Draft PWS POL Trucking.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

PETROLEUM, OIL, AND LUBRICANTS (POL)

TRUCKING SERVICES JAPAN

15 Nov 21

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall transport bulk petroleum products by the Contractor’s trucks as set forth in Schedule of Supplies/Services in accordance with the terms and conditions of this contract and applicable Government of Japan (GOJ) laws and trade practices. (The slash “/” means “and/or” throughout this contract.)

1.2. AREA OF PERFORMANCE. The areas of performance shall be throughout Japan except

Okinawa and Hokkaido. The point-to-point routes are specified in the contract schedule.

1.3. FREIGHT. The Contractor shall transport clean bulk petroleum products, consisting of mobile gasoline (MUM), diesel oil (F-76), (FJ-1) and jet fuels (JP-5 and JP-8). The Contractor is allowed to transport diesel oil (F-76), (FJ-1) in separate tank compartments of a single truck upon orders issued by the Government.

1.4. OPERATIONAL EQUIPMENT. Under this contract, for items other than truck’s basic equipment used for normal loading and unloading of freight, Operational Equipment is defined as mission critical items provided by the Contractor. Operational equipment provided by the contractor includes external pumps, discharge hoses (i.e., 25, 50, or 100 feet hoses), connectors, adapters, nozzles, couplings, gate valves, or butterfly ball valves to be utilized during loading or unloading of freight.

1.5. TYPES AND CONDITION OF VEHICLES

1.5.1. Types of Vehicles. Tank truck or truck tractor with semi-trailer tank for the transportation of bulk petroleum products (Minimum size 16 KL) except for 1.5.1.1 below.

1.5.1.1. Due to road configuration and structure limitations inside Akasaki Fuel terminal and Yokose

Landing Craft Air Cushion (LCAC) facility, it is required to operate with 16 KL single chassis truck or smaller trucks.

1.5.2. The following additional items are required to be equipped on the truck for performance:

1.5.2.1. The pump with two (2) three (3) inches diameter of a four (4) meters length hose. The

Transportation Officer (TO) upon contractor’s request may accept the tank truck without a pump when destination is an underground tank facility.

1.5.2.2. Male to Male type Cam-lock Joint, three (3) inches diameter.

1.5.2.3. Female to Female type Cam-lock Joint, three (3) inches diameter.

1.5.3. The following additional items may be required by the Ordering Officer to be equipped on the truck for performance:

1.5.3.1. Female Cam-lock Joint three (3) inches x Male Cam-lock Joint 1.5 inches reducer.

1.5.3.2. Female Cam-lock Joint three (3) inches x Female Cam-lock Joint 1.5 inches reducer

1.5.4. Condition of Vehicles. Contractor’s vehicles to be utilize in order to fulfill the Contractor’s contract responsibilities will be mechanically capable and in good conditions at all times. All vehicles and upload/discharge equipment to be used under this contract shall have clean, decontaminated cargo tanks, empty and clean discharge manifolds, hoses, connections, and couplings in accordance with TABLE XXVI, Conversion Chart for Truck Tank (TT) Cars, Truck Tank wagons (TW), Tank & Trailer (TRR), and

Intermodal Containers (IMC)) , IAW MIL-STD-3004-1 (11 September 2018) (See Appendix A).

1.6 VEHICLE INSPECTION: Government personnel may inspect any time vehicles and other transportation equipment that the Contractor uses in performance of services under this contract from time to time for compliance with the vehicle requirements and safety standards set forth herein. Use of such vehicles and other transportation equipment shall be contingent upon the results of such inspection.

1.7. SAFETY AND ENVIRONMENTAL PRECAUTIONS

1.7.1. The Contractor, its employees, agents, or any personnel handling petroleum products will practice

SAFETY at all times. The term SAFETY for the purpose of this contract is the measurement or conditions taken by any personnel handling fuel to prevent potential injury or damage to their health.

The Contractor shall comply with applicable industry standards and practices for safety to perform the service in the contract. The Contractor personnel shall take all reasonable steps and precautions to prevent accidents, spills, and fire prevention measurements in the handling of products during loading and unloading of freight. The Contractor shall also comply with applicable environmental requirements pursuant to the industry standards and practices and take all reasonable environmental precautions.

1.7.2. Security Guards. The fuel terminal TO reserves the right to furnish security guards or military police escorts for any or all trucks while the trucks are engaged in the performance of services under this contract. The Contractor shall, if requested by the TO, permit security guard(s) or escort(s) to ride on any or all of the trucks at no extra charge. In the event the security guard is required, the Contractor is required to return the security guard(s) or escort(s) back to his or her post at no additional cost to the

Government.

1.8. LIABILITY FOR FUEL SPILLS. The Contractor shall take all measures required by law and good business practice to prevent fuel spills (including, but not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping into or onto any land or water). In the event that the

Contractor's failure to take such measures results in a fuel spill, the Contractor shall be liable for the costs of fuel, spill containment, cleanup, and disposal. In addition, the Contractor shall reimburse the

Government for any resulting fines or penalties. For purposes of this contract, the term fuel includes all petroleum and additive products.

1.9. RESPONSIBILITY OF GOVERNMENT-OWNED PETROLEUM PRODUCTS

1.9.1. Property Administration. The Contractor shall be responsible and accountable for all

Government property provided under this contract. The Contractor shall establish and maintain a program for the handling, protection, and preservation of Government property in accordance with sound industrial practices.

1.9.1.1. Government-owned petroleum products received/upload, deliver/off-load, and transported shall be considered government property by this contract.

1.9.1.2. Title to any Government-owned petroleum products in the possession of or under the custody of the Contractor by reason of this contract, which is herein after referred to in this clause as "such property," shall at all times remain in the Government, and such property shall be used only for the purposes set forth in this contract. The Government will at all times have access to the premises where in any such property is located. When products are received/uploaded and delivered/offloaded at any

Military Installation and/or any Defense Fuel Support Point (DFSP), contractor will ensure along with the installation or DFSP personnel the proper handling of Government-owned petroleum products. No contractor, employees, or agents will directly engage with any military installation equipment without the supervision and technical assistance of DFSP personnel.

1.9.1.3. Only competent and properly trained personnel are to be assigned responsibility of receiving/ uploading/delivering, or handling government-owned petroleum products. Established service guidelines or company policies should include an individual training program and the training completed should be properly documented.

1.9.1.4. The Contractor shall protect and preserve such property in a manner consistent with sound industrial practice.

1.9.1.5. RESERVED

1.10. OPERATIONAL REQUIREMENTS.

1.10.1. The Contractor shall perform the service when scheduled by the Ordering Officer at any time during any calendar day to meet the established loading and unloading dates and times. The Ordering

Officer is responsible for placing, changing, and cancelling orders against the subject contract and to be designated by the Contracting Officer. The Contractor shall follow the operational definitions and requirements described in paragraphs below:

1.10.2. Ordering. The Contractor shall provide the requested service upon receipt of the order in compliance with the following:

1.10.2.1. The Ordering Officer will give an order orally specifying the size/type of truck and indicate terms/conditions (truck size, required number of trucks, destination, quantity, type of fuel, time, and etc.), which are to be required in the remarks block of the Bill of Lading (BL), via email and confirmed by means of a properly executed BL for service to the Contractor. The TO at each fuel terminal will issue a

BL (USFJ Form 334EJ) for services provided under this contract. The TO will provide an original BL to the Contractor in exchange for the signed receipt of shipping documents (e.g., DD Form 1348-7, DoD

MILSPETS DFSP Shipment and Receipt Document/Supporting Document/DD Form 1898, Energy Sales

Slip) within 15 calendar days after the shipment is completed and the Contractor submits the shipping document.

1.10.2.2. In the event the original BL is known to have been lost, rendered unusable, or destroyed after issuance, a Certificate in Lieu of Lost BL (USFJ Form 376EJ) shall be used to document the shipment.

Related transportation services and charges will be documented by a properly executed Bill for

Accessorial Services (BAS) (USFJ Form 416EJ).

1.10.2.3. Advance Notification. The Ordering Officer will place orders by 04:30 PM at least two (2) calendar days before the scheduled delivery date at loading point. For orders exceeding 700 km, the

Ordering Officer will place orders by 04:30 PM prior to three (3) working days before the scheduled delivery date at discharge point.

1.10.3. Loading Point and Unloading Point.

1.10.3.1. Loading Point. Loading point is a platform, fuel loading location or shipping point designated by the TO as a point from which freight will be loaded and transported to a pursuant location under this contract. All freight shall be loaded by the Government, unless the Contractor is specifically directed or requested in writing by the Ordering Officer, review by the CORs, and approved by the

Contracting Officers to perform such services. However, the Contractor shall not be relieved from the responsibility for the proper stowage and securing of freight against loss or damage while in transit. It is the contractor’s responsibility, company’s employees, or agents to properly maintain accountability of such freight at all times as mentioned in paragraph 1.8. of this PWS. The Contractor shall remove all sealing materials used for the previous services before the Government initiates their inspections.

1.10.3.2. Unloading Point. Unloading point is a container, tank, or receiving point designated by the

TO as a point at which freight will be unloaded/discharged, transported and delivered to a pursuant location/tank under this contract. The Contractor may be required to off-load to more than one tank at singular unloading location at no additional cost. All freight shall be unloaded by the Contractor at no additional cost to the Government.

NOTE: No freight will be downloaded at any site without the supervision and assistance of installation personnel or a government representative.

1.10.3.3. Loading and Unloading Requiring Operational Equipment. Ordering Officers will identify, coordinate, and approve freight deliveries that require the use of operational equipment provided by the Contractor.

1.10.4. Loading and Unloading Hours.

1.10.4.1. The Contractor shall meet the unloading hours as specified by the Ordering Officer at the time of placing a call/order.

1.10.4.2. Loading hours at NAVSUP FLCY, Tsurumi, Hakozaki, and Akasaki Terminals, shall be from

07:00 AM to 12:00 PM and from 12:45 PM to 03:30 PM, 7 days a week, Sunday through Saturday, including U.S. and Japanese legal holidays.

Akasaki Address: O-Banchi, Akasaki-cho Sasebo-shi, Nagasaki-ken 857-0064.

857-0064 長崎県佐世保市赤崎町無番地 横須賀補給センター佐世保支所佐世保燃料部

Naval Supply System Command Fleet Logistics Center Yokosuka Site Sasebo, Sasebo Fuel department

FPO AP 96322-0001 PSC 476 BOX 7

1.10.4.3. The loading hours at NAVSUP FLCY, Tsurumi, Hakozaki, and Akasaki Terminals may be extended to 08:00 PM under extraordinary circumstances such as heavy snowfall, unusually heavy peak workload periods, etc., as determined jointly by the Ordering Officer and Defense Fuel Supply Points loading terminals.

1.10.4.4. Under emergency operations, the loading and unloading hours at U.S. facilities will be extended to 24 hours operations as determined jointly by the Ordering Officer, Fuel Terminal TO, Contractor, and unloading activities.

1.10.5. Free time. A one (1) hour period commencing at the time the vehicle is placed by the

Contractor at the freight loading point and notice thereof is given to the Ordering Officer placing calls; or a one (1) hour period commencing at the time the vehicle arrives at the freight unloading point and notice thereof is given to the Receiving Officer or their authorized representative.

1.10.6. Turnaround Shipment. If the freight cannot be unloaded partially or entirely at a designated unloading point, the Contractor shall immediately notify the Ordering Officer of the matter and ask for further guidance or instructions regarding the return of the freight.

1.10.7. Unexpected Deliveries. When unexpected deliveries are required for a specific service, upon written request of the Government representatives, services shall be incorporated into the contract schedule as a specific point by way of a supplemental agreement to the contract.

1.10.8. Costs of Operation. All costs of operation under this contract shall be borne by the

Contractor, including but not limited to tolls, licenses, costs of overtime, Sunday or Japanese legal holiday work, or for operations during stormy or inclement weather.

1.11. ACCESSORIAL SERVICES/BASIS FOR PAYMENT.

1.11.1. Turnaround Shipment. The Contractor may be paid for a return trip from unloading point to original loading point.

1.11.2. Fraction of a kiloliter. Fraction of a kiloliter shall be rounded up to the next higher kiloliter.

1.11.3. Freight for a Quantity Less Than Full Truck Load. Any freight transported for a quantity of less than 12 kiloliters at a loading point shall be compensated at the 12 kiloliters rate or at the quantity of maximum load capacity of truck offered, whichever is less.

1.11.4. Demurrage (BAS). If through no fault of the Contractor, a truck is not loaded and dispatched or discharged/released within the allowable free time, the Contractor shall be entitled to demurrage for detention of the truck by the Government beyond the allowable free time. For purpose of payment hereunder, the full half-hourly rate shall be paid for any period of time up to and including 30 minutes.

The Contractor shall submit a written request for demurrage payment to the fuel terminal TO and DLA

Energy Japan within thirty (30) days following incurrence of said charges. In the event the Contractor fails to submit such a request for demurrage as herein required, the Government shall be relieved from all responsibility for such requests unless Contractor's delay in submitting said request is due to circumstances beyond the Contractor's control.

1.11.4.1. Delays caused by inclement or severe weather will result in no charge or penalties to either the

Contractor or the Government. Both the Government and the Contractor reserve the right to cancel and or modify deliveries or receipt schedules within a 60-minute window of receiving official notification of severe weather warning that will likely disrupt non-fuel operations. The weather notification warning must come from a certified United States or Japan agency authorized to issue such warnings. All fuel operations will cease during inclement weather for the safety of all-individual involved in the operation.

Normal fuel operations will begin within 15 minutes of the all clear notification. No charges or penalties would be incurred by either party due to stoppage of normal operation due to inclement weather.

1.11.5. Emergency Services. Short notice, high volume emergency orders may be ordered under this contract. Once the Ordering Officer places an order, the Contractor shall make available sufficient trucks, to transport at least 80 KL of product per delivery, or less depending on the amount ordered. These orders shall be fulfilled on the next calendar day (00:00 to 24:00).

1.12. TABLE OF DISTANCES.

1.12.1. Distances specified in HQ US Army Garrison Japan-issued Military Traffic Management

Bulletin (MTMB) No. 2 entitled “Official Table of Highway Distances, Japan” as revised shall be used in computing charges for services rendered hereunder. It establishes the kilometers distance between the main gate of a loading installation and that of an unloading installation.

1.12.2. When an ordering officer is unsure of or where there is a dispute concerning the point to point distance of an unlisted route, the shipping Transportation Office may request the Movements

Management Branch, Transportation Division, Logistics Readiness Center Honshu (LRC Honshu), 403rd

Army Field Support Brigade (AFSB) to measure new distance(s) and provide the distance(s) to the requesting transportation office and the Contractor concerned for computation of transportation charges.

1.13. CANCELLATION (Charge will be paid by BAS). Cancellation charges shall be applied when service is scheduled and the requirement is cancelled, rescheduled or postponed after 11:00 AM local time on the calendar day preceding the scheduled delivery date OR on the same day of the scheduled delivery. In the case when the truck is held after the expiration of the free time, the Contractor shall not be paid the demurrage charge in addition to the cancellation charge.

1.13.1. No cancellation charges or fee will be paid for destination changes if the Contractor is properly notified by the TO/Ordering Officer by 11:00 AM on the calendar day preceding the scheduled delivery date.

1.13.2. The Contractor must submit a written request for cancellation payment to the fuel terminal TO and DLA Energy Japan within thirty (30) days following incurrence of said charges. In the event the

Contractor fails to submit such a request for cancellation charges as herein required, the Government shall be relieved from all responsibility for such requests unless Contractor's delay in submitting said request is due to circumstances beyond the Contractor's control.

1.14. OBTAINING EXEMPTION FROM JAPANESE TAXES AND SUBMISSION OF

VEHICLE LISTINGS FOR TAX EXEMPTION CERTIFICATE.

1.14.1. The basis whereby US armed forces obtain exemption from Japanese taxes are prescribed in paragraph 3, Article XII of the Status of Forces Agreement under Article VI of the Treaty of Mutual

Cooperation and Security between the US and Japan.

1.14.2. Prior to performing the services, the Contractor shall submit fuel consumption ratios of trucks

(by size) to DLA Energy Japan Unit 5266 Yokota Air Base, Fussa-shi, Tokyo-to for verification, and an accurate listing of all trucks to be used under this contract together with the vehicle inspection certificates, and location(s)/distances between the Contractor’s Motor Pool(s) to include temporary truck holding places and USFJ installations, to the Tax Certifying Officer for issuance of fuel tax exemption certificates for this contract.

1.14.3. Mailing address of the Tax Exemption Certifying Officer is Defense Logistics Agency (DLA)

Energy Japan, Unit 5226, Building 1584, Yokota Air Base, Fussa-shi Tokyo 197-0001.

1.14.4. The Contractor shall submit a certification statement to the Tax Exemption Certifying Officer for claiming deadhead distances for each ordered service during performance period. The Tax

Exemption Certifying Officer will provide the wording for the certification statement to the Contractor.

1.14.5. The Contractor may claim tax exemption based on fuel consumption ratio of ordered size/type truck(s) used in accordance with the size of truck annotated in the BL (Marked Car Capacity).

1.14.6. The Contractor shall not include deadhead distance for trucks that transport freight owned by the third party (or the Contractor) from the unloading point of the ordered transportation service to the motor pool which the truck(s) originated or home stationed for each ordered service. This service is not considered for official use for fuel tax exemption purposes.

1.14.7. The Tax Exemption Certifying Officer will review the accuracy of Contractor’s figures on fuel consumption prior to issuance of appropriate tax exemption certificate.

1.15. Humanitarian Assistance and Disaster Relief (HADR). The scope of this contract includes services to respond to requirements in a contingency environment including humanitarian assistance and disaster relief.

1.16. GENERAL INFORMATION.

1.16.1. The Contractor shall establish networking with contractor’s employees, sub-contractors, and the sub-contractor’s employees. The Contractor is required to maintain and improve the networking for smooth coordination and operations.

1.16.2. Quality Assurance. The Government will evaluate all of the contractor’s performance in accordance with the Quality Assurance Performance Plan (QASP) by appointing COR to monitor performance to ensure services are received and in totally compliance with the terms and conditions of the contract.

1.16.3. Government Remedies. The Contracting Officer will follow FAR 52.212-4, Contract Terms and Conditions – Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.16.4. Contractor’s Personnel.

1.16.4.1. Contract Manager (CM). The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this individual and an alternate(s) who shall act for the

Contractor when the CM is absent shall be designated in writing to the Contracting Officer. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of this contract. The CM and alternate shall be individuals who are capable of conversing in, and comprehending English.

1.16.4.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the contractor’s company name and the employee’s name.

1.16.4.3. Removal Of Contractor’s Employees. The Contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The Contracting Officer may require that the Contractor remove from the Government job any of his/her employees who endangers personnel or property, or whose continued employment under this contract is inconsistent with the interests of military good order and security.

1.16.4.4. Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry based on the person’s country of origin. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstance.

1.16.5. Installation Base Passes. The U.S. Government will issue all required Installation/Base

Passes and Controlled Area Badges to contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents IAW each installation instruction. The prime

Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

1.16.5.1. Gate Passes. Each DFSP for both loading and unloading shall notify the contractor of necessary documents for submissions prior to the performance date. In order to obtain Gate

Passes, the Contractor may be required to submit documentations such as (i) a passport, or (ii) an original certificate of residence (Jyumin-hyo with a permanent address) and a driver’s license, ID photo (a driver’s license), in addition to application forms which could vary depending on each installation. The Contractor is responsible for the expenses and costs that they would incur in order to obtain Gate Passes.

1.16.5.2. Vehicle Passes. In order to obtain Vehicle Passes, the Contractor shall submit the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of (i) Bodily Injury - ￥30,000,000 per person per occurrence, in addition to the Japanese

Compulsory Insurance (JCI), and (ii) Property Damage - ￥3,000,000 per occurrence for both truck and trailer.

1.6.5.3. Escort Requirements. In the case an escort is required, escort will be provided by end user(s) at the final destination.

1.16.6. Hours of Operation. Contractor’s work hours are as specified in paragraph 1.10.4 of the

PWS.

1.16.7. Report of Damage, Destruction, Injury or Death.

1.16.7.1. The Contractor shall immediately report to the Contracting Officers and Government representatives all incidents of damage, destruction of property, personal injury or death of any person, during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, freight, or property of any type whether Government owned or not and the term “Contractor” includes the Contractor, its agents, servants or employees.

1.16.7.2. The Contractor shall submit these reports directly to the Contracting Officer and the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or electronic.

(b) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the Contracting Officer and COR.

1.17. Liabilities.

(a) The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

(b) RESERVED

2. SERVICES SUMMARY (SS).

The following SS identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for POL trucking services. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS

Paragraph Performance Threshold Method of Surveillance

Furnishing proper vehicles. 1.5.

Valid customer complaints shall not exceed 1 per month.

Customer Complaints

Periodic Surveillance

Comply with safety requirements and take environmental precautions.

1.7. and 1.8

Valid customer complaints shall not exceed 1 per month.

Customer Complaints

Periodic Surveillance

Compliance with Ordering Officer’s schedule.

1.10

Valid customer complaints shall not exceed 3 per month.

Customer Complaints

Periodic Surveillance

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES: None

4. APPENDIX.

A. TABLE XXVI, Conversion Chart for Truck Tank (TT) Cars, Truck Tank wagons (TW), Tank

& Trailer (TRR), and Intermodal Containers (IMC), MIL-STD-3004-1 (11 September 2018)

B. HISTORICAL WORKLOAD DATA

APPENDIX A

MIL-STD-3004-1 (11 September 2018)

TABLE XXVI, Conversion Chart for Truck Tank (TT) Cars, Truck Tank wagons (TW), Tank & Trailer (TRR), and Intermodal Containers (IMC)) 1, 2

LAST PRODUCT

CARRIED

PRODUCT TO BE LOADED

Gasolines:

GASOHOL,

MOGAS, E85,

AVGAS, JP-4,

Jet B

Jet Fuels:

Jet A/A-1, JP-8, F-24, JP-5, TS-1, KS-1/R/N, Jet Fuel 3:

JPTS

RP1 /RP24

JP-10/PF-14

Diesel Fuel:

F-76

FSII 4

Lubricating Oils

Diesel Fuels:

DF1,DF2,DS1,

DS2,ASTM

D975

Gasolines:

GASOHOL, MOGAS,

E85, AVGAS, JP-4, Jet B

Drain/Empty

Steam/Dry5

Steam/Dry

Steam/ Dry

Jet Fuels:

Jet A/A-1, JP-8, F-24, JP-

5, TS-1, KS-1/R/N,

Jet Fuel: JPTS Drain/Empty Drain/Empty Drain/Empty Drain/Empty Steam/ Dry Steam/Dry Steam/Dry

Steam Dry Steam/Dry

RP1/RP2 Steam/ Dry Steam/Dry Steam/ Dry Drain/Empty Steam/ Dry Steam/ Dry Steam/ Dry

Steam/ Dry Steam/Dry

JP-10/PF-1 Steam Dry Steam/Dry Steam/ Dry Steam Dry Drain/Empty Steam/ Dry Steam/Dry

Steam \/Dry Steam/Dry

Petroleum Solvent or Paint Thinner Steam/ Dry Steam/Dry Steam/ Dry

Hot Water

Rinse & Dry Steam/ Dry Steam/ Dry

Steam/Dry Steam/ Dry Steam/Dry

Diesel Fuel: F-76

Steam/Dry9

Drain/Empty Steam/Dry

Steam /Dry

DF1,DF2,DS1, DS2,ASTM

D975

Steam/Dry Steam/Dry

FSII Drain/Empty Drain/Empty Steam/ Dry Steam/ Dry Steam/ Dry Steam/Dry Drain/Empty Steam/ Dry Steam/Dry

TABLE XXIII. Conversion chart for tank trucks (TT), tank cars (TC), Tank wagons (TW), Tank & Trailer (TRR), and Intermodal Containers (IMC) 1, 2 - Continued

PRODUCT TO BE

LOADED

LAST PRODUCT

CARRIED

JP-4,Jet B

Gasolines

GASOHOL,

MOGAS,

Jet Fuels:

Jet A/A-1

JP-8, F-24, JP-5,

Jet Fuel3:

Diesel Fuel:

Biodiesel Blends

(< B15)

DS2,

Biodiesel Blends

(> B15)

DS2,

Lubricating

DF1,DF2,

DS1, DS2,

ASTM D975

E85,AVGAS, TS-1-KS-1/R/N JPTS RP1/RP24

JP-10/PF-14

F-76 ASTM D975 ASTMD975 FSII Oils

Lubricating Oils

NO LOAD

Stream/Dry

Stream/Dry

Drain/Empty8

Biodiesel Blends(<B15)

DF1,DF2,DS1,DS2,

ASTM D975

Biodiesel Blends(>B15)

DF1,DF2,DS1,DS2,

ASTM D975

Heavy Fuel Oils, Distillate

Fuels, ASTM D975, (No.4D),D396,(FS4,FS5, FS6), Residual Fuel Oils, ISO 8217,class F (IFOs)

Naphtha Drain/Empty Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry

Petroleum Solvent/Paint

Thinner

TABLE XXIII. Conversion chart for tank trucks (TT), tank cars (TC), Tank wagons (TW), Tank & Trailer (TRR), and Intermodal Containers

(IMC) 1, 2 - Continued

NOTES:

1. General Instructions for Tank Cars and Trucks:

a. Conveyances (all) shall be dry and free from loose rust, scale, and dirt

b. Saran lined equipment should not be steam cleaned; water wash should suffice.

c. Petroleum products shall not be loaded into the conveyances where the previous cargo was caustic, acid, or chlorinated solvents.

d. Tank trucks and cars in liquid fertilizer service shall not load aviation turbine fuels directly, but shall carry out at least two loads of commercial gasoline prior to the aviation turbine fuel load.

e. Conversion of Government-owned tank cars from liquid fertilizer service to aviation turbine fuel service shall only be done when no other alternative exists. Tank cars being converted from liquid fertilizer service to a petroleum product shall be adequately cleaned to remove all traces of liquid fertilizer. At a minimum, the equipment must be steam cleaned; dried and must be free from loose rust, scale, and dirt. After cleaning, equipment with unlined compartments should have its compartments lined with an approved coating at this time.

Conveyances carrying their initial load of aviation turbine fuel following conversion shall not be released from the loading until they have been sampled a minimum of 24 hours after loading. The sample shall undergo Type B-2 testing plus Thermal Stability Test (if required by the product specification). After Type B-2 tests indicate compliance with specification requirements, the conveyance can be released pending results of the Thermal Stability tests. The conveyance shall not be unloaded until the loading point notifies the destination that the

Thermal Stability test (when required) has passed. When the above condition applies, the DD-250, WAWF ERR or equivalent form shall be so noted.

2. Each Military Service shall provide specific guidance for conversion of refueling equipment which exclusively handles their petroleum products, e.g.: Air Force guidance is contained in T.O. 42B- 1-1, Table 3-1.

3. To be loaded only in aluminum or stainless steel conveyance, or other conveyance lined with an approved epoxy coating. If equipment is coated, clean with hot fresh water not exceeding58°C (136°F) and dry thoroughly.

4. For previous cargoes not listed, contact DLA Energy Quality Operations Division for acceptability/cleaning procedures.

5. For additional guidance applicable to fungible aviation fuel shipments see Section 5.3.1.2 (including subparagraphs).

6. If previous cargo contained dye marker, all traces of color must be removed.

7. If product to be loaded does not contain dye, then the vehicle shall not contain any traces of dye prior to loading.

8. Applicable only when loading same specification products; otherwise, steam and dry.

9. Prior to loading the aviation fuels listed, the conveyance must have carried a previous non-FAME cargo and then be steam cleaned and dried. Trucks that have previously carried biodiesel create a risk of cross-contamination of Jet Fuel with residual biodiesel components. Diesel fuel may contain up to 5% FAME without reporting it as biodiesel. Because of the difficulties in making a determination at the load rack of the presence of FAME in the previous load, the more stringent “Steam/Dry is required.

10. Drain and Empty if loading biodiesel blends

MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB TOTAL

A001

A001AA

12,000 10,000 6,000 8,000 32,000 0 6,000 216,000 8,000 10,000 0 0 308,000

A001AB CAMP ZAMA, ZAMA-SHI, KANAGAWA-KEN (33 kms) 48,000 56,000 44,000 24,000 40,000 24,000 20,000 0 44,000 0 24,000 24,000 348,000

A001AC U.S. FLEET ACTIVITIES, YOKOSUKA, HON-CHO,

YOKOSUKA-SHI, KANAGAWA-KEN (36 kms) 0 24,000 0 0 0 0 0 0 0 0 0 22,000 46,000

A001AD YOKOTA AIR BASE, FUSSA-SHI, TOKYO-TO (53 kms) 0 304,000 0 0 0 0 0 0 0 0 0 0 304,000

A001AE

0 0 0 0 0 0 0 0 0 2,000 0 2,000 4,000

A001AF

0 0 0 0 0 0 0 0 0 0 0 0 0

A001AG MISAWA AIR BASE, AOMORI-KEN (739 kms) 0 0 0 0 0 0 0 0 0 0 0 0 0

A001AH USN NAVSUP FLC, YOKOSUKA FUEL DEPT. SASEBO,

YOKOSE TERMINAL, SAIKAI-CHO, SAIKAI-SHI,

NAGASAKI-KEN (1,214 kms)

0 0 0 0 0 0 0 0 0 0 0 0 0

A001AJ

0 0 0 0 0 0 0 0 0 0 0 0 0

A001AK USN NAVSUP FLC, YOKOSUKA, FUEL DEPT. SASEBO,

AKASAKI TERMINAL SASEBO-SHI (1,204 kms) 0 0 0 0 0 0 0 0 0 0 0 0 0

A002

A002AA

80,000 80,000 0 80,000 40,000 120,000 40,000 40,000 0 40,000 80,000 40,000 640,000

A002AB

0 0 0 0 0 0 0 0 0 0 0 0 0

A003

A003AA

0 0 0 0 0 0 24,000 576,000 216,000 0 696,000 384,000 1,896,000

A003AB

13,000 0 11,000 0 0 13,000 13,000 13,000 0 0 13,000 0 76,000

A003AC

46,000 0 40,000 22,000 0 33,000 18,000 34,000 66,000 22,000 82,000 179,000 542,000

A003AD

45,000 0 0 0 0 96,000 0 0 0 0 0 0 141,000

A003AE MISAWA AIR BASE, AOMORI-KEN (739 kms) 0 0 0 0 0 0 0 0 0 0 0 0 0

A004 TABLE 1 UNEXPECTED DELIVERIES/MULTI-POINT FOR

ITEMS A001 THROUGH A004

0 0 0 0 0 0 0 0 6,000 0 0 0 6,000

Total 244,000 474,000 101,000 134,000 112,000 286,000 121,000 879,000 340,000 74,000 895,000 651,000 4,311,000

TO THE FOLLOWING DESTINATIIONS:

USN NAVSUP FLC, YOKOSUKA FUEL DEPT. SASEBO, YOKOSE

TERMINAL, SAIKAI-CHO, SAIKAI-SHI, NAGASAKI-KEN (39 kms)

USN NAVSUP FLC, YOKOSUKA, SASEBO DETACHMENT,

IORIZAKI FUEL TERMINAL, NAGASAKI-KEN (11 kms)

20202019

TO THE FOLLOWING DESTINATIIONS:

USN AIR FACILITY, ATSUGI, OGAMI, AYASE-SHI,

KANAGAWA-KEN (35 kms)

US FLEET ACTIVITIES, YOKOSUKA, HON-CHO, YOKOSUKA-SHI,

KANAGAWA-KEN (4 kms)

US FLEET ACTIVITIES, YOKOSUKA, HON-CHO, YOKOSUKA-SHI,

KANAGAWA-KEN (VESSELS, EITHER MOORED OR IN DRY

DOCKS) (4 kms)

YOKOHAMA NORTH DOCKS, MIZUHO-CHO, KANAGAWA-KU,

YOKOHAMA-SHI (25 kms)

FROM NAVSUP FLC YOKOSUKA, FUEL DEPT. SASEBO, AKASAKI TERMINAL, SASEBO-SHI

TO THE FOLLOWING DESTINATIIONS:

CAMP FUJI, NAKABATA, GOTEMBA-SHI, SHIZUOKA-KEN

(101 kms)

374 CS OWADA COMMUNICATION SITE, ATAGO, NIIZA-SHI,

SATAIMA-KEN (45 kms)

YOKOHAMA NORTH DOCKS, MIZUHO-CHO, KANAGAWA-KU,

YOKOHAMA-SHI (9 kms)

USN NAVSUP FLC, YOKOSUKA, SASEBO DETACHMENT,

IORIZAKI FUEL TERMINAL, NAGASAKI-KEN (1,210 kms)

FROM NAVSUP FLC YOKOSUKA, HAKOZAKI TERMINAL, NAGAURA-CHO, YOKOSUKA-SHI

Unit: Liters

(Load Capacity (Kiloliter(KL) x # of Tank Trucks)

ITEM NO. TRANSPORTATION OF BULK POL PRODUCTS

FROM NAVSUP FLC YOKOSUKA, TSURUMI TERMINAL, ANZEN-CHO, TSURUMI-KU, YOKOHAMA-SHI

APPENDIX B - HISTORICAL WORKLOAD DATA (rev)

PWS Para 1.11.2. Turnaround Shipment

PWS Para 1.11.5. Demurrage

MONTH YEAR

OCCURRED

TYPE OF INCIDENT (PARTIAL QUANTITY

(QTY) OR ALL QTY)

ELIN PRODUCT

UPLOADING

TERMINAL

SHIP TO REMARKS

JUN2017 PARTIAL QTY A3AC JP5 HAKOZAKI VESSEL

Ordered Qty 5,283 GAL = 20KL

Shipped Qty 3,830 GAL = 14.5KL

Returned Qty 1,453 GL = 5.5 KL

JUL 2017 PARTIAL QTY A1AA JP8 TSURUMI CAMP FUJI #151

Ordered Qty 5,283 GAL = 20KL

Shipped Qty 4,914 GAL = 18.6KL

Returned Qty 369 GL = 1.4 KL

AUG 2017 PARTIAL QTY A3AC F76 HAKOZAKI VESSEL

Ordered Qty 5,283 GAL = 20KL

Shipped Qty 3,751 GAL = 14.2KL

Returned Qty 1,532 GL = 5.8 KL

NOV 2017 PARTIAL QTY B3AC JP5 HAKOZAKI VESSEL

Ordered Qty 3,434 GAL = 13KL

Shipped Qty 951 GAL = 3.6KL

Returned Qty 2,483GL = 9.4 KL

DEC 2017 PARTIAL QTY B3AC JP5 HAKOZAKI VESSEL

Ordered Qty 5,019 GAL = 19KL

Shipped Qty 343 GAL = 1.3KL

Returned Qty 4,676 GL = 17.7 KL

OCT 2018 PARTIAL QTY B3AC JP5 HAKOZAKI VESSEL

Ordered Qty 6,340 GAL = 24KL

Shipped Qty 40 GAL = 0.15KL

Rerout to Atsugi Qty 6,300GL =

23.85 KL

OCT 2018 PARTIAL QTY B3AC F76 HAKOZAKI VESSEL

Ordered Qty 6,340 GAL = 24KL

Shipped Qty 5,283 GAL = 20KL

Returned Qty 1,057GL = 4 KL

OCT 2018 PARTIAL QTY B3AC F76 HAKOZAKI VESSEL

Ordered Qty 6,340 GAL = 24KL

Shipped Qty 5,865 GAL = 22.2KL

Returned Qty 475GL = 1.8 KL

FEB 2019 PARTIAL QTY C3AC JP5 HAKOZAKI VESSEL

Ordered Qty 5,283 GAL = 20KL

Shipped Qty 4,358 GAL = 16.5KL

Returned Qty 925GL = 3.5 KL

SEP 2019 PARTIAL QTY C3AC JP5 HAKOZAKI VESSEL

Ordered Qty 4,755 GAL = 18KL

Shipped Qty 3,698 GAL = 14KL

Returned Qty 1,057GL = 4 KL

FEB 2020 PARTIAL QTY D3AC JP5 HAKOZAKI VESSEL

Ordered Qty 5,283 GAL = 20KL

Shipped Qty 4,490 GAL = 17KL

Returned Qty 793GL = 3 KL

MONTH YEAR

OCCURRED

ELIN PRODUCT UPLOADING TERMINAL SHIP TO

OCT 2018 B3AC F76 HAKOZAKI VESSEL

FEB 2019 C3AC JP5 HAKOZAKI VESSEL

SEP 2019 C3AC JP5 HAKOZAKI VESSEL

Continued

PWS Para 1.13. Cancellation

MONTH YEAR

OCCURRED

TYPE OF CANCELLATION PWS PARAGRAPH ELIN PRODUCT

UPLOADING

TERMINAL

SHIP TO REMARKS

1/17/2017

ALL CANCELLATION ON

THE PERFORMANCE DAY

(Cancell rate 100%)

1.13.5 A3AA JP5 HAKOZAKI ATSUGI Cancelled all shipments (324KL)

1/18/2017

ALL CANCELLATION ON

PRECEDING THE

PERFORMANCE DAY

(Cancell rate 80%)

1.13.4 A3AA JP5 HAKOZAKI ATSUGI Cancelled all shipments (324KL)

2/8/2017

PARTIAL CANCELLATION

ON THE PERFORMANCE

DAY (Cancell rate 100%)

1.13.5 A3AA JP5 HAKOZAKI ATSUGI Cancelled 176 KL of 264 KL (Shipped 88KL)

2/9/2017

ALL CANCELLATION ON

PRECEDING THE

PERFORMANCE DAY

(Cancell rate 80%)

1.13.4 A3AA JP5 HAKOZAKI ATSUGI Cancelled all shipments (264KL)

2/10/2017

ALL CANCELLATION ON

PRECEDING THE

PERFORMANCE DAY

(Cancell rate 80%)

1.13.4 A3AA JP5 HAKOZAKI ATSUGI Cancelled all shipments (264KL)

3/13/2017

ALL CANCELLATION ON

PRECEDING THE

PERFORMANCE DAY

(Cancell rate 80%)

1.13.4 A4AF JP8 TSURUMI JGSDF Somagahara Gunma Cancellation 80% (17KL)

6/7/2017

ALL CANCELLATION ON

PRECEDING THE

PERFORMANCE DAY

(Cancell rate 80%)

1.13.4 A3AC JP5 HAKOZAKI VESSEL Cancellation 80% (13KL)

8/22/2017

ALL CANCELLATION ON

THE PERFORMANCE DAY

(Cancell rate 100%)

1.13.5 A3AC F76 HAKOZAKI USS MENOMINEWW (YT807) Cancellation 100% (18KL)

8/23/2017

ALL CANCELLATION ON

PRECEDING THE

PERFORMANCE DAY

(Cancell rate 80%)

1.13.4 A3AC F76 HAKOZAKI USS SEMINOLE (YT805) Cancellation 80% (12KL)

9/28/2018

PARTIAL CANCELLATION

ON THE PERFORMANCE

DAY (Cancell rate 100%)

1.13.5 B3AA JP5 HAKOZAKI ATSUGI Cancelled 24 KL of 48 KL (Shipped 24KL)

10/30/2018

ALL CANCELLATION ON

THE PERFORMANCE DAY

(Cancell rate 100%)

1.13.5 B3AC F76 HAKOZAKI HMAS HUON (Australia) Cancellation 100% (24KL) - Rescheduled

2/14/2019

PARTIAL CANCELLATION

ON THE PERFORMANCE

DAY (Cancell rate 100%)

1.13.5 C3AC JP5 HAKOZAKI USS BARRY (DDG52) Cancelled all shipments (9KL)

Continued