Draft Qualifications.pdf

MINIMUM QUALIFICATIONS AND SYSTEM DEMONSTRATION

1. Minimum Relevant Experience

Requirement: The Offeror shall have a minimum of three (3) years of experience providing, implementing, and supporting electronic recruitment, applicant tracking, background investigation, and/or electronic file management software systems of similar scope and complexity.

Submission Requirement: The Offeror shall provide:

• Number of years providing the applicable software and services;

• A brief description of the Offeror's relevant experience;

• Description of the types of organizations served; and

• Identification of the software solution proposed for this solicitation.

Pass/Fail Standard

PASS: The Offeror provided a minimum of three (3) years of relevant experience providing, implementing, and supporting software systems of similar scope and complexity.

FAIL: The Offeror had less than three (3) years of relevant experience or fails to provide sufficient documentation to verify compliance with the requirement.

2. Comparable Project Experience

Requirement: The Offeror shall have successfully implemented at least three (3) comparable electronic recruitment, applicant tracking, background investigation, and/or electronic file management software systems within the past five (5) years. At least one (1) of the three comparable implementations shall have been performed for a public-sector, law-enforcement, public-safety, fire/rescue, or similarly regulated organization.

Submission Requirement: For each comparable project, the Offeror shall provide:

• Customer/organization name;

• Type of organization;

• Project description and software solution implemented;

• Implementation/completion date;

• Approximate size, volume, or scope of the implementation; and

• Customer reference name, title, telephone number, and/or email address.

Pass/Fail Standard

PASS: The Offeror demonstrates at least three (3) successfully implemented comparable projects within the past five (5) years, including at least one (1) qualifying public-sector, law-enforcement, public-safety, fire/rescue, or similarly regulated organization.

FAIL: The Offeror fails to demonstrate the required number or type of comparable implementations or fails to provide sufficient documentation to verify compliance.

MANDATORY SYSTEM DEMONSTRATION

Requirement: Only Offerors that receive a PASS for Minimum Qualification Requirements Nos. 1 and 2 will be invited to participate in the Mandatory System Demonstration. The Offeror shall demonstrate its proposed software solution using City-established scenarios to verify the mandatory functionality required by the Scope of Work.

Demonstration Requirements:

• Candidate/applicant intake and profile management;

• End-to-end candidate application processing;

• Electronic document upload, storage, retrieval, and management;

• Configurable recruitment and background investigation workflows;

• Background investigation processing;

• Multiple authorized users/investigators working within a candidate record;

• User roles, permissions, and access controls;

• Candidate self-service portal functionality;

• Search and filtering capabilities;

• Dashboard, reporting, and analytics capabilities;

• Automated notifications and workflow assignments; and

• Capacity and scalability to support the City's anticipated applicant volume and operational requirements.

Pass/Fail Standard

PASS: The Offeror successfully demonstrates the mandatory system capabilities identified by the City and establishes that the proposed solution can satisfy the applicable functional requirements of the Scope of Work.

FAIL: The Offeror is unable to successfully demonstrate one or more mandatory system capabilities identified by the City.