Draft Passenger Car Leasing SOW.docx

SOCPAC PASSENGER CAR LEASING

STATEMENT OF WORK

1. DESCRIPTION OF SERVICES:

BACKGROUND:

1.1. This Statement of Work (SOW) defines the contractor requirements to provide up to twelve (12) full-size sport utility vehicles (SUVs) on a continuous, 6-month lease basis. Special Operations Command Pacific (SOCPAC) requires commercial passenger rental car leasing to support rotational operational requirements, logistics movement, and transit on Oahu, Hawaii.

1.2. OBJECTIVES / APPROACH:

1.2.1. Objective: This project will secure reliable, fully insured, commercially maintained multi-passenger vehicles capable of transporting rotational military personnel, specialized equipment, and accompanying luggage without interruption to ongoing operational missions.

1.2.2. Approach: The contractor shall deliver fully serviced, reliable commercial rental vehicles with 24/7 roadside assistance, unlimited mileage, and streamlined vehicle substitution procedures in the event of mechanical failure or scheduled servicing

1.3. TASK/SCOPE OF WORK:

1.3.1. The contractor shall provide all vehicles, administrative management, maintenance, insurance coverage, and customer support necessary to fulfill the following specifications:

1.3.1.1. Quantity & Vehicle Classification: Up to twelve (12) full-size or standard commercial SUVs.

1.3.1.2. Capacity & Cargo Requirements: Each vehicle must comfortably seat up to three (3) adult occupants while providing sufficient interior cargo volume to secure at least nine (9) large military duffel bags/suitcases.

1.3.1.3. Mileage Allowance: Unlimited mileage throughout the State of Hawaii (Island of Oahu). Authorized Drivers: The contract shall authorize up to three (3) designated military or civilian government personnel per vehicle at no additional daily or per-driver surcharge.

1.3.1.4. Pickup and Return Location: Daniel K. Inouye International Airport (HNL), Honolulu, HI. Pickup and return processes shall be facilitated via on-site airport counters or dedicated airport shuttle/lot access.

1.3.1.5. Vehicle Condition & Safety: All vehicles must be safe and operable.

1.3.1.6. Maintenance & Replacements: The contractor is responsible for all routine preventative maintenance, fluid checks, tire rotations, and general upkeep. In the event of mechanical breakdown, routine servicing, or safety recall, the contractor shall provide an equivalent replacement vehicle within four (4) hours of notification at HNL or the local Oahu vendor location.

1.3.1.7. Liability & Infractions: Damages & Loss: Vehicles shall include standard comprehensive collision damage waiver / loss damage waiver (CDW/LDW) under the negotiated government contract vehicle. Individual authorized drivers are not personally liable for routine wear-and tear or covered collision damage. Traffic Infractions & Parking Fines: Individual authorized drivers are personally liable for traffic violations, red-light/speed camera infractions, toll violations, and parking tickets incurred while the vehicle is in their possession.

1.4. SPECIAL QUALIFICATIONS: At a minimum, all contract personnel shall:

1.4.1. Be a US citizen.

1.4.2. Maintain active registration in the System for Award Management (SAM.gov) and possess a valid CAGE code.

1.4.3. Be a certified, licensed commercial car rental agency with commercial operating rights and facilities at or immediately servicing Daniel K. Inouye International Airport (HNL).

1.4.4. Provide dedicated commercial customer service and 24-hour dispatch/roadside assistance on Oahu.

1.4.5. Maintain an electronic billing and reservation management system capable of processing Department of Defense (DoD) invoicing through Wide Area Workflow (WAWF) or government credit platforms.

1.4.6. Acquired experience as the designated lead of contract.

1.4.7. Understand the funding process associated with the contract’s life-cycle cost.

1.4.8. Understand inventory management and life cycle replacement for equipment requirements.

2. PLACE OF PERFORMANCE:

Primary Staging / Pick-up / Return: Daniel K. Inouye International Airport (HNL), 300 Rodgers Blvd, Honolulu, HI 96819.

The vehicles will be operated on the island of Oahu, Hawaii.

PERIOD OF PERFORMANCE:

The Government intends to place a 5-year Blanket Purchase Agreement (BPA) ordering period.