DRAFT Attachment I Statement of Work.pdf

Attachment I Statement of Work

Request for Proposal (RFP)

Number: 70Z02322F09230001

For

United States Coast Guard (USCG)

Exhibition Design and Fabrication

Indefinite-Delivery Indefinite-Quantity (IDIQ) Contract

DRAFT Dated 8/12/2022

Attachment I

Statement of Work

ATTACHMENT I

STATEMENT OF WORK

For

EXHIBIT DESIGN AND FABRICATION SERVICES

1.0 GENERAL

1.1 Objective

The objective of this Indefinite-Delivery/Indefinite-Quantity (IDIQ) is to acquire the necessary services and supplies to for the design and fabrication of exhibits for the Coast Guard Museum

(CGM) with themed public spaces containing life-sized sculptures, immersive experiences, and high-tech and interactive elements, which are professionally fabricated, meticulously installed and functioning exhibits.

1.2 Scope

The scope of this requirement is to provide exhibit design, design review, fabrication, storage, and installation services for the museum. The Contractor shall develop, review and finalize the museum exhibition design for the exhibitions for each area of the museum and preform prefabrication services for the displays; coordinate all aspects of the exhibitions and public spaces; prepare for the fabrication of the exhibits and display elements to include audiovisual engineering, integration, implementation, programming, maintenance, and support services;

store the fabricated material and any furnished artifacts until such time as it can be installed;

install all the exhibits and the display elements in the museum prior to its opening, anticipated opening is early 2025.

1.2.1 Project Schedule

The following is a notional schedule.

Task Estimated Time

Frame

Estimated Due Date

Award Contract Five Years 9/25/2022-9/24/2027

Award Task Order

Design Review Three (3) Months 9/25/2022-12/24/2022

Program Management Twelve (12) Months up to Sixty (60)

Months

9/25/2022 up to 9/24/2027

Conservation Services Three (3) Months 9/25/2022-12/24/2027

Design Services for additional exhibits

Twelve (12) Months 12/01/2022-11/31/2023

Construction Documents

Two (2) Months 01/01/2023-3/1/2023

Fabrication Twelve (12) to

Twenty-Four (24)

Months

3/15/2023-

AV Six (6) Month to

Twelve (12) Months s

Completed by 3/1/2025

Artifacts Three (3) Months 1/1/2025-4/1/2025

Installation Six (6) Months Completed by 3/1/2025

Graphics Six (6) Months Completed by 3/1/2025

Testing (Performance Testing and Training)

Two (2) Months 2/1/2025-4/1/2025

Grand Opening (Walk

Through, Punch List, Evaluation)

Two (2) Months 3/1/2025-4/29/2025

Maintenance and Updates Twelve (12) to

Twenty-Four (24)

Months

01/01/2025-09/24/2027

Closeout Two (2) Months 1/1/2025-09/24/2027

1.3 Background

The Coast Guard Museum (CGM or Museum), anticipated to open in 2025, will be a world-class

Museum that will not only honor the heritage of the U.S. Coast Guard, but also provide to the public a gateway to discover Coast Guard life.

Located in Connecticut’s Coast Guard City of New London, interactive exhibits, programs, public and private partnerships, and Science, Technology, Engineering and Math (STEM)-based educational programs and leadership training opportunities are expected to be a formidable part of the Museum experience. This six (6)-level, 80,000+ square-foot building will host exhibit spaces comprising of approximately of 38,000 square feet, containing 1,000 artifacts and 5,000 images.

The components of the Museum will reflect the missions of the USCG curated in three themed areas of Safety, Security, and Stewardship explored through the following five story lines:

Defenders of the Nation, Enforcers of the Seas, Lifesavers Around the Globe, Champions of

Commerce, and Protectors of the Environment. The CGM will showcase the various galleries, exhibits, and immersive and tactile experiences that bring to life the heroism, bravery and devotion to duty of those who serve.

The STEM Discovery Center will integrate Science, Technology, Engineering and Math concepts throughout the exhibits. Simulators will encourage visitors to apply their gained knowledge in an operational setting. Group education will be supplied through interactive classroom activities and museum field trips.

The NCGM exhibit design includes the following building areas:

General themed public spaces: bathrooms, elevators, corridors/lobbies

Internal stairwell

Deck 00: City Pier

Deck 01: Arrival Deck o Lobby o Elevator lobby o Viewing terrace

Deck 02: Safety Deck o Orientation o Lifesavers Around the Globe o Museum Connector

Deck 03: Security Deck o Defenders of Our Nation o Enforcers on the Seas o Rotating Gallery o Aviation Gallery

Deck 04: Stewardship Deck o Protectors of the Environment o Champions of Commerce o Community Gallery

Deck 05: STEM Deck o STEM Discovery Center o Memorial Terrace

With more than 35,000 museums in the United States, The National Coast Guard Museum

Association is committed to building a world-class Museum that will not only honor the heritage of the U.S. Coast Guard, but also provide to the public a gateway to discover Coast Guard life.

The interactive exhibits, programs, public and private partnerships, and Science, Technology, Engineering and Math (STEM)-based educational programs and leadership training opportunities are expected to be a formidable part of the Museum experience.

Like many other military museums, the Coast Guard museum will ensure the continued preservation, maintenance, and interpretation of the artifacts, documents, images, and history collected by the museum; It will provide educational outreach programs; and will be dedicated to ensure that all future generations understand the magnitude of the Coast Guards contribution to the maritime community; and it will and its unique branch of the military responsible for an array of maritime duties, from ensuring safe and lawful commerce to performing rescue missions in severe conditions.

In similar fashion of other military museums with similar complexity and magnitude, such as the

National Museum of the United States Army and National Museum of the Marine Corps, the

U.S. Coast Guard is dedicated to preserving the heritage and culture of is service thought the display of superior quality design, fabrication and installation of exhibits, images, immersive experiences and collections of artifacts in a way that will connect with the past and present.

1.4.1 Government Terms, Applicable Documents and Appendix

The following attachments and links are incorporated herein as an original part of the Solicitation and resulting contract.

1.4.1.1 Government Terms

The following government terms and associated acronyms are common terms and may be used thought out the document in addition to the acquisition terms found at https://www.fai.gov/sites/default/files/pdfss/glossary.pdf

1.4.1.2 Interchangeable Terms

The following terms are used interchange thought this document.

Contract and Task Order

The following are common definitions and a list of terms relevant to design and construction found at https://www.nps.gov/dscw/definitions.htm

1.4.1.2 Applicable Documents

The following documents are applicable to this requirement and attached appendices to the extent specified herein.

(a) Laws/Regulations/Policies/Guidelines https://www.nps.gov/dscw/laws-policies.htm

(b) Architectural Barriers Act of 1968 https://www.access-board.gov/law/aba.html#:~:text=The%20ABA%20stands%20as%20the,August%2012%2C

%201968%20be%20accessible.

(c) Telecommunications Act of 1996, https://www.fcc.gov/general/telecommunications-act-1996

(d) Information and Communication Standards of the Rehabilitation Act https://www.section508.gov/

(e) The Americans with Disabilities Act Accessibility Guidelines (ADAAG) https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-ada-standards/background/adaag

(f) Smithsonian Guidelines for Accessible Exhibition Design http://accessible.si.edu/pdf/Smithsonian%20Guidelines%20for%20accessible%20design.pdf

(g) National Park Service Exhibit Planning, Design, and Fabrication Specifications https://www.nps.gov/subjects/hfc/upload/NPS-Exhibit-Planning-Design-and-Fabrication-

Specifications-2019.pdf

(h) National Park Service Forms/Templates/Samples/Guidelines. A list of forms, templates, samples, and guidelines used for a typical project https://www.nps.gov/dscw/publicforms.htm

(i) Programmatic Guidelines for National Park Service Interpretive Media https://www.nps.gov/subjects/hfc/upload/Master-Program-Guidelines-Interp-Media-V2-

4.docx https://www.fai.gov/sites/default/files/pdfss/glossary.pdf https://www.nps.gov/dscw/definitions.htm https://www.nps.gov/dscw/laws-policies.htm https://www.access-board.gov/law/aba.html#:~:text=The%20ABA%20stands%20as%20the,August%2012%2C%201968%20be%20accessible https://www.access-board.gov/law/aba.html#:~:text=The%20ABA%20stands%20as%20the,August%2012%2C%201968%20be%20accessible https://www.access-board.gov/law/aba.html#:~:text=The%20ABA%20stands%20as%20the,August%2012%2C%201968%20be%20accessible https://www.fcc.gov/general/telecommunications-act-1996 https://www.section508.gov/ https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-ada-standards/background/adaag https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-ada-standards/background/adaag https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-ada-standards/background/adaag http://accessible.si.edu/pdf/Smithsonian%20Guidelines%20for%20accessible%20design.pdf https://www.nps.gov/subjects/hfc/upload/NPS-Exhibit-Planning-Design-and-Fabrication-Specifications-2019.pdf https://www.nps.gov/subjects/hfc/upload/NPS-Exhibit-Planning-Design-and-Fabrication-Specifications-2019.pdf https://www.nps.gov/dscw/publicforms.htm https://www.nps.gov/dscw/publicforms.htm https://www.nps.gov/subjects/hfc/upload/Master-Program-Guidelines-Interp-Media-V2-4.docx https://www.nps.gov/subjects/hfc/upload/Master-Program-Guidelines-Interp-Media-V2-4.docx

(j) National Park Service Quality Assurance Guideline https://www.nps.gov/dscw/qaguideline.htm

(k) International Building Code https://codes.iccsafe.org/content/IBC2021P2

(l) Americans with Disabilities Act (ADA) https://beta.ada.gov/

(m) Architectural Woodwork Institute (AWI) https://www.awinet.org/

(n) Electrical Work - National Electric Code (NEC) https://esfi.org/workplace-safety/industry-codes-regulations/the-national-electrical-code-nec/

(o) Professional Standards for Museum Accreditation https://www.aam-us.org/programs/accreditation-excellence-programs/accreditation/

(p) Construction Specifications Institute (CSI), https://www.csiresources.org/standards/masterformat

(q) Smithsonian Institute Construction Cost Estimating, https://www.sifacilities.si.edu/cost-estimating

(r) National Park Service Collection Condition Surveys can be found in the NPS Museum

Handbook, Volume I, Chapter 3: Preservation https://www.nps.gov/museum/publications/MHI/MHI.pdf

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 General Information

The Contractor shall provide all the support services for the NCGM, to include professional, technical, non-personal services, supervision, labor, material, equipment and facilities. This IDIQ is designed to respond to a need for the design, development, planning, fabrication, and installation of exhibits.

Services require careful interaction with the Contracting Officer (KO) and the Contracting

Officer’s Representative (COR), building architect, and other contractors. The Contractor shall not play any role in directing or managing work of any other project yet shall be solely responsible for the oversight, quality control, assurance, and timeliness of all work performed by their subcontractor(s). Fabrication and installation will be sequenced in conjunction with the building construction and coordination with the building’s architect shall be essential.

The Contractor shall perform work as described in this Statement of Work and as specifically identified in each future task order contract (“Task Order” or “TO”). Each Task Order shall have its own specific Task Order number and shall be a firm fixed price in accordance with the awarded IDIQ Contract’s terms and conditions.

The Contractor shall perform all services required hereunder in accordance with the applicable documents and attachments, and the terms and conditions set forth herein. The Contractor must consult with the UCSG and resources for information regarding conservation and artifact display requirements, Americans with Disabilities Act (“ADA”) requirements, health and safety, and ease of exhibits maintenance including maintenance of audio/visual (AV), computer, and mechanical interactive devices, if any.

https://www.nps.gov/dscw/qaguideline.htm https://codes.iccsafe.org/content/IBC2021P2 https://beta.ada.gov/ https://www.awinet.org/ https://esfi.org/workplace-safety/industry-codes-regulations/the-national-electrical-code-nec/ https://esfi.org/workplace-safety/industry-codes-regulations/the-national-electrical-code-nec/ https://www.aam-us.org/programs/accreditation-excellence-programs/accreditation/ https://www.aam-us.org/programs/accreditation-excellence-programs/accreditation/ https://www.csiresources.org/standards/masterformat https://www.sifacilities.si.edu/cost-estimating https://www.sifacilities.si.edu/cost-estimating https://www.nps.gov/museum/publications/MHI/MHI.pdf

The Contractor shall furnish professional services as specified in the IDIQ and task order. This

Contract shall serve as the basic contract against which individual task orders may be issued to the Contractor. All work shall be performed in accordance with the terms of the applicable task order, this base Contract (including all attachments), and the Contractor's proposal for the project identified in individual task order contracts.

All material provided by the contractor outside of an electronic format shall be deemed to be shop material for the purpose of review time. Shop material includes all parts and materials manufactured or produced at the contractor’s facility rather then at the work site or museum. The review time will not exceed ten (10) business days. The standard work week for contract time on a business day basis is Monday through Friday, excluding federally observed holidays and the standard working hours are between 8:00 am and 4:00 pm.

Unless otherwise noted, all reviews and approvals will be conducted by the COR. Additionally, any dollar amounts in this contract mean amounts in U.S. Dollars (USD).

The following standard general requirements shall apply to services provided under individual task orders, as may be revised in said task orders:

(a.) Licenses and Permits. The Contractor shall be responsible for compliance with laws and regulations governing the services and supplies to be provided under this Contract applicable at the local, State of Connecticut, and federal levels. Further, the Contractor shall be responsible for obtaining, at its own cost and expense, all licenses and permits required to transact business in any political jurisdictions where it performs work. The Contractor has exclusive responsibility for full compliance with applicable patent laws and shall affirm that it has a license to use equipment and processes the company shall employ in this project.

(b.) Codes, Laws, Regulations, Executive Orders, Standards. The exhibit shall be designed in accordance with all applicable codes, laws, regulations, Executive Orders, standards, and design parameters, per the 1.4.1.2 (Applicable Documents) of this SOW. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

a. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

b. Any code, standard, regulation, or specification that references the “authority having jurisdiction,” “local authority,” or “governmental authority” shall be interpreted to refer to the KO as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

c. All Electronic Programs, associated Electronic Equipment, and exhibits shall be in compliance with § 1.4.1.2 (Applicable Documents) of this SOW.

(c.) Contract Oversight and Administration Services. Work efforts performed in support of this

IDIQ and awarded task orders require management expertise, oversight, control, and direction in team building, communications, time management, quality assurance and quality control and management, procedure development, risk management, configuration management, and cost management. The Project Manager (PM) shall be the primary point of contact between the Contractor and the KO and COR.

Other than where specifically noted herein, the USCG will only be present to provide project coordination, and to observe and review the project’s progress.

To the extent a contract deliverable requires USCG approval, the COR shall provide such approval.

The USCG reviews and approval shall not relieve Contractor of professional liability or conformance with the Scope of Work. Contractor is totally responsible for all facets of the project.

Contractor must be responsive to the USCG schedules and shall work cooperatively with all government staff, other contractors and vendors to ensure that all elements of the project work together efficiently and safely with all components fabricated and installed by Contractor.

(d.) Schedule. The Contractor shall prepare and submit a detailed task and resource Gant bar schedule for the services which shall include design and deliverable milestones for all phases of exhibit design, planning, fabrication, and installation; critical path activities and resources;

submission dates; projected dates for cost estimates and design reviews; USCG review periods; Contractor review periods; meetings specified herein; and task dependencies for submissions and meetings. The Contractor shall provide this schedule to the COR on the first

Friday of every month. The document shall be created in PC-compatible Microsoft Project and published in portable document format (.pdf). The Contractor shall immediately notify the COR and the KO of any problem, unexpected occurrence, or delay in performing any services under the contract. The meeting date, time, and location shall be determined after award by the KO.

(e.) File Transfer Protocol (FTP) Plan. For each task order awarded, the Contractor shall provide, develop, support, and maintain a secure FTP site for the exchange of large electronic data files related to the services within twenty-one (21) days after Contract award. Contractor shall grant the COR and the KO with full access, including the password, to the FTP Site and shall maintain the FTP Site throughout the Contract Term.

(f.) Quality Control Plan. Contractor shall perform quality control reviews that evaluate both the technical accuracy and discipline coordination in connection with the exhibit services.

Contractor shall submit a quality control plan to the USCG for review and approval within an agreed upon period following award of the task order. The plan shall follow guidelines per §

1.4.1.2 (j) (Applicable Documents) of this SOW.

(g.) Documentation. The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Department of Homeland

Security (DHS) workstations (currently Windows 10 and Microsoft Office Applications but subject to future change).

Identification of Documents. All documents produced or revised by Contractors must be marked as “” Contractor’s Name” Generated Documents” or otherwise identified in a manner that discloses the Contractor’s participation. This ensures version control of all content.

File Sharing. The Department of Defense Secure Access File Exchange (DoD SAFE) or external drives that meet the USCG cybersecurity requirements shall be used for file sharing. If external drives are requested, the USCG will provide drives that meet the USCG security connection requirements. Contractor is also responsible for the safety, security and return of drives (Coast Guard Cybersecurity Policy, COMDTINST 5500.13G, § 8 to be provided to the awardee upon request).

(h.) Site Conditions. Any files, documents, or other information provided by the USCG is not warranted to show present existing conditions for exhibition sites; therefore the Contractor is solely responsible for independently verifying all data necessary for the accomplishment of the services and shall obtain all other data required to ensure the complete and adequate design of the project. It shall be the Contractor’s responsibility to conduct the necessary research, interview the relevant USCG personnel, and otherwise gather all information necessary to develop an accurate survey of existing conditions prior to design development.

(i.) Site Visits. During the term of any task order awarded hereunder, Contractor may be required to travel to the project site specified in the task order for purposes of the following:

i Meet with project participants to review the project requirements;

ii Gain a general understanding of the project resources; observe site conditions; assess project needs; identify and interview project resource persons; determine visitor types, characteristics, and patterns of use;

iii Determine other facts it deems useful for exhibit design. Survey other interpretive operations in the Museum, and determine their relevance to the exhibit project; and determine and document the interpretive themes and objectives of the exhibits from museum staff and relevant documents. Utilize preliminary planning documents such as the exhibit concept plan, or statement of purpose, in the determination of themes and objectives;

iv Inspect, measure, map, video record, and otherwise document proposed exhibit spaces and sites, and obtain and verify the accuracy of any architectural drawings of the site.

Make a record of the locations of all outlets, registers, switches, and other equipment that the Contractor believes might affect exhibit design;

v Review design and construction drawings for proposed exhibit spaces to ensure that all interpretive areas are appropriate for the conceptual and technical requirements of proposed exhibits, and prepare review comments on such drawings. Address any universal design and accessibility issues as required under § 1.4.1.2 (Applicable

Documents) of this SOW;

vi Inspect artifacts that may be available to determine their suitability for inclusion in proposed exhibits. For each relevant object, take a photographic image and record the catalog number, dimensions, description, and any other data that will be needed to assist the project team in selecting display objects;

vii Inspect graphics in the USCG Collections and other designated sources to determine their suitability for inclusion in exhibits; copy or photograph the graphics, and record information regarding subject, source, and content; and viii Draft a written trip report documenting principal decisions and agreements reached by the planning team; and revise that draft based on review and comment by the COR.

(j.) Reviews and Professional Responsibility. Where necessary and appropriate, the USCG may provide reviews to aid in the correct interpretation of its requirements, to encourage appropriate creativity in design, and to assess the entire project. These reviews may be highly detailed and conducted at the highest levels within the USCG. The USCG reviews and approval shall not relieve Contractor of professional liability or conformance with the task order. Contractor is totally responsible for all facets of the projects. Such responsibility remains with the Contractor until construction is complete, as-built documents are submitted.

Unless otherwise agreed to in advance by both the Contractor and the USCG, in writing, the review period shall not exceed ten (10) business days, exclusive of any federally-observed holidays.

(k.) Responsibility of the Contractor/Corrections. The Contractor shall have responsibility for the professional quality, technical accuracy, and the coordination of all services and deliverables furnished by itself or its subcontractors hereunder. Contractor shall, at its sole expense, promptly correct or revise any errors or deficiencies in the Services, whether provided by Contractor or its subcontractor’s, including Services that: (i) contain errors, omissions or other deficiencies; or (ii) render all or a portion of the Exhibition design and documents either unsafe, inaccurate, illegible, inaccessible or unbuildable. Neither the

USCG's review, approval or acceptance of, nor payment for, the services required under this

Contract shall be construed to operate as a waiver of any rights hereunder or of any cause of action arising out of the performance of this Contract, and the Contractor shall be liable in accordance with applicable law for all damages to the USCG caused by the Contractor's performance, whether negligent or otherwise, when occurring during the furnishing of services hereunder. The rights and remedies of the USCG provided for under this Contract are in addition to any other rights and remedies provided by law. If the Contractor is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

(l.) Bubble Plans. Contractor shall develop and draw a bubble plan of the proposed exhibit space showing the locations, scale, and relationships of proposed exhibit treatments. The plan shall consist of a floor plan with proposed exhibit areas outlined with irregular shapes or

“bubbles.”

(m.) Cost Estimates. Contractor shall prepare a detailed cost estimate for exhibit fabrication and installation for each phase of any exhibit project(s) under each task order.

(n.) Promotional Materials and Presentations. Contractor shall develop a promotional document or other promotional materials designed to describe the proposed exhibit project for prospective project donors, fund-raising agencies, or designated reviewing officials.

Requirements will be specified in the task order. Contractor may also be required to travel to the presentation site specified in the task order to meet with project staff and reviewers, prepare, and distribute copies of presentation materials at the meeting in the numbers specified in the task order.

(o.) Audiovisual, Computer, and Multimedia Programs. Contractor shall develop and provide all content and necessary treatments for all audiovisual, computer, and electronically controlled programs. These treatments will include research, concepts, prototyping, testing with representative visitor audience, an outline of the subject matter to be presented, a description of the sequence of events and options visitors will encounter, and a description of the materials, equipment, software and structures associated with the program, storyboarding with custom images, and everything else needed to get through production to installation.

Ensure that all specified items are available and can be easily obtained and modified in-house without the need for subsequent contracts.

(p.) Exhibits and Models. Prior to fabrication, the contractor shall fabricate scale models and exhibits. The level of detail and scale of such models will be stated in the individual task order and will be developed in phases – concept and engineering, as noted in Appendix B to this SOW. The Contractor shall test the prototypes with the COR witnessing any such testing and shall include a representative visitor audience. Such testing may necessitate subsequent adjustments by the Contractor.

(q.) Material, Color, and Finish Samples. Contractor shall provide samples for all colors, materials, and finishes specified for exhibits. The samples shall be fastened on a presentation board, secured with a ring binder, or similarly secured for ease of reference. All colors, materials, and finishes shall be subject to the USCG’s review and approval.

(r.) Digital Files. Contractor shall develop a set of graphic layout files for all graphic panels and prepare them for direct digital output onto a final exhibit medium. Digital layout files shall contain all text, graphics, and design elements in the final exhibit. Contractor shall maintain a backup copy of all digital files at all times. For each digital layout file, Contractor shall prepare a one-piece color proof for all text and graphic elements to be reviewed and approved by the COR. Proof sizes will be specified in individual task order. Contractor must deliver mutable files using USCG-approved software.

2.1.1 Bonds

A Performance Bond and Payment Bond are required to protect the Government’s interest. In addition, the contract involves the use of an extensive amount of Government furnished property.

These bonds shall ensure the Contractor will properly and continually delivery the services under this contract. Proper, consistent performance will help the Government avoid schedule delays that negatively impact the Museum’s grand opening date. Any such delays will create significant negative reputational impacts to the Museum’s in the public’s eye. Moreover, such delays will impose substantial negative impacts on the Museum’s. The Performance Bond guarantees the Contractor completes the work. If the Contractor defaults, the bond provides the funding necessary to complete the project with other vendors. The Payment Bond guarantees payment to the subcontractors. To reiterate, the timely completion of this project is critical.

Should the Contractor fail, neglect, or refuse to begin contract performance after award notification, said Performance Bond will be forfeited to the Government. Performance shall be deemed underway upon acknowledgement of contract award notification or Task Order and the furnishing of the required Performance Bond and Payment Bond.

The Performance Bond and Payment Bond shall be required for fabrication Task Orders only. As the Government issues fabrication Task Orders, the Contractor shall adjust the bonding amount to reflect the fabrication work’s net value under the orders. Each fabrication Task Order affects the original price of the IDIQ contract.

The Project Manager shall separately track each fabrication Task Order’s amount to ensure that, as fabrication TOs increase in number and dollar value, the bond amount increases commensurate with it.

Unless otherwise specified in a Task Order, the Performance Bond and Payment Bond shall remain in effect during the period of performance of the Task Order’s period of performance

(PoP). The Task Order’s PoP may include time required for installation, testing, and Government acceptance. The Performance Bond shall be released upon the Government’s acceptance. The

Payment Bond shall be released upon receipt of satisfactory evidence of full payment of all subcontractors and personnel performing work for the Contractor under such Task Order.

The Government shall require additional performance and payment bond protection when the contract price is increased. The Government may secure the additional protection by directing the Contractor to increase the penal amount of the existing bonds or to obtain additional bonds.

The only acceptable method of bonding for the USCG shall be:

Standard Form 25 Performance Bond and Standard Form-25A Payment Bond (U.S.

Department of the Treasury Acceptable Sureties) (forms available at https://www.gsa.gov/reference/forms?search_keyword=sf25);

Irrevocable Letter of Credit issued by a member of the Federal Deposit Insurance

Corporation; or

Certified Cashier’s Check

2.1.2 Insurance Requirements

Contractor shall maintain the insurance policies set forth below, covering the term of the

Contract, with carriers that are acceptable to the USCG. If policies are on a “claims made” basis, Contractor must continue coverage for at least three (3) years after it completes all activities related to this Contract. Contractor shall provide the USCG with a Certificate of Insurance evidencing the required coverage no later than ten (10) calendar days following the Effective

Date of this Contract and any subsequent Task Order issued hereunder. Contractor shall provide copies of the requisite policies to the USCG, if requested. The policies shall contain an endorsement that any cancellation or material change (e.g., reduces coverage, changes coverage conditions, or changes the duties of the insured) in the coverage adversely affecting the

Government’s interest shall not be effective unless the insurer or the Contractor gives written notice of cancellation or change, in writing, at least thirty (30) days in advance, to the contracting officer. Contractor shall disclose to the USCG the full limits of all insurance policies on the required certificates of insurance, including any umbrella and excess liability policies.

The insurance companies providing the requisite coverage set forth herein shall be satisfactory to the Coast Guard.

(a) Contractor shall name the USCG and the United States of America as ADDITIONAL

INSUREDS to the Commercial General Liability and Automobile Liability policies required herein.

(b) Commercial General Liability: Contractor shall maintain Commercial General Liability or comparable broad form liability coverage including standard (ISO Form) coverage for

1) bodily injury, property damage, products and completed operations and contractual liability; and 2) advertising injury and personal injury pertaining to all activities performed by Contractor as part of this contract. Minimum Per Occurrence Limit:

$2,000,000.

(c) Professional Liability Insurance coverage to include coverage for errors and omissions of the Contractor, its subcontractor(s), agents and employees. Minimum Per Claim Limit:

$2,000,000.

(d) Automobile Liability: Contractor shall maintain Business Automobile liability insurance coverage including standard (ISO Form) coverage for i.) bodily injury, and ii.) property damage. Minimum Per Occurrence Limit: $1,000,000.00.

https://www.gsa.gov/reference/forms?search_keyword=sf25

(e) Worker's Compensation: Contractor shall maintain Worker's Compensation coverage which meets statutory limits of the jurisdiction where the work will be performed.

(f) Property damage liability insurance with a limit of not less than $1,000,000.00 for each accident.

(g) The Contractor shall insert the substance of this clause in subcontracts under this contract and shall require subcontractors to provide and maintain the same levels of insurance required under the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the KO upon request. The insurance requirements provided herein are the Contractor's minimum requirements and shall not be considered indicative of the ultimate amounts and types of insurance needed by the Contractor. Neither failure to comply nor full compliance with the insurance provisions of this Contract shall limit or relieve the Contractor from the requirement to indemnify the USCG nor from other obligations under this Contract.

2.1.3 Rights to Materials. All materials (including, but not limited to, designs, fabrications, exhibitry, pictures, presentations, graphic works, and other SOW-related items), and all associated property or works, in whatever form, created, generated, or produced in association with this SOW shall become the sole property of the USCG and not the contractor, subcontractor, or individual artist, fabricator, or author; therefore, the USCG shall obtain the irrevocable, worldwide, royalty-free right to use, modify, reproduce, perform, display, release, or disclose such materials, and any associated intellectual property, in whole or in part, in any manner, and for any purpose whatsoever, and to have or authorize others to do so.

2.2 Task

2.2.1 TASK ONE: Exhibit Planning and Design Services

The Contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide the USCG with exhibit planning and design services as set forth in the individual Task

Orders awarded hereunder. Task Orders awarded hereunder may include, but not limited to the following type of work and work of similar nature:

1. Planning: The Contractor shall provide planning services to the USCG ensuring that the project is logically structured, and the Museum’s goals are understood and realistically attainable for existing and new designs and exhibits. These services may include the following: Exhibit Planning and Development; Strategic Planning; Interpretive Planning;

and Interactive Exhibit Design

2. Research/Writing/Editing: The contractor shall research, identify, locate, gather, originate, text writing, editing, and other tasks associated with interpretive content, and validate reference materials as necessary, to develop an accurate depiction of the subject matter. Services may include exhibit planning, content development, script writing and editing and interpretive writing and labeling.

3. Design Services: Design services include program design, concept design, design development, and final design as detailed in Appendix B of this SOW The Contractor shall submit documents at the 10% (Familiarization and Concept design), 35%

(Schematic Design), 65% (Design Development), 95% (design control drawings), and

100% completion levels unless otherwise specified in the individual task order. The

Design Services shall be inclusive and include accessibility and universal design as part of their core design criteria. Designs of the exhibitions shall meet or exceed the any applicable requirements under § 1.4.1.2 (Applicable Documents)including those required by the Americans with Disabilities Act (ADA), Smithsonian Guidelines for Accessible

Exhibition Design, Smithsonian Directive 215 (SD-215), and Accessibility for People with Disabilities. The Accessibility requirements function as a mere starting point or minimum for accessible design. The design detailing must maintain all accessibility standards whether they meet or exceed the baseline minimum. Design services may include the following tasks and tasks of similar nature:

evaluations during any phase of the project media presentation (e.g., video, film, slides, compact disc, and sound) presentation tools (animations, walk-throughs, and other computer modeling) the use of microclimates (such as specially designed cases or heating, ventilation, and cooling (HVAC) equipment) specialized artifact security lighting building interior and environmental fixture/furniture audio/visual and interactive components o The USCG reserves the right to utilize the USCG Public Affairs Office to produce audio/visual programs in-house; the Contractors involvement may be limited to script development and creative story boarding signage o graphic design and installation system for signs, labels and other print descriptions o Signage may include, but is not limited to, site entrance signs, other outdoor directional and informational signs, site interpretive signs, indoor directional and informational signs and indoor interpretive signs.

production ready graphic exhibit material o This material may incldue, but is not limited to, includes high-resolution scans of graphic material, final text, colors, and graphic treatments, formatted in accordance with the Appendix B (Drawing and Document)

2.2.2 TASK TWO: Fabrication Services

The Contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide the USCG with exhibit fabrication and installation services as set forth in the individual Task Orders awarded hereunder. The Contractor must ensure that conservation approved high quality fit and finish material is used and that ease of accessibility and maintenance is incorporated.

The COR shall approve all deliverables associated with all fabrication services, which may include, but is not limited to, the following: drawings, specifications, manuals, milestones, training curriculum, testing, samples for all materials, colors, finishes, acceptance inspections.

All fabrication work must confirm to § 1.4.1.2 Applicable Documents of this SOW. Task

Orders awarded hereunder may include, but not limited to, the following type of work and work of similar nature:

1. Fabrication Services: Purchase, fabricate, assemble and install all components for existing and new exhibits. Work must be fully coordinated with and adhere to specifications developed by the exhibit designers. Work may include a variety of exhibit elements, which may include the following Electrical and mechanical components Panels

Platforms

Cabinetry Artifact cases

Artifact case theming/sculpting

Vitrines

Printing

Immersive experiences

Audiovisual and interactive stations/presentations

Graphics

Labels

Signage

Kiosks

Display cases

Lighting systems

Photographs

Murals

Display transparencies

Scale models

Full size models

Sculpted or cast figures

Dimensional maps and displays

Topographic maps

Dioramas

Tabelus

Artifact mountings seating

Structural elements such as display walls, platforms, barriers

Alternative access interpretive devices, such as videos or photo albums and audio descriptions

Voice or motion activation units

Digitization of images.

Quality and workmanship shall achieve or exceed the same level of excellence obtained by other military museums, (i.e., the National Museum of the U.S. Army, the National

Museum of the Marine Corps, the National WWII Museum) by surpassing standards of practice in scholarship interpretation, content, integration of audience voice/evaluation, and/or design or by introducing innovations that stretch the boundaries of accepted practice. Such exhibitions are highly distinguished and serve as models of museum exhibition capacity to provide the transformative experiences visitors so often attribute to them.

2. Fabrication Phases: Fabrication of the exhibits shall be in accordance with individual

Task Orders. The Contractor shall fabricate, to the fullest extent possible, all exhibit elements in their facility, and prior to installation. On-site fabrication in the museum is not authorized and may only be granted on a case-by-case basis at the KOs authorization, unless otherwise agreed to in an individual Task Order. During fabrication, the

Contractor shall test complex elements using mock-ups and prototypes in accordance with individual task orders.

3. Building Prep Phase: The Contractor's Project Manager shall be responsible for coordinating all work under this contract with the status of existing conditions at the installation site so that the work can be completed as scheduled and in accordance with the specifications and exhibit plan. The Contractor's Project Manager shall travel to the installation site to review existing conditions in accordance with the individual Task

Order.

4. Installation Phase: The Contractor shall provide shipping and installation of all work under the Contract so that the exhibits are complete and ready for use in accordance with the individual Task Order.

5. Closeout and Warranty Phase: Upon completion of the installation, the Contractor shall provide a one (1) year warranty for defects in materials and workmanship. The final

Contract submittal is a closeout package of all government-furnished materials and "as-built" documentation of the exhibits in accordance with the individual Task Order.

6. Conservation Services: Provide conservation services for preparation of artifacts to be included in exhibits. Conservation services performed will be in conjunction with, and subject to review and approval by, the USCG museum curator or authorized government representative with the required expertise. The contractor shall survey artifacts and prepare prioritized condition reports for future treatments, prepare treatment proposals and cost estimates for each artifact, and perform artifact treatment. Documentary photographs shall be taken before, during and after treatment. Conservator shall specify requirements for mounts for special needs artifacts and will review exhibition specifications and design drawings to ensure that exhibit case design, physical dimensions, case and mount materials, lighting levels, ultraviolet light filtration, and environmental parameters (both in the overall space and for exhibit cases, to include tests or equivalent testing method) proposed by the exhibition design staff meets the needs of the artifacts and meets the standards established by USCG. Conservator shall assist with exhibit installation. Over 600 artifacts, objects and props to be incorporated into the

NCGM to be recorded in this survey are stored in Forestville, MD and New London, CT.

7. Operation and Maintenance Plans: Prepare exhibit operation and maintenance plans and manuals for the ongoing operation and maintenance of new exhibits and other components constructed and installed under a statewide contract for services. Manuals shall document the materials and products used and describe the methods and products to be used for operation, care, cleaning and maintenance. This shall include a routine of care and cleaning for the life of the exhibit. The operation and maintenance plan and manual shall include all installed components, including all exhibits, lighting, audio visual and interactive components.

8. Training: Provide training which will consist of working with the USCG site staff in a small group workshop to increase the site staff’s skills and knowledge of operating, caring for and maintaining the exhibits and other installed components. Training shall follow the format of the exhibit maintenance plan and manual. Provide information on how to maintain climate controls in exhibit cases if necessary. Provide training which will include hands-on demonstrations of how various exhibit components work

(including all audio visuals and interactive components), control systems, access for maintenance, use of special tools, equipment or products and methods.

9. Exhibit Renovation and Maintenance: Provide a plan, drawings, and specifications to preserve, repair, or renovate exhibit exhibits which are designated to be continued in use.

Work may include the following task and task of similar nature: replacing exhibit mounts, replacing exhibit components, refinishing materials, cleaning materials, providing new labels or graphics and doing various repairs. Actual Exhibit Renovation and Maintenance work may be done under this contract, by USCG site staff, or by separate Supplier upon determination by the USCG.

10. Inspections: Contractor shall inspect completed work, including that of subcontractors, prior to final inspection by the COR and shipment to the site. Contractor shall ensure that all elements of the project are complete and ready for the final inspection. The Project

Manager shall notify the COR prior to the inspection if any elements will not be ready for final inspection as scheduled.

11. Installation: The Contractor shall oversee all work during installation to ensure that it adheres to contract specifications and schedule for completion. Contractor shall ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.If the COR reports deficiencies during or after shipment, delivery, and installation, the Project Manager shall:

(a.) Determine the nature of the reported problem, damage, or production error and provide a proposal for resolution to the COR for review and approval; and

(b.) Ensure that approved corrections or repairs are made in a satisfactory manner within the time scheduled by the COR.

12. Special Conditions: On-site measurements of existing conditions are critical prior to fabrication. Contractor will be required to determine and verify all on-site dimensions and conditions. All work must comply with the requirements and guidelines set forth in the ADA Accessibility Guidelines for Buildings and Facilities, along with fire, electrical, safety code compliance and security requirements. All drawings, produced by Contractor must be done in metric measure, and in a common scale.

(a.) Contractor shall fabricate, or otherwise provide, all project components specified in the final fabrication drawings. If the Contractor subcontracts with another firm for any part of production, Contractor must advise and supervise the subcontractor on all phases of fabrication, including choice of materials.

(b.) With advance notice, (twenty-four hour notice) provided by the Government, it has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The

Government shall perform inspections and tests in a manner that will not unduly delay the work. If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

Contractor shall provide set-up services at the Contractor's facility for initial inspection, troubleshooting, and final inspection by the USCG, of all project components needed to make the project complete and ready for public use and display. Once accepted as final, the project components will be shipped to the project sites in accordance with the USCG’s schedule or stored at Contractor’s expense until installation can commence.

(c.) Contractor shall provide the Museum with monthly status reports, due by the end of each calendar month, highlighting the progress and status of fabrication and installation; and…