Draft PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Washington Headquarters Services (WHS) Defense Security Cooperation Agency (DSCA)

In support of Strategic Planning and Integration’s

Database Management Services 1 July 2025

PART 1

General Information

1. GENERAL: This is a non-personnel services task order to provide a database management specialist to the Defense Security Cooperation Agency’s (DSCA) Strategy, Plans, and Programs Directorate (SPP) Strategic Planning and Integration (SPI) division and the Building Partner Capacity Directorate (BPC) Institutional Capacity Building (ICB) division. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide a database management specialist to manage the data systems and configuration of the web-based DSCA Security Assistance Management Manual (SAMM) DSCA 5105.38-M and to manage all aspects of data systems development, modifications and utilization required to prepare Congressionally mandated annual reports and data requests. The database management specialist shall assist three (3) DSCA directorates with other computer related services. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary on day one to provide the desired capabilities and support for the Strategy, Plans and Programs Directorate as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. Because of emergent, high priority requirements, the fluidity of the tasks herein this list is not meant to be all-inclusive. Additional tasks will be within scope, and of a similar nature, complexity and skill level. The specific work related to these areas will be explained, prioritized, and further clarified on a regular basis by the COR. Services will be performed at DSCA facilities. The Contractor shall perform to the standards specified in this contract.

1.2 Background: The Defense Security Cooperation Agency (DSCA)’s mission is to advance U.S. national security and foreign policy interests by building the capacity of foreign security forces to respond to shared challenges.

DSCA leads the broader U.S. Security Cooperation (SC) enterprise in its efforts to train, educate, advise and equip foreign partners. DSCA administers SC programs that support U.S. policy interests and objectives identified by the White House, Department of Defense (DoD), and Department of State. These objectives include developing specific partner capabilities, building alliances and partnerships, and facilitating U.S. access. DSCA integrates SC activities in support of a whole-of-Government approach; provides execution guidance to DoD entities that implement SC programs; exercises financial and program management for the Foreign Military Sales (FMS) system and many other SC programs; and educates and provides for the long-term development of the SC workforce.

The Strategy, Plans and Programs (SPP) Directorate is responsible for improving SC investments and outcomes through better strategic planning and innovation. SPP is comprised of two divisions, the Strategic Planning and Integration (SPI) Division and the Planning and Program Design (PPD) Division. SPI is responsible for aligning DSCA’s mission and activities with national strategic guidance, developing and disseminating SC execution policies and procedures and is the Agency lead for managing strategic business transformation. PPD is responsible for developing strategic planning documents that facilitate resourcing decisions and integrating planning and program design to enable comprehensive planning.

In concert with legislation, regulation and policy, DSCA is focused on enhanced flexibility, transparency, and oversight of SC authorities and resources to improve alignment of security cooperation activities to defense strategy.

These efforts create an opportunity to transform SC into a stronger strategic tool in support of our national security interests.

DSCA also assesses SC enterprise policies, procedures, regulations, structures, organization, and workforce factors that impact the SC enterprise’s capability and capacity to meet partner nations’ projected demands.

To remain an effective tool for guiding U.S. Security Cooperation implementation, the Security Assistance Management Manual (SAMM) must be reviewed, reorganized and possibly rewritten to better serve the needs of users and comprehensively address existing and future policy challenges within the Security Cooperation (SC) community.

1.3 Objectives: DSCA requires Contractor support to help achieve the agency’s desired end state, to create an agile system that delivers partner capabilities to effectively advance US national security interests and the Defense Department’s broader goal to strengthen our alliances and partnerships. DSCA has identified four strategic objectives that enable the desired end state:

• Objective I: Strategic Guidance- coordinated policy that aligns with and drives national security interests

• Objective II: Effective Execution- responsive and innovative processes and authorities

• Objective III: Full Spectrum Capability Development- Defense systems, enablers, personnel, strategy and doctrine plans, and institutional support to our partners

• Objective IV: Qualified Workforce- a fully trained, certified, and resourced SC workforce

• Objective V: Security Assistance Management Manual (SAMM) – review, reorganize and rewritten

The purpose of this requirement is to provide the necessary level of administrative, professional, and technical support required to facilitate support the multiple tasks, as outlined below in Part 5. DSCA requires technical database management support to:

(1) Perform technical database maintenance of the DSCA Security Assistance Management Manual (SAMM)

(2) Prepare the annual Foreign Military Training Report (FMTR) and the annual Interagency Working Group report on U.S. Government-Sponsored International Exchanges and Training

(3) Provide selected computer related services to perform custom data queries, to prepare data for senior level briefings and custom reports, and for the other metric/statistical generation/refinement purposes.

The Contractor shall propose the most effective and efficient approaches to obtain, compile and report detailed data through a technical sound process, compliant with DoD security protocols, easily searchable, and stored in an archival database that can be readily updated based on historical data received from multiple data sources. The resulting data repositories shall be readily convertible into the fields required for formal reporting purposes and ad hoc report generation in response to specific tailored tasks.

1.4 Scope: Database Management Service. To perform this work successfully requires special and expert knowledge, skills and experience in disciplines not resident within DSCA. Continued utilization of contractors with specialized knowledge and expertise is required in accomplishing critical, time-sensitive tasks. The support requested is intended to provide products in a wide range of cross-functional areas, as shown in Part 5 below. The Contractor shall propose the most efficient and effective approaches to obtain, compile, and report detailed data through a technically sound process, compliant with DoD security protocols, easily searchable, and stored in an archival database that can be readily updated based on historical data received from multiple data sources. The resulting data repositories shall be readily convertible into the fields required for formal reporting purposes and ad hoc report generation in response to specific tailored tasks.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6 General Information

1.6.1 Quality Control Plan (QCP): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program (QCP) is how they assure themselves that the work complies with the requirement of the contract. The QCP is to be delivered within 15 days after contract award. A copy shall be submitted to the KO and COR within five (5) working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the Quality Control (QC) system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 Identification of Non-Disclosure Requirements: The activities in this PWS will require the Contractor to receive Government Furnished Information (GFI), and access data and information proprietary to other Contractors or Government agencies of such a nature that its dissemination or use, other than in performance of this PWS, would be averse to the interests of the Government and others. The Contractor, including Contractor personnel, subcontractors, and consultants, will not divulge or release data or information developed or obtained in performance of this PWS except to Government authorized personnel or upon written approval of the CO or COR.

The Contractor will not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as required in the performance of this PWS. The limitations above do not apply to data or information that has been made public by the Government. All products, deliverables and work produced, as well as associated back-up documentation will be considered the property of the Government. The Contractors will be expected to sign Non- Disclosure Agreements (NDA) within one (1) business day of onboarding.

1.6.3 Recognized Holidays: The Government observes the Federal Holidays listed below. The Contractor is not required to work on federal holidays. However, if a program occurs over a holiday period, a limited number of personnel may be needed to support a program. Prior coordination shall be made and approved between the COR and

KO.

• New Year’s Day, January 1.

• Martin Luther King Jr.’s Birthday, the third Monday in January.

• President’s Day, the third Monday in February.

• Memorial Day, the last Monday in May.

• Juneteenth National Independence Day, June 19.

• Independence Day, July 4.

• Labor Day, the first Monday in September.

• Columbus Day, the second Monday in October.

• Veterans Day, November 11.

• Thanksgiving Day, the fourth Thursday in November.

• Christmas Day, December 25

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 and 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be executed at the Contractor’s facility or when necessary, at DSCA’s Headquarters (HQ) in Arlington, VA. At the Government's request, the Contractor may be required to perform at DSCA's customer locations in support of training, travel, and support mid-year and year-end activities.

1.6.5.1 Telework: The Government may permit telecommuting (telework) to contractors when determined to be in the best interest of the Government in meeting work requirements.

The contractor must identify to the government task monitor any task/work requirements that may be performed at an alternate worksite.

The Individual Contractor Personnel shall provide services from their authorized telework worksite location IAW Department of Defense Instructions (DoDI) 1035.01 Telework Policy.

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/103501p.pdf

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: The overall classification of work associated with this PWS is at the SECRET level.

The Contractor shall have a current facility clearance of SECRET at the time of proposal to work this effort. All personnel assigned to this contract must be U.S. citizens.

1.6.8 Special Qualifications: Within ten (10) business days of award of this contract or ten (10) days of employment, the Contractor shall ensure that all Contractor employees complete annual Government furnished training in Information Assurance, Privacy Act, Operational Security, and other assigned training required. Any Contractor behavior deviating from standards taught in the course shall be grounds for termination of the contract.

Contractor must maintain a cyber-threat security awareness certification plan. The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the performance of this contract.

The Contractor is expected to provide a fully trained workforce to the Government; therefore, personal development training costs and hours are not billable to the Government. The key positions have been identified in paragraph 1.6.11

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): Refer to DFARS Clause 252.201-7000 “Contracting Officer’s Representative”.

1.6.11 Contract Personnel:

1.6.11.1 Key Personnel: The personnel listed below are considered essential to the work being performed under this contract. Before removing, replacing, or diverting any of the listed or specified personnel or facilities, the Contractor shall (1) notify the Contracting Officer within 14 business days and submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract. The following personnel are considered key personnel by the Government: Project Manager and Database Management Specialist. The Contractor shall make no diversion without the Contracting Officer's written consent. Please see the below chart for the two (2) key personnel positions. The project manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. Please see the below chart for the key personnel positions.

POSITION QUALIFICATION

Project Manager

• Bachelor’s Degree in related field of study, such as Business, Program or Project Management demonstrate at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/103501p.pdf

Tasks 5.1 , 5.2 – 5.5 least eight (8) years of relevant work.

• Proven experience and understanding of Security

Cooperation and Building Partnership Capacity (BPC) programs.

• A minimum of four (4) years of experience with MS Office applications to include project planning/tracking with Microsoft Project

• Proven experience with planning, designing and implementing programs or projects across a DoD environment.

• Project or Program Management Certification

Database Management Specialist

Tasks: 5.2-5.5

• Bachelor’s degree from an accredited university and demonstrate at least ten (10) years of relevant work experience supporting the Department of Defense.

• Proven experience and understanding of Security Cooperation and Building Partnership Capacity (BPC) programs.

• A minimum of four (4) years of experience with MS Office applications including database development, maintenance of Microsoft Access, Visual Basic code development, debugging, and project planning/tracking with Microsoft Project.

• A minimum of four (4) years of experience Drupal Content Management System (installation administration, module and content development, site utilization), standardized web coding (HTML/CSS), SQL databases, in accordance with development and administration of a DoD web site, and other electronic format and systems.

• Proven experience to generate data visualization in Tableau, design and manipulate graphics utilizing the Adobe Creative Cloud Suite of applications and demonstrate the ability to develop and administer a SPP’s SharePoint portal.

• Must currently hold the Basic Level SC Workforce Certification.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.6.13 Contractor Travel: N/A.

1.16.14 Other Direct Costs (ODC): N/A

1.6.15 Data Rights: Reference FAR 52.227.14 Rights in Data clause.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in period. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ANACI Access National Agency Check and Inquiries CAC Common Access Card CAP Corrective Action Plans CAR Corrective Action Report CLIN Contract Line-Item Number CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) CPD Country Program Directors COR KO Representative DAI Defense Agencies Initiative DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DSCA Defense Security Cooperation Agency FAR Federal Acquisition Regulation FOIA Freedom of Information Act FMTR Foreign Military Training Report FOUO For Official Use Only FTE Full Time Equivalent FY Fiscal Year IAW In Accordance With JPAS Joint Personnel Adjudication System KO Contracting Officer NACLC National Agency Check with Local Agency and Credit Check NDAA National Defense Authorization Act OBO Office of Business Operations OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operation Security PDF Portable Document Format PM Program Manager PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SAMM Security Assistance Management Manual SA Security Assistance SC Security Cooperation TE Technical Exhibit VAR Visitor Authorization Request WAWF-RA Wide Area Workflow – Receipt and Acceptance WHS Washington Headquarters Services

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide access to the Defense Security Cooperation Agency.

3.2 Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include desk space, telephones, cell phones, computers, and other items necessary to maintain an office environment.

3.3. Utilities: The Government will provide all utilities in the facility available for the Contractor’s use in performance of tasks outlined in this PWS.

3.4. Equipment: The Government will provide the Contractor access to scanners, fax machines, printers, computers, audio visual, and other equipment to facilitate academic programs.

3.5. Materials: The Government will provide the Contractor access to regulations, directives or other policy documents required to complete PWS tasks.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS: The Contractor shall provide the following services at the highest degree of accuracy, accessibility, and timeliness practicable.

5.1 TASK 1: Project Management Support: The Contractor shall provide a senior-level program manager to ensure that the objectives, scope, deliverables, and schedule are defined for all tasks within the contract. The project manager shall serve as the single point of contact and coordinator for all support activities and stated requirements for this contract.

5.1.1 The Contractor shall ensure that all tasks are performed in a timely manner. This includes the delivery of all required reports to monitor the execution of the tasks for successful delivery.

5.1.2 The Contractor shall complete monthly status reports no later than the 5th workday of every month. Each status report shall provide the following at a minimum:

• Contract number.

• Task descriptions

• Status of requirement actions during the reporting period.

• List of the work accomplished during the reporting period and/or significant events.

• List of the work anticipated be accomplished in the next reporting period.

• Deliverable progress

• Areas of Concern or Risk

5.1.3 The contractor shall complete a project management plan outlining objectives, scope, deliverables, schedule, communication plan, risk management plan, and resource allocation for all tasks within the contract. This will be initially delivered at the start of the contract and updated as needed (e.g., quarterly or upon significant change).

• Includes a detailed Work Breakdown Structure (WBS), Gantt chart, resource allocation matrix, risk register, communication matrix, and change management process. Must adhere to industry best practices (e.g., PMI standards).

5.2 TASK 2: SAMM Management. The Contractor shall perform all functions necessary for maintaining the data systems and configurations of the DSCA Security Assistance Management Manual (SAMM), including (but not limited to), policy change tracking, application of policy updates to the SAMM, web development/conversion of SAMM content, Drupal content management system integration, properly archive superseded documents, and maintenance of the policy document archive. The SAMM 2030 Project will require governance, change management, project management, database management, and user experience design support to improve the clarity and consistency of SC policy to increase the overall understanding and adherence to SC policy by the SC workforce.

5.2.1 SC Policy Memo Support and SAMM Development. The contractor shall support SPP/SPI with the development of new policy memos and SAMM Chapters by researching prior policies, guidance, and authorities.

The contractor shall participate in and provide meeting support to develop or revise SAMM policies and chapters.

The contractor shall consolidate inputs, assist in creation of plans of actions and milestones, project schedules and track project status to ensure higher visibility for leadership. The contractor shall assist with standardization and formatting for draft SAMM Chapter and Policy memos.

5.2.2 SAMM Updates. The contractor shall ensure electronic manual data currency, content consistency across text, tables, forms, and attachments, format compliance, and accuracy of referenced hyperlinks. Policy changes shall be incorporated by the contractor into a tracking database and electronic manual. The contractor shall develop and maintain related Help Topics, Tables, Figures and Forms and ensure the SAMM is easy for users to navigate and find relevant guidance information. The SAMM organizational structure, content, and web display must be updated to:

• Address evolving challenges

• Improve consistency

• Eliminate redundancy

• Adapt to emerging requirements

• Clarify roles and responsibilities and establish a governance model and support processes

• Provide balance in SC & Security Assistance (SA) content

• Improve linkage to other SC guidance

• Leverage new technology tools and improve user interface and accessibility

• Be compliant with DoD Information Technology requirements.

5.2.3 SAMM and Policy Tracking. The contractor shall maintain the database for issuance and maintenance of Policy Memo numbers. The contractor shall assign policy memos and e-change numbers for new policies in development. The contractor shall maintain the SAMM and Policy Memo archive to include active, rescinded, and time limited policies. The contractor shall also be responsible for the maintenance of the SAMM and Policy Memo tracking database, data, and visual basic modules. The contractor shall maintain a Policy tracker in the SPP SharePoint portal to show status of all policy work in development.

5.2.4 SAMM Website. The contractor is responsible for the development and maintenance of the public facing E- SAMM website. This includes HTML Development of all posted content, CSS code site updates and participating in weekly DSCA/IM&T sponsored web-development meetings for future upgrades to the underlying IT system.

5.2.5 SAMM Metrics. The contractor shall provide database research and data preparation/analysis in response to miscellaneous SAMM policy/content requests. The contractor shall prepare monthly policy reports for internal and external use.

5.2.6 SAMM Reporting. The Contractor shall manage all aspects of data system development, modification and utilization required to prepare the annual Foreign Military Training Report (FMTR) and the Interagency Working Group (IAWG) report on U.S. Government-Sponsored International Exchanges and Training. The effort shall include (but not be limited to) the development and management of the reporting data system, data set acquisition and integration, data verification and sanitation, and draft/final report package development, staffing and coordination.

5.2.7 SAMM Policy Change Tracking Database. The contractor shall develop a database (e.g. MS Access, SharePoint list) used to track all policy changes and updates to the SAMM. The database entries shall include:

policy memo number, e-Change number, description of change, SAMM Chapter affected, date of change, status (draft, approved, implemented), responsible party.

5.3 TASK 3: Data Management and Reporting. The Contractor shall manage all aspects of data system development, modification and utilization required to prepare the annual Foreign Military Training Report (FMTR) and the Interagency Working Group (IAWG) report on U.S. Government-Sponsored International Exchanges and Training. The effort shall include (but not be limited to) the development and management of the reporting data system, data set acquisition and integration, data verification and sanitation, and draft/final report package development, staffing and coordination.

5.3.1 Foreign Military Training Report (FMTR). The contractor shall prepare the tasking message and annual project schedule to track associated actions. The contractor shall be responsible for requesting, acquiring and consolidating relevant data, ensuring the data is transmitted, received and coordinated with the various Department of Defense (DoD), Department of State (DoS) data responders and through the Security Assistance Network (SAN).

The contractor shall also be responsible for non-SA data acquisition from non-SAN training programs and analysis and program data review with Non-SA data providers.

5.3.2 FMTR Data Analysis. The contractor is the master for compiling and organizing each fiscal year dataset. The contractor shall provide data standardization, formatting and refinement to enable regular program updates for review to ensure technical accuracy and inclusion in the final formal report.

5.3.3 FMTR Report Generation. The contractor is responsible for creating the annual database table and codes the module updates. The contractor shall lead the program summary and executive summary review to generate the annual report from the FMTR data system. The contractor shall coordinate the report, update processing and generate the final version of the annual FMTR report for DSCA Front Office submission.

5.3.4 FMTR Metrics. The contractor shall generate custom training metrics and data sets to Support BPC/ICB requirements. The contractor shall be responsible for generating the draft data responses for DSCA SMEs to review and approve to support of Congressional inquiries.

5.3.5 FMTR After Action Report (AAR). The contractor shall provide to DSCA BPC and SPI recommendations on data and procedural aspects of report preparation.

5.3.6 Interagency Working Group (IWG) Report on U.S. Government-Sponsored International Exchanges and Training. The contractor shall review annual requirements for data submission update and changes. The contractor shall conduct data analysis to develop the annual data set, database table and code module management and modifications. The contractor shall draft the report from the FMTR data set and coordinate the report and complete any required updates. The contractor shall coordinate and update processing, reformulate data and update the IWG through the FEDS portal. The contractor shall compete the FEDS report verification and approvals. The contractor shall also provide an after-action report (AAR) for DSCA on data aspects of report preparation, data and procedures.

5.4 TASK 4: DSCA International Military Student Absent Without Leave (AWOL) Listing. The contractor shall be responsible for the maintenance and distribution of the listing for DSCA/BPC/ICB. The contractor shall conduct the AWOL student lookup/verification within DSCA training management systems. The contractor shall participate in Department of Homeland Security Immigration and Custom Enforcement quarterly AWOL meetings.

The contractor shall also conduct AWOL student lookups in SC-TMS to support DHS and FBI student training inquiries for classified and unclassified inquiries. The contractor shall prepare data responses for Congressional and Special Inspector General for Afghanistan Reconstruction (SIGAR) data inquires on AWOL training.

5.5 TASK 5: SPP SharePoint Support. The contractor shall be responsible for the development and maintenance of the SPP Directorate SharePoint portal to include the PPD, SPI and SPP FO sites. This will include development of tracking lists and sites/pages supporting SPP initiatives, such as SPI policy tracking and tasks, creating tracking lists and sites/pages supporting DSCA initiatives and participating in the DSCA IM&T lead SharePoint developers’ meetings as the SPP representative.

5.5.1 Other Computer Related Services. The contractor shall support the following tasks:

• Web development meeting support for selected DSCA Directorates

• Posting of Major Arms Sales / Congressional Notifications on the DSCA.mil website.

• Development, updates and web posting of DSCA handbooks and guides, like DSCA Customer Guide, MASL Handbook, NVD Guide, Transparency Guide,

• Assist in routine briefing refinement, metrics/statistical data generation and refinement for use in reports, and miscellaneous office support tasks

• Graphics design that may include DSCA Guides and Handbooks, SAMM and DSCA.mil graphics, policy memo updates and corrections, utilizing the Adobe Creative Cloud Suite and CC2015 application set.

• PDF Fillable forms development to support DSCA Security and Facilities Management

• Participation in and dataset management to support the annual DBO IMET Budget Reconciliation meeting.

• Continuity Book, standard operating procedures (SOPs), and “How-To” document development and updates

5.5.2 Presentations. The Contractor shall prepare PowerPoint slide decks, and a variety of handout types as requested by the Government using data from information management system; excel spreadsheets, recurring reports, standard templates, and input from other stakeholders. Presentations must conform to DSCA branding standards and DoD plain English writing guidance, be free of spelling and grammar errors, include proper citations, and include accurate data displays.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

• https://www.whs.mil/COVID-19

• https://comptroller.defense.gov/Portals/45/documents/fmr/current/10/10_12.pdf

• https://www.ecfr.gov/current/title-5/chapter-XVI/subchapter-B/part-2635/subpart-

H/section- 2635.807

• https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-A/part-73/subpart-G/section-73.735-701

• https://www.acquisition.gov/far/part-35 http://www.whs.mil/COVID-19 http://www.whs.mil/COVID-19 http://www.ecfr.gov/current/title-5/chapter-XVI/subchapter-B/part-2635/subpart-H/section-http://www.ecfr.gov/current/title-5/chapter-XVI/subchapter-B/part-2635/subpart-H/section-http://www.ecfr.gov/current/title-5/chapter-XVI/subchapter-B/part-2635/subpart-H/section-http://www.ecfr.gov/current/title-45/subtitle-A/subchapter-A/part-73/subpart-G/section-73.735-701 http://www.ecfr.gov/current/title-45/subtitle-A/subchapter-A/part-73/subpart-G/section-73.735-701 http://www.acquisition.gov/far/part-35 http://www.acquisition.gov/far/part-35

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 - Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

7.4 Attachment 4/Technical Exhibit 4 – Projected Level of Effort

7.5 Attachment 5/Technical Exhibit 5 – Security Requirements

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard PERFORMANCE

THRESHOLD

Method of Surveillance

PRS # 1 Provide and retain qualified key personnel and maintain a stable workforce.

(PWS Section 1.6.11, 5.1)

Key personnel possess qualifications, certifications and experience as identified in the Staffing Plan Performance is acceptable when:

Qualified key personnel are on the job at contract start, unless previously negotiated by the KO.

Vacancies are filled with qualified key personnel within ten (10) business days of vacancy unless approved in writing or otherwise directed in advance by the KO and there is no mission impact due to position vacancies or unqualified personnel.

*90% / 20 business days

– Satisfactory *95% / 15 business days

– Very Good *100% / 10 business days – Excellent

100% inspection

PRS # 2 Deliverables

(Technical Exhibit 2)

Develop and submit all required deliverables.

Performance is acceptable when: 90% of deliverable requirements are completed on time and accurate.

*90% – Satisfactory – Submitted no less than 2 days late and contains significant errors *95% – Very Good-submitted on time and contains moderate errors *100% – Excellent-submitted on time date and contains limited error

100% inspection of deliverable

PRS #3 Briefing Slides and Data (PWS Section 5.5)

The Contractor shall provide PowerPoint briefing slides and metric/statistical data.

95% accuracy with first draft and 100% accuracy with one rewrite on all reports

100% inspection of deliverables

PRS #4: SAMM Management (PWS Section 5.2)

The Contractor shall ensure E-SAMM is updated, current, and compliant with search and security protocols.

100% timely completion of all scheduled activities

Periodic surveillance or feedback

PRS #5: Database Management and Reporting (PWS Section 5.2, 5.5)

The Contractor shall provide database organization for multiple databases so that each may be manipulated by non-IT staff and produce query results and reports.

100% timely surveillance

PRS #6: Foreign Military Training Report (FMTR) (PWS Section 5.3)

The Contractor shall ensure FMTR data and statistical analysis are ready for staffing in accordance with the established timeline; Ensure higher level coordination results require only minor database corrections required to the DoD input provided to the Department of State (DoS) prior to DoS providing the formal report to Congress and publishing the releasable portions on the DoS public web site.

Will refer any conflicts to COR for resolution In 95% accordance with PWS Section 5.2.1

PRS #7: Interagency Working Group Report (PWS Section 5.3.6)

The Contractor shall provide annual security assistance input to the Interagency Working Group Report on U.S. Government-Sponsored International Exchanges and Training

In 95% accordance with PWS Section 5.2.2 on first draft and 99% accuracy on any subsequent versions 95% accuracy with first draft and 100% accuracy with one rewrite on all reports

100% inspection of deliverables

PRS #8: SPP SharePoint Support (PWS Section 5.2,5.5)

The Contractor shall complete all tasks listed under PWS Section 5.3 on time and at the highest level of quality practicable.

100% timely

PRS #9: Other Computer Related Services (PWS Section 5.5)

The Contractor shall complete all tasks listed under PWS Section 5.4 on time and at the highest level of quality practicable.

100% timely

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

The Contractor shall provide deliverables as specified in the PWS. All deliverables shall be due to the DSCA COR(s) for the applicable task no later than 5:00 p.m. (1700 hours) on the day its due.

Deliverable Frequency # of Copies Medium/Format Submit To

Project Management Plan (Section 5.1.3)

Within 7 business days of contract award 1

Format to be agreed upon with the Government

Technical Point of Contact

Technical Point of Contact and COR

SAMM Website Updates and Management

(PWS Section 5.2.2 & 5.5)

Throughout the year as needed 1 Code Technical Point of

Contact and COR

SAMM Policy Change Tracking Database (PWS Section 5.2)

Continuously 1

Format to be agreed upon with the Government

Technical Point of Contact

Technical Point of Contact and COR

Foreign Military Training Report (PWS Section 5.3)

Annual with planning and support milestones throughout the year

2 DoS Format Technical Point of Contact and COR

Interagency Working Group (IWG) Report on

U.S. Government- Sponsored International Exchanges and Training

(PWS Section 5.3.6)

Annual with planning and support milestones throughout the year

2 Government- Provided Format

Technical Point of Contact and COR

DSCA International Military Student Absent Without Leave (AWOL)

Listing (PWS Section 5.2.4)

Annual with planning and support milestones throughout the year

2 Government- Provided Format

Technical Point of Contact and COR

Data Responses for Congressional/SIGAR

Inquiries – AWOL related (PWS Section 5.4)

As needed 1

Format to be agreed upon with the Government

Technical Point of Contact

Technical Point of Contact and COR

SharePoint Development Documentation

(PWS Section 5.5) As needed 1

Format to be agreed upon with the Government

Technical Point of Contact

Technical Point of Contact and COR

Other Computer Related Services and Presentations

(PWS Section 5.5) As needed 1

Format to be agreed upon with the Government

Technical Point of Contact

Technical Point of Contact and COR

Deliverable Frequency # of Copies Medium/Format Submit To

Presentations (PWS Section 5.5.2) As needed 1

Format to be agreed upon with the Government

Technical Point of Contact

Technical Point of Contact and COR

Monthly/Weekly Status Report

(PWS Section 5.1) 5th day of each Month 1

Format to be agreed upon with the Government

Technical Point of Contact

Technical Point of Contact and COR

Staffing Plan (PWS Section 1.6.11)

10 days after contract award; updates 15 days after award 1 Contractor Format COR

Quality Control Plan (PWS Section 1.6.1)

15 days after award 3 MS Word Quality Control Plan

Annual Training

(PWS Section 1.6.8)

10 days following award 3 System Format Annual Training

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

Firm-Fixed Price CLINs: Hours listed in the tables below for the Firm-Fixed Price (FFP) CLINs are estimates.

Offerors are not required to propose the number of labor hours listed below for the FFP CLINs. Offerors are ultimately responsible for satisfying all requirements of the PWS by proposing its own hours for the FFP CLINs using its business judgment consistent with the proposed technical approach. The Full-Time Equivalent (FTE) assumes each contractor personnel will work an annual 1,872 labor hours and take 88 hours of holiday leave and 120 hours of personal leave and sick leave.

12 Month Base Period

Task ID Labor Category Est.

FTE

Est.

Hours

KEY or Non-KEY Personnel & Security Clearance

1.6 & 5.1 Project Manager 1 1872 Key/Secret

5.2 – 5.5 Database Management Specialist 1 1872 Key/Secret

5.2 – 5.5 Database Management Specialist (SURGE) 6 11232 Non-Key/Secret

5.5 SharePoint Developer 1 1872 Non-Key/Secret

Option Years

Task ID Labor Category Est.

FTE

Est.

Hours

NON-KEY

Personnel/Security Clearance

1.6 & 5.1 Project Manager 1 1872 Key/Secret

5.2 – 5.5 Database Management Specialist 1 1872 Key/Secret

5.2 – 5.5 Database Management Specialist (SURGE) 6 11232 Non-Key/Secret

5.5 SharePoint Developer 1 1872 Non-Key/Secret

TECHNICAL EXHIBIT 4

PROJECTED LEVEL OF EFFORT

Estimated level of effort to provide the vendor with a reasonable workload within a month. Level of Effort is contingent upon the DSCA Director’s schedule and DSCA initiatives that may impact the Agency’s mission.

TASK NUMBER ESTIMATED WORKLOAD NUMBER OF TASKS

PER MONTH

5.1.2, 5.2.5 Monthly reports: operations, review, progression of tasks 4

5.1, 5.2, 5.2.1, 5.3.1 Project/Task Plan, create, review, track progress 8

5.2, 5.2.1-5.2.6, 5.5.2 SAMM Updates, briefings, review and database inputs 25

1.6.8, 5.3, 5.3.1, 5.5 Training Reports, create, edit, track 8

5.1 – 5.5 Weekly Review: reporting, edit, staff and tracking 20

1.6.11, 5.1 Personnel/Staffing Reporting - Audit, edit, staff and track 4

1.6.9, 5.1, 5.2, 5.3, 5.4, 5.5

Meetings/Briefings – Attend, Present, track, minutes 25

1.6.1 Quality Control: review, edit, track 4

TECHNICAL EXHIBIT 5

SECURITY LANGUGE

Security Requirements:

The overall classification of work associated with this PWS is at the SECRET level. The Contractor shall have a current facility clearance of SECRET at the time of proposal to work this effort. All personnel assigned to this contract must be U.S. citizens.

Investigation Requirements:

All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 3 (T3) Investigation, formerly known as a National Agency Check, Local Agency Check and Credit Check or Access National Agency Check and Inquiries, adjudicated by the Defense Counterintelligence and Security Agency (DCSA) or other federal government adjudication agency as a minimum requirement. The Tier 3 Investigation shall be maintained current within 5 years, if not personnel shall be in Continuous Evaluation status with a more current date or have an open investigation. Personnel with Secret Periodic Reinvestigations (T3R) should be current within the last 5 years, if not personnel shall be in Continuous Evaluation status with a more current date or have an open investigation. The contractor is required to have personnel cleared with a temporary or final SECRET clearance at the contract start date. During the performance of the contract, any released contract personnel’s replacement should also have temporary or final clearance at the level of Secret.

The Contractor Facility Security Officer (FSO) is required to submit a signed Visitor Authorization Request (VAR) to the duty station Security Office, verifying the Contractor(s) personnel security credentials prior to the beginning of each contracting/task order period of performance and as new Contractor employees are assigned to the contract.

TEMPORARY…