Draft PWS Fresno Fire Sprinkler Full Service.docx

DRAFT Performance Work Statement (PWS) Testing, Inspection, Maintenance and Repair of Automatic Fire Sprinkler System VA Central California Health Care System

1. BACKGROUND: The Department of Veterans Affairs (VA) acts as its own building and fire protection official and Authority Having Jurisdiction (AHJ). Construction of facilities on Federal property is generally exempt from the requirements of local building codes and standards. In addition, construction projects on Federal property are generally exempt from code compliance reviews by local fire officials. Therefore, VA must have its own process to ensure that facilities are designed, renovated, constructed and maintained in accordance with VA policy and the codes and standards adopted by VA.

VA is required to comply with national consensus codes and standards. VA general requirements addressing construction codes and standards are found in the Office of Construction and Facilities Management (OCFM) document Program Guide (PG) 18-3, Topic 1, Codes, Standards, and Executive Orders. Specific VA requirements for fire protection are found in the VA Fire Protection Design Manual.

2. SCOPE OF WORK: In order to meet both VHA Directive and governing NFPA codes, automatic fire sprinkler systems are required to be inspected, tested, maintained and repaired in accordance with NFPA codes and VHA Directive.

2.1. The Contractor shall provide all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required for the maintenance (including cleaning), repair, testing and inspection of the Fire Sprinkler systems and associated devices and equipment in accordance with the following codes below. (all latest editions shall apply). All inspections and testing will be monitored by the COR or his authorized designee.

2.1.1. NFPA 1: Fire Code

2.1.2. NFPA 13: Standard for the Installation of Sprinkler Systems

2.1.3. NFPA 17A: Standard for Wet Chemical Extinguishing Systems

2.1.4. NFPA 20, Standard for the Installation of Stationary Pumps for Fire Protection

2.1.5. NFPA 25: Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

2.1.6. NFPA 99: Health Care Facilities Code

2.1.7. NFPA 101: Life Safety Code

2.1.8. Occupational Safety and Health Administration (OSHA) Guidelines and Standards

2.2. The Contractor is responsible for all weekly, monthly, quarterly, semi-annual, and annual function checks, inspections, maintenance and repairs concerning the Fire Sprinkler system control valves, relief valves, pressure reducing valves, tamper switches, pressure switches, water flow alarm devices, gauges, fire pumps and controls, back flow preventers, main drain tests, water flow tests, standpipes, Fire Department Connections (FDC), fire connection hose valves, and fire sprinkler heads. The Contractor shall provide the 3-year inspection and testing as well as the 5-year inspection and testing as required per NFPA 25 standards. The Contractor shall also provide testing of the fire sprinkler heads per NFPA 25 and/or NFPA 99 and shall perform cleaning of all sprinkler heads located within pharmacy cleanroom spaces (Building 1 and Building 24). The contractor shall test and inspect all kitchen hood wet chemical extinguishing systems in accordance with NFPA 17A and NFPA 96. The contractor shall also perform all testing and inspection, maintenance and repair of the pre-action systems located in Building 27.

2.3. OPTION LINE ITEM: The contractor shall provide pricing as a separate Contract Line Item (CLIN) to perform bi-annual (every 2 years) cleaning of all sprinkler heads at the facility. The first cleaning would occur in the base year of the contract, followed by Option Year 2 and then Option Year 4. The cleaning shall be in accordance with NFPA25 (non-contact cleaning for dust removal- using vacuum or compressed air). If compressed air is used, contractor is also responsible for controlling the spread of dust by concurrent use of vacuum.

2.4. The Buildings included in this PWS which shall be inspected, tested, maintained and repaired under the contract can be found in Attachment 1.

2.5. All inspection and testing intervals shall strictly adhere to the intervals required by the Joint Commission.

2.5.1. Annual: Once in a 12-month period with a minimum of 330 calendar days and a maximum of 390 calendar days between tests events.

2.5.2. Semi-Annual: Twice in a 12-month period with a minimum of 160 calendar days and a maximum of 200 calendar days between test events.

2.5.3. Quarterly: Four times in a 12-month period with a minimum of 75 calendar days and a maximum of 105 calendar days between test events.

2.5.4. Monthly: Every Calendar Month.

2.5.5. Weekly: Every Calendar Week.

3. EMERGENCY / CALL BACK SERVICES:

3.1. Emergency Services. The contractor shall response for emergency calls upon the discretion of the CO or COR. The contractor shall perform emergency repairs to the fire suppression systems. Emergency calls consist of correcting failures that constitute an immediate danger to personnel, threaten to damage property, threaten the environment, and threaten to disrupt operations. Contractor shall respond to emergency calls within one (1) hours of initial call. Contractor shall provide and list of contacts and phone numbers.

3.2. Urgent services. Urgent service calls will be classified as urgent at the discretion of the CO or COR. Generally, urgent calls consist of providing services or correcting failures which do not immediately threaten personnel, property, environment, or operations, but have the potential of becoming threatening. Contractor shall response to urgent calls within two (2) hours of initial call.

3.3. Routine services. Routine service call will be classified as routine when the work does not qualify as an emergency or urgent call. Contractor shall respond to routine services calls within three (3) days of initial call.

3.4. Call list and log. Contractor shall provide and update a list of contacts and phone numbers. Call numbers shall be for a 24-hour phone number monitored by the contractor personnel at all times. A log shall be maintained of all service calls received; a description of the problem or requested work, date and time received location, name, and number. The contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements with regard to the established time limits and quality standards. Call log shall be submitted the end of every month no later than 5 days of following month. In the months with no calls, contractor shall submit call log with an annotation that shall read NO EVENTS FOR THE MONTH.

4. REPAIRS: The government will fund the purchase order associated with the contract an additional sum of $25,000.00 for reimbursement of contractor costs for repair work. Repair work may be requested through the emergency/call back procedures or as a result of routine inspection/testing services.

4.1. Labor: Contractor shall submit with their bid proposal a schedule of labor rates that will be charged for repair work on the fire sprinkler system performed during normal business hours and during non-business hours, holidays and weekends. The labor rates shall be submitted for the base year and each option year. The submitted shall remain unchanged throughout the term of the contract.

4.2. Materials: The contractor shall provide all materials associated with repair work at the Contractor’s cost plus a reasonable mark-up for overhead, profit and handling. The contractor may be requested by the COR to provide evidence documenting the contractors’ procurement costs associated with materials. Contractor shall submit a schedule with their bid proposal for the base year and each option year, listing the amount(s) or percentage(s) associated with materials mark-up. The submitted mark-up for materials shall remain unchanged throughout the term of the contract.

4.3. Travel/Per Diem: Costs associated with contractor travel/Per Diem shall not exceed the amounts established by the U.S. General Services Administration (GSA). Rates can be obtained at: https://www.gsa.gov/travel-resources

4.4. Labor Costs Incurred During Travel (Travel Time): Contractor may charge for no more than four hours of labor per an employee, per a repair when Contractors staff must travel to perform Demand Maintenance.

4.5. Contractor Reimbursement: Contractor shall be reimbursed for T&M work by submitting an invoice to the COR for review and approval prior to invoicing through Tungsten. The government shall approve for payment submission or reject the invoice within 14 calendar days.

4.6. The contractor shall not perform any repairs not included in the PWS or beyond the allotment made for repair reimbursement. Contractor will not be compensated for any addition repairs without proper authority. Contractor shall obtain a written approval or change order with authorization and notification of available funds. Only the Contracting Officer has the authority to approve change orders. The contractor shall not assume that an increase to the allotted repair funds will be approved or available. The contract shall not invoice against the repair funds without approval of the COR or CO. All repairs shall be authorized in writing. The contractor is responsible for ensuring the repair fund allocation is not exceeded.

5. REPORTS:

5.1. Service Report submissions: The contractor shall provide sample testing and inspection reports in their technical package for COR review and approval. Contractor shall deliver formal/ final reports of service no later than 7 calendar days from completion of each service. Contractor shall the reports digitally in PDF by email to the COR. All reports shall adhere to and shall be equivalent to NFPA templates or standards and shall be completed in full and signed. At the conclusion of the semi-annual and annual testing/inspection the contractor shall supply a comprehensive report inclusive of the most recent year of testing in two (2) hard three ring binders with cover page, table of contents and tabulated with dividers and one PDF copy on CD Rom of all reports. The semi-annual and annual reports shall include sections for all callback services and for all repair reports. Repair reports must clearly link to the testing/inspection deficiency to demonstrate proper resolution of each deficiency identified during testing/inspection. 3-Year and 5-Year Inspection Reports shall be submitted within 7 calendar days of the service in two (2) hard three ring binders with cover page, table of contents and tabulated with dividers and one PDF copy on CD Rom.

5.2. Deficiency Report. When any deficiencies are identified, the contractor shall inform the COR immediately via verbal and written notification email. Contractor shall submit the deficiency report to the COR within two (2) business days. The deficiency report shall include at a minimum the following information:

5.2.1. Installation name

5.2.2. Equipment/system name

5.2.3. Date of failure

5.2.4. Description of failure (pictures, drawings, etc.)

5.2.5. Justification (if repair is not accomplished)

5.2.6. Description of repair work (pictures, drawings, etc.)

5.2.7. Material list (description of article, quantity, catalogue-cut, pictures, etc.) for repair

5.2.8. Proposed repair schedule

5.2.9. Cost proposal

5.2.10. Submission date of the report

5.2.11. Signature of technician

5.3. Repair report. Upon completion of any repair work, whether via callback or following routine testing/inspection service, the contractor shall supply a repair report certifying the repair work was completed. The report shall be provided by email within (2) business days of completion.

5.4. Annual Schedule. The contractor shall submit an annual schedule to the COR to obtain approval within 15 days from contract award date and the start date of each option year. The annual schedule shall show the order in which the contractor proposes to perform the inspections, testing, calibration, and maintenance service, the dates on which the contractor will start each work element, and the scheduled date for completion of each element. Contractor shall provide a Gantt chart.

6. CONTRACTOR QUALIFICATIONS:

6.1. Contractor personnel performing service on this contract shall have all required certifications and/or licenses per NFPA requirements. The Contractor shall maintain certifications, training records of each employee and/or laboratory testing agencies performing services under this contract. The Contractor shall make all updates to certification or records for individuals and/or laboratory testing agencies available for review by the VA. The contractor shall provide a copy of the certification records and photocopy of the employee’s identification prior to the start of any work.

6.2. It is the contractor’s responsibility to ensure that only properly trained and competent persons perform inspections, testing and maintenance on the fire sprinkler system. Evidence of training shall be supplied to the VA prior to the start of work and if/when new individuals are added by the contractor to perform on this contract.

6.3. All repair work shall be performed by C16 license holders or under the supervision and oversight of a C16 licensed contractor. Proof of licensure shall be submitted with certifications to the VA.

6.4. All water flow tests are to be performed at system designated test points/valves.

6.5. The Contractor shall provide all tools and materials necessary to perform the work as specified in this PWS.

7. PLACE OF PERFORMANCE: Fresno VA Medical Center - 2615 E. Clinton Ave. Fresno, CA 93703

8. PERIOD OF PERFORMANCE: The period of Performance is for (1) year with (4) one-year options.

8.1. Base Period: September 21, 2026 thru September 20, 2027

8.2. Option Year 1: September 21, 2027 thru September 20, 2028

8.3. Option Year 2: September 21, 2028 thru September 20, 2029

8.4. Option Year 3: September 21, 2029 thru September 20, 2030

8.5. Option Year 4: September 21, 2030 thru September 20, 2031

9. HOLIDAYS:

9.1. Legal holidays recognized by the Federal Government in accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 or any other by the President of the United States to be a national holiday, the following national holidays are observed and for the purpose of this contract is defined as “Legal Federal, official holidays” as follows:

9.1.1. Recognized Holidays

9.1.2. Hours of Operation. The contractor is responsible for conducting services, between the hours of 8:00 am to 4:30 pm from Monday thru Friday except federal holidays or when the Government facility is closed due to local or national emergencies administrative closing.

10. GENERAL REQUIREMENTS:

10.1. A two-week (fourteen work-day notice) request for any suppression system shutdown shall be provided to the COR from the contractor in writing. Contractor shall not proceed with fire protection shutdown until the COR authorizes to do so. Contractor to verify with COR prior to start of work, and on a daily, or system basis that effected systems have been properly shut down and secured to prevent false alarms and risk to work on an active system.

10.2. Fire protection system shall be fully operational at the end of each business day. Under no circumstances is any portion of the fire protection system to be left non-functional after normal business hours. 0800 to 1630.

10.3. Contractor shall be responsible for the protection of all building floors, floor coverings, walls, wall coverings, furniture, light fixtures and equipment in that may be subjected to damage while performing this contract. Contractor shall replace all damaged items with exactly matching item or a like item at the VACCHCS discretion.

10.4. The contractor shall be responsible for removal and replacement of any ceiling tiles affected by the work.

10.5. Work site shall be left free and clean of all debris after completion of work. Contractor shall be responsible for the safety of all VACCHCS employees, patients and visitors while performing contracted work, including slipping and tripping hazards. Contractor shall adequately barricade the immediate work site to prevent unauthorized individuals into the work area.

11. GENERAL INFORMATION:

11.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person, and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

11.2. The contract manager or alternate shall be available during normal working hours to meet with COR to discuss problem areas. The contract manager shall provide an emergency contract number for any emergency situation.

11.3. The contractor shall keep its employees trained and certified at all time during contract period. The contractor shall ensure all employee certifications are submitted to CO and COR for proper recording of training no later than 10 day after award of contract. VA has the right to inspect and request verification of licenses and certificates of during the contract period. Contractor shall update list of any changes with personnel or certificates/license and submit to COR and CO no later than 5 days of occurrence.

11.4. Remove of Contractor’s Employees. The contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The CO may require that the contractor remove from the Government job any employee that endangers persons, property, environment, EEO policy, Hostile work environment, or federal workplace policy or violates the standards noted in this PWS.

11.5. Government Furnish Equipment. This PWS does not have any government furnish equipment. Contractor shall not use any government own equipment, material, supplies, or tools. Contractor shall furnish all requirements. The government has the option to terminate the contract in the event the contractor uses government equipment.

12. RECORDS: The contractor shall be responsible for creating, maintaining government required records that are specifically cited in this PWS or required by the Federal, State, and Local law and authorities. The contractor shall provide the original records or a reproducible copy of any such record upon request from the government at no additional cost. The cost of reproductions and delivery shall be the contractor’s responsibility. Only VACCHCS engineering department, COR, or CO shall have the authority to approve request and receive records. Contractor shall safeguard any and all information. Contractor shall inform CO and COR of any request made, which CO or COR will authorize or disapprove. Additionally, The following standard items relate to records generated in executing the contract:

12.1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

12.2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

12.3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records

12.4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act

12.5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

12.6. The Government Agency owns the rights to all data/records produced as part of this contract.

12.7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

12.8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

12.9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

12.10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (Subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any Subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

13. SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK:

13.1. The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, or similar physical conditions at the site; (4) the conformation and condition of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relive the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

13.2. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

14. QUALITY CONTROL PROGRAM: The Contractor shall coordinate, report, and ensure the timely completion of the work specified in this PWS. This encompasses the planning, coordination, technical direction, and surveillance of all activities necessary to execute all work. The contractor shall submit their Quality Control plan in hardcopy in hard three ring binders with cover page, table of contents and tabulated with dividers and digitally in PDF within 10 days of contract award date. The COR will review the document and note any needed clarifications and return to the Contractor for revisions, if necessary. A VA approved QAQC Plan shall be in place within 30 days of the contract start date.

14.1. The contractor shall provide the overall management effort required to integrate technical and programmatic functions.

14.2. The contractor shall ensure the technical excellence, cost effectiveness, and timeliness of all required work deliverable products.

14.3. The contractor shall develop and maintain an effective quality control program to ensure service is performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures that his/her work complies with the requirements of the contract. The overall goal of the program should be to identify and correct any problems that may exist before they are identified by or reported to the COR. The Government has the right to review and ask for corrections, additional items, and updates during the contract period.

14.4. The Contractors QAQC Plan shall include the following at a minimum:

14.4.1. A comprehensive list of all devices and associated equipment required to be maintained and/or inspected as part of this service contract in accordance with the NFPA codes list in paragraph 2.1 above. This list shall be reviewed with VA and discrepancies addressed prior to contract award.

14.4.2. An inspection plan and schedule covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections will be accomplished and documented. The name and title of the individual(s) who will perform the inspections shall be noted.

14.4.3. On site records of all inspections conducted by the Contractor noting necessary corrective action(s) taken. The Government reserves the right to request copies of any inspection.

14.4.4. The methods for identifying and/or preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable.

14.4.5. Organizational structure and functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total contract performance.

14.4.6. The Contractor shall provide as part of the QAQC Plan and maintain records identifying the required certifications (per NFPA requirements) and ongoing training of each employee and/or laboratory testing agencies performing services under this contract. The Contractor shall make any updates to certifications or records for individuals and/or laboratory testing agencies available for review by the VA.

15. QUALITY ASSURANCE SURVEYLANCE PLAN:

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan and PWS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government. Failure to meet the standards of this performance work statement my result in a deduction of price equal to the value of the unperformed or poorly performed services. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor’s ability to be selected for future contracts as documented. Government verification inspections of services shall not constitute acceptance nor replace the contractor inspection or in any way relieve the contractor of any responsibility to take all actions necessary to assure highest quality of service rendered. The Quality Assurance Surveillance Plan (QASP) is included in Attachment 2.

16. CONTRACTING OFFICER REPRESENTATIVE:

16.1. The Contracting Officer Representative (COR) will be appointed by the Contracting Officer who will provide technical guidance and clarifications to the Contractor. It shall be noted that interpretation of contractual terms and/or financial matters is the responsibility of the Contracting Officer.

16.2. The COR will monitor the Contractors performance to assure that services provided and the standards of performance are met in accordance with this Performance Work Statement and the QAQC Plan. In accordance with FAR 52.212-4 (a) “Inspection/Acceptance” the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of non-conforming supplies or re-work of non-conforming services at no additional cost to the Government

17. STANDARD OF CONDUT: Contractor, subcontractors, and contractor’s personnel must adhere to the contract and shall conduct themselves according to VA conduct standards.

17.1. Neglect of Duties. Contractor, subcontractors, and personnel neglect of duties shall not be condoned. This shall include but not limited to sleeping on duty, unreasonable delay or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the work site security. This can result in the termination of the contract or removal of the employee(s), which will be the decision the VA. The CO shall inform the contractor in writing of actions.

17.2. Disorderly Conduct. The use of abusive or offensive language, quarreling, intimidation by works, actions, or fighting shall not be condoned. Also included is participation in disruptive activates which interfere with normal and efficient of government operations. This can result in the termination of the contract or removal of the employee(s), which will be the decision the VA. The CO shall inform the contractor in writing of actions.

17.3. Driving. Contractor and Contractor’s employees shall obey all speed limits and traffic signs. Disobeying traffic regulation could result in court citations, which include monetary fines. Continued violations could result in being restricted from driving on VA facilities.

17.4. Parking. Contractor vehicles will be parked only in lots or areas designated by the COR, if available. The Government will not be liable for any lost, stolen, or damage vehicles or items. Contractor shall obey all distances from critical areas which are deemed by the VA or code. Continued violations could result in being restricted from driving on VA facilities.

17.5. Cellular Phone/Radio Use: Cellular phones and two-way radios are not to be used in emergency rooms, surgical and recovery suites, and within six feet of any medical equipment.

17.6. Smoking. Smoking is prohibited on VA property. Smoking on VA property could result in citations, which include monetary fines. Continued violations could result in removal from VA facilities.

17.7. Intoxicants. The Contractor shall not allow any employee to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects. The use of illegal drugs is prohibited on Federal property. Violators will be prosecuted.

17.8. Posted Signs: The Contractor shall comply will all posted signs on VA property.

17.9. Criminal Actions. Contractor, subcontractor, or contractor’s employees may be sanction for criminal actions, but not limited to the following:

17.9.1. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

17.9.2. Unauthorized use of Government property, theft, vandalism, or immoral conduct.

17.9.3. Unethical or improper use of official authority or credentials.

17.10. Removal of Personnel. The Government reserves the right to direct the Contractor to remove any employee from the work site for failure to comply with the standards of conduct or for safety/security violations.

18. SECURITY:

18.1. Security Badge: Contractor and contractor’s employees shall obtain a flash badge / temporary badge from dispatch, VA police on arrival to any campus. The VA Issued Security badge shall be worn on the upper torso and be visible at all times.

18.2. Contractor’s Badge: Contractor, Subcontractors, employees, and representatives shall have a company badge visible at all time. Contractor’s badge shall be visible at all times.

18.3. Physical Security: The contractor shall be responsible for safeguarding their equipment while on government property government. Additionally, the contractor shall be responsible for any government equipment, information and property provided for contractor use. Contractor will NOT be provided a staging area for storage of tools, equipment, material, supplies, and other items. The Government will not be responsible for damage or loss of contractor’s property. Contractor is responsible to safeguard its property.

18.4. OI&T Security: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this service contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, OI&T systems, or the VA OI&T network.

19. SAFETY:

19.1. In performance of this contract, the Contractor shall take such safety precautions as the Contractor Officer or his/her designee may determine to be reasonably necessary to protect both the lives and health of the occupants of the building and property. The Contractor Officer or his/her designee will notify the Contractor of any non-compliance. The Contractor shall, after receipt of such notice, immediately correct the condition to which attention has been directed.

19.2. The Contractor shall provide all necessary Personal protective Equipment (PPE) and attire to personnel and require employees to use it during the performance of their duties as necessary. Employees shall be trained on the use and proper maintenance of PPE. The contractor shall conform to all regulations, federal and local OSHA standards.

19.3. Contractor shall comply with the Federal and State OSHA Blood Borne Pathogens Standard(s) and Airborne Infection Precautions. The Contractor shall ensure:

19.3.1. Methods are in place by which all employees are educated as to the risks associated with Blood Borne Pathogens and Infectious Airborne Diseases in Health Care facilities

19.3.2. Have policies and procedures in place which reduce the risk of employee exposure to Blood Borne Pathogens and Infectious Airborne Diseases

19.3.3. Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens and Infectious Airborne Diseases.

19.3.4. Provide employees with appropriate personal protective equipment (PPE) and/or clothing such as gloves, caps, gowns, masks, and protective eyewear throughout the performance of this contract.

19.4. Uniforms. The contractor shall require all his employees, including supervisor, to wear distinctive uniform clothing for ready identification. The uniform shall have the Contractor’s name, easily identifiable.

19.5. Supervision. The contractor shall arrange for satisfactory supervision of the contract work. The Contractor or his designee shall be available at all times, when the contract work is in progress, to receive notices, reports or requires from the Contracting Officer or his representative.

20. INVOICING: Contractor shall invoice in monthly increments or as established by the Contracting Officer in arears for work performed. Invoices will not be paid until all required deliverables have been received during the billing period. Invoices shall be submitted to the COR for review and approval prior to submission to Tungsten.

20.1. All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

20.2. VA’s Electronic Invoice Presentment and Payment System- The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submissions. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

20.3. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

20.4. Vendor e-Invoice Set-Up Information:

20.5. Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e- invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

20.5.1. Tungsten e-Invoice Setup Information: 1-877-489-6135

20.5.2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

20.5.3. FSC e-Invoice Contact Information: 1-877-353-9791

20.5.4. FSC e-invoice email: vafsccshd@va.gov

21. ATTACHMENTS:

21.1. Attachment 1: Building List

21.2. Attachment 2: Quality Assurance Surveillance Plan (QASP)

21.3. Attachment 3: Deliverables Schedule

ATTACHEMENT 1

Building List

ATTACHEMENT 2

Quality Assurance Surveillance Plan (QASP)

The following Performance Requirement Services Summary identifies the performance objective and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold describes the minimum acceptable levels of service required for each requirement. The Performance Requirements Summary shall not take the place of the PWS. These thresholds are critical to mission success. Failure to meet the standard will result in termination for default.

1. Inspection Service frequency/ interval

to ensure that PWS requirement is achieved

100 % of the time. No discrepancies are allowed.

100% inspection to ensure that PWS requirement is achieved

to ensure that PWS requirement is achieved

to ensure that PWS requirement is achieved

1.

ATTACHEMENT 3

DELIVERABLES SCHEDULE

2.

and 2 copies and 1 electronic form

Semiannual, Annual, Triennial and 5 Year reports: Provide 2 hard three ring binders and one CD ROM to COR