Draft PWS_VA Fiber Optic Supply Services.pdf

DRAFT

PERFORMANCE WORK STATEMENT

MICHAEL E. DEBAKEY VA MEDICAL CENTER

HOUSTON, TEXAS

Project Title: Install Fiber B-108 VA Police

1. GENERAL:

Contractor shall provide all labor, transportation, materials, tools, and equipment necessary to replace damaged fiber and install new fiber between Building B-100 (Main Hospital) and

Building 108 VA Police at the DeBakey VA Medical Center at 2002 Holcombe, Houston, TX

77030. This is a total of 4 fiber runs required.

2. DESCRIPTION OF SERVICES:

a. Fiber run #1, contractor shall provide all labor, material, equipment and supervision to install new single mode fiber run from Building 100, 6th floor to building 108 IT closet room for upgraded radio system.

1. Fiber to be Armor Jacketed Single Mode 12 Strand Direct Burial Cable

OSP and installed inside flexible inner duct liner. Estimated length is 2300 ft, and the contractor to verify.

2. Provide and install wall mounted rack and shelf to hold switch and fiber rack enclosure.

3. Provide and install 12 port patch panel and rack mounted fiber panel.

4. Provide and install one fiber enclosure in dispatch room.

5. Include all related connections, fan-out-kit for Fiber Ends, adapter panel for

Fiber Bulkheads, Fiber connectors and splice connectors, cable supports.

6. Cable pathway will be from B-108 dispatch through IT room to the basement.

From the basement to connections to manholes that connect to B-100. Once in

B-100 run to mechanical room 6 and then vertical to the 6th floor.

7. All fiber to be terminated, labeled and tested.

b. Fiber run #2, contractor will provide all labor, material, equipment and supervision to install new single mode fiber run from Building 100, basement IDF room to building 108

IT closet room, for VA Police support for license plate reader.

1. Fiber to be Armor Jacketed Single Mode 12 Strand Direct Burial Cable

OSP and installed inside flexible inner duct liner. Estimated length is 2100 ft, and the contractor to verify.

2. Provide and install wall mounted rack and shelf to hold switch and fiber rack enclosure.

3. Provide and install 12 port patch panel and rack mounted fiber panel.

4. Provide and install one fiber enclosure in dispatch room.

5. Include all related connections, fan-out-kit for Fiber Ends, adapter panel for Fiber Bulkheads, Fiber connectors and splice connectors, cable supports.

6. Cable pathway will be from B-108 dispatch through IT room to the basement. From the basement to connections to manholes that connect to

B-100. Once in B-100 run to mechanical room 6 in the basement and then to the adjacent IDF room.

7. All fiber to be terminated, labeled and tested.

c. Fiber run #3, contractor will provide all labor, material, equipment and supervision to install new single mode fiber run from Building 100, basement IDF room to building 108

IT room. This single mode fiber is for the BAS replacement fiber.

1. Fiber to be Armor Jacketed Single Mode 12 Strand Direct Burial Cable

OSP and installed inside flexible inner duct liner. Estimated length is 2100 ft, and the contractor to verify.

2. Provide and install wall mounted rack and shelf to hold switch and fiber rack enclosure.

3. Provide and install 12 port patch panel and rack mounted fiber panel.

4. Provide and install one fiber enclosure in dispatch room.

5. Include all related connections, fan-out-kit for Fiber Ends, adapter panel for Fiber Bulkheads, Fiber connectors and splice connectors, cable supports.

6. Cable pathway will be from B-108 IT room to the basement. From the basement to connections to manholes that connect to B-100. Once in B-

100 run to mechanical room 6 in the basement and then to the adjacent

IDF room.

7. All fiber to be terminated, labeled and tested.

d. Fiber run #4, contractor will provide all labor, material, equipment and supervision to install new multi-mode fiber run from Building 100, basement IDF room to building 108

IT room. This multi-mode fiber is for the BAS replacement fiber.

1. Fiber to be Armor Jacketed Multi Mode 12 Strand Direct Burial Cable

OM4 and installed inside flexible inner duct liner. Estimated length is

2100 ft, and the contractor to verify.

2. Provide and install wall mounted rack and shelf to hold switch and fiber rack enclosure.

3. Provide and install 12 port patch panel and rack mounted fiber panel.

4. Provide and install one fiber enclosure in dispatch room.

5. Include all related connections, fan-out-kit for Fiber Ends, adapter panel for Fiber Bulkheads, Fiber connectors and splice connectors, cable supports.

6. Cable pathway will be from B-108 IT room to the basement. From the basement to connections to manholes that connect to B-100. Once in B-

100 run to mechanical room 6 in the basement and then to the adjacent

IDF room.

7. All fiber to be terminated, labeled and tested.

e. All work shall be accomplished within sixty (60) calendar days from the date designated by the Contracting Officer. The VA would like this work to be accomplished as soon as reasonably possible.

f. Contractor shall provide Permit Required Confined Space program to the VA COR for review prior to starting any work.

g. All new materials and components will be tested (by the contractor at their expense) and be fully functional upon completion of installation.

1. Make all necessary fiber connections.

2. Follow manufacturer’s installation instructions.

3. Damage caused by the contractor during this project to any existing surfaces shall be repaired to the original condition at the Contractors expense.

4. Any changes to this SOW shall be authorized and approved only through written correspondence from the CO.

5. All installed items shall be new. All work shall meet current local, state, and national codes and requirements.

6. Provide manufactures warranty information.

7. Contractor Qualifications: The installation contractor shall have 5 years’ experience in this type of installation.

3.0 ATTACHMENTS

Attachments are supplied for background information only. It may not show the current status of the equipment. Field measurements and observation must be used to gather all necessary information.

Attachment 1: Overall site plan for reverence and routing.

Note that these attachments are the best available data that the VA has. The installed equipment may differ from this information and field verification of actual conditions are necessary.

4.0 SUBMITTALS

Before installing new components, the Contractor shall submit to the MEDVAMC the following:

Permit Required Confined Space program, material submittals

The VA shall check and approve the contractor's material submittals for conformity with the

PWS Documents. All submittals shall be in electronic .pdf format.

5.0 CODE REQUIREMENTS

The VA shall be responsible for obtaining necessary local agency approvals as required.

All work shall comply with all local, state, and federal rules and regulations. In the event of a code discrepancy the stricter of the ordinances shall prevail.

6.0 BIDDING REQUIREMENTS

Please itemize out all bids.

7.0 WARRANTY

A one-year labor and materials warranty is required from the date of project completion (BOD) as formally determined by the government.

8.0 PROPOSED SCHEDULE:

Work shall commence upon contract award from the government and shall be completed within 60 calendar days after award.

Phasing: Normal medical center operations must be maintained.

9. WORK LOCATION:

The work site location is at the Michael E. DeBakey VA Medical Center in Houston, TX, main campus

10. GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will provide the following:

• Government Utilities. The Government will furnish electricity and water for the contractor’s use incidental to contract performance at the location being serviced.

• Facilities: The Government will provide a small area for the Contractor to store equipment used to complete the requirements under the contract if space is available.

• Toilet and washrooms for the technicians employed by the Contractor in the performance of this contract.

• Contractor will be allowed to use the VA Canteen Service for breaks and lunches.

Contractor will not use any other location throughout the facility for such purposes.

Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractor shall abide by all police requirements. Parking in designated patient parking areas is strictly prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. On-site parking will be in the parking lot adjacent to the parking garage. Contractor will be allowed to load and unload at the work site as needed for performance under the contract.

11.0 DEBRIS REMOVAL

The Contractor shall be required to remove waste materials and debris from the campus daily and at the completion of the project. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations. The work area must be maintained in a safe working condition and OSHA and NFPA fire prevention standards must be observed during the duration of the project.

12.0 PROJECT SAFETY:

The contractor shall perform work in a safe manner as required by OSHA Safety and Health

Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to

Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

Contractor shall comply with the following and keep a copy of any permits on site at all times:

• MEDVAMC ICRA requirements

13. PERFORMANCE ASSESSMENT:

The COR will conduct a 100% surveillance inspection of work requirements and services for subject contract. After the completion and before leaving the site, the Contractor shall contact the

COR for final inspection. The COR will document and sign off inspection results. The inspector will inform the contractor of inspection results and any unacceptable result shall require re-performance at no additional cost to the Government. Any unsatisfactory inspection (defect) result shall be corrected. All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the Project Manager.

14. SECURITY:

All contractor personnel shall obtain a short-term identification badge issued by the VA. Such badge shall be worn by the individual and prominently displayed at all times while on VA property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the

Project Manager two valid (non-expired) photo identification issued by a US federal, state or local government agency.

All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.

End of PWS