DRAFT RFP - Attachment 2 FY24 RFP Significant Changes.docx

Section

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.2 Definitions

Minimum Service Standard - The Minimum Service Standard identifies the minimum level of service required in Groups 1, 2, and 3. As an example, service standards may include but are not limited to:

· Nonstop or connecting service

· No more than one connect point (if applicable). Up to two (2) connect points (or one (1) connect and one (1) direct flight) are allowed to extended connection line items listed in Attachment 4 and Attachment 5.

· Applicable connect time limitations

· Circuity limitations

· Timeband limitations

City Pair Source Solution Module (CPSS) - Module of CALM that consolidates the City Pairs source selection process

Contract Acquisition Lifecycle Management Solution (CALM) - web-based contract writing system

Minimum Service Standard - The Minimum Service Standard identifies the minimum level of service required in Groups 1, 2, and 3. As an example, service standards may include but are not limited to:

· Nonstop Service. For example, if 2 nonstop flights are solicited, minimum service requires 2 nonstop flights daily.

· Connecting Service. For example, if 2 connecting flights are solicited, minimum service requires 2 connecting flights daily unless nonstop flight(s) are offered.

· One connect point or up to two (2) connect points (or one (1) connect and one (1) direct flight) are allowed to extended connection line items listed in Attachment 4 and Attachment 5.

· Applicable connect time limitations

· Circuity limitations

· Timeband limitations

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.3 LINE ITEM (MARKET) REQUIREMENTS

Passenger Volume

SECTION C - DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)

C.3 TECHNICAL REQUIREMENTS

B. DOMESTIC ROUTES (LINE ITEMS)

1) Contract Line Item Number (CLIN)

3) Offered Line items

(1) Contract Line Item Number (CLIN): Each line item number in the Schedule of Items (Attachments 4, 5, and 6) is contained in the City Pair Offer Preparation System (COPS) identified as:

(3) Offered Line Items

(a) For line items listed in Group 1, offerors shall indicate whether or not they meet the minimum requirements for each line item offered in the “Meet Min” field. Offerors shall list all required information including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.

(b) For line items listed in Group 2 and 3, offerors shall list all information required including the number of nonstop and connecting (connect and direct flights shall be combined and listed under connect) flights available in each direction. For line items listed in Group 1, offerors shall indicate whether or not they meet the minimum requirements for each line item offered in the “Meet Min” field. Offerors shall list all required information including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. All offered flight service levels must be daily to meet the minimum service requirements. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.

(1) Contract Line Item Number (CLIN): Each line item number in the Schedule of Items (Attachments 4, 5, and 6) is contained in the Contract Acquisition Lifecycle Management Solution (CALM) City Pair Source Selection (CPSS) Module identified as:

(a) For line items listed in Group 1, offerors shall list all required information including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. All offered flight service levels must be daily to meet the minimum service requirements. Offers that do not meet the Government minimum requirements on a line item will not be evaluated.

(b) For line items listed in Group 2 and 3, offerors shall list all information required including the number of nonstop and connecting (connect and direct flights shall be combined and listed under connect) flights available in each direction. All offered flight service levels must be daily to meet the minimum service requirements. Offers that do not meet the Government minimum requirements on a line item will not be evaluated.

SECTION C - DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)

C. INTERNATIONAL ROUTES (LINE ITEMS)

2) Contract Line Item Number (CLIN)

3) Offered Line items

(1) CLIN: Each line item number in the Schedule of Items (Attachments 4, 5, and 6) is contained in the COPS identified as:

(3) Offered Line Items

(a) For line items listed in Group 1, offerors shall indicate whether or not they meet the minimum requirements for each line item offered in the “Meet Min” field. Offerors shall list all information required including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.

(b) For line items listed in Group 2 and 3, offerors shall list all information required including the number of nonstop and connecting (connect and direct flights shall be combined and listed under connect) flights available in each direction. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.

(1) CLIN: Each line item number in the Schedule of Items (Attachments 4, 5, and 6) is contained in the CALM CPSS identified as:

(a) For line items listed in Group 1, offerors shall list all required information including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. All offered flight service levels must be daily to meet the minimum service requirements. Offers that do not meet the Government minimum requirements on a line item will not be evaluated.

(b) For line items listed in Group 2 and 3, offerors shall list all information required including the number of nonstop and connecting (connect and direct flights shall be combined and listed under connect) flights available in each direction. All offered flight service levels must be daily to meet the minimum service requirements. Offers that do not meet the Government minimum requirements on a line item will not be evaluated.

SECTION C - DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)

C.3 TECHNICAL REQUIREMENTS

D. FIFTH FREEDOM OF THE AIR LINE ITEMS

1) Contract Line Item Number (CLIN)

2) Description of Requirements

(1) CLIN: Each line item number in the Schedule of Items (Attachment 4) is contained in the COPS identified as:

(a) Group 1

(2) Description of Requirements: Requirements are listed in the Schedule of Items (Attachment 4) and described as follows:

(3) Offered Line items

All flights meeting the minimum solicited requirements shall count towards meeting the minimum number of flights specified in the Schedule of Items (Attachment 4) regardless of the time of day of the flight.

For line items listed in Group 1, offerors shall indicate whether or not they meet the minimum requirements for each line item offered in the “Meet Min” field. Offerors shall list all information required, including the number of nonstop flights available in each direction in each of the five (5) timebands. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.

(1) CLIN: Each line item number in the Schedule of Items (Attachments 4 and 5) is contained in the CALM CPSS identified as:

(a) Group 1 or Group 2

(2) Description of Requirements: Requirements are listed in the Schedule of Items (Attachment 4 and 5) and described as follows:

(3) Offered Line items

All flights meeting the minimum solicited requirements shall count towards meeting the minimum number of flights specified in the Schedule of Items (Attachment 4 and 5) regardless of the time of day of the flight.

(a) For line items listed in Group 1, offerors shall list all required information including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. All offered flight service levels must be daily to meet the minimum service requirements. Offers that do not meet the Government minimum requirements on a line item will not be evaluated.

(b) For line items listed in Group 2, offerors shall list all information required including the number of nonstop and connecting (connect and direct flights shall be combined and listed under connect) flights available in each direction. All offered flight service levels must be daily to meet the minimum service requirements. Offers that do not meet the Government minimum requirements on a line item will not be evaluated.

SECTION C - DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)

E. INTERNATIONAL BUSINESS CLASS LINE ITEMS

1) Contract Line Item Number (CLIN)

(1) CLIN: Each line item number in the Schedule of Items (Attachment 4) is contained in the COPS identified as:

(3) Offered Line items

All flights meeting the minimum solicited requirements shall count towards meeting the minimum number of flights specified in the Schedule of Items (Attachment 4) regardless of the time of day of the flight.

For line items listed in Group 1, offerors shall indicate whether or not they meet the minimum requirements for each line item offered in the “Meet Min” field. Offerors shall list all information required including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.

(1) CLIN: Each line item number in the Schedule of Items (Attachment 4) is contained in the CALM CPSS identified as:

(3) Offered Line items

All flights meeting the minimum solicited requirements shall count towards meeting the minimum number of flights specified in the Schedule of Items (Attachment 4) regardless of the time of day of the flight.

For line items listed in Group 1, offerors shall list all information required including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. Offers that do not meet the Government minimum requirements on a line item will not be evaluated.

SECTION G - CONTRACT ADMINISTRATION DATA

G.2 AUDIT OF CONTRACT FARES

B. AUDIT OF VENDOR PERFORMANCE

GSA, or its designee, will conduct routine audits of all commercial distribution and reservation systems to ensure vendor performance. Audits may include, but not be limited to:

- Proper dissemination, display, and loading of fares and rules. The Contractor shall correct any improperly filed or displayed contract fare or rule within two (2) business days of notification. Failure to correct improperly filed or displayed contract fares may result in termination for cause of the awarded line item. Any of these terminated line items can be subsequently re-awarded to another carrier that offers the best value to the Government, at the Government’s discretion.

- Availability of _CA/_CB fares

- Minimum service requirements in line items

- Fuel surcharges

- Codeshares and route restrictions

GSA, or its designee, will conduct routine audits of all commercial distribution and reservation systems to ensure vendor performance. Audits may include, but not be limited to:

- Proper dissemination, display, and loading of fares and rules. The Contractor shall correct any improperly filed or displayed contract fare or rule within two (2) business days of notification. Failure to correct improperly filed or displayed contract fares may result in termination for cause of the awarded line item. Any of these terminated line items can be subsequently re-awarded to another carrier that offers the best value to the Government, at the Government’s discretion.

- Availability of all awarded fares (e.g. YCA, _CA, _CB, _CP)

- Minimum service requirements in line items

- Fuel surcharges

- Codeshares and route restrictions

SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

J.1 Attachment 1 - Proposal Checklist

J.2 ATTACHMENT 2 - COPS USER MANUAL

J.4 ATTACHMENT 4 - GROUP 1 LINE ITEMS

J.5 ATTACHMENT 5 - GROUP 2 LINE ITEMS

J.6 ATTACHMENT 6 - GROUP 3 LINE ITEMS

All offerors shall submit an electronic copy of the completed proposal checklist items listed below to corey.gerst@gsa.gov, andrea.anderson@gsa.gov, and onthego@gsa.gov. For their records, all offerors are responsible for downloading complete copies of the solicitation, the terms of which are incorporated in the contracts. The technical and pricing proposal (Attachments 4, 5, and 6, Schedule of Items) shall be submitted via the Internet on the City Pair Offer Preparation System (COPS). Attachment 2 provides detailed instructions for submission of the technical and price proposal via the Internet on COPS.

Completed carrier’s commercial fare classification code structure: Offerors shall submit their fare class (bucket) hierarchy listed in relative order of seat availability, beginning with “Y” class, ending with the fare class (bucket) that has the lowest seat availability.

Attachment 2 – COPS User Manual (Incorporated by reference)

Tab 1 – Group 1 Domestic Line Items Tab 2 – Group 1 International Line Items Tab 3 – Group 1 Fifth Freedom Line Items Tab 4 – Group 1 International Non-Extended Connection with Business Class Line Items Tab 5 – Group 1 International Extended Connection Line Items Tab 6 – Group 1 International Extended Connection with Business Class Line Items

Tab 1 – Group 2 Domestic Line Items Tab 2 – Group 2 International Line Items Tab 3 – Group 2 Domestic Extended Connection Line Items Tab 4 – Group 2 International Extended Connection Line Items

Tab 1 – Group 3 Domestic Line Items Tab 2 – Group 3 International Line Items

All offerors shall enter and/or upload an electronic copy of the following proposal checklist items listed. For their records, all offerors are responsible for downloading complete copies of the solicitation, the terms of which are incorporated in the contracts. The technical and pricing proposal (Attachments 4, 5, and 6, Schedule of Items) shall be submitted via the Internet through the CALM City Pair Source Selection Module. The Vendor User Guide provides detailed instructions for submission of the technical and price proposal via CALM CPSS.

Completed carrier’s commercial fare classification code structure: Offerors shall upload in CALM CPSS their fare class (bucket) hierarchy listed in relative order of seat availability, beginning with “Y” class, ending with the fare class (bucket) that has the lowest seat availability.

Attachment 2 - SIGNIFICANT CHANGES (Incorporated by reference)

Removed tabs

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

K.1 – K.10

(Please complete via CALM CPSS)

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

K.11 SOLICITATION PROVISIONS INCORPORATED BY FULL TEXT

(Please complete via SAM.gov)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 OFFEROR SUBMISSION INSTRUCTIONS

L.1 OFFEROR SUBMISSION INSTRUCTIONS

Offerors shall examine and follow all RFP instructions. Failure to comply with the instructions in any way may result in a determination that the proposal is not responsive and will not be further evaluated by the Government. The information submitted by the offeror must be in the format specified in the CALM CPSS User Guide.

The due date for Draft RFP questions shall be Friday, January 20, 2023 at 5:00 PM ET. All questions must be submitted using the GSA provided template (Attachment 7) and emailed to james.santini@gsa.gov, and andrea.anderson@gsa.gov with a copy to onthego@gsa.gov. Questions received after the aforementioned deadline may not receive a response. GSA responses to Draft RFP questions will be posted to the FY24 City Pair Program solicitation notice at https://sam.gov/ on or around Friday, January 27, 2023.

The initial due date for submission of Proposal Checklist items is Wednesday, March 1, 2023 at 5:00 PM ET. Offerors shall upload electronically the signed SF1449, signed SF30 (for all RFP Amendments), and enter all information pertaining to the items listed in Attachment 1 Proposal Checklist via CALM CPSS. The due date for Final Submission of Proposal Checklist items is Thursday, March 16, 2023 at 5:00 PM ET.

The due date for submission of Group 1 offers shall be Friday, March 24, 2023 at 5:00 PM ET. Technical and Price Proposals shall be submitted via CALM CPSS.

The due date for submission of Group 2 offers shall be Friday, April 21, 2023 at 5:00 PM ET. Technical and Price Proposals shall be submitted via CALM CPSS.

The due date for submission of Group 3 offers shall be Friday, April 28,, 2023 2023 at 5:00 PM ET. Technical and Price Proposals shall be submitted via CALM CALM CPSS.

SECTION M - EVALUATION FACTORS FOR AWARD

M.5 PRICE EVALUATION FOR GROUP 1