic &

Hard copy 8 ½” x 11” Red Lined Specs

35, 50%, 95% and 100% Design

– Basis of Design

Electronic &

Hard copy 8 ½” x 11”

IFC Design – Drawings 2 Electronic &

Hard Copy

1 Half-Sized Set, 1 Full-Sized

Detailed Cost Estimate 2 Electronic &

Hard copy 8 ½” x 11”

IFC Design – Specifications 2 Electronic &

Hard copy 8 ½” x 11”

IFC Design – Basis of Design 2 Electronic &

Hard copy 8 ½” x 11”

DD1391 1 Electronic Copy

NOTE:

All deliverables shall be submitted by DoD SAFE or e-mail. Electronic versions shall be in native format and consolidated pdf. Hard copies shall be delivered as 3-ring binders or bound drawing sets. Requirements for technical reports appear in various paragraphs throughout the contract and are identified in major sections of the SOW.

9. DESIGN MILESTONES

A. Pre-Performance Conference – The Contracting Officer (CO) or designated representative shall conduct a Pre-Performance Conference at Dover Air Force Base, Delaware. This meeting will involve all stakeholders, allowing the Government and Contractor to discuss a complete overview of the project and any specific concerns. Importantly, a Notice to Proceed

(NTP) may be issued at this meeting.

B. Tenant Meetings – The renovated part of Building 501 will be occupied by multiple teams that will be verified during the design process. Each of these teams will need to be interviewed to confirm their specific requirements.

C. Design Charette: The Contracting Officer or designated representative shall conduct a

Design Charrette at Dover Air Force Base, Delaware after all tenant meetings have been completed. This meeting will involve all stakeholders, allowing the Government and

Contractor to discuss a complete overview of the project and any specific concerns.

D. 35% Design Submittal- To include red-lined specifications, complete drawings, and Basis of

Design.

D. 35% Design Review Meeting - These meetings will include all relevant Base Points of

Contact (POC) and Contracting Personnel on an as needed basis. These meetings will cover the design review comments made on the current design submittal and will include any pertinent issues which could affect future progress. The following items shall be covered:

i. Meeting attendees and contact information.

ii. Review and resolution of design review comments.

iii. New business.

iv. Schedule.

E. 50% Design Submittal–To include red-lined specifications, complete drawings, and Basis of

F. 50% Design Review Meeting – These meetings will include all relevant Base Points of cover the design review comments made on the current design submittal and will include any pertinent issues which could affect future progress. The following items shall be covered:

i. Meeting attendees and contact information.

ii. Review and resolution of design review comments.

G. 95% Design Submittal –To include red-lined specifications, complete drawings, Basis of

H. 95% Design Review Meeting – These meetings will include all relevant Base Points of cover the design review comments made on the current design submittal and will include any pertinent issues which could affect future progress. The following items shall be covered:

i. Meeting attendees and contact information.

ii. Review and resolution of design review comments.

I. 100% Design Submittal – Includes redlined specifications, complete drawings, and Basis of

Design. Design document submissions shall include the following:

i. Table of Contents.

ii. Executive summary of the scope of all work.

iii. Previous Contractor Requests for Information and Government responses, if applicable.

iv. Design Analysis (Basis of Design) and appropriate engineering calculations.

v. Design drawings and specifications.

vi. Schedule of submittals for material approval.

vii. Draft DD1391 utilizing attached template (SOW Attachment #4).

J. 100% Design Review Meeting – These meetings will include all relevant Base Points of cover the design review comments made on the current design submittal and will include any pertinent issues which could affect future progress. The following items shall be covered:

i. Meeting attendees and contact information.

ii. Review and resolution of design review comments

iii. New business

iv. Schedule

K. Final “Issued for Construction” Design Submittal and Final Draft DD1391 – Due within 14 calendar days after 100% Design Review Meeting. Includes signed and sealed final specifications, drawings, and Basis of Design. Design & construction document sets should include updated drawings to reflect changes of any systems that have been altered.

10. DESIGN, DRAWING & SUBMISSION REQUIREMENTS

a) Tenant Meetings will be a cooperative effort by the design team, user and client representatives, facility engineering command personnel, and other interested parties for the purpose of validating and clarifying the project requirements. The meeting will include on-site development of a design in response to functional, aesthetic, environmental, base planning, site, budgetary, and other requirements. The A-E Contractor will provide an out-brief consisting of meeting minutes, decision documentation, and information that led up to elements that are, or will be, included in the final design. The out-brief will detail a narrative presentation of facts sufficiently complete to demonstrate that the project concept is fully understood and that subsequent design details and their ultimate presentation in the final submittal will be based on sound architectural and engineering decisions.

b) The Preliminary design shall include elements defined by the Discipline-Specific UFCs and as applicable to the project.

11. DESIGN ANALYSIS

A. Submit Complete Design Analysis

Design analysis shall address items defined in this submittal and the Discipline Specific UFCs.

Preparation and content of Design Analysis shall be provided bound on 8 1/2" x 11" paper and on approved electronic media as approved by the CO. It shall be arranged by discipline, meet all division specific UFC requirements, and support all design decisions made throughout the design. The analysis shall provide a narrative description of the key elements and features of the design. The design analysis shall include calculations, material cut sheets, and explanations of any options considered. The design analysis shall also contain, as separate sections within the analysis, the cost estimate and all previous review comments annotated with action taken and a listing of any outstanding issues requiring resolution.

B. Supplemental Descriptions and Criteria

The information provided in the paragraphs that follow shall be used at every submittal point to produce the various elements of a complete Design Analysis.

C. The Purpose of Design Analysis contents shall be used:

1) to provide a narrative description of the key elements and features of the design.

2) to provide the basis for design, including assumptions, design criteria such as temperature, humidity, and loads.

3) to provide the information, justification, and calculations of the design; and

4) to provide the designer’s thought process in the development of the design.

D. Analysis Summary

1) Describe the Scope of Work.

2) Identify any violations of criteria that would occur if the project were constructed as described in the SOW/TO.

3) Discuss Fire and Life Safety compliance.

4) Address electrical classifications.

5) Recommend phasing of construction if required to meet user needs.

6) State reasons for selection of materials, components, and systems. Show actual design calculations with the appropriate discipline listed below.

7) Address the maintainability of all selected equipment. Provide detailed analysis in the appropriate discipline to indicate that all clearances are sufficient to permit service, removal, and replacement.

8) Address life cycle cost considerations. Where applicable, show balance of initial cost with operating and maintenance costs over the anticipated life of the facility or system.

9) Address energy analysis to include, but not limited to, whole building analysis, energy use by utility, energy use profile, unmet hours report, energy cost savings, and energy use savings.

E. Architectural & Interior Design Drawings

1) Floor Plans: Provide all floor plans, new and demolition, indicating room names and basic dimensions.

2) Room Data Sheets

J. Electrical Drawings

Need not provide extensive details but must be complete enough to thoroughly express the

Designer’s intentions and include the following:

1) Existing Site and Demolition Plan.

2) Site Plan.

3) Single Line Diagram.

4) Preliminary floor plans with dedicated space clearly identified for electrical and telecommunications rooms.

5) Preliminary Design Analysis including Preliminary load calculations for utility connections.

6) Preliminary Design Analysis including Preliminary load calculations for utility connections.

K. Fire Protection Drawings

1) Code Compliance Summary Sheets.

2) Life Safety Floor Plan.

L. Plumbing Drawings

Floor Plan show fixtures, floor drains, and equipment locations.

M. Mechanical Drawings

1) Site Plan.

2) HVAC Floor Plan. Show equipment locations, one or two-line duct layout and preliminary piping runs.

3) Mechanical Room Plan. Show major equipment and maintenance access space.

Provide section view(s) to clarify layout and supports.

N. Communications and Security Systems

See Supplemental Descriptions and Criteria.

O. Preliminary Design Cost Estimate

The A/E shall provide a cost estimate using the standard Construction Specification Institute

(CSI) format. The estimate shall show totals of each CSI division.

M. Preliminary Design

Schedule Estimate of Conceptual Design Time, including an initial critical path project schedule describing the design phasing and primary design work elements organized by the cost estimate CSI structure and narrative WBS describing the construction activities for the purpose of preconstruction proposal evaluation.

N. Comprehensive Interior Design

Finishes and Finish Schedules – Drawings, Room Data Sheets (per room new or existing) and specifications shall include the complete finishes and finish schedules. Wall, cabinet, counter tops, floor finishes, and other finish items must include complete color selections and materials in the specifications. The drawings and specifications shall be of sufficient detail to effectively illustrate requirements inclusive of levels of quality such that a contractor can both quantify and bid on common ground for items contained within a given schedule. Renderings shall be colored if required for approval.

O. Computer Aided Design & Drafting (CADD) software

a. Provide Adobe Acrobat Portable Document Format (PDF) and CADD native files for design and record drawing submittals. Drawings will comply with the DoD CADD Standard latest version. The CADD standard is available at (http://www.wbdg.org/ccb/ ). Satisfactory demonstration of file functionality shall be required prior to final payment of the TO. Provide a schedule of drawings for each design project and obtain drawing numbers for each project from the local Base Civil Engineer Drawing numbers are required on every set of drawings produced.

b. Half-Size Drawings:

Ensure all drawings are of sufficient quality and readability to allow half- size reproduction of drawings, if required, for bidding or review purposes.

12. PREPARATION OF SPECIFICATIONS & REPORTS

The A/E contractor shall provide specifications that are as brief as possible, definitive, and free of ambiguities and omissions that may result in controversy and contractor claims for additional compensation. Use of the guide specifications of the Unified Facilities Guide Specifications (UFGS) system is mandatory in preparing specifications Design-Bid-Build projects. UFGS are available at the

Whole Building Design Guide website http://dod.wbdg.org/ .

Tailor the UFGS as necessary to suit the work required by the specific project, including editing for metric or inch-pound. In addition, modify and edit to reflect the latest proven technology, materials, and methods, if warranted. Use the project specification sections from the website that are current at the beginning of the 50% design. Bound copies shall be provided as required in the contract.

Specifications shall also be provided on approved electronic media as approved by the CO as

Microsoft Word documents and/or pdf format.

A. Format for Specifications and Reports Cover

Use the standard covers for submittals, specifications, and reports.

B. General Format Concerns

Type documents (12-point, minimum) on 8-1/2" x 11" white, bond paper. The left and right margins shall be one inch.

C. Specification Format

The text numbering system, page numbering system, index, general format, and nomenclature shall conform to the latest format of the Construction Specification Institute or MasterSpec.

D. Page Numbering http://www.wbdg.org/ccb/ http://www.wbdg.org/ccb/ http://dod.wbdg.org/ http://dod.wbdg.org/

Consecutively number each page within each section beginning with page 1, at the bottom center. For example, the fifth page of Section 06100, would be "06100-5." Begin each section on a new page. Final reports shall also be consecutively numbered at the bottom center.

E. Applicable Publications

Include in the specifications only those referenced publications that are necessary to establish a biddable standard. All referenced standards must be in a format to be in clear view in the

Construction Contractor's office for easy reference.

F. Nomenclature

References to the "Architect, Engineer, Owner, Client," etc., are not permissible. Use

"Contracting Officer" wherever "Owner" or "Client" is referenced and use "Contractor" wherever

"subcontractor" or "installer" is referenced in the specifications.

G. Grammar

Use complete sentences with correct spelling. Do not include "contract" language in specifications. Address the technical aspects of projects only.

H. Tolerances

Write specifications without words such as "match existing" or similar phrases that cannot be bid without further information and that cannot be enforced. If possible, the specifications shall state allowable tolerances.

13. SPECIFIC DISCIPLINE REQUIREMENTS

FIRE PROTECTION

Provide the following in the design analysis:

a) Building code analysis (i.e., type of construction, height, and area limitations, and building separation or exposure protection)

b) Classification of occupancy,

c) Compliance with UFC 3-600-01 and National Fire Codes,

d) Requirements for fire-rated walls, fire-rated doors, fire dampers with their fire-resistive ratings, smoke compartmentation, smoke barriers

e) NFPA 101, Life Safety Code

f) Analysis of automatic sprinkler systems and fire suppression systems and protected areas, including hydraulic analysis of required water demand

g) Water supplies, water distribution, location of fire hydrants

h) Smoke control methods and smoke control systems

i) Fire alarm system (the type of alarm system and location of the fire alarm equipment) and Mass Notification System

j) Fire detection system (the type of detection system and location of detectors)

k) Standpipe systems and fire extinguishers

l) Interior finish ratings

m) Connection to and description of base fire alarm reporting system

n) Identify the various occupancies and hazardous areas associated with the facility

o) Coordination with security and antiterrorism requirements

p) Fire Department access

The project Fire Protection Engineer must review the 100% design submission of plans and specifications and certify in writing that the design is in compliance with this UFC and all applicable criteria. This certification letter must be submitted with the 100% submission.

ARCHITECTURE

a) Floor Plan

b) Analysis of wall materials used to achieve required thermal resistance and sound attenuation.

c) Handicapped accessibility

d) Structural Interior Design (SID)

e) Comprehensive Interior Design (CID)

f) Scope Calculation and Summary

g) Specialized equipment requirements

MECHANICAL

a) Plumbing

b) Heating, Ventilation, and Air Conditioning (HVAC)

c) Analysis of selected HVAC system based on cost/life cycle/design considerations

d) Controls, Direct Digital Control (DDC), and Energy Management and Control

Systems (EMCS)

e) Energy Studies

ELECTRICAL

Provide the following in in the design analysis:

a) Interior Electric

b) Special Power

c) Communications

d) Security Systems

SUSTAINABLE DESIGN

Provide Energy Conscious Design:

The Air Force is committed to planning, designing, constructing, operating, and maintaining facilities based on sustainable principles. The Air Force is required through multiple federal and service requirements to achieve sustainable facilities both through design and operations. All projects shall refer to the Whole Building Design Guide website (www.wbdg.org ) for reference to applicable federal requirements and AF

Policy or Implementing Guidance. References to the Federal mandates, including the

High Performance and Sustainable Building Guiding Principles can be found under, http://www.wbdg.org/ http://www.wbdg.org/

‘Documents and References,’ specific Air Force criteria can be found under, ‘Construction Criteria Base.’ Discuss objectives of sustainable design and how projects’ site design, building design and construction incorporate sustainable design features.

Provide the owner’s and project’s goals and requirements related to sustainability

(available on the AFCEC Sustainable Development Website and AFCEC Sustainable

Development Toolbox AFCEC website.)

ANTITERROISM / FORCE PROTECTION (AT/FP)

In each design submission, the basis of design must document the applicability of UFC

4-010- 01, DoD Minimum Antiterrorism Standards for Buildings to this project.

FIRE SAFETY

Discuss the following:

a) Type of occupancy and construction

b) Occupant load, exits, and travel distances

c) Zoning and treatment of each potential hazard

d) Fire resistance of interior finishes and materials

e) Mechanical/Suppression Systems

f) Electrical/Detection and Alarm Systems

OPERABILITY and MAINTAINABILITY

Discuss these items at each submittal point. Update the contents of this element at each required submittal point to account for changes and corrections since the last submittal. Use Engineering Technical Letter (ETL) 88-4 dated 5 Dec 88, as the guide in discussing this segment, including preparation of operation and maintenance manuals as well as any required detailed acceptance testing, commissioning and/or start up procedures and validation requirements.

SPECIAL TOPICS

Shielding, Special Sound Attenuation, Physical Security, Vulnerability to Terrorism.

Provide the requirements for these special topics as they relate to the specific project in the Design Analysis and Specifications, as well as drawings.

SITE SURVEYS and INVESTIGATIONS

Review and discuss the need for and/or results of the following types of surveys and investigations: as-built surveys, construction permit requirements, asbestos surveys, lead-based paint surveys, contamination surveys, etc.

USE of “OR EQUAL” CLAUSES

Products or materials may be specified by describing the item to set an acceptable standard, or by specifying by brand or manufacturer's name, followed by the phrase “or equal.” When using the “or equal” phrase, more than one acceptable brand or manufacturer’s name shall be identified and the specifications shall state, “Product brand is for informational purposes only and shall not be construed as the only product available.” Provide the documentation upon which the design was based with the design analysis.

APPLICABLE PUBLICATIONS

Include in the specifications only those referenced publications that are necessary to establish a biddable standard. All references must be available for review in the

Contractor's office.

COST ESTIMATES

Prepare cost estimates using the most recent standard Construction Specification

Institute (CSI) format. For design work, submit the cost estimate on AF Forms 1178, 1178a, and 1178b, Project Cost Estimate (PCE) Work Sheets.

PRELIMINARY Cost Estimate Submittal

Provide a PCE using the most recent standard Construction Specification Institute

(CSI) format. The PCE shall show totals of each CSI divisional breakdown with subtotals, and below cost markups, as required. Additionally, the Contractor shall have a summary sheet illustrating all CSI divisions and an individual sheet per applicable

CSI divisions, including at a minimum, a Description of Item, Quantity, Unit Type (e.g., EA, SF, LF), Unit Price, and Subtotals.

50% SUBMITTAL and Cost Estimates

Provide updated cost estimates with the appropriate level of detail as required by that submittal. Reviews of design submittals may result in significant impacts to the PCE.

When this occurs, submit a revised PCE and price validation within 14 days of the receipt of those comments or the review conference, whichever occurs first. The final detailed cost estimate shall also include the Construction Cost Estimate in CSI format.

Lump sum estimates must be limited to only minor items.

FINAL COST ESTIMATE

1.1. The A-E shall develop a project construction cost estimate with the following minimum characteristics:

1.1.1. The estimate shall utilize the most current Department of Defense (DOD) cost data (Cost Book) by preparing the estimate in current versions of either Parametric Cost

Engineering System Software (PACES) or Micro-Computer Aided Cost Estimating

System 2nd Generation (MII) software in accordance with UFC-3-740-05.

1.1.2. The estimate shall be developed by experienced personnel. Specifically, the lead estimator shall have a minimum of 5 years experience estimating government construction.

1.1.3. Consistent with Air Force policy and business rules, the estimate shall be developed with a methodology (minimum parametric) and estimate class that is suitable for the respective design maturity as determined from Association for the Advancement of Cost Engineering International (AACEI) Recommended Practice 56R-08. Per Air

Force policy, a design must reach 35% maturity before considered an AACEI Class 3 estimate.

1.1.4. The estimate shall be well-documented. All estimator assumptions, notes, and quantity calculations shall be documented within the software note fields, a Basis-of-

Estimate (BOE) document, backup sheets, or a combination of methods.

1.1.5. In accordance with UFC-3-740-05, the estimate shall be formatted with the

Uniformat II Work Breakdown Structure (WBS) for military projects as provided in the

PACES and MII software.

1.1.6. The estimate shall accurately capture all project features associated with the respective design. The A-E shall demonstrate quantity validity and estimate traceability by documenting or recording quantity calculations in quantity backup sheets, separate estimator notes, within the estimating software notes fields or a combination of methods.

1.1.7. Per UFC 3-740-05, A-E shall utilize allowances and/or design contingencies to cover construction cost increases due to design incompleteness, detail changes, alternative design changes, and associated costing inaccuracy. Design contingencies will normally decrease, as design information becomes known. Usage of all assumptions, allowances and/or design contingencies should shall be fully documented and justified within the BOE or estimate software note fields.

1.1.8. The A-E shall tailor the estimate to the specific geographic location. If utilizing

PACES, the A-E shall apply the appropriate Area Cost Factor (ACF), as required by

UFC-3-701-01. If utilizing MII, the AE shall utilize project area specific labor and equipment libraries.

1.1.9. The A-E shall inflate DOD cost data (labor, equipment, and material) to current year value. Additionally, the AE shall escalate project pricing to mid-point of construction by applying the Military Construction Program (MCP) Index. The index is based on forecasts of anticipated escalation for the future fiscal years issued by the

Comptroller of the Department of Defense. The MCP index is updated annually and available through UFC 3-701-01 Table 4-2 for the current year. Usage and calculations of inflationary/escalatory factors shall be documented in the BOE and/or software notes.

1.1.10. The A-E shall adjust or account for DOD data productivity rate changes, if appropriate, to job site specific requirements. Requirements such as, safeguards, security, safety, confined space, double handling of materials, and other constructability issues shall be calculated. The derivation of productivity factors shall be well documented and justified within the BOE and/or software notes.

1.1.11. The A-E shall fully document within the BOE or software notes all cost elements that differ from the utilized Cost Book.

1.1.12. The estimate shall be prepared utilizing current acquisition strategy or assumed strategy with the estimate and associated documentation clearly identifying prime and subcontract tiers to facilitate compounding calculations. Additionally the A-E shall apply indirect costs (markups) as appropriate and fully document the basis of each in the BOE or software notes fields. Examples of markups to consider are, but not limited to:

1.1.12.1. Direct Cost Markups – Productivity, Overtime, Sales Tax, Misc, Payroll Tax, Workman’s Comp, Inflation (to current year)

1.1.12.2. Subcontractor Markups – Job Office Overhead (JOOH), Home Office

Overhead (HOOH), Profit, Bond, Excise, Miscellaneous

1.1.12.3. Prime Contractor Markups – JOOH, HOOH, Profit, Bond, Excise Tax, Miscellaneous

1.1.12.4. Project Markups – Escalation (project mid-point), Design Contingency, Construction Contingency (Program Specific), Supervision, Inspection and Overhead

(SIOH), Miscellaneous, Special (such as Gross Receipts Tax)

1.2. In accordance with Air Force policy and business rules, the A-E shall develop a

Basis of Estimate (BOE) narrative report. The BOE is a document, developed by the estimating team, which describes how an estimate is prepared and defines information used in support of development. The BOE shall provide traceability of underlying estimate characteristics and provide enough detail to enable an independent, proficient cost engineer to recreate the estimate using only the details provided.

1.2.1. The AE may utilize the BOE template developed and maintained by the Air Force

Civil Engineering Center (AFCEC). The most current version will be provided by the government and can be found at the below link.

https://usaf.dps.mil/teams/10758/CEIPRegions/Shared%20Documents/Forms/AllItems.

aspx?InitialTabId=Ribbon%2ERead&VisibilityContext=WSSTabPersistence

1.2.2. The AE may utilize the estimating software note fields to document many of the

BOE requirements. If PACES or MII notes fields are utilized, then the AE may simply reference them in the BOE document. The AE shall provide a detailed report “with notes” extracted from the software (.pdf format) to facilitate BOE informational review to individuals without software access.

1.3. This estimate is subject to review, validation, and certification by an appointed independent Air Force Cost Engineering Reviewer/Approver (R/A) prior to leadership approval of the baseline Programmed Amount (PA). The A-E shall respond and reconcile all R/A comments in writing. If the A-E concurs with the comments, the R/A recommendations shall be incorporated into the estimate by the A-E, including supporting documentation, then re-submitted for back-check. If the A-E non-concurs with R/A comments, then the A-E shall provide written response detailing the reason for non-concurrence. If requested by the A-E, the installation will facilitate a meeting with

R/A to discuss estimate comments to aid in timely reconciliation.

Estimate Deliverables:

2.1. The A-E shall submit native estimate file for PACES (.paces) or MII (.mlp)

2.2. The A-E shall submit Basis of Estimate (BOE) narrative as described in 1.2 above

2.3. The A-E shall submit summary level estimate report from software to assist installation with populating the DD Form 1391 (.pdf format).

2.4. The AE shall submit detailed estimate report with notes from software (.pdf format).

2.5. The AE shall submit all estimator backup to include takeoff sheets, backup calculations, quotations and any other information that demonstrates traceability, defensibility, and reasonableness of the estimate. The documents may be attached to the BOE or bundled separately.

PROJECT CRITERIA

The project design shall conform to the following criteria and applicable standards in effect at the time of the TO.

a) All Department of Defense specifications and criteria located at http://wbdg.org/ffc/dod.

b) Dover Air Force Base Installation Facility Standard, located at:

http://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/dover-afb-ifs

c) Dover Air Force Base Design Guide

d) Unified Facility Criteria (UFC)

1 All UFC’s including, but not limited to:

i UFC 3-400-01 Energy Conservation ii UFC 3-530-01 UFC 3-530-01 Interior and Exterior Lighting Systems, with

Change 1 iii UFC 3-600-01 Fire Protection Engineering for Facilities iv UFC 3-701-01 DoD Facilities Pricing Guide v UFC 3-730-01 Programming Cost Estimates for Military Construction vi UFC 3-740-05 Handbook: Construction Cost Estimating vii UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings viii UFC 4-010-05 SCIF/SAPF Planning, Design, and Construction

e) Intelligence Community Directive 705 (ICD 705), Sensitive Compartmented

Information Facilities

f) ICD 705-01, Physical and Technical Standards for Sensitive Compartmented

Information Facilities

g) ICD 705-02, Standards for the Accreditation and Reciprocal Use of Sensitive

Compartmented Information Facilities

h) Intelligence Community Technical Specifications for Construction and

Management of Sensitive Compartmented Information Facilities version 1.5 (IC

Tech Spec 1.5).

http://wbdg.org/ffc/dod

i) AACEI 56R-08 Cost Estimate Classification System – As Applied in Engineering, Procurement, and Construction for the Building and General Construction

Industries.

j) AACEI 34R-05 Basis of Estimate

k) ANSI B31.8 (1968) and B31.8b (1969) Gas Transmission and Distribution Piping

Systems

l) Department of the Air Force Guidance Memorandum (DAFGM) 2023-32-01 Civil

Engineer Control Systems Cybersecurity

m) Air Force Instruction 17-101 Risk Management Framework (RMF) for Air Force

Information Technology (IT)

n) Mechanical systems - ASHRAE and SMACNA Standards

o) National Electric Code, NFPA No. 70

p) National Electric Safety Code (ANSI C2)

q) National Fire Protection Association (NFPA 101) Life Safety Code

r) International Building Code (IBC)

s) Uniform Federal Accessibility Standard (UFAS)

t) International Mechanical Code (IMC)

u) International Plumbing Code (IPC)

v) Unified Facilities Guide Specifications (UFGS)

1 All UFGS’ including but not limited to:

i UFGS 23 05 93 Testing, Adjusting and Balancing for HVAC

w) AFI 32-1032 Planning and Programming Appropriated Fund Maintenance, Repair, and Construction Projects

INTERIOR DESIGN

a) Applicable Federal, DoD and AF regulations and policies

b) Applicable State, City, and County codes and regulations

14. SUPPORT FOR CONSTRUCTION PROCESS

Prepare a detailed 1391 document, statement of work, performance specifications, cost estimates, drawings, etc. to assist the government in preparing the Construction RFP. Develop the level of project definition in the requirements documents necessary to clearly define the elements of design the Government wants to control. Identify key elements to be submitted by contractors such as a management plan and technical design solutions.

15. SOW ATTACHMENTS LIST

Attachment #1 – Current Floor Plan

Attachment #2 - Initial Concept Renovation Floor Plan

Attachment 3: Generator Authorization and Design Approval

GENERATOR AUTHORIZATION AND DESIGN APPROVAL REQUEST

I. PROJECT INFORMATION - TO BE COMPLETED BY INSTALLATION OR DESIGN AGENT

1. PROJECT TITLE Existing RPIE Generator Authorization 2. PROJECT/WORK ORDER WT 13793272

3. INSTALLATION Dover Air-force Base 4. MAJCOM

AMC

5. FACILITY NAME Base Operations 7. PROJECT STATUS: DESIGN PRE-AWARD

CONSTRUCTION EXISTING

SUPPLEMENTAL INFORMATION (PRIOR REQUEST)

6. FACILITY NUMBER 501

8. PROJECT DESCRIPTION

Description of Emergency/Mission-critial Loads: The current generator suffered a catastrophic failure during a base-wide power outage on 19 Sep 23, the Power Pro shop restored functionality after a full engine re-build in the weeks that followed. Due to its age (23 years), it is no longer cost effective to continue maintaining this generator as it will continue experiencing issues with increased frequency and severity. Therefore, a new emergency generator is required to ensure continuous support for intelligence processing, flight line operations and airfield management.

Generator install date: 6 Dec 00 One year monthly Average kW load from AF487s: 34.36kW (Peak kW load from AF487s: 41.39kW)

9. DESCRIPTION OF ESSENTIAL LOADS/IMPACT OF POWER LOSS

(Reference ETL 13-4 for typical facilities; address redundant capabilities, controlled shutdown, outage duration tolerance, PICCIE)

Impact of power lost on mission: Without a reliable emergency generator, all of the airfield management controls flight line operations, take off, landing, mission planning, intelligence processing and processing of survival kits would be compromised.

Emergency Classification: Other Permanently Installed AFI 32-1062 3.1.26. “Intelligence processing facilities providing mission-essential support to combat and contingency tactical missions [Other Permanently Installed]. (T-2)."

10. SYSTEM VOLTAGE 208 11. SERVICE DISCONNECT RATING (AMPS) 600 12. ATS DISCONNECT RATING (AMPS) 600

13. CONNECTED kW 14. STARTING kW 15. DEMAND kW 51 ITEMS 13-15 BASED ON TESTING

PROPOSED GENSET RATINGS: 16. GEN kW 80 17. GEN kVA 100 18. GEN PF 0.80 19. % NON-LINEAR LOAD

20. DAY-TANK (GAL) 21. EXTERNAL/BASE TANK (GAL) 2000 22. LOAD BANK CONNECTION 23. EGT MONITORING

Attachment 4: DD1391 Template

1. COMPONENT

MAJCOM

FY 20XX MILITARY CONSTRUCTION PROJECT DATA

2. DATE

Dated when routed for sig

3. INSTALLATION AND LOCATION

BASE, STATE or COUNTRY

4. PROJECT TITLE:

RPR/Renovate/CNS/Add/Consolidate/Demo, Fac name, Bldg # Include all work class--“Umbrella” for mult prjs—multi facs listed in block 11

5. PROGRAM ELEMENT

Sust ***78 (EEIC 521 or 524) R&M ***76 (EEIC 522 or 529

If multi list in block 11

6. CATEGORY CODE

Single use - Use “A Line” Multi use – Use “D Line”

Verify using RPAD

7. PROJECT NUMBER

PROJECT NUMBER

8. PROJECT COST ($000)

EEIC 52X – $000K

(Funded Cost) Include design cost if DB multi EEIC - ref block 11

9. COST ESTIMATE

ITEM UOM QTY

UNIT

COST

COST

($000)

- (EEIC 52X) identifiable element of work SM

- (52X) Electrical SY

- (52X) Mechanical EA

- (52X) Structural SF

- (52X) Fire Protection

- (52X) AT Measures indoor

- (52X) AT Measures outdoor

- (529) Minor Construction limit is $1M

- (52X) break out individual facs for multi fac projects

- Contingency – if > 5% or $1M explain in block 11

OH&P (If not included in pricing)

SUBTOTAL

SUPERVISION, INSPECTION AND OVERHEAD (USACE CONUS

5.6% or OCONUS 7.5%, NAVFAC 4%-8%, in house 4%)

TOTAL FUNDED COST (ref AFI 65-601 V1 and AFI 32-1021)

DESIGN (6% limit)

- Engineering Services (surveys, investigations, etc. not part of 6%)

TOTAL UNFUNDED COST (ref AFI 65-601 V1 and AFI 32-1021)

- non-RPIE, furniture, GFE

SOURCE OF ESTIMATE:

10. DESCRIPTION OF PROPOSED WORK: (SUCCINT AND DESCRIPTIVE) Break out work by EEIC for clarity.

EEIC 522 work

- Repairing collateral facility damage caused by a leaking roof (cause by lack of sustainment)

- Repairing damage to a facility caused by a natural disaster

- Repairing a water line damaged by natural disaster

- Completely replacing a runway, taxiway or road that has not achieved its reasonably expected useful life but requires repair and replacement is best option

- Replacing existing lighting with more energy efficient system before the end of its useful life

- Installing fire suppression to meet updated code

If a lump sum cost is used in this block, use a

DD1391 to provide a detailed estimate

RPR/Renovate/CNS/Add/Consolidate/Demo, Fac name, Bldg # Include all work class--“Umbrella” for mult prjs—multi facs listed in block 11

5. PROGRAM ELEMENT

Sust ***78 (EEIC 521 or 524) R&M ***76 (EEIC 522 or 529

If multi list in block 11

6. CATEGORY CODE

Single use - Use “A Line” Multi use – Use “D Line”

(Funded Cost) Include design cost if DB multi EEIC - ref block 11

EEIC 524 work

- Mill and overlay existing pavement

- Replacing a roof on a life cycle basis

- Completely replacing a runway or taxiway that achieved its expected life cycle

- Replacing HVAC systems, in kind or to current standards, that have reached the end of their useful life

EEIC 529

- Change in function within minor construction threshold

- Increasing facility footprint

- Installing fire suppression due to change in function

- Constructing a new road or expanding the footprint of an existing road within O&M funding limits

11. REQUIREMENT:

PROJECT: RESTATE PROJECT TITLE AND FAC NUMBER. SPELL OUT ACRONYMS

REQUIREMENT: WHY IS THE PROJECT REQUIRED TO SUPPORT THE MISSION. WHAT IS THE END STATE

THAT THE PROJECT WILL HELP ATTAIN

CURRENT SITUATION: CRITICAL DETAILS SUPPORTING WHY PROJECT IS REQUIRED. MISSION

IMPACTS, COSTS, WASTED TIME, EFFICIENCIES. FACILITY CONDITION

IMPACT IF NOT PROVIDED: IMPACT TO MISSION. E.G SORTIES LOST, FINES, RISK TO PERSONNEL, ETC

ADDITIONAL:

- INTENDED AGENT: USACE, NAVFAC, IN-HOUSE

- CONCURRENT OR COMPANION PROJECTS: (IF ANY)

- METHOD OF COMPLETION: Design-Build, Design-Bid-Build

- THRESHOLD DETERMINATION – BREAK OUT EEICS TO DETERMINE APPROVAL AUTHORITY

EEIC 522 - $K

RPR/Renovate/CNS/Add/Consolidate/Demo, Fac name, Bldg # Include all work class--“Umbrella” for mult prjs—multi facs listed in block 11

5. PROGRAM ELEMENT

Sust ***78 (EEIC 521 or 524) R&M ***76 (EEIC 522 or 529

If multi list in block 11

6. CATEGORY CODE

Single use - Use “A Line” Multi use – Use “D Line”

(Funded Cost) Include design cost if DB multi EEIC - ref block 11

EEIC 524 - $K

EEIC 529 - $K

** MUST INCLUDE ONE OF THE FOLLOWING STATEMENTS;

“THE TOAL FUNDED COST OF $X IS Y% OF…