36C25626Q0559_RFI.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* RFI - Fiber Optic Cable Purchase and Installation

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0559

RESPONSE DATE/TIME/ZONE 03-31-2026 1:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* H960

NAICS CODE* 238210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Shasta Britt shasta.britt@va.gov 713-791-1414

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Michael E. DeBakey VA Medical Center

MEDVAMC

2002 Holcombe Blvd.

Houston Texas

POSTAL CODE 77030-4211

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS shasta.britt@va.gov EMAIL DESCRIPTION 36C25626Q0559-RFI Response_Vendor Name mailto:shasta.britt@va.gov https://www.va.gov/ mailto:shasta.britt@va.gov

DESCRIPTION

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR

QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the government to enter into a contract, nor does it restrict the government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the government. Information submitted in response to this notice is voluntary; the government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the government. The government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract

Opportunities website or General Services Administration (GSA). It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.

1. Title: Fiber Optic Cable Supply Purchase and Installation Services

2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy, for example, set-aside, sole source, or unrestricted for a solicitation the VA intends on issuing shortly as follows:

The Michael E. DeBakey VA Medical Center (MEDVAMC) located in Houston; Texas has a requirement for Fiber Optic Cable Supply Purchase and Installation Services; items listed below and Draft PWS attached.

Description Qty/Unit Unit Price Total

Fiber run #1 B-108 to 6th Floor Mech Room G

(single mode)

Material: Fiber 12 Strand OSP Distribution 50M MM 2,100 FT

OM4- Approx. 2100' with Service Loops

Material: Fan-out Kit for Fiber Ends 2 EA

Material: 12F 50M MM LC DUP Adapter Panel Fiber 2 EA

Bulkheads

Material: 50M MM LC Fiber Connectors plus Splice 50 EA

Point to Basement

Material: Caddy Cable Supports 2" inside two Buildings 50 EA

Labor: Underground Installation of Fiber Cable B-108 1 JB

6th Floor Mech Room G. setup breathing oxygen containment systems for fiber underground installation.

Labor: Fiber Technician Terminations, Label, and Test 1 JB

Fiber run #2 B-108 to B-100 basement server room

(single mode)

Single-mode Fiber Cable Building 100 to Building 108

Material: Fiber 12 Strand OSP Distribution Single-mode 2,100 FT

- Approx. 2100' with Service Loops

Material: Fan-out Kit for Fiber Ends 6 EA

Material: 12 Port Patch Panel 3U Rack Mount Fiber 2 EA

Panel

One wall mount rack/rack shelve to hold 1 switch and 1 fiber rack enclosure (there’s very limited space on the wall it needs to be small)

1 fiber enclosure for the dispatch room that will rest under a desk

Material: Wall Mount Fiber Enclosure 1 EA

Material: 12F SM LC DUP Adapter Panel Fiber 6 EA

Bulkheads

Material: Single-Mode LC Fiber Connectors plus Splice 72 EA

Point to Basement

Material: Caddy Cable Supports 2" inside two Buildings 100 EA

Labor: Underground Installation of Fiber Cable B-100 1 JB

B-108 basement server room. setup breathing oxygen containment systems for fiber underground installation.

Labor: Fiber Technician Terminations, Label, and Test 1 JB

Fiber run #3 B-108 to B-100 basement server room

(single mode)

Change Order: Single mode Added Additional Footage to Original Scope B-108 to B-100 basement server room. Single-mode Fiber Cable

Material: Fiber 12 Strand OSP Distribution Single-mode 2,100 FT

- Approx. 2100' with Service Loops

Material: Fan-out Kit for Fiber Ends 6 EA

Material: 12F SM LC DUP Adapter Panel Fiber 6 EA

Bulkheads

Material: Single-Mode LC Fiber Connectors plus Splice 72 EA

Point to Basement

Material: Caddy Cable Supports 2" inside two Buildings 50 EA

Labor: Underground Installation of Fiber Cable B-108 1 JB

B-100 basement server room. setup breathing oxygen containment systems for fiber underground installation.

Labor: Fiber Technician Terminations, Label, and Test 1 JB

Fiber run #4 B-108 to B-100 basement server room

(multi-mode)

Change Order: 50M OM4 Added Additional Footage to

Original Scope B-108 to B-100 basement server room

50M MM OM4 Fiber

Material: Fiber 12 Strand OSP Distribution 50M MM 2,100 FT

OM4- Approx. 2100' with Service Loops

Material: Fan-out Kit for Fiber Ends 2 EA

Material: 12F 50M MM LC DUP Adapter Panel Fiber 2

Bulkheads

Material: 50M MM LC Fiber Connectors plus Splice 50 EA

Point to Basement

Material: Caddy Cable Supports 2" inside two Buildings 50 EA

Labor: Underground Installation of Fiber Cable B-108 1 JB

B-100 basement server room. setup breathing oxygen containment systems for fiber underground installation.

Labor: Fiber Technician Terminations, Label, and Test 1 JB

Material: Mule Tape Pull String 2 LT

Material: Velcro 2 LT

Material: Hardware Miscellaneous Material 1 LT

The Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 238210 - Electrical Contractors and Other Wiring Installation Contractors with a size standard of $19.0 million. Product Supply Code (PSC) H960 – Other Qc/test/inspect- Fiber Optics Materials, Components, Assemblies, and Accessories.

The anticipated type of contract shall be a Single Award, Firm Fixed Price. The Government wishes to enter into a contract with a base period for all supplies and services to be concluded within 60day ARO.

3. Responses Requested: The following questions must be answered in response to this RFI. Answers that are not provided shall be considered non-responsive to the RFI:

a) Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following:

Point(s) of contact name: _______________________________________________

Address: ____________________________________________________

Telephone number: ___________________________________________

Email address: _______________________________________________

UEI #: ____________________________________

CAGE Code: _______________________________

a) Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite NAICS code identified above?

b) Can your company support all equipment and soft/hardware?

c) Can your company provide technicians/engineers trained and certified to work with the identified equipment & associated software/hardware?

d) Does your company provide support for any of the stated equipment at other VA facilities? If so, please provide contract & contact information.

e) What are the projected unit costs for the service schedule identified above?

f) Do you have a sample Statement of Work (SOW)/Performance Work Statement (PWS) you can share?

g) Do you have a sample Quality Assurance Surveillance Plan (QASP) you can Share?

h) Are there national service standards for this equipment? If so, what are they and what organization establishes the standards?

i) Do you have sample or recommended evaluation criteria you can share?

j) What is recommended industry best practices for this type of requirement?

k) Is your company available under any Government Wide Agency Contract (GWAC), Solutions for

Enterprise-Wide Procurement (SEWP), National Acquisition Center (NAC), GSA Schedule, Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?

The VA does not accept grey market items; therefore, the Vendor must attach an Authorized Distribution Letter as an approved and authorized vendor on OEM letterhead by the manufacturer as evidence of proof to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

4. Opportunity/Market Pricing: The MEDVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

5. RFI responses are due by 1:00pm Central Time by close date listed above; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email listed in Item #5 “Contact Information” below. There is no page limitation on subparagraphs 3(a) - 3(g).

The subject line shall reference that Request for Information (RFI) number above.

NO SOLICITATION EXISTS AT THIS TIME.

Please provide the information you deem relevant in order to respond to the specific inquiries of the

RFI.

Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

6. Contact Information:

Contracting Officer Shasta Britt Shasta.Britt@va.gov

Your response to this notice is greatly appreciated!

See attached document: Draft PWS_VA Fiber Optic Supply Services.

mailto:Shasta.Britt@va.gov