DRAFT_PP AE IDC SOW 28Jan21.pdf

STATEMENT OF WORK (SOW)

ARCHITECTURAL & ENGINEERING SERVICES IN SUPPORT OF

REAL PROPERTY PLANNING, PROGRAMMING AND MANAGEMENT SUPPORT

28 JANUARY 2021

1.0 GENERAL

1.1 Objective

The purpose of the Planning & Programming AE IDC is to provide a variety of facility, master planning, and area development planning for a MILCON projects and U.S. Army Air Force, Navy, Marine Corps, Department of Defense or other agency installation or facility locations worldwide. . Planning products are diverse and would include planning charrette and DD1391 development, facility utilization studies, land use requirements studies, real property management, requirements analysis, facility master planning, area development studies, geospatial products, energy studies, and similar deliverables.

These objectives shall be achieved through the implementation of an ID/IQ contract.

Task orders will be awarded detailing technical requirements, deliverables and schedules. The A-E shall upon task order award, perform services to meet the requirements of the order as well as complying with all applicable Status of Forces Agreements (SOFA), Federal, State and Local laws, regulations, agreements, Memorandums of Understanding (MOU) and Memorandums of Agreement (MOA) and policies.

The contractor is expected to provide all labor, materials, logistical, and administrative support in the performance of the Task Orders awarded under this contract and will perform and deliver all work in keeping with commonly accepted practices, quality, and professional standards for the architect-engineer industry and in keeping with all applicable local, installation, state, federal, and host-nation requirements.

1.2 Location of Work

The scope may involve work in multiple locations throughout the Continental United States, Alaska, Hawaii, U.S. Territories and possessions, and overseas locations, such as Afghanistan, Germany, Italy, Japan, Republic of Korea, or any other country. The work will, in some cases, necessitate travel to work sites and Government installations for the purposes of data collection, meetings, etc.

1.3 Classified Work

The contract may be utilized to support work products which are classified secret or top secret. The majority of the work executed under this base contract will be designated For Official Use Only (FOUO) or Controlled Unclassified Information (CUI). Work to be executed at the Secret or Top Secret level will be designated as such within the Task

Order language along with the need for a DD254 and any other requirements or documents necessary to conduct work or handle information above FOUO or CUI.

2.0 DESCRIPTION OF SERVICES

This contract is to provide technical support for the planning, programming and installation/facility management of real property in support of Department of Defense and other government agencies and activities. Technical support includes but is not limited to master planning, identifying and quantifying facility requirements, engineering analyses, geospatial projects, facility management support, facility utilization studies, land use requirements studies and analyses, environmental documentation, energy studies, and project programming and procurement documents. Full design, construction and repair services are excluded from this acquisition. Provide a proof of facility concept analysis and development of conceptual plans (15%). Conceptual plans would establish proof of concept of the facility in question.

3.0 TASK ORDERS

3.1 The general requirements outlined in the contract will be implemented by the Government's issuance of Task Orders under this contract. Each Task Order will provide specific requirements and supplemental information in the execution of the work. Task Orders will be firm-fixed price (FFP) which will include all labor, travel, and other direct costs (ODCs) for each Task Order. Each Task Order will include (at a minimum):

(1) Details of specific tasking, expectations, exceptions, and deliverables;

(2) Task Order schedule and milestones to include deadlines and constraints;

(3) Points of contact;

(4) Government-furnished information helpful or necessary for the execution of the project (by inclusion or reference);

(5) Format of deliverables, number of copies, and delivery addresses.

3.2 The Contracting Officer shall furnish to the Architect-Engineer preliminary criteria together with the desired period of performance when the Government requests work.

3.3 The Architect-Engineer shall submit to the Contracting Officer within the time required in the proposal request a list of the personnel needed, an estimate of the time required by each of such personnel for performance of the work and an itemized list of the cost of materials and travel. He shall at the same time submit his proposal for the work, including the time for its completion.

3.4 Selection of an A-E Firm under this IDC will be based on qualifications among those who have been awarded this IDC contract.

3.5 Unless otherwise expressly stated in the Task Order issued, all work performed under each Task Order will abide by the requirements of this this base contract. Where there is a conflict, the requirements of the Task Order will take precedence over the requirements of the base contract.

3.6 The performance schedule and required delivery date for each product produced under this contract will be reflected in the appropriate Task Order. Optional services may be exercised in accordance with the schedule established for each project under each Task Order.

4.0 TECHNICAL CRITERIA & STANDARDS

4.1 All work shall be in full compliance with the most current version of all codes, criteria, standards, and regulations at the time of Task Order award, as relevant and applicable to each project. Additional references may be provided in the scope of each Task Order for the purposes of brining awareness to A-E Firm. This will not preclude the contractor from the responsibility of possessing, acquiring, understanding, and applying a professional understanding of codes, criteria, and regulations associated with the tasking.

4.2 The Whole Building Design Guide and tools to be used for projects awarded under this contract, as applicable. Two specific sources that must be consulted include the Unified Facilities Criteria and the Unified Facilities Guide Specifications. Both can be found at: www.wbdg.org

4.3 Additionally, the U.S. Army Corps of Engineers maintains a repository of Technical Letters (ETL’s), Construction Technical Letters), Construction Technical Letters (CTL’s), Technical Manuals (TM’s), Technical Instructions (TI’s), Engineering Regulations (ER’s), etc. which may be applicable to work performed under this contract. Also, the USACE Huntsville Design Center Design Manual (CEHNC 1110-1-1) will be an important resource for design requirements. The following link contains follow-on links to the information mentioned above:

http://www.hnc.usace.army.mil/Missions/EngineeringDirectorate/TECHINFO.aspx

4.4 The documents listed below constitute the core performance requirements for the majority of work considered under this contract and are included by reference in all task orders awarded under this base contract unless specifically excluded. Other documents will be added to task orders as necessary. Such documents may include, but not be limited to, Department of Defense or military service regulation and guidance, Codes, Unified Facilities Criteria, standards, specifications, and/or other reference documents needed to identify and clarify specific work tasks or deliverable products. The contractor shall use the latest published version of all required documents in effect at time of task order award. Conflicts, discrepancies and ambiguities between referenced documents as it relates to a specific task order requirement should be brought to the attention of the Contracting Officer or the Contracting Officer’s Representative (COR).

http://www.wbdg.org/ http://www.hnc.usace.army.mil/Missions/EngineeringDirectorate/TECHINFO.aspx

• CEHNC 1110-1-1 or the District Design Manual for Military Construction for the geographic USACE district (http://www.hnd.usace.army.mil/engr/), including all applicable publications listed in the Design Manual.

• A/E/C CADD Standards (https://cadbimcenter.erdc.dren.mil).

• Army Regulation (AR) 200-2, Environmental Effects of Army Actions http://armypubs.army.mil/epubs/pdf/r200_1.pdf

• AR 210-20, Master Planning for Army Installations http://www.apd.army.mil/pdffiles/r210_20.pdf

• AR 385-40 Accident Reporting http://www.apd.army.mil/pdffiles/p385_40.pdf

• AR 415-15, Army Military Construction Program Development and Execution http://www.apd.army.mil/jw2/xmldemo/p415_15/main.asp

• AR 115-11 Geospatial Information and Services http://www.apd.army.mil/pdffiles/r115_11.pdf

• AR 420-1, Army Facilities Management http://www.apd.army.mil/pdffiles/r420_1.pdf

• DA PAM 415-28, Guide to Army Real Property Category Codes http://www.apd.army.mil/pdffiles/p415_28.pdf

• DA PAM 420-1-2, Army Military Construction and Non-Appropriated-Funded

Construction Program Development and Execution http://www.apd.army.mil/pdffiles/p420_1_2.pdf

• DA PAM 415-15, Military Construction Army (MCA) Program Development http://www.apd.army.mil/jw2/xmldemo/p415_15/main.asp

• Department of Army (DA) Pamphlet (PAM) 415-3, Economic Analysis:

Description and Methods http://www.apd.army.mil/pdffiles/p415_3.pdf

• Engineering Technical Letter (ETL) 1110-3-491, Engineering and Design - Sustainable Design for Military Facilities http://www.dtic.mil/dtic/tr/fulltext/u2/a403122.pdf

• Engineering Manual (EM) 385-1-1, U.S. Army Corps of Engineers Safety and Health Manual http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals /EM_385-1-1_English_2003.pdf

• IMCOM Public Works Guidance, Maintenance and Repair (M&R) DD Form 1391 Project Submission http://www.imcom.army.mil/portals/0/hq/about/publications/pwd_digest/archives/0 f6b70b0-423d-452d-4585b93502de2d86.pdf (?)

• National Environmental Policy Act http://www2.epa.gov/nepa

• National Fire Protection Association (NFPA) 1, 2012 Fire Code for determining vehicle access requirements http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=1

• NFPA 10, 2013 Standard for Portable Fire Extinguishers http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=10

• NFPA 101, 2012 Life Safety Code, for building egress and life safety except as modified in UFC http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=101 3-600-01

• NFPA 13, 2013 Standard for Installation of Sprinkler Systems, minimum requirements for design and installation of automatic fire sprinkler systems and exposure protection http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=13

• NFPA 20, 2013 Standard for the Installation of Stationary Pumps for Fire Protection, for construction & installation requirements for fire pumps http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=20

• NFPA 291, 2013 Recommended Practice for Fire Flow Testing and Marking of Hydrants http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=291

• NFPA 30, 2012 Flammable and Combustible Liquids Code, for construction requirements and fire resistance ratings for liquid storage areas http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=30

• NFPA 30A, 2012 Code for Motor Fuel Dispensing Facilities and Repair Garages, for occupancy classification, construction requirements and means of egress for repair garages and organizational maintenance shops http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=30A

• NFPA 70, 2014 National Electrical Code (NEC) - Article 500 Hazardous Locations & Article 511 Commercial Garages, Repair & Storage http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=70

• NFPA 72, 2013 National Fire Alarm and Signaling Code http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=72

• NFPA 80, 2013 Standard for Fire Doors and Other Opening Protectives http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=80

• NFPA 90A, 2012 Standard Installation of Air Conditioning & Ventilation Systems, for protection of openings, shafts, fire dampers, smoke dampers, penetrations and fan control http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=90A

• NFPA 96, 2014 Standard for Ventilation Control and Fire Protection of Commercial Cooking http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=96

• OACSIM Real Property Audit Readiness Handbook http://asafm.army.mil/Documents/OfficeDocuments/FinancialOps/Guidances/cfo/f ip/aars/aars12.pdf

• Space Planning and Criteria Manual (SPCM)

• Training Circular (TC) 25-8, Army Training Ranges https://armypubs.us.army.mil/doctrine/DR_pubs/dr_d/pdf/tc25_8.pdf

• Technical Manual (TM) 5-800-4, Programming Cost Estimates for Military

Construction https://www.wbdg.org/ccb/ARMYCOE/COETM/ARCHIVES/tm_5_800_4.pdf

• TM 5-803-1, Installations Master Planning Principles and Procedures http://armypubs.army.mil/eng/DR_pubs/dr_a/pdf/tm5_803_1.pdf

• TM 5-803-5, Installation Design - Improving the Visual Environment https://www.wbdg.org/ccb/ARMYCOE/COETM/tm_5_803_5.pdf

• TM5-803-14, Site Planning and Design https://www.wbdg.org/ccb/ARMYCOE/COETM/ARCHIVES/tm_5_803_14.pdf

• TM 5-853-1-4, Security Engineering

• Installation Management Command (IMCOM) Desk Side Reference

• Technical Instructions (TI) 800-01, Design Criteria https://www.wbdg.org/ccb/ARMYCOE/COETI/ti800_01.pdf

• Tri-Service CADD Standards https://www.fgdc.gov/participation/working-groups-subcommittees/fwg/fwg-charter-pdf

• Unified Facilities Criteria (UFC) 1-200-01 General Building Requirements http://www.wbdg.org/ccb/DOD/UFC/ufc_1_200_01.pdf

• UFC 1-200-02 High Performance Sustainable Building Requirements http://www.wbdg.org/ccb/DOD/UFC/ufc_1_200_02.pdf

• UFC 2-100-01 Installation Master Planning https://www.wbdg.org/ccb/DOD/UFC/ufc_2_100_01.pdf

• UFC 3-210-01A Area Planning, Site Planning and Design https://www.wbdg.org/ccb/DOD/UFC/ARCHIVES/ufc_3_210_01a.pdf

• UFC 3-600-01 Fire Protection Engineering for Facilities https://www.wbdg.org/ccb/DOD/UFC/ufc_3_600_01.pdf

• UFC 4-010-01 Anti-terrorism (AT) Standards for Buildings http://www.wbdg.org/ccb/DOD/UFC/ufc_4_010_01.pdf

• UFC 4-010-02 DOD Minimum Antiterrorism Standoff Distances for Buildings (FOUO) http://www.wbdg.org/ccb/DOD/UFC/ufc_4_010_02.pdf

• UFC 4-010-05 Sensitive Compartmented Information Facilities Planning, Design, and Construction http://www.wbdg.org/ccb/DOD/UFC/ufc_4_010_05.pdf

• UFC 4-020-01 DoD Security Engineering Facilities Planning Manual http://www.wbdg.org/ccb/DOD/UFC/ufc_4_020_01.pdf

• UFC 4-021-01 Design and O&M: Mass Notification Systems, with Change 1, January 2010 https://www.wbdg.org/ccb/DOD/UFC/ufc_4_021_01.pdf

• Unified Facilities Guide Specifications (UFGS) http://www.wbdg.org/ccb/DOD/UFC/ufc_1_300_02.pdf

4.5 SPECIFIC REQUIREMENTS. Technical objectives and goals under this contract include, but are not limited to, the following. The contractor is expected to have expertise and knowledge of all Army Real Property Systems of Record in support of any required deliverable. These include, but not limited to, GFEBS, PRISMS, RPLANS, etc, listed or alluded to within the body of this contract. This contract will only be leveraged to provide support for these systems if one or both of the following criteria hold. First, that the assessment and collection of data to populate one of these systems requires the professional knowledge of one or more Architects or Engineers. Second, the system in question is being used to support a larger analysis or deliverable. Any effort which is entirely focused on data entry of real property information into one of these systems does not require the support of an Architect or Engineer and is therefore not subject to award under this contract.

4.5.1 Coordinate and facilitate programming documentation and analysis support of MILCON documentation and/or Master Plan component development.

The official designation names used for some of the document types list below may vary between different Government agencies or branches of the Department of Defense.

This base contract may be utilized to execute analyses which are largely similar but having an official name designation which varies across Government agencies.

4.5.2 Produce all tabs in support of the Department of Defense Form (DD Form) 1391

4.5.3 Prepare facility and/or mission Requirements Analyses, Mission Feasibility Analysis, Business Case Analysis, Alternatives Analysis

4.5.4 Prepare Economic Analyses

4.5.5 Produce programmatic, parametric and construction cost estimates

4.5.6 Prepare Real Property Master Plans (RPMP) to include vision plans, area development plans, installation planning standards, capital improvement plans

4.5.7 Prepare Infrastructure Capacity Analyses

4.5.8 Develop courses of action to meet sustainability requirements and goals

4.5.9 Prepare energy studies such as but not limited to energy load calculation modeling, analyses and recommendations to comply with DOD energy guidelines for sustainable and renewable energy sources as applied to projects and established standards.

4.5.10 Prepare programmatic environmental studies relative to RPMP

4.5.11 Prepare National Environmental Policy Act (NEPA) documentation to support real property actions

4.5.12 Prepare Installation Compatibility Use Zone (ICUZ) Studies

4.5.13 Prepare Airfield Installation Compatibility Use Zone (AICUZ) Studies

4.5.14. Integrated Cultural Resource Management Plans (ICRMP) and Integrated Natural Resources Management Plans (INRMP)

4.5.15 Prepare Business Case Analyses

4.5.16 Prepare Facility Utilization Studies

4.5.17 Perform Facility Condition Assessment Studies to include leading and conducting Installation Status Report (ISR) facility inspection surveys and update ISR

4.5.18 Prepare Force Modernization and Integration Studies

4.5.19 Develop integration schedule to support space re-allocation, installation acceptance of a facility (new construction or renovation) and user assignments

4.5.20. Prepare and produce plans that address resiliency in DoD asset management planning and defense critical infrastructure plans

4.5.21 Prepare and/or review Engineer Form 3086 cost estimates

4.5.22 Prepare Program Business Process Reviews

4.5.23 Prepare renderings, drawings, maps, pamphlets, and graphic displays

4.5.24 Coordinate and facilitate public involvement meetings

4.5.25 Collect, create, enter, edit, maintain as audit data attributes in Department of Defense, US Army enterprise systems of record, and USACE Sustainment Management System (SMS) applications in support of a comprehensive asset management program that includes: Real Estate Management Information Systems (REMIS); Range Facility Management Support Systems (RFMSS), General Fund Enterprise Business System (GFEBS), Headquarters Installation Information System (HQIIS), Army Stationing and Installation Plan (ASIP), Installation Status Report (ISR), Real Property Planning and Analysis System (RPLANS), Army Energy and Water Reporting Systems (AEWRS), Defense Medical Logistics Standard Support (DMLSS), Force Management System Web Site (FMSWeb), Building Information Modeling (BIM), Proactive Real-property Interactive Space Management Systems (PRISMS),

4.5.26 Prepare facilities planning, design studies and database support. Efforts will include, but will not be limited to, Healthcare Requirements Analysis (HCRA), Program for Design (PFD), Concept of Operations (CONOPS), market analyses and any and all other studies or undertakings which would support planning level decisions. Database updates will include update of Defense Medical Logistics Standard Support (DMLSS) system, BUILDER and any other system which supports management of real property

4.5.27 Prepare facilities management documentation such as, but not limited to, DD Form 1354, real property record files and attestation memoranda through physical inspection, facility functional adequacy assessments, and real property inventory accounting

4.5.28. Collect, create, enter, edit, maintain data attributes to support Installation Geospatial Information and Services (IGI&S) systems in support of a comprehensive asset management program that includes: the ability to develop and maintain consistent, accurate, and easily accessible spatial data; perform modeling and analysis;

conduct Global Positioning Systems (GPS) field data collection, validation, and verification; perform Computer Aided Design and Drafting (CADD) conversion and data migration; and generate cartographically correct maps. The Contractor shall ensure all spatial data complies with the USACE Architectural/ Engineering/Construction CADD and Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) Geographic Information System (GIS) standards and all applicable Quality Assurance Plans (QAPs) and provide Federal Geographic Data Committee (FGDC) compliant metadata.

4.5.29 Conduct fire protection and life safety inspections and prepare analyses in accordance with building codes, UFC 3-600-01, and all relative NFPA codes to include the Life Safety Code (NFPA 101). Fire protection analysis shall be conducted by a licensed fire protection engineer.

4.5.30 Conduct facility assessments to define code compliance issues and develop strategies for mitigation of any code issues. This effort may include development of Capital Investment Strategies to rehabilitate buildings and facilities in order to bring them into compliance with applicable codes. This effort may involve aged buildings or facilities which have been ‘grandfathered’ and/or granted a waiver to certain codes.

4.6 In the event that a code, criteria, standard, regulation, or instruction changes during concept development, the A-E Firm will make a reasonable attempt to accommodate the changes as the building concept progresses. If such a change requires significant re-work to the design, the A-E Firm shall first contact the Contracting Officers Representative or Contracting Officer to discuss possible resolution options, to include Task Order modification. In some cases, a particular standard may be replaced by something more relevant to the service customer or installation. In these cases, the substitution will be specifically addressed in the Task Order.

4.7 Other documents identified as necessary to the performance of this contract will be called out in specific Task Orders. Such documents may include, but not be limited to, standards, specifications, host nation agreements and other reference documents needed to identify and clarify the specific work tasks or deliverable products.

4.8 The A-E Firm shall assure that all designed systems be compatible and integrate with existing or proprietary government systems, as applicable.

4.9 The A-E Firm shall participate in VE studies of facility designs developed by the A-E that have a construction working estimate of $2M or more.

5.0 MANAGEMENT & ORGANIZATION

5.1 Program Manager

The contractor must designate a company officer or responsible representative as A-E Program Manager. The A-E Program Manager is responsible for the complete coordination and execution of all work under this contract to include work provided by sub-contractors and consultants.

5.2 Project Manager

The contractor must designate a Project Manager for each Task Order awarded. The Project Manager is responsible for the coordination and execution of all work under each Task Order to include work provided by sub-contractors and consultants.

5.3 Contractor Key Personnel Replacement

The contractor shall not replace any personnel without the written concurrence of the Contracting Officer. Prior to utilizing other than previously specified personnel in awarded Task Orders, the contractor shall notify the Government Contracting Officer and the Contracting Officer Representative for that Task Order. This notification shall be no later than 10 calendar days in advance of any proposed substitution and shall include justification (including resume(s) and labor category of proposed substitution(s)) in sufficient detail to permit evaluation of the impact on Task Order performance.

Substitute personnel qualifications shall be equal to, or greater than those of the personnel being substituted. If the Government Contracting Officer and the Contracting Officer Representative determine that the proposed substitute personnel is unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the contract, the A-E Firm may be subject to default action as prescribed by FAR 52.249- 8, Default (Fixed-Price Supply and Service).

5.4 Organizational Conflicts of Interest

The work to be performed may create an actual or potential organizational conflict of interest on future acquisitions. Contractors should refer to FAR 9.5 – organizational and consultant conflicts of interest. An organizational conflict of interest can arise when a contractor possesses an economic incentive that renders it unable, or potentially unable, to provide impartial assistance or advice; or an unfair competitive advantage in obtaining a contract as a result of access to nonpublic information about a competitor or procurement. When an organizational conflict of interest arises, it can have serious implications for the contractor that can range from disclosure obligations to disqualification from an award. Contractors should also refer to FAR subpart 36.209 Construction Contracts with Architect-Engineer Firms. “No contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.”

Accordingly, some restrictions on the future activities of the contractor and its subcontractors may be required. And, these restrictions may include prohibiting the contractor or its subcontractors from participating in a contract or a Task Order.

However, in future procurements, the contractor or its subcontractors may request a determination of its ability to participate in a particular procurement from the Contracting Officer.

6.0 QUALITY CONTROL

The A-E Firm is responsible for the professional quality, technical accuracy, and coordination of all designs, drawings, specifications, and other work or materials produced and furnished by the A-E’s Firm’s staff as well as that of any sub-consultants.

The A-E Firm must perform and deliver all work in keeping with commonly accepted practices, quality, and professional standards for the architect-engineer industry. All work must be accomplished with adequate internal controls and review procedures to ensure quality and technical adequacy of all deliverables in accordance with ER 1110-1- 12 Engineering Quality Management. The A-E Firm shall correct or revise any error or deficiencies in the work, regardless of review, approval, acceptance, or payment by the Government. The responsibility to assure product quality continues even after final payment is made to the A-E Firm. Corrections and changes resulting from review of the submitted work are for the A-E Firm to correct without additional compensation. The A- E Firm may be liable for damages to the Government caused by negligent performance, pending a review of the situation. The submittals will be reviewed by appropriate Government agencies to evaluate conformance and AE Firm’s effective quality control.

The A-E Firm will conduct all project reviews in the Dr. Checks system, unless otherwise stated in the Task Order. Dr. Checks is a part of the Projnet database and can be accessed at https://www.projnet.org. The A-E Firm shall provide written notification of resolution actions for each comment in the Dr. Check system.

6.1 Quality Management Plans

Within 30 days of base contract award, submit a Quality Management Plan (QMP) for review and acceptance by the Contracting Officer. The QMP shall broadly describe the processes by which the A-E Firm intends to ensure quality as broadly applied to each potential Task Order. The QMP shall be written with sufficient detail as to determine fault, generate lessons learned, and recommend internal improvement in the event that a failure in quality occurs. The QMP shall be reviewed annually and resubmitted as improvements are made and submitted for acceptance by Contracting Officer.

A Task Order-specific QMP shall be written and submitted within 15 days of Task Order award. It will discuss the items described in the base QMP, but with details specific to how the A-E Firm intends to ensure quality on the Task Order. Work will not begin until the task-level QMP is approved and accepted by the Contracting Officer Representative.

6.2 Government Review & Evaluation

The Government will review project submittals and work processes in accordance with each task order’s Quality Assurance Surveillance Plan (QASP). The purpose of this review is to evaluate the adequacy of the contractor’s quality control system as applied to the products and methods employed on each task order. No less than annually, and at the conclusion of each task order, the Contracting Officers Representative will evaluate the contractor’s performance though the Contractor Performance Assessment Reporting System (CPARS) in the following categories (as applicable): Management, Quality, Schedule, and Cost. Other factors may be evaluated as applicable.

The A-E Firm shall implement, maintain, and control a system for identification, preparation, reproduction, distribution, and maintenance of all documentation, data, and information necessary for the A-E Firm’s internal management as well as Government management of this project.

Each task order will define the submittals of draft, progress, and final deliverables that will be reviewed by appropriate Government agencies to evaluate conformance and A-E Firm’s effective quality control. The time frame for Government review varies however;

this process is typically completed within 14-21 calendar days. At the conclusion of the government’s review, the A-E Firm shall evaluate each comment and provide written notification of resolution actions for each comment either through a standardized comment matrix or through the more formal Dr Check system. After a complete evaluation of each comment, a design review meeting will be held (either in-person or telephonically) to review the disposition of each comment and how it will be addressed.

A submittal with a significant number of errors may necessitate a complete re-submission in lieu of review. All comments are expected to be addressed and resolved in the next submission. This will necessitate a government back check of old comments as well as a review for new comments (except for the final revised submittal which should only require back check). The A-E Firm may choose to perform work, at its own risk, during the Government review and comment resolution period, however, comments resulting from that review must be incorporated into the design prior to the next submittal. In the event a subsequent design phase is not authorized, the A-E Firm shall incorporate all available review comments into the concept document or other deliverable to complete the current phase. The lack of review or quality of review by the Government does not preclude the A-E Firm from being completely responsible for the quality of all deliverables.

6.3 Certification of Work

All work requiring a seal for permitting, submitted under the contract, shall contain the seal of a professional engineer registered in the state in which the AE work was performed unless otherwise specified in the individual task order.

7.0 COMMUNICATION

7.1 Meetings & Teleconferences

Periodic meetings shall be scheduled whenever requested by the A-E Firm or directed by the Contracting Officer or the Contracting Officer’s Representative for the resolution of questions or problems encountered in the performance of the work. The A-E Firm and/or the appropriate representative(s) shall be required to attend and participate in all conferences, working groups, and committees pertinent to the work required under this contract as directed by the Contracting Officer or the Contracting Officer’s Representative. The A-E Firm and/or the appropriate representative(s) shall be required to attend and participate in all conferences, working groups, and committees pertinent to the work required under this contract as directed by the Contracting Officer.

7.2 Written Records

Maintain (and provide upon request) a written record of all significant conferences, meetings, discussions, verbal directions, telephone conversations, etc., with Government representative(s) relative to this contract per Task Order in which the A-E Firm and/or a designated representative(s) participates. These records shall be dated and shall identify the contract number, the Task Order number, and the SOW paragraph references, if applicable, participating personnel, subject discussed, and conclusions reached. Minutes of significant meetings shall be provided to participants.

The A-E Firm shall serially number all correspondence issued on for each Task Order.

All correspondence on the Task Order shall reference the contract number and Task Order number.

7.3 Monthly Status Reports

Provide a monthly status report (MSR) of each Task Order currently in progress no later than the 5th calendar day of every month. Include a copy of the report as an attachment to each official invoice and electronically transmit copies to the A-E Contracts & Criteria Branch, USACE, as well as the government Project Managers and Contracting Officer Representatives associated with the individual Task Order. Status must include the following but may contain other useful information:

(1) Salient project information (project title, description, Task Order number, and location);

(2) Period of performance of the Task Order,

(3) Name of project team members, their role, and contact information;

(4) A concise narrative on the current status of work performed;

(5) Current schedule (major milestones only);

(6) Areas of risk or concern;

(7) Requested government actions and due-outs;

(8) Recommendations for problem resolution; and

(9) 30-day look ahead

(10) Status of actual cost expenditures and technical progress as compared with projections and to review the schedule milestones (for Cost-Plus Task Orders)

If any information in the technical progress report is classified, this section of the MSR shall be sent under separate cover.

Electronically transmit copies of the reports to the COR and all project stakeholders associated with the individual Task Orders currently in progress.

7.4 Proactive Communication

When responding to RFPPs and during the prosecution of the work the A-E Firm shall promptly advise the Contracting Officer of any discrepancies, ambiguities, or lack of clarity in the materials or instruction furnished.

7.5 Critical Issues

If, during the execution of work, the A-E Firm becomes aware of critical information which has an immediate, significant, and compelling impact to the project in terms safety, scope, schedule, cost, quality, or timely execution, as soon as practical, inform the government Project Manager, Contracting Officer’s Representative, and/or Contracting Officer of the concern and its potential impacts. While such communication is immediate, is distribution must be limited. This is to ensure the concern is properly vetted before a broader discussion takes place.

7.6 Contractual Direction & Authorized Changes to the Contract/Task Order

ONLY the Contracting Officer may authorize changes to the scope of the base contract or awarded Task Order. The A-E Firm shall immediately notify the Contracting Officers Representative or Contracting Officer in the event that anyone except the Contracting Officer requests that work be performed that is contrary to, in excess of, or less than the scope and intent of the awarded Task Order. The A-E Firm shall not execute such changes unless concurrence is given by the Contracting Officer, normally through a Task Order modification. The government Project Manager, MCX Project Director, or Contracting Officer Representative is authorized to coordinate routine technical matters.

The A-E Contractor shall consult the Contracting Officer Representative or Contracting Officer before proceeding with any work where it is unclear whether a request is within the scope of the Task Order.

7.7 Public Disclosure of Information

The A-E Firm shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the Contracting Officer.

8.0 SUBMITTAL FORMATTING

8.1 Reports & Studies

Formal narrative and tabular data shall be typed and printed on 8-1/2 x 11-inch sheets with fold outs for maps, sketches, schematics, charts, graphs, and other illustrative material, as necessary. Generally, all formal narrative text shall be typed in lines perpendicular to the longest axis of the sheet. Data, which cannot be clearly described in narrative form, shall be graphically shown. Legible reproducible drawings and sketches exceeding 8-1/2 x 11 inches shall be submitted to CEHNC in the number of copies stated in the individual Task Order. Typed and formal documents 11 x 17 inches or less in size shall be securely bound in hard paper or a flexible material in a durable and attractive manner. The title of the document shall appear on the cover of all submittal documents. All final documents shall be bound in a manner which will facilitate repeated disassembly and reassembly, and the title shall appear on the bound edge, in a secure manner, as well as on the cover. Narrative contents of the document(s) shall be arranged in a logical sequence and organized by sections, unless otherwise specified. A table of contents and index are required for each document.

Tabs and/or dividers shall clearly and distinctly divide sections, subsections, appendices, etc. Pages, paragraphs, charts, and graphs shall be numbered with master pagination across all pages of the document. References to information contained elsewhere within the contents of the document(s) will be properly noted. All data sources used in preparing the information presented in the document(s) shall be appropriately referenced.

For each study, investigation, or analysis, the A-E Firm shall document its findings in a report that includes an executive summary, the approach, descriptions of each alternative considered, assumptions, rationale, costs, back-up data, and recommendations. Data sources shall be identified. Assumptions shall be clearly stated, adequately justified and provided with each required submittal.

8.2 Geospatial Plans Deliverables

All CAD and GIS data for formal submittals shall be provided on a compact disk (CD).

With prior approval, other digital media may be used for the submissions. All final drawings shall be computer generated, plotted and provided in a format and medium that will permit their loading, storage, and use without modification or additional software on workstations running MicroStation or AutoCAD latest version as specifically directed in each individual Task Order. The A-E Firm shall furnish drawings in compliance with the Tri-Service CADD Standards. Final drawings shall also be delivered in a compatible format. Each submittal shall contain an index of all drawings and shall be viewable in MicroStation or AutoCAD latest version as specifically directed in each individual Task

Order. All reference files shall be included in the submittal with appropriate pointers allowing the files to be run on a standalone computer with no requirement for other data files to be resident on the hard drive. Submittals shall not contain any irrelevant drawings or extraneous elements and shall have all necessary files in the correct directories as required by the index sheet. Additionally, the A-E Firm shall furnish drawings in the size formats indicated in the individual Task Order. CDs shall be labeled on the front of the CD and on the spine of the jewel case.

8.3 Specifications

Current United Facilities Guide Specifications (UFGS) shall be the basis of project specifications provided under this project. All specifications shall be processed and delivered using SpecsIntact software. The automation features of SpecsIntact shall be fully utilized for production of associated registers and reports.

8.4 Cost Estimates

The Government is hereafter emphasizing the importance of cost engineering/cost estimating within the development of any cost estimate. All cost estimates will developed by a cost engineer in support of the project who is skilled in development of Cost and Schedule Risk Analysis. Contractor will reference USACE policy on conducting cost estimating/cost engineering/cost and schedule risk analysis will be provided to the contractor upon demand. Reference UFC 3-740-05 Handbook:

Construction Cost Estimating, UFC 3-730-01 Programming Cost Estimates for Military Construction, and other applicable UFCs and guidance documents. Contractor will reference USACE policy on ENG 3086 Code 2 Instructions will be provided to the contractor upon demand. Reference Enterprise Standard (ES) – 07052 Instructions for ENG3086 (Code 2).

8.5 Electronic Bid Sets

Plans and specifications shall be provided, as required in a Task Order, in the electronic formats that are compatible with the Government’s electronic solicitation protocol.

9.0 SAFETY & ACCIDENT REPORTING

The contractor shall prepare and submit their Corporate Safety and Health Program (SHP), as required in 29 CFR 1910.120(b) and/or 29 CFR 1926.65(b). In addition, the contractor shall prepare and submit an Abbreviated Accident Prevention Plan (AAPP).

The AAPP shall be submitted to and accepted by Huntsville Center’s Safety Office for each task order involving field activities prior to initiation of any field work to include site investigation, site assessments, performance testing, etc. The AAPP shall be prepared in accordance with the requirements of Engineering Manual (EM) 385-1-1, Safety and Health Requirements Manual. An AAPP must be submitted to the Huntsville Center Safety Office no later than (NLT 10) calendar days prior to travel. In cases where the Government requires travel with insufficient notice to meet this 10-day requirement, the contractor shall submit an AAPP as soon as possible prior to assessment activities. Site visits which involve only conference room or office settings do not require an AAPP.

The Contractor shall comply with accident reporting requirements as outlined in the AR 385-40. All accident reports shall be submitted to the Contracting Officer.

10.0 ANTI-TERRORISM (AT)/OPERATIONS SECURITY (OPSEC) PROVISIONS

Paragraph 10.1 applies to this contract and all task orders awarded under this contract.

Paragraph 10.2 applies to all task orders awarded under this contract for support to DoD customers. Paragraphs 10.3 through 10.10 apply to all task orders for which contractor employees have an area of performance within a DoD-controlled installation, facility or area. Paragraphs 10.11 through 10.12 apply to all task orders requiring U.S.

based contractor employees and associated sub-contractor employees to travel overseas. Paragraphs 10.13 through 10.15 apply to all classified task orders.

Classified Information: When required to handle classified information, the contractor shall properly safeguard all classified material in accordance with applicable regulations outlined in the DD Form 254. Access to classified information is only authorized at the A-E facility, DIA facilities, or other DOD activities as directed by the Contracting Officer.

The A-E shall strictly adhere to the security guidance stated in the National Industrial Security Program Operating Manual (NISPOM) DOD 5220.22-M regarding the safeguarding of information and the use of DSS approved computer systems to process classified information. The A-E shall transmit classified documents by a designated courier or escort cleared for access. Classified documents shall be stored in a GSA-approved security container, an approved vault, or closed area. It is suggested that the A-E have SIPR capability to ease in coordination efforts with DIA’s secure server.

Additional security requirements may be delineated in individual task orders, including equivalent non-DoD or agency-specific requirements.

10.1 E-VERIFY PROGRAM. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

10.2 INFORMATION SECURITY. At a minimum, all documents submitted to the Government shall be marked For Official Use Only (FOUO) in accordance with the Controlled Unclassified Information sections of Department of Defense (DoD) Manual

5200.01 DoD Information Security Program. The contractor shall put into place a system to prevent the unauthorized disclosure of data, photographs, reports and other material generated or acquired as a result of this contract. Access to data, maps, photographs and similar material under contractor controls shall be limited to those with a valid need. Paragraphs 10.3 through 10.10 apply to all task orders for which contractor employees have an area of performance within a DoD-controlled installation, facility or area.

10.3 AT LEVEL 1 TRAINING. All contractor employees, to include subcontractor employees, requiring access to DoD installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

10.4 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND

PROCEDURES. All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

10.5 COMMON ACCESS CARD (CAC). The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

10.5.1 The Government will provide a CAC to a core group of individuals working under this contract who would be expected to visit military installations on a regular basis. The contractor shall provide a list of names and duties to the COR for review and approval.

Additional CACs may be provided based upon individual task order requirements. To obtain or renew a CAC, contact the COR for an electronic copy of CEHNC’s “Request for CAC” form and instructions on where to send completed form(s). The following information shall be required to obtain a CAC: Full name, Social Security Number, Date and Place of birth, task order number, and the name of the Huntsville Center Contracting Officer’s Representative for the task order. Also include the name and phone number of the Contractor agency’s Security Manager.

10.5.2 The CAC is the property of the U.S. Government and is issued by Huntsville Center’s Security and Law Enforcement Office (CEHNC-SL) in accordance with HSPD- 12 for the period of contract performance. A CAC issued as a requirement of this contract shall not be used on any other contract or to the personal benefit of the assigned individual. The KO, COR or CEHNC-SL may at any time require that a CAC be returned, and the contractor shall comply within 48 hours. For all CACs issued as a result of this contract, the contractor shall:

10.5.2.1 Maintain comprehensive roster of all individuals (including team…