DRAFT SAM 2023 12 Ascend BPA Attachment XX Invoice Formats.pdf

Attachment <<XX>>: Invoice Formats

1. Firm Fixed Price, Requirements Task Order, Labor Hour

1.1. Required Data Elements

Authorized vendors' FFP, RTO, and LH invoices shall include the following minimum required data elements as follows:

Data elements that have no value or are NA shall have a value of "NULL".

Table XX: Invoicing FFP, RTO, LH Required Data Elements

Data Element Format Examples / [Valid Values]

Notes

GSA UEI Alphanumeric (12 Characters)

A1B2C3D4E5F6 1. The authoritative identifier for entities (i.e., CSP, reseller) doing business with the federal government.

GSA MAS Contract Number

Alphanumeric (10 or 13 Characters)

GS-35F-XXXXX,

47QTCAXXXXXXX

BPA Award Number Alphanumeric (13 Characters)

47QTCAXXXXXXX 1. The administrative agency will provide the "BPA Award Number" to authorized vendors.

TO Award Number Alphanumeric (13 Characters)

A1B2C3D4E5F6G 1. The eligible user will provide the "TO Number" to authorized vendors.

BPA Pool and Sub-Pool Number

Text 1-1, 2-1 1. The first character identifies the "Pool" number.

2. The second character identifies the "Sub-Pool" number.

TO PoP Numerical 00, 01, 02, 03 1. "00" represents the base period.

2. "XX" represents an option period (e.g., 01, 99).

TO PoP Start Date YYYY MM DD 2022 01 01

Sam ple

Draf t

TO PoP End Date YYYY MM DD 2022 12 31

TO CLIN Numerical, Alphanumeric

1001, 0001A, A001

TO Sub-CLIN Numerical, Alphanumeric

1001.01, 0001A-AA,

A001-01

1. Applicable to RTOs only.

TO CLIN /

Sub-CLIN Type

Text [FFP, RTO, LH]

CSP Name

Or

Application Marketplace Vendor Name

Text Cloud Inc. 1. Identifies the full legal business name (e.g., no abbreviations or marketing names).

Cloud Service Name

Or

Application Marketplace Service Name

Or

Cloud Related IT Professional Service

Text General Compute, Large Server

Or

Cybersecurity, Forensics

1. Identifies the name of the "Service" (e.g., CSO).

Or

2. Identifies the labor category title.

CSP Universal Identifier

Text, Numerical, Alphanumeric

ABCDEFGHI,

1234567890,

1. Identifies the CSPs' or Marketplace vendors' unique code (e.g., UPC) for each "Service".

Or

Application Marketplace Vendor Universal Identifier

Or

Cloud Related IT Professional Service Code

A1B2C3D4E5F6

2. The "Universal Identifier" shall be the CSPs' or Marketplace vendors' identifier without alteration (e.g., modification)

3. The "Universal Identifier" shall be universal across the CSPs' or Marketplace vendors' commercial and public (e.g., government) customers.

4. The "Universal Identifier" for each "Service" shall match the authorized vendors GSA MAS catalog, Ascend BPA service catalog, and Ascend TO service catalogs.

5. The administrative agency will provide the "Cloud Related IT Professional Service Codes".

Cloud Service Start Date

Or

Application Marketplace Service Start Date

Or

Cloud Related IT Professional Service Start Date

YYYY MM DD 2022 07 01 1. Identifies the date that the "Service" began incurring costs (e.g., billable start date) within the invoice period.

Or

2. Identifies the date that the "Cloud Related IT Professional Service" began incurring costs (e.g., billable start date) within the invoice period.

Cloud Service End Date

Or

Application

YYYY MM DD 2022 07 31 1. Identifies the date that the "Service" stopped incurring costs (e.g., billable start date) within the invoice period.

Or

2. Identifies the date that the "Cloud Related IT Professional

Marketplace Service End Date

Or

Cloud Related IT Professional Service End Date

Service" stopped incurring costs (e.g., billable start date) within the invoice period.

BPA Catalog Cloud Service Price

Or

BPA Catalog Application Marketplace Service Price

Or

BPA Catalog Cloud Related IT Professional Service Price

Currency $5.4321 1. All currency values are to be denominated in US currency (i.e., US dollars).

And

2. Identifies the "Service Price" from the authorized vendors' BPA catalogs.

3. Identifies the price for the "Service" out to four (4) decimal places (i.e., ten-thousandths).

Or

4. Identifies the "Cloud Related IT Professional Service Price" from the authorized vendors' BPA catalogs.

5. Identifies the price for the "Cloud Related IT Professional Service" out to two (2) decimal places (i.e., hundredths).

TO Cloud Service Price Discount

Or

Application Marketplace Service Price

Percentage 8.5%, 12% 1. If eligible users received price discounts from the authorized vendors' BPA service catalogs the percentage discount shall be listed.

2. If the eligible user received individual and discrete prices a value of "Null" shall be entered.

TO Cloud Related IT Professional Service Price Discount

TO Cloud Service Price

Or

TO Application Marketplace Service Price

Or

TO Cloud Related IT Professional Service Price

Currency $5.4321 1. All currency values are to be denominated in US currency (i.e., US dollars).

And

2. Identifies the "TO Cloud Service Price" after applying discounts from authorized vendors' TO catalogs or definitized TO prices.

3. Identifies the price for the "TO Cloud Service Price" out to four (4) decimal places (i.e., ten-thousandths).

4. The "TO Cloud Service Price" must be equal to or less than the "BPA Service Price".

Or

5. Identifies the "Cloud Related IT Professional Service Price" based on discount from authorized vendors' TO catalogs or definitized TO prices.

6. Identifies the price for the "Cloud Related IT Professional Service" out to two (2) decimal places (i.e., hundredths).

7. The "TO Cloud Related IT Professional Service Price" must be equal to or less than the "BPA Cloud Related IT Professional Service Price".

Unit of Measure Text Compute per Hour, Labor Hour, Subscription, Transaction

Quantity Numerical 1, 1.5, 25, 1,234

Total Price Currency $56.98 1. Identifies the "Total Price" in US currency (i.e., US dollars).

2. "Total Price" = "TO Cloud Service Price" x "Quantity"

3. Identifies the "Total Price" for "TO Cloud Service" out to four

(4) decimal places (i.e., ten-thousandths).

Or

5. "Total Price" = "TO Cloud Related IT Professional Service Price" x "Quantity"

6. Identifies the "Total Price" for "Cloud Related IT Professional Service" out to two (2) decimal places (i.e., hundredths).Sam

1.2. Optional Data Elements

Authorized vendors' FFP, RTO, and LH invoices may include the following optional data elements as follows:

Data elements that have no value or are NA shall have a value of "NULL".

Table XX: Invoicing FFP, LH Optional Data Elements

Data Element Format Examples / [Valid Values]

Notes

SKU Text, Numerical, Alphanumeric

ABCDEFGHI,

1234567890, A1B2C3D4E5F6

1.3. Example - Firm Fixed Price, Requirements Task Order, Labor Hour Invoice Data elements that have no value or are NA shall have a value of "NULL".

ABC Worldwide Invoice FFP, RTO, & LH

GSA UEI GSA MAS

Contract Num.

BPA Award Num.

TO Award Num.

BPA Pool and Sub-Pool Num.

TO

PoP

TO PoP Start Date

TO PoP End Date

TO CLIN TO

Sub-CLIN

CLIN

Type

ABCDEF123456 47QTC123456789 01ABC123 02DEF456 1-1 00 2022 10 01 2023 09 30 0001 0001-A RTO …

ABCDEF123456 47QTC123456789 01ABC123 02DEF456 1-1 00 2022 10 01 2023 09 30 0001 0001-B RTO …

ABCDEF123456 47QTC123456789 01ABC123 02DEF456 1-1 00 2022 10 01 2023 09 30 0001 0001-C RTO …

ABCDEF123456 47QTC123456789 01ABC123 02DEF456 1-1 00 2022 10 01 2023 09 30 0002 NULL FFP …

ABCDEF123456 47QTC123456789 01ABC123 02DEF456 1-1 00 2022 10 01 2023 09 30 0003 NULL FFP …

47QTC123456789 47QTC123456789 01ABC123 02DEF456 3-1 00 2022 10 01 2023 09 30 0004 NULL LH …

ABC Worldwide Invoice FFP, RTO, & LH - Continued 1

CSP Name App. Marketpl.

Vendor Name

Cloud Serv. Name App. Marketpl. Serv. Name Cloud Related IT Prof. Serv.

CSP Univ. Id.

App. Marketpl. Vendor Univ. Id.

Cloud Related IT Prof. Serv, Code

Serv. Start Date

Serv. End Date

BPA Catalog Serv. Price

Price Disc. TO Serv. Price …

Cloud Inc. Large Server UPC-L-Ser 2022 11 01 2022 11 31 $1.2345 50% $0.6173 …

Cloud Inc. Medium Server UPC-M-Ser 2022 11 01 2022 11 31 $1.0005 NULL $0.9999 …

Cloud Inc. Small Server UPC-S-Ser 2022 11 01 2022 11 31 $0.0075 NULL $0.0075 …

Cloud Inc. Large Server UPC-L-Ser 2022 11 15 2022 11 31 $1.2345 60% $0.4938 …

Cloud Inc. Large Server UPC-M-Ser 2022 11 15 2022 11 31 $1.0005 NULL $0.5051

NULL Cybersecurity Forensics GSAU123 2022 11 01 2022 11 31 $150.50 10% $135.45 …

ABC Worldwide Invoice FFP, RTO, & LH - Continued 2

Unit of Meas. QTY Total Price SKU1 Optional Data Element X Optional Data Element X Optional Data Element X …

Comp / per Hour 100 $61.73 SKU-L-Sev

Comp / per Hour 25 $24.9975 SKU-M-Ser

Comp / per Hour 500 $3.75 SKU-S-Ser

Comp / per Hour 75 $37.035 SKU-L-Ser

Comp / per Hour 150 $75.7650 SKU-M-Ser

Labor Hour 100 $13,545.00 SKU003

1 Optional data element.

2. Order Level Materials, Time and Materials

2.1. Required Data Elements

Authorized vendors' OLM and T&M invoices shall include the following minimum required data elements as follows:

Data elements that have no value or are NA shall have a value of "NULL".

Table XX: Invoicing OLM, T&M Required Data Elements

Data Element Format Examples / [Valid Values]

Notes

GSA UEI Alphanumeric (12 Characters)

A1B2C3D4E5F6 1. The authoritative identifier for entities (i.e., CSP, reseller) doing business with the federal government.

GSA MAS Contract Number

Alphanumeric (10 or 13 Characters)

GS-35F-XXXXX,

47QTCAXXXXXXX

BPA Award Number Alphanumeric (13 Characters)

47QTCAXXXXXXX 1. The administrative agency will provide the "Ascend BPA Award Number" to authorized vendors.

TO Number Alphanumeric (13 Characters)

A1B2C3D4E5F6G 1. The eligible user will provide the " TO Number" to authorized vendors.

BPA Pool and Sub-Pool Number

Text 1-1, 2-1 1. The first character identifies the "Pool" number.

2. The second character identifies the "Sub-Pool" number.

TO PoP Numerical 00, 01, 02, 03 1. "00" represents the base period.

2. "XX" represents an option period (e.g., 01, 99).

TO PoP Start Date YYYY MM DD 2022 01 01

TO PoP End Date YYYY MM DD 2022 12 31

TO CLIN Numerical, 1001, 0001A, A001

Alphanumeric

TO Sub-CLIN Numerical, Alphanumeric

1001.01, 0001A-AA,

A001-01

TO CLIN /

Sub-CLIN Type

Text [T&M]

CSP Name

Or

Application Marketplace Vendor Name

Text Cloud Inc. 1. Identifies the full legal business name (e.g., no abbreviations or marketing names).

2. If "Name" is NA a value of "Null" shall be entered.

Cloud Service

Or

Application Marketplace Service

Or

Cloud Related IT Professional Service

Text General Compute, Large Server

Or

Cybersecurity, Forensics

1. Identifies the name of the "Service" (e.g., CSO).

Or

2. Identifies the labor category title.

CSP Universal Identifier

Or

Application Marketplace Vendor

Text, Numerical, Alphanumeric

ABCDEFGHI,

1234567890, A1B2C3D4E5F6

1. Identifies the CSPs' or Marketplace vendors' unique code (e.g., UPC) for each "Service".

2. The "Universal Identifier" shall be the CSPs' or Marketplace vendors' identifier without alteration (e.g., modification)

3. The "Universal Identifier" shall be universal across the

Universal Identifier

Cloud Related IT Professional Service Code

CSPs' or Marketplace vendors' commercial and public (e.g., government) customers.

4. The "Universal Identifier" for each "Service" shall match the authorized vendors GSA MAS catalog, Ascend BPA service catalog, and Ascend TO service catalogs.

5. The administrative agency will provide the "Cloud Related IT Professional Service Codes".

Cloud Service Start Date

Or

Application Marketplace Service Start Date

Or

Cloud Related IT Professional Service Start Date

YYYY MM DD 2022 07 01 1. Identifies the date that the " Service" began incurring costs (e.g., billable start date) within the invoice period.

Or

2. Identifies the date that the "Cloud Related IT Professional Service" began incurring costs (e.g., billable start date) within the invoice period.

Cloud Service End Date

Or

Application Marketplace Service Start Date

Or

YYYY MM DD 2022 07 31 1. Identifies the date that the "Service" stopped incurring costs (e.g., billable start date) within the invoice period.

Or

2. Identifies the date that the "Cloud Related IT Professional Service" stopped incurring costs (e.g., billable start date) within the invoice period.

Cloud Related IT Professional Service End Date

BPA Catalog Cloud Service Price

Or

BPA Catalog Application Marketplace Service Price

Or

BPA Catalog Cloud Related IT Professional Service Price

Currency $5.4321 1. All currency values are to be denominated in US currency (i.e., US dollars).

And

2. Identifies the "Service Price" from the authorized vendors' BPA catalogs.

3. Identifies the price for the "Service" out to four (4) decimal places (i.e., ten-thousandths).

Or

4. Identifies the "Cloud Related IT Professional Service Price" from the authorized vendors' BPA catalogs.

5. Identifies the price for the "Cloud Related IT Professional Services" out to two (2) decimal places (i.e., hundredths).

TO Cloud Service Ceiling Price

Or

TO Application Marketplace Service Ceiling Price

TO Cloud Related IT Professional Service Ceiling Price

Currency $5.4321 1. All currency values are to be denominated in US currency (i.e., US dollars).

And

2. Identifies the "Service Price" based on discount from authorized vendors' BPA catalogs or discrete TO prices.

3. Identifies the price for the "Service" out to four (4) decimal places (i.e., ten-thousandths).

4. The "TO Service Ceiling Price" must be equal to or less than the "BPA Service Price".

5. Identifies the "Cloud Related IT Professional Service Price" based on discount from authorized vendors' TO catalogs or negotiated discrete prices.

6. Identifies the price for the "Cloud Related IT Professional Service" out to two (2) decimal places (i.e., hundredths).

7. The "TO Cloud Related IT Professional Service Ceiling Price" must be equal to or less than the "BPA Cloud Related IT Professional Service Price".

Direct Costs2 Currency $6.75 1. All currency values are to be denominated in US currency (i.e., US dollars).

2. Identifies the summation of all allowable "Direct Costs" for the "Service" and "Cloud Related IT Professional Service".

3. Identifies the "Direct Costs" for " Service" out to four (4) decimal places (i.e., ten-thousandths)

4. Identifies the "Direct Costs" for "Cloud Related IT Professional Services" out to two (2) decimal places (i.e., hundredths).

Indirect Costs3 Currency $9.34 1. All currency values are to be denominated in US currency (i.e., US dollars).

2. Identifies the summation of all allowable "Indirect Costs" for the "Services" and "Cloud Related IT Professional Service".

3 FAR 16.601 Time-and-Materials (T&M) Contracts 2 FAR 16.601 Time-and-Materials (T&M) Contracts

3. Identifies the "Indirect Costs" for "Services" out to four (4) decimal places (i.e., ten-thousandths)

4. Identifies the "Indirect Costs" for "Cloud Related IT Professional Services" out to two (2) decimal places (i.e., hundredths).

Fixed Handling Factor4

Currency $2.45 1. All currency values are to be denominated in US currency (i.e., US dollars).

2. Identifies the TO negotiated "Fixed Handling Factor" for the "Service" and "Cloud Related IT Professional Service".

3. Identifies the "Fixed Handling Factor" for "Services" out to four (4) decimal places (i.e., ten-thousandths)

4. Identifies the "Fixed Handling Factor" for "Cloud Related IT Professional Services" out to two (2) decimal places (i.e., hundredths).

Profit5 Currency $4.15 1. All currency values are to be denominated in US currency (i.e., US dollars).

2. Identifies the TO negotiated "Profit" for the "Services" and "Cloud Related IT Professional Service".

3. Identifies the "Profit" for "Cloud Service" out to four (4) decimal places (i.e., ten-thousandths)

4. Identifies the "Profit" for "Cloud Related IT Professional Services" out to two (2) decimal places (i.e., hundredths).

Sub-Total Price Currency 1. All currency values are to be denominated in US currency

5 FAR 16.601 Time-and-Materials (T&M) Contracts 4 FAR 16.601 Time-and-Materials (T&M) Contracts

(i.e., US dollars).

2. "Sub- Total Price" = "Direct Costs" + "Indirect Costs" + "Fixed Handling Factor" + "Profit".

3. Identifies the "Sub-Total Price" out to two (2) decimal places (i.e., hundredths).

Unit of Measure Text Labor Hour, Flight

Quantity Numerical 1, 1.5, 25, 1,234

Total Price Currency $56.98 1. All currency values are to be denominated in US currency (i.e., US dollars).

2. "Total Price" = ("Direct Costs" + "Indirect Costs" + "Fixed Handling Factor" + "Profit") x "Quantity".

3. Identifies the "Total Price" out to two (2) decimal places (i.e., hundredths).

2.2. Optional Data Elements

Authorized vendors' LM and T&M invoices may include the following optional data elements as follows:

Data elements that have no value or are NA shall have a value of "NULL".

Table XX: Invoicing OLM, T&M Optional Data Elements

Data Element Format Examples / [Valid Values]

Notes

SKU Text, Numerical, Alphanumeric

ABCDEFGHI,

1234567890, A1B2C3D4E5F6

1. Is any text, numerical, or alphanumeric indicator that an authorized vendor uses to identify, track, and manage their cloud related IT professional services internally.

2.3. Example - Order Level Materials, Time and Materials

Data elements that have no value or are NA shall have a value of "NULL".

ABC Worldwide Invoice OLM, T&M

GSA UEI GSA MAS Contract Num.

BPA Award Num.

TO Award Num.

BPA Pool and Sub-Pool Num.

TO

PoP

TO PoP Start Date

TO PoP End Date

TO CLIN TO

Sub-CLIN

CLIN

Type

ABCDEF123456 47QTC123456789 01ABC123 02DEF456 1-1 00 2022 10 01 2023 09 30 0002 0002-AA T&M …

ABCDEF123456 47QTC123456789 01ABC123 02DEF456 1-1 00 2022 10 01 2023 09 30 ODC NULL OLM …

ABC Worldwide Invoice OLM, T&M - Continued 1

CSP Name App. Marketpl.

Vendor Name

Cloud Serv. Name App. Marketpl. Serv. Name Cloud Related IT Prof. Serv.

CSP Univ. Id.

App. Marketpl. Vendor Univ. Id.

Cloud Related IT Prof. Serv, Code

Serv. Start Date

Serv. End Date

BPA Catalog Serv.

Price

TO Catalog Ceiling Price

Cloud Inc. Cybersecurity Forensics GSAU123 2022 11 01 2022 11 31 $250.00 $190.00 …

Cloud Inc. Travel NULL 2022 11 15 2022 11 18 NULL NULL …

ABC Worldwide Invoice OLM, T&M - Continued 2

Direct Costs

Indirect Costs

Fixed Handling Factor

Profit Sub-Total Price

Unit of Meas. QTY Total Price SKU6 Optional Data Element X …

$75.00 $65.00 NULL $25.00 $165.00 Labor Hour 100 $16,500.00 SKU003 …

$500.00 NULL 10% NULL $550.00 Flight 2 $1,100.00 NULL …

6 Optional data element.