Draft RAES SOW 20 May 25 - pre-solicitation.docx

*DRAFT* STATEMENT OF WORK

For

INDEFINITE-DELIVERY, INDEFINITE-QUANTITY (IDIQ), MULTIPLE AWARD

TASK ORDER CONTRACT (MATOC) FOR

ARCHITECT-ENGINEER (A/E) SERVICES

“Resilient A&E Services”

20 May 2025

1. General: This Multiple Award Task Order Contract (MATOC) Indefinite Delivery Indefinite Quantity (IDIQ) contract is for Architect-Engineer (A/E) Services for the Department of the Air Force (DAF) and the Department of the Army (DA) to meet each service’s design and construction objectives. This Statement of Work (SOW) establishes the general requirements for the performance of the various services required under the contract. Required services may include full or abbreviated multi-disciplinary planning, design, and construction phase design services to support construction of new vertical facilities and/or sustainment, restoration, modernization, and demolition of existing vertical facilities, as well as design reviews and construction phase services. The scope of this contract is not intended to cover engineering services related to horizontal construction (roadways, pipelines, electrical distribution, etc) unless such services are required as ancillary or supplemental to the vertical construction design service requirements. Required services will address mission resilience by making innovative passive design and construction decisions that will aid in the transition to mission resilient facilities. Individual Task Orders (TO) awarded under this contract will identify the specific requirements. Efforts may also include supporting government project managers and contracting officers in their negotiations with construction contractors prior to the award of construction TO and/or modifications; assisting the government project managers in reviewing design and/or engineering documents submitted by other A/E firms; or process improvements including potential innovation through execution of pilot projects. The contractor shall obtain the necessary permits, licenses, and approvals from all local, state and federal authorities as necessary for the performance of the A/E services.

2. Ordering Limitations: This MATOC has a five-year base ordering period and one five-year option ordering period. TOs will be negotiated as firm fixed price (FFP). The estimated ceiling/capacity to be shared among all contract holders, is $3.4 billion. The TO limitation includes a minimum of $2,500 and maximum of $10,000,000.00 subject to the conditions of FAR 52.216-19 – Order Limitations, such that contract holders are not obligated to accept TOs that fall below the minimum ordering level of $2500 or exceed the maximum ordering limitation, but may do so through a bilateral TO award or modification.

3. Scope: TOs shall consist of A/E services for design phase (Title I) and construction phase services (Title II) in support of all states within the United States, as well as outlying territories, to include US installations supported by the DAF or DA or as approved by the Corporate Contracting Officer. These A/E services will provide Design Phase Services, Construction Phase Services, and Other A/E services necessary to complete individual TO requirements.

3.1. Design Phase Services (Title I) include engineering and engineering-related services, to include such services as conducting field surveys and investigations to obtain design data, preparing contract plans, specifications, cost estimates, and estimated construction periods of performance. Design Phase services may include all aspects of design such as preparation and/or review of contract plans, specifications, scheduling, cost estimates, Building Information Modeling (BIM), design-build conceptual designs, interior design for furniture and equipment, energy modeling and Life Cycle Cost Analyses (LCCA), seismic retrofit design, building commissioning services and preparation of operating and design manuals. Design Phase efforts also encompass other A/E services required to support and develop design work, including planning and programming, seismic assessments, program management, project scoping, studies, investigations, evaluations, consultations, interior facility functional/relational offices compatibility studies, value engineering, topographic survey services, geotechnical services, and hazardous material assessments.

3.2. Construction Phase Services (Title II) include services related to a specific construction project and consist of supervision and inspection of construction. Services may include all aspects of construction quality assurance and oversight of facility and infrastructure construction/ renovation projects and may include oversight of incidental environmental projects associated with primary requirements. Services include construction phase credentialed architectural and engineering support services that encompass a full range of disciplinary expertise and services to include on-site construction oversight assistance, design reviews, quality assurance inspections, adherence to applicable specifications, construction schedule analysis, material submittal reviews, claim reviews, and other standard construction submittal reviews. Services also include Construction Phase Design Services, Post Construction Award Services, or Engineering Support During Construction (Designer of Record Support During Construction).

3.3. Other Services include design and construction-related services but are not connected with a specific construction project. These include services of an architectural or engineering nature or services incidental thereto (including studies, investigations, surveying and mapping, tests, evaluations, consultations, comprehensive planning, program management, conceptual designs, plans and specifications, value engineering, soils geotechnical engineering, drawing reviews, preparation of operating and maintenance manuals, development of design criteria, and other related services) that logically or justifiably require performance by registered architects or engineers or their employees. The study and investigation services may include, but are not limited to work necessary to support the completion of design phase services, including structural engineering forensic analysis, seismic assessments, fire water flow tests, preparation of As-Built drawings, services of consultants, where not specifically applied to the preparation of designs, plans, drawings or specifications, performance of expert witness testimony, Antiterrorism and Force Protection vulnerability assessments, utilities capacity studies, hazardous materials assessments, topographic, utility and right-of-way surveys, vibration analyses, preparation of models or renderings, National Environmental Policy Act (NEPA) documentation, environmental impact assessments, statements, and supporting data, geotechnical investigations, roof and envelope assessments, mold studies, and energy studies. The planning and programming support services may include, but are not limited to development of comprehensive/master plans, Installation Development Plans, Area Development Plans, airfield master plans, aviation airspace plans, and aircraft noise studies. Other A/E Services also include support necessary for the implementation of the Family Housing Master Plan Program to include Housing Requirements and Market Analyses (HRMAs), Housing Community Profiles (HCPs), Family Housing Master Plans (FHMPs), General Officer Quarters Master Plans), the Dormitory Master Plan Program, Air Force, Major Command (MAJCOM) and Installation Asset Management Plans, Pavement Condition Inspections (PCIs), Capacity Site Surveys, National Strategic Basing Plans, and Enhanced Use Leases (EULs) etc. Other A/E Services may include incidental testing services such as asphalt mix testing and certification, concrete mix analyses and compressive strength testing, and other materials testing.

3.4. Claims, Dispute, Resolution, and Litigation: These services include acting as a consultant, witness, or litigation-support contractor, as may be required, when a dispute arises with a construction contractor (assisting with claims, complaints, demands, or requests for equitable adjustment, for example). These services include reviewing claims from, or assisting in pursuing Government claims against, any construction contractor, rendering any assistance that the Air Force may require, includes furnishing reports with support information necessary to resolve the dispute or defend against the claim, assisting preparation and assembly of the appeal file, participating in meetings or negotiations with the claimant, appearing at depositions, appearing before the Board of Contract Appeals or court of law, or providing other appropriate support.

3.4.1. The contractor shall maintain all records pertaining to each TO for a period of 10 years from final payment, except in cases when the Contracting Officer notifies the contractor a longer period is necessary due to a long-running dispute. The records include any drawings, documents, calculations, and internal memos. These records may be the original items or stored electronic copies. The contractor is required to assist the Government in any litigation involved in this matter.

3.4.2. All litigation assistance described herein shall be directly assigned by the Contracting Officer and a separate TO for support may be issued depending on the level of effort required.

4. Key Personnel: The contractor agrees to assign those key personnel whose resumes were submitted with their SF330, to manage and oversee TOs as applicable to TO scope. No substitutions shall be made except in accordance with this paragraph. All proposed substitutions must be submitted in writing to the corporate contracting officer 30 days in advance of the proposed substitutions and shall include: a detailed explanation of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the contracting officer needed to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are equal to or higher than the qualifications of the person to be replaced. The contracting officer or authorized representative will evaluate such requests and promptly notify the contractor of approval or disapproval.

4.1. The Corporate Contracting Officer shall maintain a living document labeled [CONTRACT #] APPROVED KEY PERSONNEL ROSTER with the submitted SF330 key personnel. Upon any requested substitution and approval, the living document shall be updated with the new key personnel name. The Contractor shall only provide the personnel on [CONTRACT #] APPROVED KEY PERSONNEL ROSTER.

4.2. In-state licensure may be a requirement on TOs where knowledge of local or regional conditions is necessary or where compliance with state and local code is a design requirement, and TO SOW’s will identify if/when this is a requirement.

4.3. Primary technical services shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. A credentialed professional (a) is licensed (e.g., registered professional engineer or registered Architect) to practice in a state and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task to be identified at the TO level.

5. Extent of Service / Minimum Guarantee: The minimum guarantee for each contract is $2,500 and will be satisfied through award of the first TO, which will require the contractor to attend a half-day “contractor school” in San Antonio, Texas to learn about this contract and its procedures, terms, and conditions. The maximum TO limitation for each contract is $10,000,000, unless agreed upon by both the Contractor and the TO contracting officer. The Government makes no guarantee as to the total amount of services to be required and reserves the right to require no services during the contract period and to obtain similar services from other sources.

6. On Ramp Procedures: The Government reserves the right to re-open competition at any time during the term of the contract. In the event an on-ramp is used, the Government will advertise the re-opening of the competition via a new synopsis on SAM.gov and awardees shall be selected as the Most Highly Qualified using the criteria established in the initial synopsis. The evaluation and selection of awardees for any on-ramp will be the same as the evaluation and award criteria used for the RAES initial basic contract awards. The anticipated number of awards will be announced in the re-opening announcement posted to SAM.gov. Successful on-ramp awardees will compete with any existing or remaining contractors for all future TOs. Any additions due to on-ramps will not impact the RAES ceiling. The ordering period for new awardees will not exceed the overall maximum term of the original IDIQ contract, including options (i.e., will not extend past the dates established at initial award). The Government will not consider unsolicited requests.

7. Contract Administration: This contract allows for decentralized ordering. The administration of the basic contract will be the responsibility of the 772 ESS. Award and administration of TOs will be the responsibility of the office/agency that executes the award of the TO and will maintain contracting authority from award of the TO through closeout. Award and administration of TOs thereto will be conducted in accordance with Federal Acquisition Regulation (FAR) Subpart 36.6 and Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 236.6.

8. Project Management and Oversight: Upon award of each TO, the A/E shall designate a Project Manager who shall be responsible for prosecution of the individual TO and who shall be the point of contact for the Government’s Project Manager. A Contracting Officer’s Representative (COR) will be appointed to each TO.

9. Task Order Periods of Performance: Each TO will include a period of performance specific to that TO. TO performance periods are subject to the limitations of FAR 52.216-22, such that contractors shall not be required to make any deliveries under this contract after the date stated in FAR 52.216-22, as incorporated into the Basic Contract.

10. Task Order Format: This basic contract SOW provides a general framework for the type of work, ordering limitations, and geographical limitations (U.S. and outlying territories) that can be ordered against this contract. Specific TO SOWs will be tailored to identify specific requirements at the TO level and may be any format and for any type of work that fits the general framework/intent of this basic contract SOW. TO CLINS shall reference the Base Contract CLIN 0001 (FFP) but each TO shall have its own, independent CLIN structure, formatted to fit the specific requirement of that TO, starting at CLIN 0001, and using any number of CLINS and/or Sub CLINs necessary for proper identification of TO requirements, and to allow for efficient funding and invoicing procedures.

11. Submittals and Invoicing: Submittal and invoicing procedures will be identified within each TO.

12. Subcontracting plan requirements: SUBCONTRACTING PLANS APPLY TO LARGE BUSINESS FIRMS ONLY. This contract award incorporates the subcontracting plan agreed upon during negotiations, and shall be compliant with applicable FAR Subpart 19.7, DFARS 219.7, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Part 5319.7 subcontracting requirements, to include 52.219-9, Small Business Subcontracting Plan (DEVIATION 2021-O0008). The minimum subcontracting goals/targets for this program are as follows:

13. Ordering Procedures: Selection of the most highly qualified firm at the TO level will be consistent with the procedures in FAR 36.6, DFARS 236.6, and DFARS 216.500. Because this contract has a broad scope, both in the type of vertical design work required, as well as in geographical location, in order to determine the most highly qualified firm at the TO level, information will be gathered from the MATOC holders through a streamlined Request for Qualifications (RFQ) process, as specific project requirements are developed. Specialized experience/technical competence, professional qualifications, past performance, capacity, knowledge of the locality, and potentially other qualifying elements may be requested and evaluated accordingly. The Most Highly Qualified Firms for this contract were selected based primarily on their experience designing resilient facilities, therefore at the task order level, it may be prudent to seek Firms’ qualifications related to specialized experience/technical competence designing specific type of facilities (SCIF, Hospital, Dorm, etc) and/or their knowledge of locality of the specific project

13.1. The award of this MATOC was based on the selection of the most highly qualified firms in accordance with FAR 36.602. For selection of the Most Highly Qualifed firm at the TO level, the requirement at FAR 36.602-1(c) to "hold discussions with at least three of the most highly qualified firms" is satisfied through the RFQ process described in these Ordering Procedures. This does not preclude the contracting officer from holding additional discussions with one, some, none, or all MATOC holders during the RFQ process, to ensure the Most Highly Qualified firm is selected for each TO.

13.2. The relative importance of selection criteria may vary among TO requirements and may include Primary Selection Criteria in accordance with FAR 36.6 and/or Secondary Selection Criteria in accordance with DFARS 236.6. Firms that do not respond to an RFQ may not be considered.

13.3. The RFQ may identify that all firms on the MATOC are considered equal for certain criteria and thus only request experience and qualifications related to specific project-related qualifications, such as experience designing a specific type of facility, or demonstrating the ability to execute the design with their resources (capacity). Past Performance of recent projects may also be considered. Respondents to the RFQ can either provide a direct response to the data requested or can respond by referring to a specific portion of their basic contract SF330, if applicable.

13.4. The Contracting Officer should consider requesting information about a firm’s Capacity at the TO level. Note that DFARS PGI 236.602-1 (a) states, “The evaluation criteria should be project specific” and at (a)(6), “The primary factor in architect-engineer contractor selection is the determination of the most highly qualified firm. Also consider secondary factors such as geographic proximity and equitable distribution of work, but do not attribute greater significance to the secondary factors than to qualifications and past performance. Do not reject the overall most highly qualified firm solely in the interest of equitable distribution of contracts,” and at (a)(6)(A), “Consider the volume of work awarded by DoD during the previous 12 months.”

13.5. The Task Order Procuring Contracting Officer has flexibility to establish selection criteria at the TO level to make the Most Highly Qualified selection, by requesting as minimal information as possible, but also ensuring adherence to FAR 36.6 selection criteria.

13.6. Upon selection of the Most Highly Qualified firm (either through the RFQ process or selection based on it being a “sequential project”, the Government shall issue a Request for Proposal (RFP) to that most highly qualified firm to perform the required services. The TO RFP specifies the terms and conditions of that TO, to include proposal preparation instructions and proposal due date. TOs that exceed the threshold at 15.403-4 are subject to Certified Cost or Pricing Data. Other than certified cost or pricing data will be required to support all other proposals. The Government will evaluate each proposal and set up negotiations, as necessary, to arrive at a fair and reasonable price. Award will be made upon receipt of certified funds.

13.7. If a fair and reasonable price cannot be reached with the most highly qualified firm, the Government may issue an RFP to the next most highly qualified firm and conduct negotiations to establish a fair and reasonable TO price..

14. Pricing of Task Orders:

The applicable base contract labor rates shall be utilized for negotiation of each TO price. Rates shall be escalated on the anniversary date of contract award The Corporate Contracting Officer will ensure a copy of the rates are sent to all firms on the anniversary date and that the rate sheet is kept updated in the contract filing system of record (e.g., KT Fileshare) labeled “[CONTRACT #] (Firm Name) – Fully Burdened Labor Rates – [updated DDMMMYY]”. The rates that are in effect at the time of TO award, shall be applicable to all work under that TO, regardless of the period of performance.

14.1. The negotiated composite labor rates of the base contract do not include Prime contractor profit. Prime contractor profit will be negotiated at the TO level and shall apply to the total of all labor, an Other Direct Costs, Profit is negotiated on a TO basis.

14.2. The base contract’s fully burdened labor rates are a composite rate between the Prime Contractor and Teaming partner rates. Separate teaming partner rates will not be negotiated for already established labor rates. The composite rates include both prime and teaming partner base labor, fringe, overhead, and G&A (if applicable). See the final negotiated rates for application of G&A (if applicable).

14.3. This is not a requirements contract. Bid and proposal costs shall not be included in any TO proposal or modification, nor shall they be allowed by the Government.

14.4. TOs that require specialty engineering rates that are not identified in the base contract may be negotiated separately through a request to the Corporate Contracting Officer, who may either negotiate the rate, or delegate the negotiation to the TO Contracting Officer. If a specialty engineering discipline is necessary at the TO level, contractors are encouraged to propose/identify (at the TO level) a similar engineering discipline that is already included in the contract, such that the already- negotiated rate can be utilized.

14.5. Subcontracted work:

14.5.1. All subcontracted efforts over $2,500 shall be competed, unless published price lists are available and included with the proposal (i.e., equipment rental). In rare instances, if subcontractor competition cannot be obtained, the Prime Contractor shall ensure enough information is provided in the proposal for the Government to thoroughly evaluate the level of effort of subcontracted work (labor, equipment, materials, overhead, and profit).

14.5.2. TOs that require specialty trades that are associated with engineering services, but that do not require a professional engineer to ‘stamp’ a final product, are authorized to be subcontracted. If the final product requires an engineering stamp or certification, the services may be subcontracted, so long as the Prime Contractor or its Teaming Partner provides the appropriate ‘stamp’ or certification. Examples include geotechnical investigations, hazardous materials assessments, utility and site surveys, and expert witness testimony.

15. Quality Control: The A/E contractor is responsible for producing complete, competent, properly coordinated, and thoroughly checked design and/or engineering documents within the agreed schedules. The A/E contractor shall maintain quality control to assure completion of work within the specified time.

16. Conflict of Interest: The A/E contractor shall not furnish information or services pertaining to this contract to any individual or firm other than the Contracting Officer or an authorized representative, except as required to obtain quotations for materials, services, and supplies for subcontract work.

17. Basic Contract Level Key Personnel Oversight:

The individuals filling the role of each of the following positions (#1-12) are considered programmatic key personnel that provide oversight and internal quality control of A-E efforts for their associated disciplines for all TOs. The Government expects these individuals will provide program level quality control and oversight of the task orders that result from this acquisition. The Government’s Corporate Contracting Officer MUST approve any changes to the proposed key team members. For substitutions to be approved, the replacement person must have equal or greater qualifications than the individual originally identified on the SF330.

1. Lead Project Manager

2. Lead Construction Inspector (Title II / Quality Assurance Manager) The following individuals must be professionally licensed or credentialed (applicable license or credential is listed by position below) in their respective disciplines:

3. Lead Architect, RA

4. Lead Historic Preservation Architect, RA

5. Lead Interior Designer, NCIDQ

6. Lead Civil Engineer, PE

7. Lead Structural Engineer, PE

8. Lead Mechanical Engineer, PE

9. Lead Fire Protection Engineer, PE

10. Lead Electrical Engineer, PE

11. Lead Cost Engineer/Estimator, CCE or CCC

12. Lead Scheduler, PSP

18. Task Order Level Personnel Qualifications and Experience

18.1. The following list of qualifications generally reflects the minimum personnel requirements associated with the architectural and engineering activities in this contract. Other disciplines not listed will be required to have comparable qualifications in their field of expertise.

18.2. Unless otherwise indicated in writing by the Contracting Officer, the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work specified in individual TOs shall be accomplished, reviewed and approved by architects or engineers registered to practice in the particular professional field involved in a state (or the state where the construction/field work is to be performed as required by law) or possession of the United States, in Puerto Rico, or in the District of Columbia.

18.3. LEAD PROJECT MANAGER - The contractor shall assign the Lead Project Manager upon award of the contract. The contractor’s Lead Project Manager shall be the individual identified for that role in the Prime’s SF330 and shall be responsible for the overall management of tasks performed under this contract and serves as the primary point-of contact for overall contractual issues. The program manager shall ensure practical and effective systems meet the objectives of the action and quality work completed on schedule and within the TO ceiling. The program manager shall assign qualified personnel to individual TOs. The program manager shall possess, as a minimum, the following qualifications:

18.3.1. A bachelor’s degree from an accredited school in an engineering related technical field, such as architect and engineer (civil, structural, electrical, or mechanical).

18.3.2. Professional Engineering (PE) registration or Registered Architect (RA) license.

18.3.3. A minimum of 10 years program management experience, with a minimum of 5 years of experience in DOD facility design program management

18.4. PROJECT MANAGER - TO Project managers shall manage specific TOs issued under this contract and ensure those requirements are met. The project manager serves as the primary point of contact for an individual TO. The project manager shall ensure qualified personnel are assigned to individual TOs. The project manager shall possess, as a minimum, the following qualifications:

18.4.1. A bachelor’s degree from an accredited school in an engineering related technical field, such as architect and engineer (civil, structural, electrical, or mechanical).

18.4.2. Professional Engineering (PE) registration or Registered Architect (RA) license.

18.4.3. A minimum of 8 years project management experience, with a minimum of 5 years of experience managing DOD facility design projects

18.5. ARCHITECT/ENGINEERING LABOR - Depending on the nature of the TO, the contractor will need a variety of professional labor personnel specialized in certain disciplines as specified in this basic contract SOW. The professional labor disciplines are divided into 3 categories: Senior, Mid, and Junior. The minimum qualifications for each category are provided as follows:

18.5.1. Junior Level: The Junior level shall possess a bachelor’s degree from an accredited school in an architectural or engineering related technical field consistent with the required duties of the position and an Engineer in Training (EIT) for engineering professions. Junior level personnel perform routine tasks such as preparing graphical or tabular presentations of data, simple data interpretation, preparation of supporting material, etc.

18.5.2. Mid-Level: The Mid-level shall possess a bachelor’s degree from an accredited school in an architectural or engineering related technical field consistent with the required duties of the position and a minimum of 5 years of directly applicable facility design experience and must be a credentialed member of an architectural, science, and engineering profession(s). Mid-level personnel perform technical tasks such as calculations, layouts, evaluation of data, and preparation of portions of a design or report under the direction of a senior professional.

18.5.3. Senior Level: The Senior level shall possess a bachelor’s degree from an accredited school in an architectural or engineering related technical field consistent with the required duties of the position and a minimum of 10 years of directly applicable facility design experience and must be a credentialed member of an architectural, science, and engineering profession(s). Senior level professionals are responsible for performing complex or non-routine technical tasks or for supervision and oversight of a small group working on technical issues or specific elements of a project.

18.5.4. Examples of engineering related technical fields are architect and engineer (civil, structural, electrical, or mechanical).

18.5.5. The following architect/engineering labor categories may be required for the performance of this contract:

18.5.5.1. Architect

18.5.5.2. Historic Preservation Architect

18.5.5.3. Mechanical Engineer

18.5.5.4. Fire Protection Engineer

18.5.5.5. Civil Engineer

18.5.5.6. Structural Engineer

18.5.5.7. Electrical Engineer

18.5.5.8. Interior Designer

18.5.5.9. Registered Communications Distribution Designer (RCDD)

18.5.5.10. Planner

18.5.5.11. Interior Designer

18.5.6. TECHNICAL LABOR - Depending on the nature of the TO, the contractor will require a variety of technical labor personnel specialized in architectural and engineering technical activities as specified in the TO. Technical personnel perform in a support role for the TO requirements. There is one rate/level per technical labor category.

18.5.6.1. Engineering Technician - minimum qualification is at least 2 years repair / construction related experience.

18.5.6.2. Draftsman/CADD - minimum qualification is at least 2 years repair / construction related experience.

18.5.6.3. Construction Inspector (Title II) - minimum qualification is at least 2 years repair / construction related experience.

18.5.6.4. Scheduler - minimum qualification is at least 2 years repair / construction related experience.

18.5.6.5. Cost Estimator - minimum qualification is at least 2 years repair / construction related experience.

18.5.6.6. Specification Writer - minimum qualification is at least 2 years repair / construction related experience.

18.5.7. ADMINISTRATIVE - Administrative personnel responsibilities include procurement, subcontract management, accounting systems, schedule maintenance, filing, reports, and closeout activities. There is one rate/level per labor category. The following administrative labor categories are required for the performance of this contract:

18.5.7.1. Contract Administrator/Procurement Specialist

18.5.7.2. Clerical