Draft PWS - SUVs .docx

DRAFT PWS

1. BACKGROUND

1.1 The Special Operations Forces Arctic Medic (SOFAM) exercise is a military training event in Fairbanks, Alaska that provides medical training in austere, extreme environments to medics and operators across all military services and federal agencies. Movement of personnel, equipment, and supplies is an essential task in this challenging terrain to effectively support this exercise. The government requires a fleet of high capacity, reliable, commercial Sport Utility Vehicles (SUVs) and two buses for transportation of personnel and materiel through the area of operation.

2. OBJECTIVES

2.1 To deliver eighteen (18) Sport Utility Vehicles (SUV), five (5) trucks, two (2) 15- passenger vans, and one (1) cargo van to facilitate ground transportation for personnel, equipment, and supplies for the duration of the three-week SOFAM exercise in Alaska with a start date of 9 January 2026 and end date of 28 January 2026.

3. SCOPE

3.1 The contractor shall provide all equipment and associated services with ground transportation vehicle rentals to support SOFAM exercise in Fairbanks, AK from 8 January 2026 to 30 January 2026. The contractor shall perform to the standards specified in the Performance Work Statement (PWS).

4. REQUIREMENTS

4.1 The contractor shall provide:

4.1.1 Five (5) SUVs that meet or exceed the following minimum specifications from 8 January to 28 January 2026:

· Vehicle Class: Mid-size or larger SUV.

· Drivetrain: 4-wheel drive or all-wheel drive capability.

· Additional Equipment:

· Traction Devices: Provide one (1) set of wheel chains or comparable snow socks per vehicle.

· Winter Kit: Furnish one (1) snow scraper/brush per vehicle.

· Functioning air conditioner and heater.

· Functional stereo system.

· Functional tow package with a tow strap on each vehicle.

· All required safety equipment, such as seat belts for all passengers, airbags, anti-lock brakes, and traction control.

4.1.2 Five (5) trucks that meet or exceed the following minimum specifications from 8 January to 28 January 2026:

· Vehicle Class: One & half ton (1500) or above truck

· Drivetrain: 4-wheel drive or all-wheel drive capability.

· Additional Equipment:

· Traction Devices: Provide one (1) set of wheel chains or comparable snow socks per vehicle.

· Winter Kit: Furnish one (1) snow scraper/brush per vehicle.

· Functioning air conditioner and heater.

· Functional stereo system.

· Functional tow package with trailer hitches and a tow straps on each vehicle.

· All required safety equipment, such as seat belts for all passengers, airbags, anti-lock brakes, and traction control.

4.1.3 Thirteen (13) SUVs that meet or exceed the following minimum specifications from 11 January to 28 January 2026:

· Vehicle Class: Mid-size or larger SUV.

· Drivetrain: 4-wheel drive or all-wheel drive capability.

· Additional Equipment:

· Traction Devices: Provide one (1) set of wheel chains or comparable snow socks per vehicle.

· Winter Kit: Furnish one (1) snow scraper/brush per vehicle.

· Functioning air conditioner and heater.

· Functional stereo system.

· Functional tow package with a tow strap on each vehicle.

All required safety equipment, such as seat belts for all passengers, airbags, anti-lock brakes, and traction control.

4.1.4 Two (2) 15-passenger vans that meet or exceed the following minimum specifications from 8 January to 30 January 2026:

· Drivetrain: 4-wheel drive or all-wheel drive capability.

· Additional Equipment:

· Traction Devices: Provide one (1) set of wheel chains or comparable snow socks per vehicle.

· Winter Kit: Furnish one (1) snow scraper/brush per vehicle.

· Functioning air conditioner and heater.

· Functional stereo system.

· Functional tow package with a tow strap on each vehicle.

· All required safety equipment, such as seat belts for all passengers, airbags, anti-lock brakes, and traction control.

4.1.5 One (1) cargo van or box truck meet or exceed the following minimum specifications from 8 January to 30 January 2026:

· Drivetrain: 4-wheel drive or all-wheel drive capability.

· Capacity: A cargo van must have a minimum of 400 cubic foot cargo space. A box truck must be a minimum of 12ft box truck.

· Additional Equipment:

· Traction Devices: Provide one (1) set of wheel chains or comparable snow socks per vehicle.

· Winter Kit: Furnish one (1) snow scraper/brush per vehicle.

· Functioning air conditioner and heater.

· Functional stereo system.

· Functional tow package with a tow strap on each vehicle.

· All required safety equipment, such as seat belts for all passengers, airbags, anti-lock brakes, and traction control.

4.2 Vehicle Quality and Maintenance:

4.2.1 The contractor shall ensure all vehicles are in excellent working condition, well maintained, and free of any safety or mechanical defects.

4.2.2 The contractor is responsible for all routine maintenance and servicing of the vehicles during the performance period.

4.2.3 The contractor shall provide a plan for rapid replacement of any vehicle that becomes inoperable due to mechanical failures.

4.3 Delivery and Retrieval:

4.3.1 Vehicle Delivery: The contractor shall have all contract vehicles ready and available at their business location no later than 8:00 am on the dates outlined in 4.1.1 through 4.1.5. The vehicles must be fueled and operational upon delivery.

4.3.2 Vehicle Retrieval: The contractor shall receive all contracted vehicles at their business location upon conclusion of the exercise no later than the dates outlined in 4.1.1 through 4.1.5.

4.4 Vehicle Liability and Insurance:

4.4.1 Compliance with FAR and DFARS: The contractor shall comply with Federal Acquisition Regulation (FAR) clause 52.228-8, "Liability and Insurance—Leased Motor Vehicles," and Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.247-7007, "Liability and Insurance," as incorporated into this contract.

4.4.2 Contractor Liability: The contractor is liable for any loss of or damage to a leased vehicle, except for normal wear and tear, that is caused by the negligence, fault, or wrongful act or omission of the contractor or its employees. The contractor shall indemnify and hold the government harmless against any related claims.

4.4.3 Insurance Requirements: The contractor shall maintain the insurance coverage required by FAR 52.228-8 and provide written proof of such coverage to the Contracting Officer prior to contract commencement.

4.4.4 Damage Reporting: The contractor shall immediately notify the Contracting Officer of any vehicle damage and provide a written report detailing the incident within one business day

5 CONTRACTOR MANPOWER REPORTING: N/A

6 SECURITY: N/A

7 SAFETY: N/A

8 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/INFORMATION: N/A

9 APPLICABLE DOCUMENTS:

10 PLACE OF PERFORMANCE:

10.1 The exercise and training shall be executed on the Fort Wainwright, AK and Yukon Training Area with usage in the greater Fairbanks city limits.

11 PERIOD OF PERFORMANCE:

11.1 Base: 8-30 January 2026