Draft SOW - Asbestos Survey FY26_121825.docx

DOCX document 98 KB Posted

Attached to
F107--Asbestos Baseline Survey Northern California VA Health Care System
Solicitation number
36C26126Q1100
Issued by

About this file

This is a Draft Statement of Work (SOW) for an Asbestos Baseline Survey at the Northern California VA Health Care System. The Department of Veterans Affairs Network Contracting Office (NCO 21) is seeking contractors to conduct a comprehensive asbestos survey of VA facilities. The work is anticipated to begin September 8, 2026, and conclude September 7, 2027, under a one-year period of performance. The applicable NAICS code is 541620 (Environmental Consulting Services) with a small business size standard of $19 million. This is currently a Sources Sought announcement, and no formal solicitation has been released; the draft SOW is provided to facilitate contractor planning and capability assessment.

Interested contractors must respond by email to Angela.Gerlitzki1@va.gov no later than 10:00 A.M. EST on August 14, 2026, providing their socioeconomic status, SAM UEI, company legal name, relevant certifications, capabilities statement, and a list of similar government and commercial projects. Contractors must also disclose anticipated teaming arrangements and subcontracting plans. Responses to this Sources Sought announcement are informational only; the Government will not compensate respondents and will use submissions solely for internal decision-making regarding procurement strategy. Specific pricing terms, set-asides, and detailed statement of work requirements are not included in the available documentation.

View the file

Other files

File Type Posted
Estimated Price Schedule.docx DOCX document
36C26126Q1100.docx DOCX document

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

Draft Statement of Work Baseline Asbestos Survey and Asbestos O&M Plan Northern California VA Health Care System (612)

B.1 INTRODUCTION:

This Statement of Work (SOW) is for performing baseline survey for asbestos containing material (ACM) present at buildings constructed prior to 1981 in the Veteran Affairs Northern California Health Care System (VANCHCS) in accordance with items specified herein.

B.2 BACKGROUND / DESCRIPTION OF WORK:

1. Scope: Conduct baseline survey for ACM at buildings within NCHCS. Scope includes visual baseline survey, samples collection, lab analysis, and required deliverables to document presence of ACM. Work will be conducted in each of the specified buildings located at the VANCHCS:

i. Mather – Buildings 730, 728, 650

ii. McClellan – Buildings 209, 29, 911, 949

B.3 SPECIFICATIONS:

1. ACM is synonymous with Asbestos Containing Building Materials (ACBM) for the purpose of this statement of work and is intended to for all materials that would fall under either the EPA Asbestos Hazard Emergency Response Act (AHERA) regulations or the OSHA Asbestos Standards. It shall be the Contractor's responsibility to apply the procedures and protocols in accordance with applicable federal, state, local laws and regulations, and Veterans' Health Administration (VHA) Directive 7714. The survey shall include accessible areas of buildings 730, 728, and 650 at Mather and buildings 209, 29, 911, and 949 at McClellan and, if present, suspect materials on the exterior of buildings, interstitial spaces, mechanical spaces, crawlspaces, and roofs. Inaccessible suspect materials (e.g., behind walls or pipe chases) shall be noted in the database as presumed ACM (PACM). Specific tasks to be performed during the survey shall include but are not limited to the following:

i. The Contractor shall perform a thorough review of existing and/or available building records to include previous physical surveys and hazard assessments, drawings, specifications, past abatement actions (when information is available), inspection reports, industrial hygiene data, maintenance records, and reports/findings of independent asbestos surveys.

ii. The Contractor shall provide a complete update to prior Baseline Asbestos Assessment Surveys and develop a complete asbestos survey, to ensure compliance with U.S Environmental Protection Agency (EPA), Sacramento Metropolitan Air Quality Management District (SMAQMD), Asbestos Hazard Emergency Response Act (AHERA) and Occupational Safety and Health Administration (OSHA) asbestos notification requirements to building occupants.

iii. The Contractor shall identify, quantify, and assess all ACM and suspect ACM during the survey and categorize each material according to the AHERA physical and hazard assessment system and AHERA response categories. Inaccessible suspect material (e.g., behind walls or pipe chases) shall be noted in the database as presumed ACM. These areas of PACM shall be submitted to the Contracting Officer Representative (COR).

iv. The Contractor's accredited Building Inspectors shall conduct a Physical Assessment and Hazard Assessment of friable and non-friable ACM in every accessible area in buildings 730, 728, and 650 at Mather and buildings 209, 29, 911, and 949 at McClellan: identify types, locations, quantities, and condition of ACM and locations and quantities of presumed ACM present using the AHERA protocol.

v. The Contractor's accredited Building Inspectors shall collect bulk samples of suspect materials for confirmatory laboratory analysis (samples will be collected and analyzed in accordance with the recommended EPA bulk sample protocol) as necessary.

vi. The Contractor shall provide an asbestos operations and maintenance (O&M) plan that is in compliance with the asbestos O&M requirements specified in 40 CFR 763.91 of the AHERA Rule and meets the requirements detailed in VHA Directive 7714 Asbestos Management Program.

vii. The Contractor shall develop and provide awareness training (asbestos awareness training) to the facilities maintenance services (FMS) and environmental management services (EMS) in accordance with 40 CFR 763.92 and 29 CFR 1910.1000 I (j)(7). The contractor shall be responsible for conducting three (3) training sessions for all three (3) shifts. Contractor shall develop training in Microsoft PowerPoint and applicable handouts in Microsoft Word. After contractor provides the three training sessions: the contractor shall release the rights of the training materials to the VANCHCS COR.

B.4 Conditions of Work:

1. The Contractor shall perform survey work with accredited persons meeting the inspector training requirements of EPA, U.S. Department of Housing and Urban Development (HUD), State, Federal and local requirements.

2. All Samples shall be transported under full chain-of-custody for analysis to accredited analytical laboratory under: AIHA National Voluntary Laboratory Accreditation Program (NVLAP), or the National Institute of Standards and Technology (NIST). The bulk samples resulting from the survey shall be managed or disposed of by the contractor in accordance with established federal and state, rules and regulations

3. The Contractor shall notify the COR as soon as possible (e.g., telephonically), and the Contracting Officer in writing within 24 hours, of any area is) where, in the opinion of the Asbestos Building Inspector or LBP Inspector, where the airborne levels of asbestos fibers and/or lead particulate could reasonably be anticipated to exceed the OSHA Permissible Exposure Limit (0.01 fibers per cubic centimeter air (flee) for asbestos).

4. The Contractor shall comply with the public laws and statues including all changes and amendments of federal, state and local environmental statutes and regulations including statues but not limited to the following:

• 29 CFR 1926.1101 Asbestos Regulations for the Construction Industry

• 29 CFR 1910.134 Respiratory Protection Standard

• 29 CFR 1910.1001 Occupational Exposure to Asbestos, Tremolite Anthophyllite and Actinolite

• Guidance for Controlling Asbestos-Containing Materials in Buildings, USEPA 560/5-85-024

• EPA, Asbestos Hazard Emergency Response Act (AHERA) protocols

• 40 CFR 61, Sub-part M, National Emission Standards for Hazardous Air Pollutants (NESHAPS)

• Sacramento Metropolitan Air Quality Management District Rule 902: Asbestos

B.5 SPECIFIC REQUIREMENTS:

Safety Plan:

a. Contractor shall provide a site specific health and safety plan which includes appropriate staff PPE for asbestos sampling and surveillance. Contractor shall also provide written evidence of current AHERA accreditation (Building Inspector, Management Planner and/or Project Designer, as applicable) and applicable state licensure.

Asbestos Sampling Procedures:

a. The Contractor's accredited Building Inspector shall conduct a Physical Assessment that groups all friable and non-friable ACM and suspected ACM in buildings 730, 728, and 650 at Mather and buildings 209, 29, 911, and 949 at McClellan into the following three AHERA homogeneous material categories: Thermal System Insulation (TSI), Surfacing Materials (SM) and Miscellaneous Materials (MM), type, color, quantity, condition, etc. and then sampled in a representative manner in accordance with the appropriate AHERA protocol as necessary when confirmatory testing is needed.

b. The Contractor's accredited Building Inspector shall also conduct a Hazard Assessment in each functional space where friable and non-friable ACM and suspected ACM is present to evaluate the risk posed by each of the following factors: (1) Accessibility (2) Occupancy (e.g., continuous, intermittent, or occasional and patients/staff/visitors), (3) Potential for air erosion (4) Potential for vibration damage (5) Potential for disturbance /damage (e.g., exposed and in an accessible location) and (6) Potential for water damage.

c. The Contractor shall collect all samples of suspected ACM in accordance with EPA and OSHA regulations preventing airborne fiber exposure to the surveyor, patients, visitors and staff. Samples taken in occupied office spaces shall be taken in locations that minimize the risk of potential exposure to occupants and visual impact of the resulting sample location. No sampling of ACM or suspect ACM in occupied areas shall be conducted without first notifying the VA COR prior to the sampling event. The Contractor shall restore visible sample locations to a condition as close to original as possible. The Contractor shall encapsulate all locations to prevent any subsequent release of asbestos fibers after sample collection (to include floor tile & mastic locations). The Contractor shall mark sample locations, an exception to this are conspicuous sample locations within occupied areas. The Contractor shall photograph sample locations at the time of sample collection to aid in future identification of sampling location. Prior to the commencement of the physical assessment, the contractor shall provide a current negative exposure assessment for the asbestos bulk sampling operations that are similar to the sampling operations that will be conducted at VHANCHCS. This is required to ensure that the asbestos bulk sampling operations are expected to be consistently below established OSHA permissible exposure limits (PELs). This information will be provided to the COR.

d. Where sampling is required of accessible suspect materials, Building Inspectors shall utilize inconspicuous sample locations and employ methods least destructive to finished surfaces. All destructive samples require the COR's approval prior to performing the task. Building Inspectors shall use non-destructive means for collecting samples whenever possible. If disturbances occur that cause the release of asbestos fibers into the environment believed to be above the PEL, the contractor shall perform clearance sampling of the area to show there are no risks of exposure.

e. Roofing materials, where required, shall be sampled to the extent that they do not compromise the integrity of the roof membrane or void the manufacturer's warranty.

f. All inaccessible areas (those requiring destructed access such as above plaster ceilings or behind plaster walls or pipe chases) in buildings 730, 728, and 650 at Mather and buildings 209, 29, 911, and 949 at McClellan shall be noted. Contractors are not required to, nor allowed to, cut through solid building structures that do not have access openings, in an attempt to reach suspect ACM for visualization and/or sampling. In this event, Contractor shall provide estimated quantities of presumed ACM.

SAMPLING PROTOCOL

Type of Material
Estimated Quantity
Minimum Required Samples
Sprayed or Troweled-on Surfacing Material
Greater than 5,000 square feet
7
Sprayed or Troweled-on Surfacing Material
Between 1,000 and 5,000 square feet
5
Sprayed or Troweled-on Surfacing Material
Less than 1,000 square feet
3
Thermal System Insulation
Each Observance
3
Miscellaneous Materials
Each Observance
3

g. Contractor may request, on a case-by-case basis implementation of a stop at first positive strategy of analysis for approval by the COR.

h. Except where it is documented that areas are free of ACM, such as in new construction or areas that have been totally renovated, all accessible interiors and exteriors of buildings 730, 728, and 650 at Mather and buildings 209, 29, 911, and 949 at McClellan shall be visually inspected to identify all friable and non-friable ACM, suspect ACM and presumed ACM.

i. Labeling: Prior to implementing any hazard warning labeling, the Contractor shall provide a labeling scheme to the VANCHCS COR for approval. The scheme should address examples of labels proposed, placement of labels, methods of attachment and alternate systems if primary method is not feasible. The Contractor shall label all Asbestos Containing Materials (ACM) and presumed ACM that do not currently have an appropriate label. All labels shall be in compliance with OSHA (meeting GHS standards) and EPA regulations. If labeling of piping or other asbestos containing materials is not possible it will be noted on drawings and a list provided to the VANCHCSCOR.

Deliverables: After the completion of the field survey and analysis of samples, a survey report shall be prepared and shall include the following:

a. An introduction including a brief description of the buildings, the protocols followed to conduct the survey, findings, and recommendations. The Contractor's inspectors shall use unique material location identifiers (using information such as building number, floor, room number, compass direction, room surface, sample ID number and material description) to describe ACM and presumed ACM locations in the facility.

b. A tabular listing of those materials determined to contain or presumed to contain ACM with their locations and quantities (in linear or square feet, as appropriate for the ACM category). The tabular listing shall contain, at a minimum, campus or site, building number, floor, room number, material category (i.e., TSI, SM or MM), material type and quantity. A numerical priority ranking as determined by the AHERA-accredited Management Planner from 1-4 for response actions based on the AHERA-accredited Building Inspector's Hazard Assessment findings. All locations shall be indicated with photographs.

c. The Asbestos Management Plan shall include a facility specific Operation and Maintenance (O&M) plan, to include but not limited to, procedures for surveillance and maintenance of existing ACM. The O&M plan must have a subsection with each building in the survey including how VA facility staff will manage activities unlikely to involve contact or disturbance with ACM, activities that may cause accidental disturbance of ACM, activities that will involve small-scale short duration disturbances of ACM and proper periodic surveillance procedures including a checklist of items to monitor and assess during the semiannual surveillance.

Contractor Compliance with Facility Safety and Health Requirements:

a. Prior to start of project work, Contractor shall meet with the Safety, Infection Control and Engineering team for facility safety and security procedures (e.g., response to fire alarm, lockout/tagout, confined space entry, electrical safety). Contractor is responsible at all times for ensuring that all personnel (including subcontractors working under the general contractor) comply with all applicable local, state, federal and VA safety, health, environmental, and security requirements and regulations.

Stop Work Order:

The Contracting Officer may issue a stop work order to Contractor. If the Contractor is advised of any imminent or serious health or safety hazard which Contractor is creating, and/or refuses to take immediate, appropriate corrective action to mitigate. Work will not be allowed to resume until authorized by the Contracting Officer, after consultation with the Safety Manager and/or Chief, VANCHCS Police Service and COR, to ensure that the imminent or serious health or safety hazard has been abated.

Quality Control Plan:

a. Contractor shall establish a quality control plan for all work, including their subcontractors, to assure compliance with the EPA, State, Federal, and AIHA requirements. Contractor shall notify appropriate State and/or Federal Environmental Agencies of Asbestos work as required. Contractor shall submit a copy of the control plan concurrently with the quote. Quality control measures shall include, but are not limited to:

• Performing all required inspections and tests.

• Listing all subcontractors and services they will perform.

• Compliance with applicable Federal, state and local codes and regulations and VHA directives related to conducting the survey.

• Participation in laboratory quality control programs (e.g., NVLAP, or other appropriate programs recognized by the EPA).

• Correction of unsatisfactory sampling and testing.

• Use of quality control samples and field blanks.

b. Contractor's Building Inspectors shall use the federal AHERA protocol for bulk sample collection. Surveyors shall each be an AHERA-accredited Building Inspector; Management Planner shall be an AHERA-accredited Management Planner; and asbestos project managers shall be AHERA-accredited Project Designer. Building Inspectors, Management Planners, Project Designers and LBP Inspectors shall have at least five (5) years of similar experience with projects of substantially similar size and scope.

c. All laboratories used for analysis of bulk asbestos samples shall be NVLAP-Accredited. Initial analysis will be performed with polarized light microscopy (PLM).

d. PLM results ranging from less than one percent to ten percent may need additional analysis such as transmission electron microscopy (TEM). The Contractor shall make arrangements with the laboratory to retain such samples in the event that additional analysis is requested. Additional analysis shall require approval by the Contracting Officer.

Survey Report:

Contractor shall provide two bound hard copies and electronic in Microsoft Word format, figures, and Excel data tables of the comprehensive asbestos survey report.

Contractor Personnel:

The contract personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. The Contractor shall be responsible providing:

• Worker's compensation.

• Professional liability insurance.

• Health examination.

• Income tax withholding.

• Social security payments.

Changes:

a. The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

b. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

B.6 HOURS OF COVERAGE:

A. Normal hours of operation are Monday through Friday from 8:00 am to 4:30 pm PST time. All work is expected to be performed generally inside of normal hours of coverage unless requested or approved by the COR or his/her designee.

B. Before commencement of work, the Contractor shall confer with the VHA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

C. Federal Holidays observed by Veterans Health Administration are:

1. Federal Holidays are as follows:

New Year’s Day
Independence Day
Birthday of Martin Luther King, Jr.
Labor Day
Inauguration Day
Columbus Day
Washington’s Birthday
Veterans Day
Memorial Day
Thanksgiving Day
Juneteenth National Independence Day
Christmas Day

For actual dates observed, see the following link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

B.7 IDENTIFICATION, PARKING, NO SMOKING, & VA REGULATIONS:

The Contractor's FSEs shall wear visible badge identification issued by VANCHCS Police Section at all times while on the premises of VANCHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. VANCHCS shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is strictly prohibited anywhere on the Veterans Affairs Health Care Facilities, to include main facility, and any other buildings at or on the premises. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

B.8 INFORMATION SECURITY:

In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected.

B.9 POINTS OF CONTACT AND PHYSICAL LOCATION:

Access to worksite shall be coordinated through:

Zachary Bockler COR 150 Muir Road Martinez, CA 94553 COR will be appointed at time of award via COR Delegation Memo.

B.10 PERIOD OF PERFORMANCE:

Commencement of work shall begin within 10 days of receipt of written Notice to Proceed (NTP) and should last no longer than a duration of 365 calendar days after date NTP is issued.

(Note: Reference Section A.4 for Main Item and Bid Additives POP)

B.11 SUBMITTALS:

A. Contractor shall submit all required material/shop drawing submittals to the Contracting Officer within 10 calendar days of award, or as agreed to by the Contracting Officer for approval. No materials shall be installed prior to approval via submittal exchange or other electronic transfer method.

B. All material submittals and shop drawings shall have the Project Title, Project Number, and Contract number clearly indicated.

C. Material submittals and shop drawings shall be checked and signed by the Contractor’s Quality Control Manager prior to submission to the Government.

D. Submittals shall be legible and shall include all technical data needed to verify that the item meets requirements of listed specifications, and applicable codes.

E. Contractors shall utilize Material Approval Submittal (or similar template) for use as cover sheet when submitting to Government for approval. Forms shall be provided to contractor at post-award, pre-construction conference.

B.12 COMMENCEMENT, COMPLETION, AND PAYMENT FOR WORK:

A. The Contractor shall be required to commence work required at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

B. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with minimal interference to Government operations and personnel.

C. The Contractor shall be paid monthly upon submission of proper invoices for work completed. If the performance period exceeds 30 days and a progress schedule (approved by the Government) has been submitted, partial payment(s) may be authorized. Final payment shall be withheld until all discrepancies are corrected and as-built drawings are approved by the Government.

D. The contractor shall coordinate no less than bi-weekly progress meetings with the COR and/or Contracting Officer to discuss at a minimum; progression of work, projected progress versus actual progress, action items due from the contractor, submittals, invoicing, payroll submission and associated 1413’s, change order request, RFI’s, safety action items due from the government, and any other significant issues that require attention. The contractor also shall document the meeting minutes and forward a signed copy to the COR for concurrence of the documentation. Copies of all minutes shall be forwarded to the Contracting Officer and COR. In the event of any discrepancies, the Contracting Officer or COR shall be notified immediately for clarification. Contractor shall use the Meeting Minutes form (or similar template) provided for use at the post-award, pre-construction conference.

B.13 ESTIMATED COST RANGE

Magnitude estimated price ranges are in accordance with (IAW) VAAR 836.204

B. 14 RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

1. does not include personal materials.

1. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

1. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

1. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

1. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

1. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

1. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

1. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

1. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

1. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

1. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

1. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

1. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

1. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.15 MODIFICATIONS:

Modifications for this project shall be submitted to the assigned COR who shall then submit a formal request to the Contracting Officer (CO). Work, time, cost or scope changes are not allowed to commence prior to Contracting Officer’s signed and/or written approval via fully executed Standard Form (SF) 30 modification.

B.16 ACRONYMS:

A. ABAAS - Architectural Barriers Act Accessibility Standard B. ADAAG - Americans with Disabilities Act Accessibility Guidelines.

C. AIA - American Institute of Architects' AIA D. CAC - Certified Asbestos Consultant E. CADD - Computer Aided Design and Drawing F. CO - Contracting Officer. The Federal employee who is warranted by the Government to enter into contracts on behalf of the Government and is the only person authorized to make changes to those contracts G. COR - Contracting Officer's Representative. Individual designated by the CO to place orders, furnish technical guidance, advice, certify invoices, and provide general supervision of the work performed under the executed contract H. EOSH - Environmental and Occupational Safety and Health I. EPA - Environmental Protection Agency J. FSE - Field Service Engineer K. HIPAA - Health Insurance Portability and Accountability Act of 1996 L. ICRA - Infection Control Risk Assessment M. IPRM - Information Protection Risk Management N. ILSM - Interim Life Safety Measures O. ISO - International Standards Organization P. LBVANCHCS - Long Beach VA Health Care System Q. MOU - Memorandum of Understanding R. NFPA - National Fire Protection Association S. NTP - Notice to Proceed T. OEM - Original Equipment Manufacturer U. OSHA - Occupational Safety and Health Administration V. SF - Standard Form W. SME - Subject Matter Expert X. SOW – Statement of Work Y. TIL – Technical Information Library Z. TWA - Time-Weighted Average AA. VA – Veteran Affairs AB. VANCHCS – Veteran Affairs Health Care System AC. VHA - Veterans Health Administration

(END OF SOW)

image1.jpeg

File details come from the government source that posted it. Updated .