Draft PWS Attachment 1_Annex-H1.pdf

Annex H (Service 411 Facilities Maintenance Vertical) to OPORD: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Annex H (Attachment #1)

Facility Maintenance – Vertical

Fire Prevention & Protection Systems Mainte-nance & Repairs Service Contract

Table of Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.1.1 Workload Requirement

1.1.3 Diagnosis and Analysis

1.2 Components

1.3 Work Management and Control

1.3.1 Reporting Requirements

1.3.1.1 Service Plans

1.3.2 Publications and Forms

1.3.3 Facilities Maintenance Instruction

2.0 DESCRIPTION OF SERVICES

2.1 Facility Workload

2.2 Natural Gas Appliance and Equipment

2.3 Heating, Ventilation, and Air Conditioning (HVAC)

2.4 Eye Washes and Safety Showers

2.5 Roof Gutters, Drains, and Downspouts

2.6 Automatic Doors

2.7 Overhead Doors

2.8 Gates, Fences, Barriers and Dock Levelers

2.9 Air Compressors/Unfired Pressure Vessels

2.10 Plumbing

2.11 Sanitary Wastewater Treatment and Collection System (Septic Tanks)

2.12 Industrial Wastewater Treatment Plant (IWTP)

2.13 Heating/Cooling Plants

2.14 Winterization and De-Winterization (Mothballed Buildings)

2.15 Reserved

2.16 Lift Stations

2.17 Sedimentation Tanks Maintenance

2.18 Electrical

2.18.1 Emergency Fixtures

2.19 Auxiliary Generators

2.20 Grounding Points, Lightning Protection, and Cathodic Protection Maintenance

2.21 Security Systems

2.22 Fire Alarm, Fire Suppression and building Mass Notification Systems

2.22.1 Fire Alarm Systems

2.22.2 Sprinkler and Hood Suppression Systems

2.23 Reserved

2.24 PM for Barracks Buildings

2.25 Elevator Maintenance

2.26 Swimming Pools and Hot Tubs

2.27 Keys and Locks

2.27.1 Key Control in Contractor Occupied Facilities

2.27.3 Lock Combinations

2.28 Food Service Equipment (FSE)

2.29 Dining Facility (DFAC) Maintenance

2.30 Crane and Load Scales Maintenance and Load Testing

2.31 Glass and Glazing

3.0 Work Capability Levels

4.0 Self-Help Program

5.0 Operation and Maintenance of Energy Conservation Systems

6.0 Sign Shop Operations

7.0 Utility Systems

8.0 Uninterruptible Power Supply (UPS) Systems

9.0 Area Lighting

10.0 Utility Marking

11.0 Pumps and Pumping Stations

12.0 Natural Gas and Propane Distribution System

13.0 Propane Tanks and Distribution Systems

14.0 Water Distribution Systems

15.0 Storm Water Collection System

16.0 Preventive Maintenance of Storm Water Systems

17.0 Reporting Requirements of Storm Water Systems

18.0 Training

19.0 Certification

20.0 Other Utility Systems

21.0 Fuel Storage and Distribution Systems

22.0 Fuel-Powered Pump Maintenance

23.0 Emergency/Backup Generators (not attached to building)

25.0 Water Standpipes

26.0 Other Sanitary Wastewater Collection Systems

27.0 Fire Loop System Hydrants

28.0 Training of Personnel

29.0 Specific Tasks…………………………………………………………………

1.0 General Information.

1.1 Overview. The Contractor shall inspect, repair and maintain all existing buildings fire prevention and protection system, and their components listed in TE 8- Fire Protection Systems Inventory List.

1.1.1 Workload Requirement. N/A

1.1.2 Installed Building Equipment (IBE). N/A

1.1.3 Diagnosis and Analysis. The Contractor shall provide follow-up analysis and diag-nosis of equipment failure as requested or shown in section 1.1.3.2.

1.1.3.1. The primary aim is to identify the factors that contributed to and/or resulted in the failure of maintenance, service, repair and/or operation of real property, infrastructure, and systems at Fort Buchanan, and to identify and implement actions to prevent repeated future failure due to the same failure reasons. The Contractor shall:

a. Provide a detailed description and explanation of the failure

b. Identify the root cause or causes of the problem

c. Provide possible actions and solutions to prevent future occurrences, an explana-tion of the pros and cons of these actions, a cost analysis of these actions, and the Contractor’s recommended action

d. The selection and implementation of the appropriate action

e. Review, documentation, and analysis of the outcome

f. Change in procedures, training, PWS, etc. as needed

1.1.3.2 The Contractor shall provide additional analysis or diagnosis when:

a. Directed by the Contracting Officer (KO), Contracting Officer Representative

(COR).

b. The Contractor or DPW determines it necessary due to unfavorable maintenance, repair, and service.

c. After catastrophic, unusual, or unforeseen events that result in adverse mainte-nance, repair, and service requirements

d. When notified of unsatisfactory performance by Fort Buchanan or other Regulatory Agencies (Occupational Safety and Health Administration (OSHA), Directorate of Emergency Services (DES), etc.)

e. After any unplanned stoppage, outage, or failure of an electrical power outage.

1.2 Components. The Contractor shall perform preventive maintenance (PM) and re-pairs. Facilities and components covered under this Common Level of Support (SER- VICE) include, but are not limited to, the following:

a. Fire Protection Systemns

1.3 Work Management and Control.

1.3.1 Reporting Requirements. The Contractor shall prepare and maintain all mainte-nance records, files, and reports during the contract period for all option years.

1.3.1.1 Service Plans. Within thirty (30) calendar days of the start of the contract, the Contractor shall submit to the KO/COR a Service Plan schedule for all initial inspections (to be performed during the first 3 month of contract) and all the base year maintenance schedule, that shall start just right after the three months of initial inspections, organized by Functional Area at minimum to include all building systems in TE 8- Fire Protection Systems Inventory List and frequencies indicated in TE 7- Scheduled Maintenance Task Frequency. The Service Plan shall describe all preventive maintenance services to be performed and their frequencies as reflected by this Contract, standard operating proce-dures/orders, and proposed staffing.

All inspections test and maintenance frequencies shall conform to the Unified Facilities Criteria (UFC 3- 601-02) Operations Maintenance; and shall be performed in accordance with NFPA 72 chapter 14, NFPA 12(Standard for Carbon Dioxide Extinguishing systems, NFPA 12A(Standard on Halon 1301 Fire Extinguishing Systems), NFPA 13 (Standard for the installation of sprinkler systems), NFPA 14 (Standard for the installation of standpipe and hose systems), NFPA 25(Standard For the Inspection, testing and maintenance of water based fire protection systems), NFPA 20(Standard for the Installation of Stationary Pumps for Fire Protection), NFPA 2001(Standard on Clean Agent Fire Extinguishing Sys-tems), NFPA 96 (Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations),NFPA 17 & 17A (Standard for Dry Chemical Extinguishing Systems) & NFPA 101 (Life Safety Code).

1.3.1.1.1 High Risk Utilities Plan. N/A

1.3.1.1.2 Snow and Ice Removal. N/A

1.3.1.1.3 Freeze Plan. N/A

1.3.1.2 Emergency Operating Plan. The Contractor shall explain in their QC Plan how the Contractor proposes to utilize their personnel, materials, and equipment to respond to and accomplish emergency maintenance or repair work during all regular duty hours for any utility outages. The QC Plan shall include a procedure to follow in the event that a fire protection system is lost; a procedure to follow in the event of a sprinkler emergency due to interior or exterior line ruptures. The plan shall outline a contingency plan for providing repair, replacement, or backup sources such as spare units during the break-down.

1.3.1.3 Other Emergency Services to include, but not limited to:

a. Emergency work due to a malfunction in fire alarm or fire sprinkler systems

b. Response to emergency sevices

1.3.2 Publications and Forms. Specific publications and forms required for the accom-plishment of work described in this SERVICE are listed in Annex A item 6- Deliverables.

1.3.3 Facilities Maintenance Instruction. This instruction addresses the Standard Oper-ating Procedure (SOP) for Maintenance and Repair (M&R).

2.0 Description of Services. The Contractor shall develop and submit to (after KO approval) a Comprehensive PM and Repair Program. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on building fire prevention and protection systems, its component equipment and other systems included at facilities which are listed in TE 8- Fire Protection Systems Inventory List, IAW the PM tasks specified in TE 7 &10. The Contractor shall submit the Compre-hensive PM and Repair Program for this service within 30 days after receipt of approval to start.

2.1 Facility Workload. TE 3- Estimated worklaod provides PM workload requirements for this service. Historical data from FY 21 to FY 25 can be requested to the COR. The historical data detail the completed inspections, maintenance and repairs.

2.1.1 BUILDER Sustainment Management System (SMS). N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors. N/A

2.7 Overhead Doors. N/A

2.8 Gates, Fences, Barriers and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.11 Sanitary Wastewater Treatment and Collection System (Septic Tanks). N/A

2.12 Industrial Wastewater Treatment Plant (IWTP). N/A

2.13 Heating/Cooling Plants. N/A

2.14 Winterization and De-Winterization (Mothballed Buildings). N/A

2.15 Reserved.

2.16 Lift Stations. N/A

2.17 Sedimentation Tanks Maintenance. N/A

2.18 Electrical. The Contractor shall perform scheduled inspection, testing, calibration, maintenance, repair, and other services of electrical systems and components.

2.18.1 Emergency Fixtures. The Contractor shall inspect, test, repair, and maintain lighted exit signs located within building interiors. Inspection and testing shall be part of the scheduled inspections under Section 2.22 below.

2.19 Auxiliary Generators. N/A

2.20 Grounding Points, Lightning Protection, and Cathodic Protection Maintenance. N/A

2.21 Security Systems. See Access Control System Section.

2.22 Fire Alarm, Fire Suppression and building Mass Notification Systems.

2.22.1 Fire Alarm Systems. The Contractor shall conduct routine inspection, testing, and maintenance of D-21 monitoring systems, fire detection and fire suppression and building mass notification systems IAW the latest edition NFPA 72, National Fire Alarm and Sig-naling Code. Fire suppression systems are sprinkler systems (wet pipe, ANSUL CO2, FM-200, Fixed Aerosol, ECARO-25, Dry Chemical and NOVEC), kitchen hoods and grease laden exhaust systems. The inventory of detection, suppression and notification systems is at TE 8, Fire Protection Systems Inventory List. Completed inspection testing and maintenance forms shall be provided to the Fire Inspector and made available upon request for the life of the contract.

2.22.1.1 Turnover/Fire Testing Schedule. The Contractor shall conduct acceptance test-ing of all new fire alarm systems, and fire suppression systems. DPW will generate a demand maintenance order (DMO) to task the Contractor to participate in a Turnover/Fire Testing after installation or repairs are complete.

2.22.1.2 Preventive Maintenance Requirements

a. The Contractor shall provide preventive maintenance, which shall meet, at a mini-mum, the requirements of the standards listed in Section 7.2 Applicable Directives, Publications in the Overarching PWS. The Contractor shall develop and submit to the KO/COR and the Fire Department a schedule of the services within fifteen (15) calendar of the start of the contract. The Contractor shall update the schedule an-nually monthly.

b. The Contractor shall conduct inspection, testing, and maintenance of kitchen fire detection and suppression systems, including gas and electrical safety shut off devices.

c. The Contractor shall inspect and test all types of fire suppression systems (wet pipe, ANSUL CO2, FM-200, Fixed Aerosol, ECARO-25, Dry Chemical and NOVEC), Facility fire alarm systems and associated communication devices as required by applicable NFPA 25.

d. The Contractor shall conduct acceptance testing of new or existing fire alarm sys-tems, and fire suppression systems.

e. The Contractor shall maintain Building Mass Notification Systems (MNS) internal to the buildings and associated components IAW applicable codes and standards and as required. Mass notifications shall be inspected and tested at the same fre-quency with the same methods as a fire alarm system as per UFC 4-021-01 Change 1.

2.22.2 Sprinkler and Hood Suppression Systems. The Contractor shall perform PM ser-vices on sprinkler systems and components listed IAW the latest edition of NFPA 25, Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Sys-tems and on hood suppression systems IAW the latest edition NFPA 17, Standard for Dry Chemical Extinguishing Systems for dry chemical systems and NFPA 17A, Standard for Wet Chemical Extinguishing Systems for wet fire extinguishing systems. The Contractor shall coordinate with the fire department and perform inspection, maintenance, and test-ing of fire protection systems. The fire protection systems shall comply with applicable NFPA Codes and TM 5- 695, Maintenance of Fire Protection Systems.

2.22.3 Notify Fort Buchanan Fire and Emergency Services prior to taking facility fire sup-pression systems out of service, and within one (1) hour after system is restored to ser-vice. If the system is out of service for more than four (4) continuous hours in a twenty-four (24) hour period, notify the COR and Facility Manager to provide a fire watch or evacuate the facility until the system is returned to service. Maintain records by building of each system. Document all work performed to the respective system in the rec-ord. These records shall be made available for review by the Government when re-quested.

2.23 Reserved.

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.26 Swimming Pools and Hot Tubs. N/A

2.27 Keys and Locks. N/A

2.28 Food Service Equipment (FSE). N/A

2.29 Dining Facility (DFAC) Maintenance. N/A

2.30 Crane and Load Scales Maintenance and Load Testing. N/A

2.31 Glass and Glazing. N/A

3.0 Work Capability Levels.N/A

4.0 Self-Help Program. N/A.

5.0 Operation and Maintenance of Energy Conservation Systems- N/A.

6.0 Sign Shop Operations. N/A.

7.0 Utility Systems. N/A.

8.0 Uninterruptible Power Supply (UPS) Systems. N/A.

9.0 Area Lighting. N/A.

10.0 Utility Marking. N/A

11.0 Pumps and Pumping Stations. N/A

12.0 Natural Gas and Propane Distribution System. N/A

13.0 Propane Tanks and Distribution Systems. N/A

14.0 Water Distribution Systems. N/A

15.0 Storm Water Collection System. N/A

16.0 Preventive Maintenance of Storm Water Systems. N/A

17.0 Reporting Requirements of Storm Water Systems. N/A

18.0 Training. See item 2.5.2 of Annex A document.

19.0 Certification.

THE CONTRACTOR SHALL PROVIDE CERTIFIED PERSONNEL AS REQUIRED BY

LAW. ALL REQUIRED CERTIFICATIONS SHALL BE KEPT CURRENT AND VALID.

SEE DELIVERABLE.

20.0 Other Utility Systems.

21.0 Fuel Storage and Distribution Systems. N/A

22.0 Fuel-Powered Pump Maintenance. N/A

23.0 Emergency/Backup Generators (not attached to building). N/A

24.0 Other Water Distribution Systems.

25.0 Water Standpipes. N/A

26.0 Other Sanitary Wastewater Collection Systems. N/A

27.0 Fire Loop System Hydrants. N/A

28.0 Training of Personnel

28.1 All records shall be made readily available to DPW personnel. Contractor person-nel that work with fire sprinklers, as technicians, shall be trained annually on cross con-nection hazards and prevention. Plumbing licenses shall be recorded and submitted to KO/COR upon request.

PART 29 – SPECIFIC TASKS

29. SPECIFIC TASKS/REQUIREMENTS:

29.1. BASIC SERVICES. The contractor shall provide services for all routine preventive maintenance, including inspections and tests as well all repairs and replacement required to support and ensure operational integrity of all fire prevention and protection systems in all Buildings provided in technical list # 8 per UFC 3-601-02 as located at various locations on Fort Buchanan, PR. “Trained or qualified personnel, as per requirements on 5.1.1.0.1 Contractor Qualification Statement, shall perform Inspection, Testing and Maintenance ITM and repair tasks only on the systems for which these personnel have been specifi-cally qualified. Trained or qualified personnel may supervise other less qualified person-nel in the execution of the tasks covered in this UFC 3-601-02. At no time shall apprentice-level crafts persons be allowed to execute the ITM tasks in this UFC without a qualified supervisor on site. Trained or qualified personnel shall perform ITM and repair tasks only within the scope of their specific qualification.

The Contractor shall furnish personnel, materials, transportation, equipment, services, insurances, supervision and all necessary services or items to perform mentioned ser-vices, required to support this effort. The contract has five major categories of work to be performed which are: visual inspection, preventive maintenance, testing, repairs and re-placement.

29.1A. Point of demarcation. The fire suppression water-based point of demarcation is all above the ground. The fire notification systems point of demarcation is the breaker supplying power to the Fire Alarm Control Panel (FACP) or mass notification.

Important Notes:

Under threshold Repairs means: Equipment to be repair by replacement because they are damaged and not functional. The total cost for these repairs shall be less than $500, including the cost of the equipment or part Examples are: a damaged smoke detector, pull station, strobe, battery, coupling, head escutcheons, etc. These repairs will occur after corrections made from the initial systems check, verification of the systems operation and determination of needed corrective actions and a documentation list to be provided to the government. If the item to replace is part of that initial inspection correction list, it will be cover by replacement means.

Replace or replacement means: Equipment or system to be replaced because are dam-aged or in a bad condition before starting this contract or because during the contract trajectory an item with a cost of more than $500 got damaged or because the government considered it obsolete. This information will be obtained from an initial systems check, verification of the systems operation and determination of needed corrective actions and documentation list. Can be also any replacement work that the total part cost, is more than $500. These repairs can occur as well, from a service call, maintenance finding, per government request or as per contractor recommendation.

29.1.0 Work to be done: Contractor shall ensure operational integrity of all fire preven-tion and protection systems including exit signs and mass notification; fire suppression system, including raisers, sprinklers, kitched hood suppressions and water pump rooms;

and the clean agent systems reliability, rates, and ensure all standards, as specified, are met or exceeded. These systems shall have an inspection, testing, maintenance and re-pair/replace program that shall be documented and that shall satisfy the requirements of the Army Regulation 420-1, Facilities Engineering Fire and Emergency Services; Policy Memorandum No. 29, Installation Fire Prevention (FBFR-420-1); the equipment manu-facturers’ published instructions; the National Fire Alarm & Signaling Code- NFPA 72 ;

Standard for the Installation of Standpipe and Hose Systems- NFPA 14; the Standard for the Installation of Stationary Pumps for Fire Protection- NFPA 20; the Standard for Water Tanks for Private Fire Protection- NFPA 22; the Standard for the inspection, Testing, and Maintenance of Water-Based Fire Protection Systems- NFPA 25; Standard For Fire Pro-tection Of Commercial Cooking Operations- NFPA 96; Life Safety Code- NFPA 101; the Standard on Clean Agent Fire Extinguishing System- NFPA 2001 and any other applica-ble National Fire Protection Association (NFPA) code; International Fire Service Training Association (IFSTA) manuals; Occupational Safety and Health Administration (OSHA) Standards; other applicable Department of the Army regulations, staffing standards, and the Unified Facilities (UFC 3-601-02), Operations and Maintenance. Inspecting, Testing and Maintenance of Fire Protection Systems.

https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&cad=rja&uact=8&ved=2ahUKEwjNuuHYvO3dAhUFuVMKHV0lDQIQFjAAegQICRAB&url=https%3A%2F%2Fwww.nfpa.org%2Fcodes-and-standards%2Fall-codes-and-standards%2Flist-of-codes-and-standards%2Fdetail%3Fcode%3D14&usg=AOvVaw3JzQSxFBQ9TkR_7qS_k4J9

CAUTION: High voltage equipment is extremely dangerous. Contractor shall caution all contractor personnel handling and working with hot wires or equipment, which may come in contact with, hot-wires. The contractor's Quality Control (QC) plan and schedules shall provide detailed specifics as to how contractor plans to provide that his personnel take necessary precautions. Contractor shall require proper safeguards.

29.1.1 Important Documentation to be submitted: All reports or documentation in this section shall be provided to the government as a submittal between the first 15 days after the notice to proceed.

1- Initial Work Schedule

Contractor shall submit an initial work plan for the complete base period year mainte-nance services to the Contracting Officer for review and approval. Shall include perfor-mance of all initial inspection and routine maintenance services for all systems. All facili-ties shall be maintained according with technical exhibit 2- Deliverables Schedule of Services- PWS (Annex A) item #6.

2- Monthly Work Schedule

Contractor shall submit a monthly maintenance services schedule, can be obtained from the initial work schedule to the Contracting Officer for review and approval 15 days prior commencement the next month works. Shall include performance of all work to operate, maintain and repair the systems, including descriptions, minimum frequencies and equip-ment details. The Contractor must strictly follow the service schedule provided to the Government, which is built in accordance to UFC 3-601-02 and applicable NFPA stand-ards.

3- Regular maintenance, testing or inspection service checklist & report using as guidance TECHNICAL EXHIBIT 7

Contractor shall submit a report NLT the 1st day of each month, of all inspection, mainte-nance or service, each in a separate document; monthly, quarterly, annual, etc. provided during the previous month. This checklist & report shall have an introductory sheet de-scribing any findings or any repair performed in any specific system. When a systems inspection and testing is completed, the Contractor shall provide a professionally and electronically report to the Government. Contractor must provide a complete inventory of what was tested, to what standard it was tested, whether system is complaint or non-compliant, and any required major repairs. Any recommended repairs must include a cost estimate in a separate document. The cost estimate is not for the purpose of author-izing repair work to the Contractor awarded this contract. These reports shall be provided in a submittal for Government approval. Checklist report shall be submitted for approval within the first 15 days of contract. After approval shall be submitted monthly to the gov-ernment NLT the 1st of each month.

Reports shall always include the building color status green, yellow or red and the tech-nician’s name and signature performing the task.

After the first-time scheduling building maintenances, all other year’s maintenances shall be scheduled/provided during the same month as the first-time maintenance was pro-vided.

4- Service completion inventory

In addition to the inspection, testing and maintenance checklist reports (item 3), the Con-tractor shall provide a monthly table with a list of all buildings included in this contract, indicating which buildings were serviced, date of service and what type of work was per-formed (quarterly inspection, monthly maintenance, yearly maintenance, etc.). This report shall identify all systems that are out of service, if any, and since when they have been out of service to the KO, COR, Fire Department and Emergency Dispatch Center. Table shall be submitted for approval within the first 15 days of contract. After approval shall be submitted monthly to the government NLT the 1st of each month.

This table shall reflect the information obtained per “Initial Baseline Inspection” item

5.1.1.1 and in the report, format provided by the Fire Department or other means as mu-tually agreed upon.

5- Work Orders

Regular routine, urgent or emergency procedures, as applicable to the circumstance, will be submitted in a separate documentation or work order, individually per building, on each occasion NLT the stipulated timeframe in section 5.1.1.3.2.1 Response by Classification.

6- Work Orders Inventory

All items replaced or corrected will be maintained in a separate table list and shall include the building name and number, items replaced, for which system and the date of when it was repaired or replaced. Table shall be submitted for approval within the time specified once the initial Inspection is complete as required for this contract. Shall be submitted to the government NLT the 1st of each month.

29.1.1.0 Contractors Qualifications Requirements:

Perform specified works by a certified Fire Technician Specialist, for each specialty (fire alarm and mass notification, fire suppression and sprinkler system and clean agents and kitchen hoods suppression systems) and under direct guidance of the Fire suppression or Detection Specialist supervisor who is regularly engaged in the installation and mainte-nance of the type, capacity and complexity of fire prevention and protection systems spec-ified in this contract, and who shall have served in a similar capacity for at least three systems that have performed in the manner intended for a period of not less than 36 months. Preventive maintenance shall be performed according to the manufacturer's rec-ommendations and warranty conditions.

The contractor shall meet all fire protection and detection systems certifications and qualification requirements of the Commonwealth of Puerto Rico, Federal State and NFPA 13, 20, 25, 72, 96, 2001 and 101 Life Safety Codes. Personnel specifically qualified and trained to work on fire protection and detection systems and equipment shall perform all work. Evidence of all required licenses, as well as documentation of the qualifications of personnel shall be provided to the Contracting Officer prior to award of the contract. Every new employee that enters after to the contract begins, shall provide the same require-ments.

29.1.1.0.1.1 Specialties Qualifications

a. Fire alarm qualifications

The contractor shall provide qualified and experienced personnel in the inspection, testing and maintenance of the fire protection and prevention systems for all facilities and build-ings stated in Technical Exhibit #8. As per example; In accordance with NFPA 72, Na-tional Fire Alarm and Signaling Code, paragraph 10.5.3.4, qualified personnel for fire alarm systems shall include, but not be limited to, one or more of the following:

(1) Personnel who are factory trained and certified for fire alarm system service of the specific type and brand of system.

(2) Personnel who are certified by a nationally recognized fire alarm certification or-ganization acceptable to the authority having jurisdiction.

(3) Personnel who are registered, licensed, or certified by a state or local authority.

(4) Personnel who are employed and qualified by an organization listed by a nationally recognized testing laboratory for the servicing of fire alarm systems. Evidence of qualifi-cations shall be provided to the authority having jurisdiction upon request.

The Contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the exe-cution of this contract. All personnel must be bilingual English/Spanish.

b. Mass Notification Qualifications

Only personnel trained and qualified in maintaining and repairing MNS will perform in-spection, testing, and maintenance tasks. Most types of MNS use technology commonly found in fire alarm systems, giant voice, or other outdoor voice and siren warning sys-tems, and similar maintenance skills are needed. If specific manufacturer training is avail-able, maintenance personnel must satisfactorily complete the training to be considered qualified. If specific manufacturer training is not available for a MNS, personnel shall be considered qualified if they have achieved a NICET Level II in fire alarm systems or in low-voltage electronic communication systems or have achieved the UL certification level for fire alarm systems. Tasks must be performed according to the manufacturer’s instruc-tions.

c. Clean Agent Qualifications Personnel that inspect, service, test, and maintain clean agent fire extinguishing, systems shall possess the required certifications for this different type of systems and approval from the AHJ (fire department). The technician shall be able to inspect and correct any system issue as required.

d. All water-based fire suppression Systems Qualifications- Pumps, Raisers, Sprinkler, etc.

For all water-based fire protection systems a qualified personnel is a person who, by possession of a recognized degree, certificate, professional standing, or skill, and who, by knowledge, training, and experience, has demonstrated the ability to perform the work.

Qualified personnel should qualified in inspection, testing and maintenance of water-based system by a nationally recognized organization. Shall be able to correct an issue as per example replace a pipe. Shall have enough capability to identify when an equip-ment or item can be repaired or if not.

29.1.1.0.2 Contractor shall be responsible to comply with the following contract require-ments:

a. Notify and coordinate with Contracting Officer Representative (COR) prior to initiation of work activities in the facilities and for special workshop as: installations, and/or repair services which might affect system availability for extended periods. Or which affect gov-ernment personnel.

b. Obtain all applicable permits required by Local, State, Governmental, Installation, and/or Federal agencies to perform activities related to the contracted work, and its as-sociated waste resulting from the operation, repair and maintenance of such activity, if applies. The following regulatory permits may apply:

• Paint material/chemical disposition, when performing system or parts painting.

• Material Disposition manifest for conduits or equipment replaced.

c. Perform Quality Control to minimize work deficiencies and to ensure continual equipment operation.

d. Contractor shall safeguard buildings/facilities occupants and Government property from all activities related to the contracted work.

e. Provide emergency services due to ruptures or malfunction of these systems, within the period stablished at PWS 5.1.1.3 in this document and since the receipt of the emer-gency call by the contractor’s Point of Contact (POC).

f. Contractor shall coordinate with a minimum of one week in advance and provide training of all fire prevention and protection systems to the Fire Department personnel (no more than 7 persons), including the COR, in order to qualify them to control a service call. This training do not exempt the contractor of all routine services. Con-tractor is required to provide supporting documentation that shows the training pro-vided and the government personnel who attended it. Training shall be provided by each system specialist, may be in a classroom or at the field, depending on the gov-ernment preference and shall be a basic training of the system. Training shall be provided annually NLT 30 of April of each year.

g. Fire Alarm Communication Center Contractor shall provide the following services to maintain the Fire Alarm Communication Center.

I. Maintain complete up-to-date maps and drawings indicating repairs, services, dates performed and status of equipment.

II. Maintain formal up-to-date information on out-of-service alarm, clean agent, fire pump and sprinkler systems.

III. Respond to emergency calls within a time frame of 1.5 hours within normal hours. If emergency calls is required to be completed outside normal hours, weekends, and holidays it is required to be executed by authorized officials only as stated in the ne-gotiated table of parts, to use a CLIN for Emergency Calls after Hours.

IV. Technician certified in the communication center system MONACO.

NOTE: Certification is required for any support on repair/trouble shooting task on the MONACO central monitoring stations.

29.1.1.0.3 Fulltime Fire Alarm technician at the fire department from 0700 to 16000

Army Regulation 420-5, which was effective since 1 September 2024,items 9-8, h& i stipulates the following:

Item 9-8 h. Qualified alarm maintenance personnel will be notified and dispatched to arrive within 2 hours to investigate and begin necessary repair actions during sprinkler system and other supervisory signals indicating troubles with the system.

Item 9-8 i. Qualified alarm maintenance personnel must be notified and dispatched to arrive within 4 hours to initiate maintenance and repairs as necessary during trouble sig-nals and other signals pertaining solely to matters of equipment maintenance of the alarm system.

In order to comply with this new Army regulation compliance, the contract requires, as minimum, one presential full time technician certified by the National Institute for Certifi-cation in Engineering Technologies (NICET) and by Fire Lite, with no less than 5 years of experience in fire systems. Contractor shall identify an alternate person, with same back-ground requirements, for days that this technician is not available.

This technician will physically report to fire department building 399 in which a desk will be assigned near to the MONACO monitoring station (Fire station control). This technician will attend any trouble reported by the fire department control station monitoring person, during regular working time from 0700-1600. Will daily attend all troubles, which are clas-sified as urgent in this contract, as per above time requirements. In case the trouble is out of regular working hours, the technician shall attend those the next working day. For any trouble, a work order service with findings will be provided (via email) to the COR and Fire department chief inspector. In case that the issue cannot be solved at the moment, this technician will contact the COR, and the COR may activate any other service as major repair or emergency call as per his/her discretion. In case the COR is not available, the contract COR alternate or KO may be contacted. Certifications and resume for this tech-nician shall be provided at the beginning of this contract in a submittal.

This technician will regulary use the fire department radio or their own personal telephone as described on item 4.3.12 -Communications, of PWS Annex A document, a com-puter for all site visits work orders processing and basic tools.

29.1.1.1 Initial inspections (TECHNICAL EXHIBIT 10):

Contractor shall perform an initial site inspection of all fire prevention and protection systems, for all buildings mentioned in technical exhibit #8. The initial inspection shall include visual systems check, verification of the systems operation and determination of needed corrective actions. Contractor shall provide to the government an inventory report, on excel program, for all findings within the first 150 days after contract award. This in-ventory will identify each system by color status; green for all normal, yellow for minor issues, red for system out of service or mayor issues. Contractor shall report in a weekly basis the inspections completed. Contractor may use technical exhibit #10 as reference.

These reports formats illustrate on exhibit #10 will be used as well for any new building added to the contract.

Initial work order reports & proposals- During the initial site inspections for each build-ing, contractor shall provide to the government in a weekly basis, the work orders reports and proposals repairs for each applicable building system corrections/actions from the findings obtained in the initial inspection. Contractor do not have to wait to complete all inspections in order to begin this task. It can be performed simultaneous. Contractor must submit the complete corrective work orders once an agreement is reached with the Gov-ernment on acceptance of the operational BLDGs within the Preventive Maintenance.

Initial Correction Repairs- After approval of initial repairs proposals, the contractor may start working on the repairs. Contractor do not have to wait to complete all initial inspec-tions in order to begin this task. After the three months to complete the initial inspections, contractor will have 6 months to complete all initial required repairs. This means 9 months total for initial inspection and repairs completion.

Note: As per historical data there is an average of 60 required repairs on different fire protection systems during this initial inspection. These repairs can be a scenario of chang-ing only one damaged detector or may be replacing the complete fire detection system.

29.1.1.2 Visual Inspections, Test, Maintenance, Repair and Replace Work:

The contractor shall be capable to perform the following Visual Inspections, Maintenance, Tests and Repairs and Replacement tasks as follows:

Task A. Provide Fire Prevention and Protection systems Maintenance, Repair and Replacement Technicians, knowledgeable on NFPAs, Manufacturer Operation and Maintenance manuals, and UFC 3-601-02, Operations and Maintenance: In-specting, Testing and Maintenance of Fire Protection Systems code, capable to provide routine maintenance and repair services to fire alarm and detection systems including fire alarm and mass notification systems, fire suppression systems includ-ing sprinklers, raisers and water pump rooms and fire suppression clean agents FM-200, NOVEC, ECARO, CO2, Aerosol and kitchen hoods suppression wet type systems.

The contractor shall meet all fire protection systems licensing and qualification re-quirements of the Commonwealth of Puerto Rico, Federal State and NFPA 13, 72, 20, 25, 96, 2001 and 101 Life Safety Code. Personnel specifically qualified and trained to work on fire protection systems and equipment shall perform all work.

Evidence of all required licenses, as well as documentation of the qualifications of personnel shall be provided to the Contracting Officer prior to award of the contract.

Monaco certification is required for at least one person in the contract. The Monaco certified person is the only one able to work the main receiving console mainte-nance or required work. Specific certifications for specific agents may be require for the personnel providing the maintenance or required work.

Task B. Provide visual system inspection: Separately from the initial inspection and any other visual inspections required by technical exhibit #7, the government may require to the contractor a site visual inspection & system survey of the complete system, including conduits or equipment not seen since floor level, as per example;

sprinkler systems. These inspection cost shall be stablished in a Sub-CLIN of this contract. Contractor will provide a complete report of finding or deficiencies and suggestions including a report for require corrections. Contractor shall maintain an up-to-date file on each building and area inspected.

Quarterly Inspections- quarterly visual inspection and findings report of the fire sup-pression NFPA 25 and for any other applicable system, by exhibit #7, shall be per-formed. A checklist & report of findings shall be submitted the 5th of each month of inspection.

Task C. Provide routine system inspection, maintenance, test and repair services For all Fire Prevention and Protection Systems; including fire alarm, exit signs and mass notification systems, fire suppression system (sprinkler, raiser, pump rooms and kitchen hood systems) and clean agent systems as per Manufacturer Opera-tion and Maintenance manuals, or the latest edition of; UFC 3-601-02, Operations and Maintenance: Inspecting, Testing and Maintenance of Fire Protection Systems and each system applicable NFPA’s codes and using the most strict of all. This shall include but not limited to panel verification, clean and test for operability, su-pervisory alarms verification, accessibility and operability, sensitivity tests, visual checks, equipment position, equipment unblocked and uncovered verification, main drain test, documentation, lubrication, calibration, comparing of results, out of service signs, flow test and leak verification among others. The system record of inspection and testing form of each applicable NFPA and system shall be pro-vided annually to the government. These forms will be used as the report to submit including items requirements from tables on exhibit #7 for provide inspection, test-ing and maintenance and shall be permitted to be modified as needed to provide a more complete and/or clear record. These forms shall be provided to the gov-ernment as a submittal at the beginning of the project for evaluation and approval.

They can be modified as well by the contractor or by the government during the contract with an agreement between both parts.

Operation: Contractor shall operate to test the fire alarm systems and provide efficient distribution of power. Operational test shall include record and files maintenance of fire alarm systems, initiating devices and notification appliances

IAW NFPA 72.

Operations and conditions: analysis of records to determine the most efficient methods of operation and correct non-optimal practices. Scheduled operation and inspection of idle equipment and all other work related to operation, maintenance and repair of fire alarm systems.

Operating Logs: Contractor shall maintain operating logs and files on each item of equipment. Logs and files are maintained for a minimum period of three (3) years. Contractor shall maintain the logs and files to provide that the logs and files reflect not less than three (3) years operational data at all times. All logs and files shall be turned over to the Contracting Officer on contract completion or termina-tion.

System Outages: Contractor shall coordinate all scheduled outages with the Contracting Officer. Such outages shall be coordinated at least seventy-two (72) hours in advance of the scheduled outage. The contractor shall also notify af-fected installation agencies of the scheduled outage. Contractor shall attend, as applicable, planning meetings that may affect the fire alarm systems which con-tractor maintains.

Tagging: Contractor shall install a visible inspection record tag for all systems maintained or inspected which shall include the date of inspections or mainte-nances. For exterior tags, shall be whether resistance tags.

Equipment identification: All new equipment shall be identified with the date of installation in marker or with a label. All equipment shall be identified referencing the panel and circuit to which is connected.

System Impairments: The requirements of (see note below) shall be applicable when a system is impaired. System defects and malfunctions shall be corrected.

If a defect or malfunction is not corrected at the conclusion of system inspection, testing, or maintenance, the system owner (DPW) or the owner’s designated rep-resentative shall be informed of the impairment in writing within 24 hours.

NOTE 1: The system owner and AHJ or their designated representative shall be notified when a fire prevention & protection system or part thereof is impaired. Impairments to systems shall include out-of-service events.

Where required, mitigating measures acceptable to the authority having ju-risdiction shall be implemented for the period that the system is impaired.

The system owner or owner’s designated representative shall be notified when an impairment period is completed or discontinued.

NOTE 2: On out of services system more than a day contractor shall comply with the installation of a warning sign as another preventive measure and as per UFC 3-601-02 requirements. The signs shall be done for whether proof conditions and be prior approved by Government. The sign will be removed as soon as the impairment is corrected.

Figure- System Out-of-Service or Impaired Sign

Maintenance and Repair: The Contractor shall provide an inspection, preventive maintenance, and repair program, which shall insure that all critical system reliability rates and all standards are met. The Contractor's work and services shall be accom-plished IAW applicable Army Technical Manuals, manufacturer's instruction and rec-ommendations, NFPA codes, and the Contractor's schedules. Upon completion of any maintenance work, the equipment and its components shall be clean, and kept in safe place.

All components and parts shall be tight fitted. All lubrication shall have been accom-plished and all fluid levels shall be at specified levels and be of the specified type, and the equipment shall operate within its design limitations, at not less than the re-quired efficiency levels. Contractor's work shall include splices, and maintenance and repair of all components and accessories related to the major items.

Repair schedule shall be separate from maintenance repair. Contractor will be sub-mitting two schedules each month. If for any reason, there is no maintenance or re-pair work during a month the schedule shall be submitted mentioning no works are required during that specific month.

IMPORTANT NOTE: The contractor, prior to initiating any test, shall notify the COR and the central dispatch that the system test is to be conducted and an emergency response is not required. Prior to initiating any test, maintenance or inspection, the contractor shall notify the Facility Manager or building point of contact for his acknowl-edgement. The Facility Manager shall notify the building's occupants as required and may view the tests sequence operation if available. Example: horn noise test.

Maintenance, inspection and testing reports shall have a signature block for a facility manager or representative signature for each day of work. Not obtaining this build-ing representative signature will fail for considering the report. A list for all facil-ities managers is provided by the government on Exhibit 1.

Installed fire protection systems located in areas that are inaccessible for safety con-siderations, such as areas that need equipment to reach areas that are congested, shall be tested during scheduled operation shutdowns, without interruption to the oc-cupying organization, or at intervals approved by the COR/KO.

a) Control Devices (Workstation) and Meters: Control devices for fire alarm systems are located at Fire Station building 399, Fort Buchanan. Locations or other reference map coordinates may be obtained at Fire Alarm Alert Center building.

Contractor shall perform inspection and preventive maintenance on all control de-vices. There shall be no loose connection, arcing, overheating, worn or frayed wiring or components worn to the extent that may be unsafe or are likely to break down or affect critical operations.

b) Report requirements: (i.e., size, quantity, service provided) Detailed description shall be collected. The content relates to allowed downtime of fire alarm systems and equipment where downtime would be costly in terms of safety, mission accomplishment or monetary loss, etc. If other systems, have critical operating re-quirements consolidate and include as a general requirement.

c) Critical System Reliability: List the systems or equipment items con-sidered critical, i.e. reliability rate. The installation must provide specific requirements and close, detailed surveillance. Contractor shall provide maintenance support and spare parts inventory to assure continuous operation of these items. Contractor's performance in keeping these items operating normally within time frame and down-time allowances must be closely monitored by the Government. Contractor shall pro-vide meets or exceeds the specified reliability rate. Systems list and exhibits will be produced & maintained at Fire Alarm Alert Center building.

c1) Initial spare part: Contractor will be responsible to provide an inven-tory list of the spare parts listed below, during the first ten days after awards. Mainte-nance technician inventory can be used by any of the technicians performing, inspec-tion or maintenance:

Maintenance Technicians Full Time Technician

- 1 Fire Alarm Control Panel - 3 Smoke Detectors

- 3 Smoke Detectors - 3 Pull Stations

- 3 Pull Stations - 3 Heat Detectors

- 3 Heat Detectors - 3 Strobes/Horns

- 3 Strobes/Horns - 3 Modules

- 3 Modules - 4 Fire Alarm Panel Batteries

- 1 Tamper Switch

- 1 Water Flow Switch

- 4 Fire Alarm Panel Batteries c2) Additional spare parts: The spare parts inventory list may change according to requirements at any time during the contract as per contractor and COR/KO concurrence and approval. In this case the list will be updated. Material quantities may increase or decrease, and items can be added or removed from list.

c3) Spare parts cost coverage: Cost for initial list and all additional spare parts under $500 will be covered by contractor. Any part above $500 in this inventory will be covered by contract parts CLIN. See task D d) for more reference. As per historical data of this contract the approximated annual corrections performed under $500 are 25 times.

c4) Used spare parts: Any time a spare part is used the contractor is respon-sible to re-fill the inventory back to the initial…