Draft Performance Work Statement - JB CHS Crane Hoist and Lift (FY-27).pdf

PERFORMANCE WORK STATEMENT

FOR

MAINTAINING

CRANES, HOISTS & LIFTS

AT

Joint Base Charleston (JB CHS), South Carolina

FY-27 (01 OCT 2026)

PERFORMANCE WORK STATEMENT

FOR

MAINTAINING CRANES, HOISTS & LIFTS

1. DESCRIPTION OF SERVICE. The contractor shall provide all management, certified/qualified technicians, equipment, tools and material to perform Preventive Maintenance Inspections (PMI), Repair Services, Certifications and Testing of the various lift equipment on Joint Base Charleston, South Carolina in accordance with (IAW) all applicable laws, regulations, standards, instructions and commercial practices as described in this Performance Work Statement (PWS) with the focus on SAFETY and Customer Service.

BACKGROUND of Joint Base Charleston. The 628th Civil Engineer Squadron (CES) is the infrastructure and facility sustainment component of the U.S. Air Force, Air Mobility Command’s 628th Air Base Wing serving as the Supporting Command for Joint Base Charleston (JB CHS). The 628th CES delivers installation support services to several Mission Partners and mission ready forces across all geographic locations within the boundaries of JB CHS. As a result of the 2005 Base Realignment and Closure (BRAC) Commission, two (2) military bases consisting of Charleston Air Force Base (CAFB) and the Charleston U.S. Naval Weapon Station (NWS) were consolidated into one

(1) base thereby named Joint Base Charleston. The former Charleston Air Force Base proper is now referred to as Joint Base Charleston-Air Base (JB CHS-Air Base) and the former Naval Weapons Station hereto in is referred to as Joint Base Charleston-Weapons Station (JB CHS-Weapons Station).

JBC AB and JBC WS are geographically separated by approximately 12 miles.

The contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish PWS requirements in a timely manner at reduced costs. Estimated workload is listed in Appendix-A, titled Crane & Hoist Inventory / Workload Estimate Sheet. All contractor personnel performing work and testing on JB CHS lift equipment shall be certified/qualified and conform to the applicable and latest editions of the following specifications and standards:

- U.S. Navy NAVFAC P307

- U.S. Air Force AFMAN 91-203, Applicable sections of Chapter-12

- OSHA Standard 1910.179

- American Society of Mechanical Engineers (ASME) B30 Safety Standard

- Crane Manufacturers Association of America (CMAA)

- American Gear Manufacturers Association (AGMA)

- Manufacturer’s Recommendations and Warranty Requirements

1.1. Maintenance Services. The contractor shall perform PMI and Annual Load Tests of all lift equipment specified in Appendix-A. The work shall be IAW commercial practices or manufacturer’s specifications and shall be intended to maintain the lift equipment in a continuous SAFE and reliable operating condition. The contractor shall prepare and maintain a current preventative maintenance schedule that includes the annual load test for all lift equipment in Appendix-A. The annual load test shall be performed no later than 12 months and no earlier than 9 months of the last inspection. The government will provide a report illustrating the last inspection performed on each item identified in Appendix-A, within two weeks of awarding the contract. The contractor shall submit their

Annual/Cyclic Preventative Maintenance Schedule to the government Contracting Officer Representative (COR) within 30 days of contract award and shall keep it current by providing monthly updates. Upon completion of maintenance, inspections and load tests, the contractor shall provide an “Inspection Report” as stated in para 1.4.1. All weight tests are preferred to be conducted using solid weights, although use of water weights will be considered on a case by case basis with COR concurrence.

1.2. Equipment Repairs and Service Calls.

1.2.1. Routine Service Calls. The COR will notify the contractor of in-operative lift equipment via a “Routine Service Call” or from the results of an “Inspection Report”. Upon being notified, the contractor shall report to the work location within one business day/24 Hrs, survey the condition of the affected lift equipment and correct any minor deficiency that can be handled within the basic preventative maintenance service. If the in-operative lift equipment requires a repair not covered within the basic preventive maintenance service, report back to the COR the status of the contractor’s findings of the affected lift equipment. The contractor shall then provide the COR a written “Repair Estimate” as specified in paragraph 1.4.2 within one work week. Upon completion of the “Routine Service Call”/Repair, the contractor shall prepare and submit a written “Repair Completion Report” within two business days as stated in paragraph 1.4.3.

1.2.2. Emergency Service Calls. The contractor shall respond to “Emergency Service Calls” for in-operative lift equipment to eliminate the emergency situation, 7 days a week, 24 hours per day and within 4 hours after notification by the COR. A written “Repair Estimate” as specified in paragraph

1.4.2 is required for emergency calls within 24 hours. Upon completion of the “Emergency Service Call/Repair, the contractor shall prepare and submit a written “Repair Completion Report” within two business days as stated in paragraph 1.4.3.

1.2.3. Warranty on Service Call Repairs. The contractor will warranty repairs for the length of time consistent with the equipment manufacturer’s recommended commercial standard warranty to include parts and labor. For record purposes, warranty repair information shall be submitted to the COR along with the “Written Repair Completion Report” as stated in paragraph 1.4.3.

1.2.4. Navy Crane Center (NCC) Audit Support. The COR will notify the contractor to provide support and participation in the Naval Nuclear Power Training Unit (NPTU) annual NCC Crane Audit when contractor services are requested by NPTU. The COR will provide audit dates and requested hours of service to the contractor as directed by NPTU. The contractor will prepare a written “Repair Estimate” for the scheduled dates and total hours specified using the contract’s pre-negotiated repair labor rate and submit to the COR for review within two business days of notification. Upon approval, the Contracting Officer (CO) will issue a Notice to Proceed (NTP) for the contractor to provide services as requested. Invoicing for services performed in accordance with this paragraph shall be charged against the appropriate CLIN as directed by the CO.

1.3. Preventative Maintenance and Inspection (PMI).

1.3.1 Preventative Maintenance, Annual Load Tests and Inspections. The contractor shall inspect and perform preventative maintenance IAW manufacturer’s recommendations as specified by each lift listed in Appendix-A. Preventative maintenance shall include, but is not limited to: visual inspections, proper lubrication, functional operating mechanisms check for proper adjustment and excessive wear of components, safety devices and an operational inspection. After the contractor performs inspections, annual load tests and certifications, the government reserves the right to contact and have an outside third party “Certified Equipment Specific Inspector” to conduct a follow-up inspection/load test to ensure 100% compliance verification IAW all applicable directives, regulations and standards in the best interest of the government.

1.3.2. Frequency. of preventative maintenance and inspections shall be IAW Appendix-A.

1.3.3. U.S. Navy NAVFAC P307 Certification. Prior to performing preventative maintenance, corrective maintenance/repairs, inspections, annual load tests and certifications on Cranes, Hoists & Lift equipment at Naval Nuclear Power Training Unit (NPTU), the contractor’s Electrical and Mechanical Technicians must satisfactorily complete all required training courses and exams per NAVFAC P307. The contractor will be required to obtain a contractor “Common Access Card” (CAC) per Security Requirements of paragraph 4.1, to be able to access the Navy Knowledge Online (Navy eLearning) website to complete the required NAVFAC P307 training courses and exams. See Appendix-C for NAVFAC P307 required certifications.

1.4. Contractor–Furnished Reports. The contractor shall furnish the following reports to the government:

1.4.1. Inspection Reports. The contractor shall prepare and submit to the COR, a separate written crane report for each of the various types of lift equipment, within one-business week after each month’s preventive maintenance inspections are completed. The report(s) shall identify each type of lift equipment, the location’s building number, maintenance work performed, repairs needed, date of inspection, name of the technician(s) who performed the work, the overall condition of the equipment and the number of man-hours to complete. Whenever an annual load test is performed, the contractor shall also provide the Load Test Certification with the inspection report. For Load Test failures, the contractor shall immediately notify the COR that the device failed the test. Also if there are deficiencies or needed repairs annotated in the inspection report that require work considered over and above preventative maintenance work, the contractor shall provide a written estimate as stated in the below paragraph 1.4.2. within one work week.

1.4.2. Written Repair Estimates. The contractor shall provide the COR a written repair estimate within one work week for damaged or inoperative equipment requiring repair or replacement, not covered within the basic preventive maintenance service to the government. This written estimate shall include a short description of the failed component(s)/part(s), the specified time needed to repair and the projected equipment downtime to include estimated lead time for receiving parts. The repair estimate shall include at least two (2) quotes for the failed component(s)/part(s) and/or any subcontractor(s) repair quote(s) for services to be provided, so that the government may perform a comparative analysis. For any component(s)/part(s) to be replaced, include the quantity, name of the manufacture and the applicable model/serial/part number of each item being replaced along with the estimated replacement cost of each item. The estimate shall also list the amount and cost of estimated labor hours to include a breakout of how many hours/days/personnel are required to complete the repair. If the contractor’s total written estimate is below $10,000, and the labor cost does not exceed $2,500, the COR may authorize an immediate repair following the verification of funds and an approved technical review. The CO shall authorize all repairs following the COR’s technical review when the contractor’s estimate is greater than $10,000 or labor is greater than $2,500. The authorization of the repair from either the COR or CO will be given as a “Notice to Proceed” (NTP) for the contractor to commence work. Upon completion of repair work, the contractor shall prepare and submit a written “Repair Completion Report” within two business days as stated in below paragraph 1.4.3.

1.4.3. Written Repair Completion Report. The contractor shall prepare and submit a written repair completion report within two business days after the routine/emergency service call or repairs are completed. The report shall include the date, time, the “type” of the service call (routine or emergency) or repair, the type of lift equipment, the location’s building number, the repairs performed (to include replacement parts needed), labor hour breakout, the actual equipment downtime, the name of the technician(s) performing the repairs and warranty terms on parts and labor.

2. Service Summary (SS). The SS includes “Performance Objectives” that describe the desired end result or outcome the contractor shall achieve. The “Performance Thresholds” states the minimum acceptable level of the performance in terms of quality, timeliness, and quantity in realistic and achievable standards. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold Preventive Maintenance.

Provide PMI and load weight tests to all lift equipment.

Para 1.3. 95% of PMI are performed on time as required by the approved maintenance schedule.

Repairs & Service Calls.

Repairs are made in a timely manner to minimize equipment downtime. Response and repair is made within the specified time.

Para 1.2. Repairs are made within the repair ticket specified repair time, 98% of the time each month.

Contractor responds to Routine Calls within one business day/24 hrs and Emergency Calls within 4 hours after notification, 98% of the time each month.

Submit Inspections, Estimates and Repair Completion Reports.

Provide and maintain accurate accountability of all preventive maintenance and repairs to lift equipment through accurate inspection reports and written repair estimates.

Para 1.4.1, 1.4.2, & 1.4.3

Reports will be accurate and submitted on-time, 98% of the time.

2.1. Quality Control. The contractor shall develop and maintain a “Quality Program” to ensure services are performed IAW this PWS and other commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. At a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, “Service Summary” and the table that follows. These procedures need not be submitted during solicitation or award; however, they must be available upon request by the

Government within 30 days of award. The contractor will supply the Government with a single point of contact in which to address customer complaints and quality control issues.

2.2. Quality Assurance. The Government will periodically evaluate the contractor’s performance in accordance with the Qaulity Assurance Surveillance Plan.

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES. The Government shall provide the following facilities/areas and services listed below. Materials, equipment, tools, labor and supplies necessary for the successful performance of this contract not specifically identified shall be provided by the contractor.

3.1. Lay Down Area for Test Weights. The government will provide two lay down areas, one on each base, locations are provided in Appendix B. These lay down areas are provided to the contractor for the sole purpose to store test weights when needed for the load tests in the various buildings specified in this PWS. The contractor shall be required to secure and safeguard their test weights when using these designated areas.

3.2. Utilities. The Government shall provide basic utilities to include electricity and water.

4. GENERAL INFORMATION

4.1. Installation Security Requirements. The contractor shall comply with all requirements and procedures IAW AFFARS 5353.242-9000, Contractor Access to Air Force Installations and AFFARS 5352.242-9001, Common Access Cards (CAC) for Contractor Personnel. Base specific information is provided in Appendix D - Contractor and Vendor Security Requirements Handout.

4.2. Hours of Operation. The Base hours of operation are 7:00AM to 6:00PM, Monday through Friday. The contractor is not required to provide preventive maintenance and repair services for lift equipment on Federal Holidays. If a scheduled service falls on an observed Federal Holiday, service will be performed on the next workday, (i.e., if a holiday falls on Monday, service will be provided on Tuesday).

4.3. Fire Safety. The contractor shall obtain a “Burn Permit” from the Base Fire Department prior to welding, burning or cutting operations each day they anticipate performing that type of work. All welding and burning operations necessary for the completion of this contract shall be accomplished in strict compliance with Base Fire Safety Standards. A copy of these standards are available from Civil Engineering upon request.

4.4. Safety. The contractor shall comply with all safety regulations and procedures. The contractor will maintain and provide a copy of a written Health and Safety plan to the COR for review by the Wing Safety Office prior to start of work IAW USACE EM-385-1-1. Contractors will be required to maintain a mishap record at or below the national average for their industry. Upon request, Contractor will provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation.

Any mishaps involving damage to JB CHS property or injury to JB CHS personnel will be immediately reported to the COR. In cases where the contactor will work with JB CHS personnel, JB CHS safety standards will be followed, IAW AFMAN 91-203.

4.5. Hazardous Material (HAZMAT) Handling. Safety Data Sheets (SDS), IAW Federal Standard 313, are required for all products that are potentially hazardous and require safety controls. All products must be approved by JB CHS Environmental (CEIE) prior to being brought on to the installation. The contractor shall NOT use products that are, or contain EPCRA Sec 313 Chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any hazardous material containing one of these banned substances will not be allowed on base.

4.6. Hazardous Material (HAZMAT) Spill Response. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations and the SDS for the type of HAZMAT that was spilled. In the event it is necessary to utilize government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the government for all associated costs. The Government shall be notified when a spill gets into a water body such as a pond, or storm drain with moving water. Waste water with cleaning chemicals (e.g. dirty mop bucket water) shall not be dumped on the ground, but shall be disposed of in the sanitary sewer.

4.7. Hazardous Material (HAZMAT) Waste Management. A list of all Hazardous Chemicals used on this contract shall be provided to the 628 CES Environmental element. This information shall be provided at minimum annually or provide periodic updates as new materials are added or deleted.

Quantities of each HAZMAT consumed shall be provided monthly.1 The contractor shall ensure proper storage of Hazardous Chemicals in accordance with 29 CFR 1910 or applicable sections of the National Fire Protection Codes and Standards.

No materials containing asbestos, lead, heavy metals with lead, cadmium, chromium, strontium, etc., class I ozone depleting (ODCS), or chlorofluorocarbons (CFCS) are to be installed as a result of this contract. Upon completion of this project, the contractor shall submit written certification that no such materials were installed/used during work on the project.

All hazardous waste2 generated at JB CHS shall be handled, stored and disposed of at the projects expense in accordance with federal, state, local and JB CHS regulations, with coordination of 628 CES/CEIE for manifest signatures. The contractor must also provide a completed JB CHS “Contractor Waste Stream Characterization Process Document” with copies of analytical results to the base Environmental Flight. The Waste Stream Characterization Process Document must be provided well in advance of shipment to allow time for review and concurrence by CEIE. The Waste Stream Characterization Process Document identifies the source and composition of the waste. The contractor must contact 628 CES/CEIE to obtain approval for all hazardous waste storage sites (Satellite Accumulation and <90 Day Storage Areas) prior to generation of hazardous wastes. The contractor is required to establish these sites in accordance with JB CHS storage requirements – including performing required inspections. The contractor must dispose of generated hazardous wastes within 90 days of the start of accumulation.

1 Communication of HAZMAT inventory shall be by the attached form CONTRACTOR/TRANSIENT ORGANIZATION

HAZARDOUS MATERIAL INVENTORY.

2 HAZARDOUS WASTE in this context is waste that meets the definition of hazardous waste in 40 CFR 261. This commonly includes solvents, chemicals with heavy metal content, flammable materials, corrosives, etc.

5. APPENDICES.

5.1. Crane & Hoist Inventory / Workload Estimate Sheet (See Appendix A)

5.2. Lay Down Areas (See Appendix B)

5.3 U.S. Navy NAVFAC P307 Required Certifications (See Appendix C)

5.4 Contractor and Vendor Security Requirement Handout (See Appendix D)