DRAFT PWS.docx

1.0 INTRODUCTION

1.1 Description of Services

This is a non-personal services contract to provide specialized environmental operations and services necessary to meet the Air Force Engineer Center (AFCEC) requirements at Hill Air Force Base, Layton Utah. The contractor shall perform all necessary services and tasks required to successfully meet all performance objectives of this Performance Work Statement (PWS). The contractor shall be familiar with all applicable Federal, State, and Air Force laws, regulations, and policies to successfully complete all performance objectives of this PWS.

1.2 Background

Hill Air Force Base’s primary mission is to provide an Air Force Logistics Center employing approximately 24,000 military and civilian personnel. Hill Air Force Base is located about 30 miles north of Salt Lake City Utah and comprises an area of more than 6,650 acres. Hill Air Force Base includes over 228 miles of roads, and 1,475 buildings, and 11 aircraft hangers. The 13,500-foot runway will log more than 50,000 takeoffs and landings each year. Hill Airforce Base tenants include the Ogden Air Logistics Center which provides engineering and logistic support to various Air Force programs such as the Maintenance of the F-35 Lightning II, the F-22 Raptor, F-16 Fighting Falcon, C-130 Hercules, T-38 Talon, A-10 Thunderbolt II, and other active-flying weapon systems. Additionally, Hill Air Force Base is the center for depot maintenance of the Intercontinental Ballistic Missiles and the worldwide center for Air Force landing gear repair.

Hill Air Force Base also has the responsibility to support the operations of the Utah Test and Training Range, which is approximately 100 miles west of Hill Air Force Base, and Little Mountain Test Facility, which is located approximately 20 miles northwest of Hill Air Force Base. Both facilities are in Northwestern Utah.

1.3 Purpose

The overall purpose of the tasks listed in this Performance Work Statement is to provide support and services to execute the Air Force Environmental Quality Program at Hill Air Force Base. The services provided shall encompass the full range of methods, technologies, and supporting activities necessary to conduct environmental operation and service efforts to address the environmental sites and/or conditions at Hill Air Force Base, Utah Test and Training Range, and Little Mountain Test Facility.

1.4 Scope

The type of activities to support the Air Force Environmental Quality Program includes environmental management, pollution prevention, hazardous materials management, and hazardous waste management. These activities require the contractor to furnish all personnel, equipment, tools, materials, vehicles, facilities, and management necessary for a successful contract performance.

This PWS outlines the current known and/or expected requirements as identified by the federal, state, and regional regulators and current Air Force Environmental Quality missions. Any mission changes or changes to the regulatory requirements for any of the Environmental Quality Programs that lead to change in contract deliverables will be handled through a modification.

2.0 GENERAL REQUIREMENTS

This section describes the general requirements of this effort. The following sub sections provide details of various considerations on this effort.

2.1 Contract Type

The Government will award a non-commercial, Firm Fixed Price, Service Contract.

2.2 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any action constitutes, or perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer immediately.

2.3 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirements listed in this PWS. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.4 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.4.1. Government Administration

Information regarding Government Administration of this contract is in Section G, Administration Data.

2.4.2 Contract Management

The contractor shall establish clear lines of authority and responsibility to ensure effective management of the resources assigned to the requirements. The contractor must maintain continuity between the support operations at Hill Air Force Base and the contractor’s corporate offices.

2.4.2.1 Contractor Key Personnel

The Government has determined that the Program Manager and Program Area Leads are considered Key Personnel. If Key Personnel are terminated or have voluntary left the employment of the contractor, it is the Contractor’s responsibility to replace those employees with personnel with the same minimum certifications, credentials, level of education and level of experience.

2.4.2.2 Technical Direction

The contractor shall take no direction from any Government employee, other than the Contracting Officer, that changes the terms and conditions of this contract. Changes authorized by the Contracting Officer will be done in the form of official written document signed only by the Contracting Officer. No other personnel have the authority to modify or change the current scope of the contract.

2.4.2.3 Contractor’s Point of Contact

The contactor shall designate one (1) individual (preferably the Program Manager) that serves as the single point of contact for the Government. This individual should have the full authority to act for the contractor in all contract matters relating to the performance of this contract. This individual shall be available to the government during the Performance Hours of Operations detailed in section 2.7.2.

2.4.2.4 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirements detailed in section 3 of this PWS. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall assign work effort and maintain proper and accurate data of personnel assigned to work on this requirement.

2.4.2.5 Personnel Administration

The contractor shall provide the following management and support as required: The contractor shall provide for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of the employees by providing initial and refresher training as required to meet the PWS requirements. All training costs shall be incorporated in the performance of this contract. The contractor shall provide administrative support to all employees in a timely fashion (time keeping, leave processing, pay, and emergency needs).

2.5 Subcontractor Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organization Conflict of Interest considerations.

2.6 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contract shall ensure the labor categories as defined in the Service Contract Act (SCA) Wage Determination # 2015-5483. The SCA wage determination can be located at https://sam.gov/wage-determination/2015-5483. Labor rates, and man hours utilized in the performance of each task issues her under will be the minimum necessary to accomplish the task.

2.6.1 Qualifications/ Experience

The Contractor shall not employ persons on this contract if such employees are identified to the contractor by client representative as a potential threat to the health, security, general well-being or operational mission of the installation and its population.

Table 1. Labor Category / Required Experience and Qualifications

Note *This refers to a bachelor’s degree in engineering or science **This position is required to be employed by the prime contractor.

***This position can be employed by the prime contractor or a subcontractor.

All experience shall be commensurate to the size and scope of this PWS.

2.7 Location, Hours of Operation and Holidays

2.7.1 Performance Location

The performance location will be primarily at Hill Air Force Base with continued support at the Utah Test and Training Range and Little Mountain Test Facility.

2.7.2 Performance Hours of Operation

On site services shall generally be performed between the hours of 7:00 and 17:00, Monday through Friday excluding federal holidays, or when the facility is closed to local or national emergencies, administrative closings, or similar Government directed facility closing.

2.7.3 Federal Holidays

Federal Holidays are as follows:

· New Year’s Day

· Dr. Martin Luther King’s Birthday

· Presidents Day

· Memorial Day

· Juneteenth

· Independence Day

· Labor Day

· Columbus Day

· Veteran’s Day

· Thanksgiving Day

· Christmas

2.8 Period of Performance

The period of performance shall be for one (1) year with four (4) option years. The period of performance reads as follows:

2.9 Travel/Temporary Duty

No travel or temporary duty shall be required for the performance of this contract. Travel to and from Hill Air Force Base and the Utah Test and Training Range and the Little Mountain Test Facility is included in the normal performance of the contract. Any travel expenses incurred by the contractor in performance of this contract shall be the sole responsibly of the contractor.

3.0 PERFORMANCE REQUIREMENTS

3.0.1 Basic Services

The Contractor shall provide services per the tasks outline in this PWS. For reference purposes, estimated costs for supplies are provided by the Government within the appropriate sections of this PWS. A summary of the time and material (T&M) CLINS for emergency response and permit costs are provided within this PWS.

3.0.1.1 Non-Recurring Tasks

The following table identifies those services that are only projected to be required in certain contract periods. Note: The Government is under no obligation to award all tasks under option periods. Projections of requirements beyond the basic contract period are subject to change and will be confirmed as needed. Unless specifically outlined in the table below all tasks identified in this PWS are required in the basic year and all option years.

Summary of Projected Non-Recurring Task Requirements

3.1 Air Quality

There are two permits associated with this section of the PWS, Title V Operating Permit for Hill AFB (available at Utah DAQ Website) and Title V Operating Permit for the UTTR (also available at Utah DAQ Website), both issued by the State of Utah. These permits, in their most current form, are considered as part of this tasking, as such they are a contractual obligation, and the details and methods listed in them shall be followed by the Contractor.

3.1.1 Technical Support

The Contractor shall provide technical support to the Hill AFB Technical POC to ensure compliance with the Clean Air Act (CAA) requirements, the many applicable NESHAPs and the two facilities’ Title V Operating Permits. The Contractor shall perform evaluations of impacts to existing operations with new state or federal applicable rules. Currently Utah Department of Air Quality (UDAQ) is in the process of completing a SIP for Ozone non-attainment. Hill AFB falls into the non-attainment area for PM2.5 and non-attainment for Ozone. Continued support and evaluation of the SIP impacts will be required under this task. Tasks include reviewing draft state rules pertaining to any new SIP requirements, coordination with regulators, compiling and presenting written comments. The Contractor may be asked to attend and support approximately one meeting per month relating to their work at Hill AFB. Potential meetings could include travel to UDEQ offices in Salt Lake City or could be at Hill AFB. (CDRL A0001) (CDRL 0002)

The task of NSPS Boiler Stack Testing and Support is only required in periods as shown in the table in section 3.0.1. The Contractor shall provide support to Hill AFB with respect to NSPS (New Source Performance Standard) Boiler Testing. This support shall include contracting, coordination with stack testing firm, coordination with UDAQ, and review and submittal of final stack testing report to UDAQ. Emission testing needs to be performed for boilers larger than 50 MMBtu/hr. NSPS Boilers are stack tested every three years during the heating season. New NSPS Boilers are anticipated to be tested annually. In accordance with the Utah PM 2.5 SIP, the current HSPS Boilers are expected to be replaced by new NSPS Boilers beginner in year 2024. (CDRL A0003) (Option year 2, 3, 4 only)

The Contractor shall perform evaluations for all new and modified projects reported for Hill AFB in their project tracking 332 and 813 system. The Contractor shall provide documentation that the projects either meet with the conformity threshold for PM 2.5 (and pre-cursors) or advise the Hill AFB Technical POC that a formal conformity analysis may be required. Typical annual numbers: 75 ACAM reviews, 75 NEPA reviews and 250 Form-332 reviews. ACAM reviews generally require additional information from project proponents beyond the information provided in the AF Form-332. (CDRL A0004)

3.1.2 Air Emissions Inventory (AEI) Data Management

The Contractor shall collect and validate air emission source data, for submission to UDAQ, in support of an annual emission inventory for Hill AFB based on Utah State Rule R307-150, for the Calendar Year (CY) which shall be due in April of the following CY. The annual emission inventory shall include both criteria and hazardous air pollutant emissions. The Contractor shall provide emission inventory engineering for approximately 3000 emission sources. The Contractor shall collect, review, and analyze monthly, quarterly, and annual usage and source (stack, control, etc.) information as appropriate to update the Air Program Information Management System (APIMS) and/or other necessary databases to ensure accurate reporting. The Contractor shall also ensure use of current emission factors and calculation methodologies. Source categories to be evaluated including but not limited: 3D-OPS, Abrasive Blasting Operations, Degreasing Operations, Deicing Operations, Landfill, External Combustion, Internal Combustion, Fire Training, Fuel Cell Testing, Fuel Storage Operations, Fuel Dispensing Operations, Fuel Loading Racks, General Solvent Usage, Grinding Operations, Incinerator, Internal Combustion, Jet Engine Testing, Non Destructive Inspection, Paint Gun Cleaning, Process Tanks, Pumps, Valves and Flanges, Roads, Rocket Motor Testing, Site Remediation Operations, Surface Coating Operations, Thermal Metal Spray Operations, Waste Fuel Reclamation, Waste Solvent Reclamation and Woodworking Operations. The draft and final report shall also include emissions and engineering estimation factors as well as calculation methodologies. Final report shall also be formatted in the requested electronic format of UDAQ. The Contractor shall submit the AEI in accordance with UDAQ requirements including the use of SLEIS and prepare a draft and final AEI report. The Contractor shall input AEI data into APIMS and ensure completeness and accuracy of data. The Contractor is also required to complete an Air Force approved PTE evaluation using APIMS in association with the AEI.)

3.1.2.1 Main Base AEI

The Contractor shall collect and validate air emission source data, for submission to UDAQ, in support of an annual emission inventory for UTTR based on Utah State Rule R307-150, for the Calendar Year (CY) which shall be due in April of the following CY. The annual emission inventory shall include both criteria and hazardous air pollutant emissions. The Contractor shall provide emission inventory engineering for approximately 400 emission sources. The Contractor shall collect, review, and analyze monthly, quarterly, and annual usage and source (stack, control, etc.) information as appropriate to update the APIMS and/or other necessary databases to ensure accurate reporting to UDAQ. The Contractor shall also ensure use of current emission factors and calculation methodologies. Source categories to be evaluated including but not limited to: External Combustion, Fuel Dispensing Operations, Fuel Storage Operations, Gravel Pits, Internal Combustion, Missile Testing, Landfill, Open Burn Operations, Open Detonation Operations, Roads, Surface Coating Operations, Test and Training Operations and Degreasing Operations. The draft and final report shall also include emissions and engineering estimation factors as well as calculation methodologies. Final report shall also be formatted in the requested electronic format of UDAQ. The Contractor shall submit the AEI in accordance with UDAQ requirements including the use of SLEIS and prepare a draft and final AEI report for submittal to UDAQ. The Contractor shall input AEI data into APIMS and ensure completeness and accuracy of data. The Contractor is also required to complete an Air Force approved PTE evaluation using APIMS in association with the AEI. (CDRL A0005)

3.1.2.2 UTTR AEI

The Contractor shall collect and validate air emission source data, for submission to UDAQ, in support of an annual emission inventory for UTTR based on Utah State Rule R307-150, for the Calendar Year (CY) which shall be due in April of the following CY. The annual emission inventory shall include both criteria and hazardous air pollutant emissions. The Contractor shall provide emission inventory engineering for approximately 400 emission sources. The Contractor shall collect, review and analyze monthly, quarterly and annual usage and source (stack, control, etc.) information as appropriate to update the APIMS and/or other necessary databases to ensure accurate reporting to UDAQ. The Contractor shall also ensure use of current emission factors and calculation methodologies. Source categories to be evaluated including but not limited to: External Combustion, Fuel Dispensing Operations, Fuel Storage Operations, Gravel Pits, Internal Combustion, Missile Testing, Landfill, Open Burn Operations, Open Detonation Operations, Roads, Surface Coating Operations, Test and Training Operations and Degreasing Operations. The draft and final report shall also include emissions and engineering estimation factors as well as calculation methodologies. Final report shall also be formatted in the requested electronic format of UDAQ.

The Contractor shall submit the AEI in accordance with UDAQ requirements including the use of SLEIS and prepare a draft and final AEI report for submittal to UDAQ. The Contractor shall input AEI data into APIMS and ensure completeness and accuracy of data. The Contractor is also required to complete an Air Force approved PTE evaluation using APIMS in association with the AEI. (CDRL A0006)

3.1.2.3 AEI Update to State

This project is to provide support for AEI post-submittal questions from the State regulators regarding comparisons of prior years’ AEIs to the most recent AEI submittal. The information provided will be used in the SIP and State policy development. (CDRL A0007)

3.1.2.4 Greenhouse Gas Mandatory Reporting

The Contractor shall collect and validate data, for submission to Hill AFB and EPA, supporting an annual GHG (Greenhouse Gas) inventory under the EPA’s Mandatory Reporting Rule. The GHG Emission inventory report for Hill AFB is to be based on the calendar year and shall be due in March of the following calendar year. The Contractor shall provide emission inventory engineering for the emission inventory of approximately 700 processes. The Contractor shall collect, review and analyze usage and source information as appropriate, to update the APIMS and/or other necessary databases to ensure accurate reporting to Hill AFB and AFMC HQ.

The Contractor shall make changes to Hill AFB’s GHG Monitoring plan as needed. Changes could include addition of new equipment subject to the rule or removal of equipment no longer being used by Hill AFB. This task also includes coordination of the GHG Monitoring Plan through signature of RO. (CDRL A0008)

3.1.2.5 Smoke Management Reporting to State

This project is to provide support for compliance with Utah’s wildfire and smoke management rule. The project consists of submittal of the Annual Burn Schedule and any associated reporting as described in the rule resulting from the use of prescribed fires and applicable to either Hill AFB or the UTTR. (CDRL A0009)

3.1.2.6 Refrigerant Reporting to EPA

This project is to provide support for compliance with 40 CFR part 82 Subpart F record keeping and reporting requirements. The Contractor will review refrigerant records in APIMS for compliance with Subpart F and prepare the necessary reports when triggered. (CDRL A0010)

3.1.3 Recordkeeping and Reporting

The Contractor shall provide continued development of permit language, terms and conditions and descriptions of compliance methods, as well as monitoring, recordkeeping, and reporting (MRR) requirements for the Main Base as well as UTTR. Contractor shall develop and provide Semiannual and Annual compliance reports for both the Main Base and the UTTR. Other significant activities include negotiation with UDAQ on the permit terms and conditions for both initial permit issuance and permit modifications (Title V and related permits). The Contractor shall also provide guidance to Hill AFB in the further development and implementation of air quality regulatory compliance reports and checklists. This shall be provided in the form of regulatory interpretive language, instructions, and compliance questions that are based on source category specific requirements. (CDRL A0011) (CDRL A0012)

The Contractor shall provide qualified staff with knowledge and experience with Hill AFB's air quality environmental data management requirements and systems (e.g., EESOH-MIS, APIMS, WITS, GeoBase, etc.), systems augmentation, and processes, as required to provide technical oversight and quality assurance for this task. This includes the recordkeeping for air quality compliance requirements and data required for annual air emissions inventories.

In addition to APIMS and EESOH, Hill AFB uses and maintains multiple data elements to ensure compliance with the TVOP, State Rules and SIP specific limits and requirements. The Contractor shall support the ongoing management of process specific air quality compliance data; development, implementation and modification of data mining facilities, data management protocols, and related tools; implementation of approved databases; and QA/QC of data contained in air quality data systems, and orientation of new users. The task includes daily compilation and reviewing of 130 data tables from APIMS for cross-reference and validation for use in Hill specific tools (e.g., HERDs). The contactor is expected to use the data to apply appropriate limits and exemption to over 6500 material authorizations annually and 6800 VOC and vapor pressure determinations from SDS and cross reference with SIP rules.

As required, the Contractor shall provide technical support to system users, assist users with the data transfer process, provide quality assurance review and analysis of the data received by 75 CEG/CEIE, print out the necessary regulatory compliance reports if applicable, and make the appropriate data electronically available as requested.

Through the period of performance for this contract, designated points of contact at the process sites will periodically change. As new operators come online and new procedures are developed, the Contractor shall provide the technical support and coordination necessary for Hill AFB or other designated personnel to compile and transfer data. The Contractor shall assist in developing new data mining and analysis procedures and in implementing existing data collection and management for new sites as requested by 75 CEG/CEIE. A complete process list updated to the date of this PWS is found in Section 6.3 by the title Hill AFB Air Quality Process List by Source Category. Specific activities covered under this task include:

· Complete record keeping for approx. 75 (and additional as required) records sets monthly and update the recordkeeping protocol for each permit revision.

· Complete semiannual monitoring and annual compliance certifications for both Main Base and UTTR.

· Maintain up to 100 key data elements and 100 oversight/UEC checklists covering 4,600 air processes contained in the APIMS.

· Create unique identification tags (AQUIS# Tags) to identify air emissions units using Government provided engraver not to exceed 500 per year.

· Maintain high vapor pressure licenses not to exceed 700.

· Collecting data from organizations for the annual Air Emission Inventory (AEI) not to exceed 3500 sources annually: and

· Electronically scan air emission records for archival, approximately 1200 pages per year.

· Support annual internal and external Air Force inspection program inspections at the Main Base and UTTR.

· Assign appropriate data elements needed to perform air emission calculations in APIMS

· Account for waste and develop on demand mass balance accounting of daily emissions

· Create new process information in APIMS based on data provided in New Source Sheets (NSS), approximately 200 new processes added per year.

· Update AEI data in APIMS as needed for air emission inventories

· Review up to 50 new and revised rules/permits/instructions and implement up to 20 new and revised air quality rules/permits/instructions.

· APIMS module testing of new releases not to exceed 4 per year; and

· Maintain existing air quality training class slides; approximately 5 classes maintained, 50 slides total.

This project involves recordkeeping and compliance reporting activities anticipated under the state only provisions under the state specific section of the Base-wide Title V Operating Permit. Recordkeeping is required by state air quality authorities to establish that the base is complying with federally enforceable emission limits. Data collection and data entry to the database are required to show compliance with state regulations. This project involves recordkeeping and compliance reporting activities, other than emission inventory, required by the Base wide Title V Operating Permit. The recordkeeping and reporting involved here supports overall air quality program recordkeeping and reporting needed to supply the Utah Division of Air Quality with air emissions compliance data to meet State requirements.

The Hill AFB Main Base and UTTR TVOPs require that deviations from any permit condition be reported promptly (within 21 days of occurrence) to UDAQ. The deviation reports must include a description of the deviation, planned corrective actions, excess emissions, and other items required under the TVOPs. The Contractor shall prepare deviation reports as directed by 75 CEG/CEIE in accordance with conditions of the Main Base and UTTR TVOPs. (CDRL A0013)

Initial notifications are required under the Main Base and UTTR TVOPs, NSPS, NESHAPs, and UDAQ rules for installation and/or operation of selected sources. The Contractor shall prepare the initial notifications listed in the table below. The schedule for delivery of draft and final reports is provided in the deliverables section. (CDRL A0014)

UTTR TVOP II.B.7

UTTR and Main Base 40 CFR 63 Subpart ZZZZ, 40 CFR 60 Subpart IIII, and JJJJ

3.1.4 New Source Review Permitting Actions

Permit Applications are required for any new or modified source that increases or changes the character of air pollutant emissions as well as any new or modified air pollution control device. Permit applications include flexibility notices, notices of intent (NOI), permit exemption requests, and TVOP modification applications. (CDRL A0015)

Applications for degreasers, liquid calibration fluid equipment, blast and paint booths, chemical stripping equipment, emergency power generators, and fuel storage tanks consist of a 7-day advance notification to the State (flexibility notice). These notices include a description of the new or modified equipment and controls, emissions, and evaluation if increase will exceed currently established limits, and updated list of equipment. The Contractor shall prepare approximately 20 flexibility notices annually as listed in the table below. (CDRL 0016)

New or modified emission units which are not covered by flexibility provisions may require that an NOI be prepared and submitted to UDAQ. The Contractor shall prepare approximately 10 NOIs annually in accordance with the requirements of R307-401 when directed by 75 CEG/CEIE. The Contractor shall also prepare a separate administrative TVOP application in accordance with R307-415 when directed by 75 CEG/CEIE to include the new or modified construction permit resulting from the NOI in the Main Base or UTTR TVOPs. (CDRL A0017)

In some instances, Utah Administrative Code allows for exemption from the Notice of Intent requirements for new or modified emission units. The Contractor shall prepare approximately 10 letters and or associated reports annually in accordance with the requirements of R307-401 when directed by 75 CEG/CEIE for submission to the UDAQ director. The Contractor shall coordinate and submit the letter at the request of 75 CEG/CEIE. (CDRL A0018)

Some modifications that don’t include new or modified equipment shall require that a significant modification TVOP permit application be prepared and submitted to UDAQ. The Contractor shall prepare significant modification applications for the TVOPs in accordance with the requirements of R307-415 when directed by 75 CEG/CEIE. (CDRL A0019)

3.1.5 Title V Permit Renewal

3.1.5.1 Main Base Title V Permit Renewal

The task of Title V Renewal Application is not annual requirement, it is only required in periods as shown in the table in section 3.0.1 The Contractor shall prepare the Title V renewal application for Hill AFB Main Base. This includes evaluation of Title V applicability and if the facility should still be considered a Title V source during the renewal application process. (Option Years 2 & 3 only)

3.1.5.2 UTTR Title V Permit Renewal

The task of Title V Renewal Application is not annual requirement, it is only required in periods as shown in the table in section 3.0.1. The Contractor shall prepare the Title V renewal application for UTTR. This includes evaluation of Title V applicability and if the facility should still be considered a Title V source during the renewal application process. (Option Year 4 only)

3.1.6 Plan Updates Air

3.1.6.1 CAA Cost of Compliance Assessment

The task of CAA Cost of Compliance Assessment is only required in periods as shown in the table in section 3.0.1. To assure compliance with all Federal, State, and Local requirements, a cost of compliance evaluation is recommended periodically. The evaluation will research applicable current and future regulations against the existing AQ source inventory and identify potential budgetary impacts and corrective air quality compliance requirements. The scope includes an assessment of Federal/State/Local requirements and incremental changes since the last assessment. This project includes development and maintenance of records necessary to prepare an update to the Cost of Compliance report that helps guide the environmental compliance program. This report includes projections for out-year budget requirements based on new modified CAA Amendment driven regulations. The changing workload at Hill AFB requires this Cost of Compliance report to be updated every three years to maintain an adequate cost forecast. (Option Year 2 Only)

3.1.6.2 Emergency Episode Plans

The UDAQ Air Monitoring Network Plan assures that the public is protected from air pollution concentrations that will cause immediate damage or impact to their health. Utah Rule R307-105 establishes emergency response criteria in accordance with Subpart H and Appendix L of 40 CFR 51. Whenever air pollution concentrations meet or exceed the Alert, Warning, or Emergency levels, an Emergency Episode is determined to exist, and actions are taken to reduce the emissions of air pollutants. If air pollution levels begin approaching “Warning” levels, significant source industries including Hill AFB are contacted. The industries then put their specific emergency episode plans into effect. The emergency episode plans for Hill AFB Main Base and UTTR must be reviewed and updated annually. The Contractor shall conduct an annual review of the emergency episode plans and make necessary revisions. (CDRL A0020)

3.1.6.3 Plan Update, Clean Air Act, Risk Management

The task of Plan Update, CAA, Risk is only required in periods as shown in the table in section 3.0.1. The Contractor shall perform an evaluation of the quantity of section 112 (r) listed and regulated substances to ensure Hill AFB has not exceeded a threshold quantity. Should these thresholds be exceeded, the Contractor shall develop and submit under the authority of section 112 (r) of the CAA, 40 CFR 68 (Chemical Accident Prevention Provisions and State Regulations) a Risk Management Plan (RMP). (Option Year 1 & 4 Only)

3.1.6.4 Plan Update, Air Quality Instruction

The task of Plan Update, Air Quality Instruction is only required in periods as shown in the table in section 3.0.1.The Contractor will perform an evaluation of the Hill Air Quality Supplemental Plan to ensure that the contents are accurate and reflects the current content of Air Force Manual (AFMAN) 32-7002, ENVIRONMENTAL COMPLIANCE AND POLLUTION PREVENTION (available at https://static.e-publishing.af.mil/production/1/af_a4/publication/afman32-7002/afman32-7002.pdf). Once the evaluation is completed, the document will be sent through the base organizations in an eSSS for coordination and final approval by the Base Commander before being published.

3.1.6.5 Asbestos and Lead Base Paint Management/Operational Plans The task of Asbestos and Lead Base Management and Operational Plan is only required in periods as shown in the table in section 3.0.1. The Contractor will evaluate and update the current management and operational plans for the Asbestos and Lead Base Paint Programs to ensure that they accurately document the current procedures and organizational structures used in these two programs. Once the plans have been updated, the documents will be sent through the base organizations in an eSSS for coordination and final approval by the base commander before being published. (CDRL A0021) (Option Year 1 Only)

3.1.7 Air Quality Environmental Compliance

The Contractor shall provide administrative support for air quality environmental compliance activities in the division. This task consists of coordinating meetings, taking minutes and tracking action items; disseminating information; managing Air Force Air Quality electronic records management filing systems, including the division library; and providing word processing, data entry support for project documentation, and other administrative support using basic office software applications; updating 75 CEG/CEIE Air Quality Compliance Program websites; preparing briefings and other written communication and news materials pertaining to Hill AFB air quality environmental activities. All plans, reports and letters that require Responsible Official (RO) signature must be sent through the associated base organizations using the appropriate eSSS for coordination and final approval by the base commander and delivered to the appropriate regulatory agency on time. (CDRL A0022)

Specific activities covered under this task include:

· Support weekly meetings with air quality team not to exceed 52 per year and monthly working group meetings with organizations not to exceed 12 per year.

· Prepare and maintain air quality eDash and SharePoint webpage or equivalent page.

· Ensure that training is complete to update and maintain files on eDash and SharePoint.

· Assist with preparing, editing, and tracking air quality eSSS’s, correspondence, and reports to and from regulatory agencies and within installation, approximately 50 per year.

· Maintenance of air quality files, approximately 2,000 per year.

· Ensure that online training is complete and act as records custodian for Air Quality files; and

· Provide word processing, data entry support for project documentation, and other administrative support using basic office software applications not to exceed 100 documents per year.

3.1.8 Field Survey Support

The Contractor shall periodically assess potential sources of air quality environmental impacts in part via oversight inspections, and review information such as permit conditions, process-specific records, unit-specific checklists, relocations, new equipment, and equipment and process modifications.

The Contractor shall assist with preparing site-specific documentation, gathering field compliance data, comparing field data to conditions in the appropriate air quality environmental databases (e.g., EESOH-MIS, APIMS, etc. organization-specific databases, etc.), identifying and correcting database inaccuracies, recommending database modifications, providing information to the Industrial Organizations regarding compliance requirements and procedures, and accomplishing various tasks involved with field compliance. (CDRL A0023)

If the Contractor detects a non-compliant or potentially non-compliant condition, the Contractor shall report the event to 75 CEG/CEIE through 75 CEG/CEIE specified procedures. The Contractor shall assist, as required, with the development and implementation of corrective action plans. (CDRL A0024)

Specific activities covered under this task include:

· Air emission source inspections at approximately 60 quarterly, 500 semi-annual, 350 annual, and 300 biennial inspections per inspection period for a total of 1,740 inspections per year.

· EPA Method 9 Visible Emissions Observation certification, not to exceed 2 per year per field inspector.

· EPA Method 9 Visible Emissions Observations of air sources, approximately 150 per year.

· Conduct site assistance visits as necessary to support organization compliance programs, approximately 550 per year.

· Assist and prepare for external regulator inspections, approximately 8 annually.

· Conduct annual inspections, approximately 75 per year, to verify materials are being used in accordance with HVPS licenses.

· Support Environmental Compliance Assessment Management Program inspections at the Main Base and UTTR.

· Associate APIMS information necessary to conduct inspections pursuant to the revised Boiler and Process Heater NESHAP and inspections on appliances subject to the Title VI of the CAA; and

· Upload and maintain information in APIMS refrigerant module for approximately 2000 refrigerant containing units.

· Compile monthly organization compliance reports from associated checklist for CEIE review and distribution to organizations.

(CDRL A0025)

3.1.9 Record Keeping and Reporting

The Contractor shall develop, for submission to the State (UDAQ) and EPA, two semiannual compliance report as required by the Aerospace Industries National Emission Standards for Hazardous Air Pollutants (NESHAP), 40 CFR 63, Subpart GG. As part of the compliance certification process, the Contractor shall develop a compliance certification package to be coordinated with affected organizations as well as a final coordination package to be coordinated with the Responsible Official (RO). (CDRL A0026)

See Deliverables Summary Table for requirements on annual and semiannual compliance reports. Hill AFB Main Base and UTTR have several semi-annual and annual compliance reports required by State regulations, NSPS, and NESHAP. The reports are required by the Main Base and UTTR TVOPs The Contractor shall prepare the compliance reports listed in the following table in accordance with the schedule for delivery of draft and final reports provided in the deliverables section, (CDRL A0027) (CDRL A0028) (CDRL A0029)

II.B.25.a.3(2) and II.B.27.a.3(1)(ii)

UTTR TVOP

40 CFR 63.6650 reports

3.2 EPCRA Reporting

3.2.1 Objective

This section of the PWS will outline the requirements necessary to prepare environmental reports for Hill AFB, and the Utah Test & Training Range (UTTR) and Little Mountain Test Facility (LMTF). These reports include the annual Toxic Release Inventory (TRI) and Tier II (Form R) hazardous material inventory reports. This section covers the collection of the necessary data from multiple sources at Hill AFB, UTTR, and LMTF to prepare the following regulatory reports:

Toxic Release Inventory report - SARA Title III, Section 313 Tier II hazardous material inventory report - SARA Title III, Section 312

3.2.1 Legal Requirements

Under Executive Order 13148, federal facilities must comply with the Emergency Planning and Community Right-to-Know Act (EPCRA) of 1986 (42 USC. 11001-11050), also known as SARA Title III, and the Pollution Prevention Act of 1990. Federal facilities must submit an annual hazardous material inventory report by 1 March of each year. Known as Tier I or Tier II reports, they must be submitted to the Local Emergency Planning Committees (LEPCs), the State Emergency Response Commission (SERC), and the local fire departments.

The Executive Order also requires federal facilities to submit an annual reporting to the EPA of their toxic releases and transfers as part of the TRI report. The TRI report must be submitted to the EPA and State of Utah by 1 July each year.

3.2.2 Tier II Hazardous Material Inventory Report- HAFB

The Contractor shall gather all necessary data and information to complete the annual Tier II reports for Hill AFB and the LMTF. The Contractor shall review all data to assure the best available information is being used to complete the reports. The Contractor shall prepare a data collection spreadsheet that indicates what data is needed from each area. The Contractor shall verbally report to the Hill AFB Technical POC on any problems that are encountered during data collection. The Contractor shall incorporate the required data into the Tier II reports and prepare the reports for submission in accordance with the schedule in Section 3.2.5.

The Contractor shall collect data from all applicable organizations at the UTTR. Data sources shall include but not be limited to: EESOH-MIS, APIMS, process tank inventories, physical inventories performed by the Contractor, and other sources that may be required. The Contractor shall prepare a list including each organization from which data is required and what data each needs to supply.

A draft copy of the reports will be submitted to the Government for review. Once the review and coordination process are completed by 75 CEG/CEIE, the draft copy with comments will be returned to the Contractor. The final report shall then be completed and be ready for 75 CEG/CEIE to submit to the SERC, the LEPCs. (CDRL B0001)

3.2.3 Tier II Hazardous Material Inventory Reports – UTTR

The Contractor shall gather all necessary data and information to complete the annual Tier II reports for the UTTR. The Contractor shall review all data to assure the best available information is being used to complete the reports. The Contractor shall prepare a data collection spreadsheet that indicates what data is needed from each area. The Contractor shall verbally report to the Hill AFB Technical POC on any problems that are encountered during data collection. The Contractor shall incorporate the required data into the Tier II reports and prepare the reports for submission in accordance with the schedule in Section 3.2.5.

The Contractor shall collect data from all applicable organizations at the UTTR. Data sources shall include but not be limited to: EESOH-MIS, APIMS, process tank inventories, physical inventories performed by the Contractor, and other sources that may be required. The Contractor shall prepare a list including each organization from which data is required and what data each needs to supply.

A draft copy of the reports will be submitted to the Government for review. Once the review and coordination process is completed by 75 CEG/CEIE, the draft copy with comments will be returned to the Contractor. The final report shall then be completed and be ready for 75 CEG/CEIE to submit to the SERC, the LEPCs, and the Hill AFB and UTTR Fire Departments in accordance with the schedule in Section 3.2.5. (CDRL B0002)

3.2.4 Toxic Release Inventory Report – Hill AFB

The Contractor shall gather all necessary data and information to complete the CY Form R reports for Hill AFB and the LMTF, if required. The Contractor shall review all data to assure the best available information is being used to complete the reports. The Contractor shall verbally report to the Hill AFB Technical POC on any problems that are encountered during data collection. The Contractor shall include the appropriate information in the Form R reports for Hill AFB and prepare them for submission to the EPA in accordance with the schedule in Section 3.2.5.

The Contractor shall collect data from applicable organizations at Hill AFB and utilize that data to prepare the Form R reports. Data sources shall include but not be limited to: EESOH-MIS, APIMS, DLA-DS RCRA Reports, WITS, LIMS, material use logs, hazardous material storage inventories, production figures from various shops, fuels purge log, POL transient fuel use records, IWTP monitoring data, 75 CEG/CEIE reports for sewer discharge, the annual AEI, and remediation data for Operable Units (OUs), sales records for recycling, and other sources needed due to new requirements or new chemicals that exceed reporting thresholds.

Draft Form R reports shall be submitted to the Government, specifically 75 CEG/CEIE, for review in accordance with the schedule in Section 3.2.5.

The Contractor will address comments provided by 75 CEG/CEIE on the…