Draft Performance Work Statement.pdf

DISTRIBUTION: DoW COMMUNITY ONLY

Performance Work Statement (PWS) 4th Marine Corps District

Recruiting Station (RS) Raleigh Professional Moving Services

1.0 Background

Recruiting Station (RS) Raleigh has a requirement for professional moving services to relocate their headquarters (HQ) office from its current location at 2300 Rexwoods Drive, Suite 100, Raleigh, NC 27607 to a new office at 4000 Westchase Blvd, FL5, Raleigh, NC 27607.

2.0 Objectives

The objective of this contract is to provide professional moving services for RS Raleigh to safely and efficiently relocate all office items from the current HQ to the new location. The contractor will ensure that all property is moved, assembled, and set up at the new location, with all packing materials removed from the premises.

3.0 Scope

The contractor will be responsible for providing the following services:

• Disassembling, crating, and packing office furniture, chairs, filing cabinets, shelves, televisions, supplies, gym equipment.

• Relocating all items to the new location at 4000 Westchase Blvd, FL5, Raleigh, NC 27607.

• Upon arrival at the new office location, the contractor will assemble office furniture and equipment, including cubicles and any disassembled items, and remove all packing materials from the premises.

Specific requirements and guidelines for moving and storage services are detailed in Section 5.0 of this PWS.

4.0 Contractual Method. The Government anticipates the award of a purchase order.

4.1 NAICS Code

The associated North American Industry Classification System (NAICS) code is 484210

- Household and Office Goods Moving, with a small business size standard of $34 million.

4.2 Set-Aside Status

This requirement is 100% set-aside for small business.

4.3 Price Structure

All prices shall include FOB destination shipping, delivery, installation, and set-up charges.

4.4 Period of Performance

The tentative service days are as follows:

• Inventory and Packing: April 13-15, 2026, at 2300 Rexwoods Dr, Suite 100, Raleigh, NC 27607.

• Movement and Unpacking: April 16-17, 2026, at 4000 Westchase Blvd, FL5, Raleigh, NC 27607.

The contractor will coordinate the exact dates and times with the assigned Government POC, alternate POC, and contractor after the award. The contractor should be prepared to provide after-hours services if the move is projected to exceed the scheduled completion times.

5.0 Requirements

The contractor shall provide professional moving services to cover the following:

Items to be moved:

o Office furniture (chairs, desks, filing cabinets, shelves) o Televisions o Supplies and general office equipment o Gym equipment (may require disassembly and reassembly) o Kitchen and cooking items

IT Equipment: The move will only include the physical hardware of IT equipment. The Government will make separate arrangements for the setup of IT systems. Marines will be responsible for boxing up personal items, desk items, and files. The Marines will also unpack personal items and files at the new location.

File Cabinets with PII: The Government is responsible for packing any file cabinets containing personally identifiable information (PII). The contractor will not be permitted to handle or unpack boxes labeled PII.

The contractor shall ensure all office furniture, equipment, supplies, and gym equipment are moved with no damage. Upon arrival at the new location, the contractor will reassemble the furniture and cubicle panels and remove all packing materials.

Inventory: An inventory list of all items to be moved will be provided. The contractor shall accurately account for all items being moved and ensure that the designated Government POC signs and dates the inventory document upon completion of the move. A copy of this inventory will be provided to the Government, and an electronic copy should be sent to the contract specialist after the task order is completed.

Additional Requirements:

• The contractor must have a current Certificate of Insurance (COI) in place to provide services ( See attachment).

• Common area walls and lobby floors must be protected during the move to prevent damage.

• The move must occur after 4:00 PM, Monday through Friday, or at any time on Saturday or Sunday. This is required to minimize disruption to the building's operations and tenants.

• Propping open doors is prohibited, as it could trigger alarms or damage the automatic sensors for ADA closures.

• The Government must notify the lessor in advance of when the movers will be on-site so the lessor can assist with coordination with other tenants, including blocking parking spaces if necessary.

5.1 Insurance Requirements

The contractor shall provide proof of the insurance requirements in accordance with the Attached Certificate of Insurace document:

Certificate of Insurance submittal instructions will be provided at time of solicitation

6.0 Location Details

• Current Address: 2300 Rexwoods Dr, Suite 100, Raleigh, NC 27607 (1st Floor)

• New Address: 4000 Westchase Blvd, FL5, Raleigh, NC 27607 (5th Floor)

Current Building Access:

• Main lobby doors (1st floor): Width: 35 inches, Height: 94 inches

• Cargo Bay Door (1st floor): Width: 58 inches, Height: 95 inches

New Building Access:

• Freight Elevator (5th floor): Door width: 92 inches, Height: 120 inches, Interior: 51" W x 107" H x 81" L

• Office Door Clearance: 72 inches

Distance between locations: Less than 5 miles

7.0 Inventory

An attached inventory list and photos of all current RS office spaces will be provided. The contractor will ensure accurate documentation of all items being removed and moved to the new location. Missing items are the responsibility of the contractor.

8.0 Government-Furnished Property (GFP)

The Government will not provide any services or equipment for this requirement. The contractor is responsible for supplying all tools and equipment necessary for the move, including those required for heavy lifting.

9.0 Security Requirements

Contractor personnel shall comply with Title 18, United States Code, Section 930 (c), which prohibits the possession of firearms or other dangerous weapons aboard DoD installations and property. The contractor shall take necessary precautions to protect any files containing PII during the move. Compliance with the Privacy Act and SECNAVINST 5211.5F is required.

Unauthorized releases of records subject to the Privacy Act must be immediately reported to the Government Representative.

10.0 Points of Contact

The contractor shall designate a primary POC for communications between the government and the contractor. If the primary POC is unavailable, a backup POC must be provided. The designated POC(s) will be available for phone calls Monday-Saturday, from 8:00 am - 5:30 pm

EST.

Government POCs:

• Primary POC: To be provided at time of award

• Alternate POC: To be provided at time of award

• Alternate POC: To be provided at time of award

11.0 Facility Access

Visitors to the RS Raleigh facility must contact the Government POC in advance to arrange for base access. Proper documentation will be provided at that time.

12.0 Site Visit

A mandatory site visit will be conducted for all vendors. Vendors must attend the site visit to be considered for an award. Details of the site visit will be provided in the solicitation.