Draft_PWS_1.pdf

Norman Fuel Reduction (Phase 3) - Eastern Red Cedar Tree Removal Lake Thunderbird State Park Norman Project, Oklahoma

PERFORMANCE WORK STATEMENT

PROJECT TITLE: Norman Fuels Reduction (Phase3) - Eastern Red Cedar Tree Removal, Lake Thunderbird State Park, Norman Project, Oklahoma

1. SECTION C-1 - GENERAL

1.1 BACKGROUND

Reclamation anticipates award of a contract for the mechanical removal of eastern red cedar at Lake Thunderbird State Park (Norman Project) located east of Norman in Cleveland County, Oklahoma to reduce the fuel accumulation.

Reclamation’s Oklahoma-Texas Area Office (OTAO) is responsible for Reclamation activities in all of Texas, except for the area west of the Pecos River Basin, the southern portion of the state of Kansas, which constitutes the Arkansas River Basin, and all Reclamation projects in the state of Oklahoma.

There are six projects with seven major reservoirs in Oklahoma, five of them constructed primarily to provide water to cities and towns. Reclamation Projects in Oklahoma provide irrigation water to more than 45,000 acres of farmland and 133,482 acre-feet of municipal and industrial water to 18 cities. On average over 4.3 million people visit Reclamation projects in Oklahoma annually. OTAO manages approximately 81,000 acres of land through contracts with different state and local entities. The exclusion of fire from the landscape over the last several decades has led to an increase in the invasive eastern red cedar.

The work required under the contract is to mechanically masticate the eastern red cedar from designated areas within Lake Thunderbird State Park (Norman Project) to reduce the wildfire potential, protect Reclamation facilities, and reduce the risk to adjacent communities. A ground crew doing manual cutting may be required to meet the requirements of this contract.

1.2 SCOPE OF WORK

The objective of this contract is to acquire services to mechanically masticate eastern red cedar trees in designated areas within Lake Thunderbird State Park. The contractor shall furnish all labor, materials, transportation, equipment, and supervision to satisfactorily perform the services as specified. The contractor shall perform in accordance with the standards as defined in Section 4.0 of this Performance Work Statement (PWS).

1.2.1 ESTIMATED ACREAGE

The Government has estimated the number of acres using ArcGIS and Google Earth and the contractor shall make no claim against the Government for any excess or deficiency therein. Options are listed in order of priority. Options should be cleared in order, unless approved by COR. There is a total of approximately 3,710 acres, which is broken down as follows:

BASE – 972 Acres Total

Tract 1 – 184 acres Tract 2 – 171 acres Tract 3 – 42 acres Tract 4 – 203 acres Tract 5 – 19 acres

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Tract 6 – 168 acres Tract 7 – 185 acres

OPTION 1 – 678 Acres Total

Tract 8 – 157 acres Tract 9 – 337 acres Tract 10 – 184 acres

OPTION 2 – 337 Acres Total

Tract 11 – 249 acres Tract 12 – 88 acres

OPTION 3 – 506 Acres Total Tract 13 – 125 acres Tract 14 – 94 acres

Tract 15 – 287 acres

OPTION 4 – 340 Acres Total Tract 16 – 8 acres Tract 17 – 105 acres

Tract 18 – 133 acres Tract 19 – 94 acres

OPTION 5 – 877 Acres Total Tract 20 – 10 acres Tract 21 – 130 acres

Tract 22 – 173 acres Tract 23 – 127 acres Tract 24 – 96 acres Tract 25 – 141 acres Tract 26 – 200 acres

2.0 REFERENCES - The following list of documents are required in the performance of this contract:

Number Title and Edition Date Source 1 Inspection and Cleaning Manual for Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220- 07-05)

2012 Bureau of Reclamation http://www.usbr.gov/mussels /prevention

2 Reclamation Safety and Health Standards 2009 Bureau of Reclamation http://www.usbr.gov/ssle/saf ety/RSHS/rshs.html

3.0 TASKS - The contractor shall perform the following tasks:

1. Masticate all Eastern Red Cedars in designated areas, as shown on the attached drawing.

A. All equipment must be inspected and cleaned in accordance with Inspection and Cleaning Manual for Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220-07-05) 2012 Edition before entrance to Federal property.

B. Areas within 50 feet of a trail, road, mowed area, or other facility:

1. Ruts more than 4-inches deep or other excessive ground disturbance, as determined by the Quality Assurance Evaluator (QAE), shall be smoothed out and/or filled in.

2. Shred trees into mulch with individual pieces having a maximum 24-inch longest dimension and a maximum 2-inch shortest dimension.

3. Trails, roads, mowed areas, and other facilities shall be clear of any fallen limbs, trees, or other debris larger than listed above.

C. Areas more than 50 feet from a trail, road, mowed area, or other facility:

1. Ruts more than 6-inches deep or other excessive ground disturbance, as determined by the Quality Assurance Evaluator (QAE), shall be smoothed out and/or filled in.

2. Shred trees into mulch with individual pieces having a maximum 36-inch longest dimension and a maximum 4-inch shortest dimension.

D. All masticated material shall be spread to a depth of no more than 6 inches.

E. All stumps shall be cut flush with the ground surface; removal below the ground surface is not required.

F. Avoid removing other tree species larger than 6-inch diameter at breast height.

G. Work shall not be performed using equipment which will up-root trees.

2. Manually lop and scatter all eastern red cedars in areas where topography, fences, or tree density prohibits the use of machinery.

A. All stumps shall be cut flush with the ground surface; removal below the ground surface is not required.

B. The slash, cut down cedars, associated with the lop and scatter shall not exceed a vertical height of 18 inches and maximum length 24 inches.

4.0 PERFORMANCE REQUIREMENTS SUMMARY

Task No.

Task Description

Performance

Indicator

Performance

Standard

Minimum Acceptable Quality

Level 1 Masticate all eastern red cedar trees in designated tracts.

The number of live eastern red cedar trees remaining per acre after treatment.

No live standing eastern red cedar trees remaining per acre after treatment.

No live standing eastern red cedar trees greater than three (3) feet tall. No more than five live standing eastern red cedar trees less than three (3) feet tall remaining per acre after treatment.

Manually lop and scatter all eastern red cedar trees in areas where topography or tree density prohibits the use of machinery.

The number of live eastern red cedar trees remaining per acre after treatment.

No live standing eastern red cedar trees remaining per acre after treatment.

No live standing eastern red cedar trees greater than three (3) feet tall. No more than five live standing eastern red cedar trees less than three (3) feet tall remaining per acre after treatment.

5.0 DELIVERABLES - The contractor shall provide the following data and reports as follows prior to initiation of any on-site activities:

Item No.

Description

Content

Delivery

1 Liability Insurance

Acceptable Certificate of Liability Insurance

1 Electronic copy to CO prior to commencing work

2 Safety Program Written safety plan compliant with Reclamation Safety and Health Standards

1 Electronic copy to COR prior to commencing work

3 Fire Prevention Plan

Mitigating actions to be taken to prevent accidental fires

1 Electronic copy to COR prior to commencing work

6.01 SAFETY PROGRAM

A. Submit the following in accordance with Section 5 - Deliverables.

B. RSN 01 35 20-1, Safety program:

1. Submit a comprehensive, job-specific safety and health program in accordance with Section 5 - Deliverables and in accordance with the requirements of Section 3.3 of the Reclamation Safety and Health Standards (RSHS).

2. The Safety Program will not be accepted for review by the COR unless it addresses, in order, lettered and numbered per Appendix B of the RSHS, a comprehensive narrative for each applicable item in the outline and program elements contained in these specifications.

3. Generic company safety programs are not acceptable. The Safety Program must be site specific for this contract.

4. The Contractor’s Safety Program must be submitted and accepted by Reclamation prior to commencing onsite work, including mobilization.

5. The Safety Program Statement of Responsibility must state that “the contractor is responsible for ensuring that all work will be in compliance with Reclamation Safety and Health Standards and these specifications.”

C. RSN 01 35 20-2, Monthly accident summary report:

1. Form 7-2218 or other acceptable form in accordance with paragraph 3.8 of RSHS.

2. Submit on the first day of every month.

6.01.1 SAFETY AND HEALTH

A. Comply with RSHS, local safety programs, and any other referenced safety and health standards. Perform work in accordance with the specific safety program elements and referenced standards.

B. Provide and maintain a work environment and procedures that will:

1. Safeguard the public, Government personnel, and Contractor employees from Contractor operations and activities that are unsanitary, hazardous, or dangerous to health and safety.

C. For each operation requiring the use of heavy equipment, in addition to the use of backup alarms and high visibility vests, include in the Job Hazard Analysis specific steps to ensure the protection of onsite personnel (internal traffic control) from the hazards of being struck by or caught between moving equipment while working around such equipment. Possible methods of controlling said hazards may include radio communications, backup cameras and/or proximity devices, designated observers, etc. Provide all appropriate safety barricades, signs, and warnings.

D. Comply specifically with all requirements contained in RSHS Section 3 - Contractor Requirements.

E. Investigate and report all accidents, incidents and near misses in accordance with RSHS Section 3.7.

F. When the Contractor fails or refuses to promptly correct a compliance directive, the Contracting Officer (CO) may issue an order to stop all or any part of the work.

1. When satisfactory corrective action is taken, an order to resume work will be issued.

2. The Contractor shall not be entitled to extension of time or to claim for damage or to additional compensation by reason of ether the directive or the stop order.

3. Failure of the CO to order discontinuance of any or all of the Contractor’s operations shall not relieve the Contractor of the responsibility for the safety of personnel and property.

G. Disputes regarding safety and health issues will be settled in accordance with RSHS Section 3.

H. The Contractor shall be responsible for providing medical and emergency assistance in a timely manner that is consistent with recognized emergency protocols.

1. In instances where local emergency responders are not readily available, the responsibility to provide emergency services shall default back to the Contractor.

I. The Contractor shall be responsible for ensuring that Subcontractors comply with the requirements set forth in this specification, written programs, the regulatory standards and the industry standards incorporated by reference in the RSHS and OSHA standards.

J. Where there is conflict between the standards, the more stringent or restrictive shall be utilized.

K. The Contractor shall fully participate in the Contractor Safety Program Review meeting, according to RSHS Section 3.4.1. The Contractor Safety Program Review meeting will take place before the start of construction.

1. Include subcontractor management representatives.

2. The Safety Personnel shall be present, in order to discuss in detail, the Safety Program and Plans.

3. The COR, the Contractor's principal onsite representative, and designated members of respective staffs must participate in the Price Scheduled monthly safety meeting (JPSM) according to RSHS Section 3.4.2.

L. The minimum work crew at any time on the construction site shall consist of no less than two

(2) people.

6.01.2 ONSITE SAFETY REPRESENTATIVE

A. Designate an employee as the Contractor’s Onsite Safety Representative prior to start of construction.

B. Contractor’s Onsite Safety Representative authorities, duties, and responsibilities:

1. Review and approve the Contractor’s Safety Program prior to submittal.

2. Responsible for effectively implementing the Contractor’s Safety Program.

3. Full authorization to correct unsafe acts on the spot.

4. Prepare safety inspection reports.

5. Onsite during construction activities.

6.01.3 QUALITY ASSURANCE

C. Contractor’s Onsite Safety Representative:

1. The effectiveness of the Contractor’s Onsite Safety Representative in prosecuting the safety program will be subject to continued review and approval by the CO.

2. Should the Contractor’s safety effort be considered inadequate, the CO has the option to require the Contractor to employ a qualified Safety Professional.

D. Safety Program:

1. The effectiveness of the Contractor’s Safety Program will be subject to continued review and approval by the CO.

6.02 ENVIRONMENTAL CONTROLS

A. Comply with Federal, State, and local laws and regulations.

B. Comply with RSHS.

C. Conform to most stringent requirement in cases of conflict between specifications, regulatory requirements, and RSHS.

E. The CO may stop service activity in violation of Federal, State, or local laws and additional expenses resulting from work stoppage will be responsibility of Contractor.

6.02.1 DUST CONTROL

A. Provide dust control and abatement during performance of work.

B. Prevent, control, and abate dust pollution on rights-of-way provided by Government or elsewhere during performance of work.

C. Provide labor, equipment, and materials, and use efficient methods to prevent dust nuisance or damage to persons, property, or activities, including, but not limited to, crops, orchards, cultivated fields, wildlife habitats, dwellings and residences, agricultural activities, recreational activities, traffic, and similar conditions.

6.02.2 AIR POLLUTION CONTROL

A. Use reasonably available methods and devices to prevent, control, and otherwise minimize atmospheric emissions or discharges of air contaminants.

B. Do not operate equipment and vehicles that show excessive exhaust gas emissions until corrective repairs or adjustments reduce such emissions to acceptable levels.

6.02.3 NOXIOUS WEED CONTROL

A. Before bringing on site, clean construction equipment to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

B. Contractor cleaning procedures shall result in equipment being cleaned as well or better than the procedures described in USBR Cleaning Manual.

6.02.4 FIRE PREVENTION PLAN

A. Before mobilizing for construction, contractor shall prepare a Fire Prevention Plan identifying risks associated with the construction process and mitigating actions to be taken by the contractor to prevent accidental fires during construction.

B. The Fire Prevention Plan shall also include contact information for emergency responders in the event of a fire.

6.02.5 PROTECTION OF EXISTING FACILITIES AND UTILITES

A. Contractor shall take all precautions to prevent damages to existing facilities and utilities.

Locations for existing utilities are not known. Contractor is responsible for contacting One Call

(811) and local managing entities for location of existing utilities. Contact the COR for the appropriate local managing entity contact information.

B. Costs for the repair of existing facilities and utilities damaged by the Contractor's operations are the Contractor's responsibility.