DRAFT PWS - Clean and Sanitize CIMR Ducts.docx

PERFORMANCE WORK STATEMENT

Sanitize and Clean Ducts (Dorms) 12 January 2026

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GENERAL INFORMATION

4. APPENDIX A – SPECIFICATIONS

5. APPENDIX B – DEFINITIONS

6. APPENDIX C- SECURITY REQUIREMENTS

7.

1. DESCRIPTION OF SERVICES. The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to perform the cleaning and sanitizing of ductwork to include installation, maintenance, remediation efforts, and cleaning, of CIMR® (Continuous Infection Microbial Reduction) Devices in Bldg. M1430, M1431, M1432, M1433, M1434, M1486, M1488,M 1489, M1491, M696, and M697 on Maxwell AFB/Gunter Annex, Alabama. The sanitizing will apply existing and/or new CIMR infection control technology to disinfect viruses, bacteria, mold and other fungi by producing 0.02 ppm or .000002% of hydrogen peroxide gas from oxygen and water vapor in the air. All work is to be performed in accordance with this specification and is subject to the terms and conditions of this contract.

1.1 INSTALLATION. The Contractor shall provide, to include electrical supply runs, the most recent CIMR Technology devices in Referenced Buildings, est 430K SF. The Contractor will refurbish existing or install new CIMR 8000s, CIMR 500s or other CIMR units, as required, to treat air IAW para 2.1. Quantity of devices is estimated at 300. Contractors may substitute equipment that meets para 2.1 specifications and is approved by COR.

1.2 CIMR HVAC Air Treatment Specification

The Contractor shall furnish and install Continuous Infectious Microbial Reduction (CIMR) air treatment systems, to actively neutralize mold, bacteria, and viruses in both air and on surfaces through the continuous generation of ultra-low level hydrogen peroxide (0.02 ppm). The system must operate ozone-free, comply with OSHA safety standards for continuous human occupancy, and demonstrate efficacy in stabilizing mold-compromised environments within 24-72 hours.

1.3 CIMR TREATMENT AND REMEDIATION. Contractor will utilize CIMR equipment to stabilize/sanitize the buildings. The Contractor will provide an initial assessment within 5 days of NTP, assess the situation and threats, develop a cleaning/sanitizing workplan in coordination with the facility managers. Within 10 days of workplan approval, execute the cleaning/sanitizing in coordination with COR and facility managers and complete full cleaning/sanitizing in 150 calendar days. Contractor will Monitor Air and provide air quality reports as requested by facility manager for a full year from the Notice to Proceed.

1.4 DUCT CLEANING. Contractor shall clean the entire air conveyance system, including supply and return air ducts, registers, grilles, and diffusers, and air handling units.

1.5 SITE CLEANING. At the end of each working day, the Contractor shall clean up the work site. Contractor will be responsible for removing debris from the jobsite on a daily basis and must ensure that the workplace is safe from hazards so that daily operations can be maintained. The area is to be impeded as little as possible during the installation process.

1.6 REPORTING. The Contractor shall provide the government COR and facility manager Air quality reports on at least a monthly basis. The Contractor is responsible for coordinating with the COR, Facility Manager and the Building occupants at least 48 hours prior to any work being started or completed, under this PWS. The Contractor is responsible for scheduling the work to be accomplished in the building as stated.

2. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES

2.1 CIMR TECH DEVICES. The Government has existing CIMR equipment installed in the facilities. Contractor is responsible for equipment refurbishment (new cells) or install of new equipment, as required, for sustained sanitization and contractor will monitor for 1 year following Notice to Proceed. The contractor will provide 3 year warranty for parts.

3. GENERAL INFORMATION.

3.1 SECURITY, FIRE, MEDICAL SERVICES and SOLID WASTE. The Government will provide police and fire protection. In the event of a medical emergency, Contractor must call “911” and request to be transferred to “Maxwell AFB 911”. Base Fire Department will respond and contact off base ambulance service to transport an injured employee to a local hospital. The Contractor shall be responsible for the disposal of trash or solid waste generated from accomplishment of services detailed in this

3.2 DAMAGE TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGITATION. Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

3.3 ENVIRONMENTAL REQUIREMENTS. The Contractor shall be responsible for compliance with all federal, state, and local environmental laws and requirements. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

3.3.1 HAZARDOUS MATERIALS. The Contractor shall receive prior approval before bringing any hazardous materials on base. The Contractor shall submit his request for hazardous materials to the CO or COR in accordance with installation’s procedures. The COR will assist the Contractor with the procedures. If a material is denied, an approved substitute may be recommended; however, the Contractor shall retain responsibility for finding an acceptable substitute. The Contractor shall follow all federal, state, and local laws and regulations in the transport, storage, use, and disposal of hazardous materials they use. The Contractor shall take appropriate actions in accordance with base procedures to comply with waste minimization and pollution prevention practices and policies.

3.3.2 SPILL CONTROL. The Contractor shall always maintain spill control material on hand sufficient to contain a worst-case spill, both volume and hazard level.

3.3.3. Maxwell AFB and Gunter Annex is subject to Federal, state, and local inspections to maintain compliance with environmental and safety protection laws. An inspection by the Environmental Protection Agency (EPA) or Alabama Department of Environmental Management (ADEM), or any other environmental or safety enforcement agency may include questioning and inspection of Contractor personnel, sites and processes. If environmental or safety enforcement agencies come to inspect the installation, Contractors shall complete and provide documentation as requested by COR. This documentation may include verification of any training required by federal, state, or local regulations.

3.3.4. If a Notice of Violation (NOV) is issued to the Government or Contractor due to the Contractor’s error or omission, the Contractor shall be held liable for damages to include fines, penalties, and/or corrective actions imposed by federal, state, or local agencies.

3.3.5 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS). The Contractor shall submit EMS information, including program plan and required training documentation, to the Maxwell AFB EMS Manager upon request. If the Contractor chooses not to be included as part of the base’s program, then the Contractor shall implement an EMS for the work to be performed under this PWS that complies with ISO 14001, Standards for Environmental Management Systems, and includes the following elements: scope/policy, planning, implementation, and operation, checking and corrective action, and management review. However, certification of the Contractor’s EMS is not required. The Contractor shall ensure that significant impacts to the environment are mitigated, minimized, or monitored. The QCP shall show how established objectives and targets will be met to mitigate/minimize any significant environmental impacts for Contractor-operated facilities/processes. This may require the Contractor to provide additional equipment and/or manpower. For example, Contractor personnel may be assigned to the EMS Implementation Team or Cross-Functional Team. The Contractor shall ensure all employees receive initial EMS awareness training within 90 days of employment. In addition, employees whose work has a significant impact on the environment (e.g. those who will apply chemicals) shall receive specialized training within 30 days of assignment. All training must be documented and maintained for the duration of the contract. Contract employees may be included in the base’s EMS training program, if requested. The EMS training is conducted on an as-needed basis. However, the Contractor must maintain all training records.

3.3.6 ENVIRONMENTAL SPILLS. If the Contractor spills or releases any substance listed in 40 CFR Part 302, Designation, Reportable Quantities, and Notification, into the environment, the Contractor shall immediately report the incident to the Installation Management Flight (42 CES/CEIE) in accordance with local procedures and notify the COR. The Contractor shall be liable for containment and environmental cleanup of the spill or release of such substance(s).

The Contractor shall furnish containers for hazardous waste in accordance with Sections 500819 of 49 CFR 178, Specifications for Packaging. All transfers of hazardous waste shall be conducted by the Contractor under the direction of and processed through the Installation Management Flight. If the Contractor is unable to begin cleanup within 15 minutes of the spill, the Government reserves the right to begin the cleanup, continue cleanup efforts/actions until the Contractor can properly take over. All cost incurred by the Government until the Contractor can take control, as determined by the CO, shall be the responsibility of the Contractor. The Contractor shall ensure equipment, material, and personnel who are trained for spill recovery are available to meet response time and cleanup requirements. The Contractor, at his own expense, shall remove and properly dispose of contaminated soil, replacing it with uncontaminated topsoil and restoring the grounds to their original condition. The Contractor shall not dispose of contaminated soil, hazardous materials or wastes on Maxwell/Gunter AFB and is responsible for providing 42d CES/CEIE with documentation for any such waste shipped off base.

3.3.7 INSPECTIONS. The Contractor is subject to inspection by federal, state, or local agencies.

3.3.8 HAZARDOUS MATERIALS INVENTORY. The Contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The Contractor shall maintain a complete copy of all approved MSDSs and AF Forms 3952, Chemical Hazardous Material Request Authorization Form.

3.3.9 HAZARDOUS MATERIALS MANAGEMENT. The Contractor shall remove all hazardous materials by the end of each workday. The Contractor shall not conduct process treatments (e.g., paint thinner solvent recycling) on base.

3.3.10 FINAL REPORT The Contractor shall submit a final inventory, not later than ten (10) working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

3.3.11 PERMITS, LICENSES, AND CERTIFICATIONS. The Contractor shall, unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, and local laws, codes, and regulations in performance of the requirements of this contract. The Contractor shall maintain records of such requirements and make the documentation available to the Government for review upon request.

3.3.12 HOURS OF OPERATON. Performance of the services detailed in this PWS will be conducted during normal duty hours which are 7:00 AM to 5:00 PM, Mondays through Fridays, excluding federal holidays (any other holidays as determined by Executive Order), unless otherwise required in the contract or approved by the COR. There may be situations that require the Contractor to work at times other than normal working hours. The Contractor will be notified of any scheduling conflicts that involve Air Force mission requirements by the COR. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the COR and reschedule the work to minimize disruption.

3.3.13 BASE CLOSURES. Work scheduled, but not accomplished, because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

3.3.14 Warranty. Contractor will warranty contractor provided equipment for 24 months beyond the service agreement.

4. SECURITY REQUIREMENTS see Appendix C

APPENDIX A– Specifications

APPENDIX B – DEFINITIONS

AFI – Air Force Instruction AFFAR – Air Force Federal Acquisition Regulation AFMAN – Air Force Manual CFR – Code of Federal Regulations CIMR® - Continuous Infection Microbial Reduction CO – Contracting Officer COR – Contracting Officer Representative DoDM – Department of Defense Manual FAR – Federal Acquisition Regulation NTP – Notice to Provider PWS – Performance Work Statement

APPENDIX C

SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES ONLY

No CAC REQUIRED

1. Contractor Notification Responsibilities: The contractor shall notify the contracting officer within 30 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of contractor employees working on the contract.

b. The contract number and contracting agency.

c. The location(s) of service performance and future performance, if known.

d. The date service performance begins.

e. Any change to information previously provided under this paragraph.

2. Installation Access Requirements: As prescribed by the DAFFARS 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the Contracting Officer (CO) listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

During performance of the service, the contractor shall be responsible for obtaining the required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in the withholding of final payment.

Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 (Congressman Dickinson Drive) only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

3. REAL ID Act: All Maxwell Air Force Base and Gunter Annex visitors must present a REAL ID-compliant credential to be issued a pass.

REAL ID-compliant cards have a star marking ⭐️on the upper portion of the card. If the card does not have a star marking, it is not REAL ID-compliant and won’t be accepted as proof of identity to board commercial aircraft or access military installations like Maxwell or Gunter.

Those without a REAL ID-compliant driver’s license may also use a U.S. passport or passport card, a Transportation Worker Identification Card (TWIC), a Veteran Health Identification Card (VHIC), or a combination of the following documents to be issued a pass:

· An original or certified true copy of a birth certificate with a raised seal

· A social security card

· A driver’s license issued by a state, territory, or the District of Columbia that is not REAL ID-compliant.

All three documents must reflect the same name (or a documented former name through legal name change documents such as a court order, marriage certificate, or divorce decree).

More information about accessing Maxwell can be found here: https://www.maxwell.af.mil/About-Us/Fact-Sheets/Display/Article/4024201/base-access-information/

4. Controlled/Restricted Areas: If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DoDM5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

If unescorted access is not authorized and the contractor requires access to controlled/restricted areas, they must be escorted by appropriately cleared government personnel at all times.

If work is required in a classified environment, the area must be sanitized, and the contractor will be escorted at all times by appropriately cleared government personnel.

5. Reporting Requirements: The contractor shall comply with DAFI 71-101, Volume-1, Criminal Investigations, and AFI 71-101, Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

6. Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

7. Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

8. Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

9. Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

10. Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under applicable federal laws.

11. Illegal Weapons. The weapons below are considered illegal, unless specifically authorized by competent authority and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks

d. Homemade mortars, aka "tennis ball launchers" or similar devices.

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