DRAFT ANNISTON CDD 33-4031.pdf

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

74 WASHINGTON AVENUE NORTH

BATTLE CREEK, MICHIGAN 49037-3092

INVITATION FOR BID (IFB)

FOR SALE OF

DEMILITARIZATION/MUTILATION AS CONDITION OF SALE (DCOS/MCOS) SCRAP RESIDUE

SALE

IFB 33-4031

SEALED BID TERM SALE

FOR

Anniston CDD and SASP

AT

Anniston Army Depot, AL.

Offer Closing Date/Time: TBD., local time Battle Creek, Michigan, USA

Inspection Period Begins TBD By appointment only

Sales Contracting Officer: Andrew Wood

EMAIL: Andrew.J.Wood@dla.mil

PHONE: 269-961-4884

Anniston CDD point of Contact to set up Inspection date and time.

Primary James Walker Phone 256-676-2900 email james.walker@dla.mil

Alternate Blake Singleton Phone 256-676-2535 Email howard.singleton@dla.mil mailto:Andrew.J.Wood@dla.mil mailto:james.walker@dla.mil mailto:howard.singleton@dla.mil

A INTRODUCTION

A.1 Base Access Requirements:

A.2 Useful Websites:

A.3 Item Description:

A.4 Table 1 IFB Item Number Details:

A.5 Table 2: CLIN, Material, SCL, Descriptions:

A.6 Packing:

A.7 Inspection:

A.8 Loading:

B TERMS AND CONDITIONS OF SALE

B.1 FAR Provision 52.204-24:

B.2 FAR Provision 52.204-25:

B.3 Training B.4 Demilitarization/Mutilation Operations:

B.5 SASP Weapons Demilitarization/Mutilation Operations:

B.6 Equipment:

B.7 Meetings:

B.8 Personal Protective Equipment (PPE):

B.9 Inventories:

B.10 Certifier/Verifier:

B.11 Demilitarization/Mutilation Timeframe:

B.12 Military Markings:

B.13 Title:

B.14 Facility Requirements for the Purchaser:

B.15 Facility Leasing requirements, as needed:

B.16 Office Requirements for DLA Embedded Employees B.17 Secure Troubled Property Area:

B.18 Downsizing B.19 Facility Inspection:

B.20 Hazards:

B.21 Spill Responsibility:

C SALE BY REFERENCE (SBR)

C.1 SBR Part 1:

C.2 SBR Part 2:

C.3 SBR Part 3:

C.4 SBR Part 4:

C.5 SBR Part 5:

C.6 SBR Part 6:

C.7 SBR Part 7:

C.8 SBR Part 8:

C.9 SBR Part 9:

C.10 SBR Part 10:

D BID EVALUATION AND CONTRACT AWARD

D.1 Bidding Process:

D.2 Identification of Sales Purchaser:

D.3 How to Bid:

D.4 A Responsive Bid:

D.5 How to Modify/Cancel Bid:

D.6 Bid Evaluation:

D.7 Ineligible Bidder:

D.8 Pre-Award Survey:

D.8.1 Environmental Responsibility Determination (ERD):

D.9 Necessary Licenses, Permits and Certifications Shall be Reviewed:

D.10 Contract Award:

D.11 Start Work Meeting:

E PARTIES TO THE CONTRACT

E.1 Purchaser Information:

E.2 Transfer and Hypothecation:

E.3 Contract of Sale:

E.4 Authority of Sales Contracting Officer (SCO):

E.5 Authority of Sales Point of Contact (SPOC):

F CONTRACT FINANCIAL RETENTION & INSURANCE AND BOND REQUIREMENTS

F.1 Deposit:

F.2 Insurance and Bond Contract Requirements:

G CONTRACT PERFORMANCE

G.1 Performance Period:

G.2 Regulatory Compliance:

G.3 Environmental and Safety Notice:

G.4 Termination for Default:

G.5 Records:

H PAYMENTS

H.1 The Billing Cycle:

H.2 Types of Acceptable Payments:

H.3 Payment Confirmation:

H.4 Consequences of Late or Short Payments:

I AUTHORIZED AND UNAUTHORIZED MATERIAL

I.1 Classified Material:

I.2 Material Potentially Presenting an Explosive Hazard (MPPEH):

I.3 Radioactive Property:

I.4 Hazardous Property:

I.5 Foreign Attachment, Miscellaneous Debris and Dunnage, and Email Notification I.6 Notice of Default/Cure Notice:

I.7 Response to Notice:

J COMPLIANCE WITH GOVERNMENT REGULATIONS

J.1 Bureau of Industry and Security (BIS):

J.2 Disposition and Use of Property:

K PURCHASER RESPONSIBILITIES

K.1 Scrap Yard Activity:

K.2 Weighing:

K.3 Letter of Authorization (LOA):

K.4 Purchaser will not be allowed to sell material at Agency locations:

K.5 Purchaser use of sub-contractors:

K.6 Containers:

L GOVERNMENT FURNISHED EQUIPMENT (GFE) & PURCHASER OWNED EQUIPMENT

L.1 Material Handling Equipment (MHE):

L.2 Requirement for Purchaser to use Purchaser owned MHE:

L.3 Government Furnished Equipment (GFE):

M CONTRACT COMPLIANCE, AUDITS AND REVIEWS

M.1 Compliance with Applicable Laws and Regulations:

M.2 Duties of Care and Loyalty:

M.3 Prohibited Activities:

M.4 Purchaser’s Cooperation is Investigations/Audits/Compliance Reviews:

M.5 Purchaser Record Retention:

M.6 Inspection of Records and Workplace by Government:

M.7 Contracts with Third Parties:

N DISPUTES AND CLAIMS

N.1 Disputes:

N.2 Alternative Dispute Resolution (ADR):

O MISCELLANEOUS PROVISIONS

O.1 Binding Effect:

O.2 Notices:

O.3 Severability:

O.4 Headings:

O.5 Survival:

O.6 Waiver:

O.7 Force Majeure:

O.8 Use of the Agency Name and Public Communications:

O.9 Tense and Gender:

O.10 Entire Agreement and Modification:

O.11 Computation of Time:

O.12 Electronic Communication:

O.13 No Reimbursements:

O.14 Market, Resale and/or Export:

P GOVERNMENT REQUIRED REPORTS

P.1 Government Use of Purchaser Reported Information:

Q ADDITIONAL CONTRACT ADVISEMENTS

Q.1 Public Law Pertaining to Location Operations:

Q.2 Public Law Pertaining to Material:

Q.3 Resource Conservation and Recovery Act (RCRA) Notice:

Q.4 Chemical Agent Resistant Coating (CARC) Paint:

Q.5 Refrigerant:

Q.6 Pollution Prevention and Right-to-Know Information Definitions (As used in this clause):

R DEFINITIONS

A INTRODUCTION

The Defense Logistics Agency (DLA) Disposition Services (hereinafter, the “Agency”) is offering for sale, scrap residue derived from the Mutilation and Demilitarization of controlled property. A Mutilation/Demilitarization Condition of Sale (MCOS/DCOS) contract requires all property to be demilitarized and/or mutilated by the purchaser and certified prior to title transfer. A Government DEMIL verifier will oversee processing of property. This contract will consist of processing materials off-site at purchaser owned/leased facility. This contract will be for a thirty-six

(36) month base period of performance with two (2) twelve (12) month option periods.

Facility is required to be fully mission capable within thirty (30) days of Apparent High Bidder Notice (i.e., processing the estimated 3 million pounds per month average). This means that upon contract award that the Purchaser’s facility shall start receiving property and that the facility shall be equipped and manned to process up to 3 million pounds per month. Reference Section B.18.

A.1 Base Access Requirements:

All locations where property is located may have strict rules that may prohibit access to some individuals. To access our facilities, an apparent high bidder or their agent shall be required to obtain base access through the host installation. The local location will be able to provide information on how to obtain base access. Purchaser is solely responsible for adhering to installation access requirements and complying accordingly. If necessary, the SCO or SPOC can confirm that Purchaser is performing requirements under this IFB and the resulting contract.

Applicant must show vehicle registration, proof of current vehicle insurance and identification that meets the requirements of the REAL ID ACT of 2005 to register for enrollment in the Defense Biometric Identification System

(DBIDS).

Purchaser is responsible to obtain all base badging for laborers and transportation drivers with coordination and assistance from the Government. All personnel accessing the base must have state-approved identification or state-approved appropriate driver’s licenses and be free of any warrants. The base will deny access to personnel with warrants. Base access requirements are subject to change. It is the Purchaser’s responsibility to be aware of all changes and comply as needed. (Purchaser will provide a list of personnel who will work on base prior to start of work).

A.2 Useful Websites:

DLA Disposition Services: https://www.dla.mil/DispositionServices.aspx DLA Auction Site: https://www.sales.dla.mil/dlab2b/init.do System for Award Management: https://sam.gov/ Bureau of Industry and Security: https://www.bis.doc.gov/ U.S. Department of the Treasury: https://home.treasury.gov/ Consolidated Screening List Search Engine: https://legacy.export.gov/csl-search

The following is for reference only and does not indicate endorsement of the information provided.

Commercial Scale Locator: https://catscale.com/cat-scale-locator/

A.3 Item Description:

The Agency expects the Purchaser to perform all requirements under this contract at the bid price provided by the Purchaser.

All property is demilitarization or mutilation required and may consist of property/material such as: aluminum, steel scrap, copper, brass, textile, fiberglass, Kevlar/body armor, vehicle amour and amour kits, satellite antennas and components, large weapon system and parts, wheeled and tracked vehicles, tank track, trailers of various lengths and sizes, containers, aircraft components that may be flight safety critical aircraft parts (FSCAP), sensitive components, textiles, expended cartridge cases comprised of brass, steel, aluminum, or plastic to include blanks, larger caliber inert ordnance items (practice bombs, empty projectiles, empty cartridge cases, etc.) and fired aluminum. The Agency has no control over what property is turned in for disposal. The property streams will consist of DEMIL https://www.dla.mil/DispositionServices.aspx https://www.sales.dla.mil/dlab2b/init.do https://sam.gov/ https://www.bis.doc.gov/ https://home.treasury.gov/ https://legacy.export.gov/csl-search https://catscale.com/cat-scale-locator/ codes B, C, D, E, F, and Q. DEMIL G (only with Material Documented as Safe (MDAS) certificate) or DEMIL P (only with declassification).

Be advised that DOD generators of the property stream are not required to use Agency for disposal and may choose other methods to dispose of their material through other sales contracts, i.e. qualified recycling program (QRP).

Any pictures provided by the Agency as part of this sale are for illustrative purpose only and may not be a current representation of item (s) for sale, site location (s), or other images displayed in the pictures. Bidders are highly encouraged to perform a pre-bid site inspection to make an intelligent bid.

All potential Bidders are advised to read all terms and conditions of this IFB prior to submitting their bids to ensure they have a complete and full understanding of all requirements under this contract for sale. The Purchaser is cautioned that some requirements for information are required before the start of work on this contract. The Purchaser agrees to provide all services necessary for the contract in accordance with all Federal, state, local laws, and regulations and in accordance with the terms of this contract. All terms in this IFB will also apply to Purchaser sub-contractor(s).

Over the duration of the thirty-six (36) month base performance period, the Government guarantees to issue the Purchaser a minimum total weight equal to the “Minimum Guaranteed QTY (LBS.)” listed in Table 1.

A.4 Table 1 IFB Item Number Details:

Item Material Total QTY

(LBS.)

Minimum Guaranteed

QTY (LBS.)

Maximum Allowed

QTY (LBS.)

1 DS000E1LB 120,000,000 40,000,000 220,000,000

2 DS000MUTB 15,000,000 3,000,000 16,500,000

A.5 Table 2: CLIN, Material, SCL, Descriptions:

Table 2 is material description(s) for the Contract Line-Item Number (CLIN) for the material listed in Table 1.

Note: SCL descriptions in the CAT Book advertised on Agency’s website and traditionally applicable to Agency sales is not applicable to this IFB and sale. The description of the SCL within this sale is controlling. This means that if an Agency MRO, 1367, bill, notice of award pre-populates the CAT Book SCL definition that the CAT Book SCL definition does not apply and that the parties are following the SCL description in this IFB.

CLIN MATERIAL SCL DESCRIPTION

DS000E1LB E1L

Iron and steel scrap, mixed w/foreign attachments, highly enameled stock, coated paint cans, tin cans, borings and turnings highly corroded, dirty, and containing excessive oil and other inferior grades of metal prohibitive to other classifications. Random length, widths, and thickness not suitable for hydraulic compression, unprepared light melting steel suitable for compression into mixed metals scrap, includes both stripped and un- stripped engine blocks, stove plate, heavy breakable cast, mixed cast, tool steel, residue from mutilated small arm parts that require further processing, steel chain/anchors.

Vehicles all types, commercial autos/trucks, residue from DEMIL processing of tactical, armored, and special purpose vehicles, and tank trailers.

DS000MUTB MUT

Non-DEMIL required non-FSCAP critical FSG/FSC items downgraded to scrap, non-DEMIL required FSCAP items requiring mutilation.

A.6 Packing:

Property is stored outside on the ground, on pallets and in containers.

A.7 Inspection:

Monday 8:00AM-14:00PM Central Standard Time (CST) excluding federally recognized holidays.

Inspection is by appointment only. Contact POC to schedule a physical inspection. Bidders are highly encouraged to physically inspect property and site requirements prior to submitting their bid. Bidders interested in inspecting the property under this IFB may travel to the designated site to perform inspection for the purposes of bidding on this IFB.

Bidders will contact the POC at least 24 hours before seeking entry to a military installation or Disposition Site to be informed on entry requirements.

A.8 Loading:

Monday-Friday 7:00AM-14:30PM Central Standard Time (CST) Anniston CDD yard located at 7 Frankford Ave Bldg. 282, Anniston, AL 36201.

Purchaser will provide all equipment and personnel to joint inventory, sort, segregate, load and remove all property.

Government is not required to load or assist in loading. Government may assist with loading on a case-by-case basis.

Some property will be direct shipped to the Purchaser’s approved facility. The Purchaser facility shall be prepared to receive up to thirty-five (35) direct shipments per week in addition to the property being removed from Anniston CDD yard and SASP.

Property at Anniston CDD yard will be loaded and removed for processing at Purchaser facility. Downsizing is authorized for transportation purposes. Final processing and certification signature will be accomplished at Purchaser facility.

Other pick-up location: Bldg. 104 Small Arms Serialization Program (SASP), Anniston Army Depot.

Receipt in Place (RIP) Location on Anniston Army Depot

B TERMS AND CONDITIONS OF SALE

Certain contents and provisions of this IFB, including Appendices, Attachments and Schedules, are described in general.

B.1 FAR Provision 52.204-24:

FAR Provision 52.204-24 is applicable.

PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

Full clause text included in attachment. The provision at FAR 52.204-24 requires an offeror to represent, on an Offer-by-offer basis, whether it will or will not provide any “covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.”

The Representation that must be signed will be sent at the same time the Statement of Intent (SOI) is sent to apparent high bidder as part of the pre-award process.

Full clause text included in attachment.

B.2 FAR Provision 52.204-25:

FAR Provision 52.204-25 is applicable.

FAR Provision 52.204-25 titled, “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment” is incorporated by reference from the Federal Acquisition Regulation.

https://www.acquisition.gov/far/52.204-25

Full clause text included in attachment.

B.3 Training During the pre-award process the SCO will provide the Purchaser with “Demilitarization/Mutilation certifier” training material (MS PowerPoint or PDF version). Purchaser will retain the training certificate(s) and make them available to the Government within twenty-four (24) hours upon request. Purchaser must complete training certificate and submit an appointment letter on company letterhead in accordance with (IAW) DODM 4160.28 Vol 1 & 2 with the certifier(s) name and signature to the SCO before work can begin. Purchaser’s certifiers will be required take refresher training annually. Purchaser must provide appointment letter for certifiers annually and/or each time a new certifier is added to purchaser’s approved list of certifiers.

B.4 Demilitarization/Mutilation Operations:

Agency verifier(s) must be present for all Demilitarization/Mutilation operations. If the Agency verifier is unavailable for any reason, Demilitarization/Mutilation operations are to be shut down until the verifier(s) return.

All Demilitarization/Mutilation operations will be conducted off Government premises at Purchaser approved facility with the exception of the smalls arms (SASP) that will be conducted in Bldg. 104 Small Arms Warehouse (SASP) on Anniston Army Depot. See section B.5 for SASP Demilitarization/Mutilation Operations.

Purchaser is responsible for obtaining and providing all required permits to accomplish Demilitarization/Mutilation processing and transportation. All conveyance will display applicable Department of Transportation (DOT) placards. If an oversized vehicle or load is required, site will assist by providing a POC for base permits.

Purchaser will not be provided with permanent indoor or outdoor storage space for property or equipment (including material handling equipment (MHE)). Outdoor temporary storage may be made available as the need arises to ensure Demilitarization/Mutilation operations and property flow are not impacted. Only the Agency can authorize the temporary storage space and the Purchaser must request the space in writing to the SCO and SPOC.

Purchaser is required to Demilitarize/Mutilate all property streams. No parts harvesting is authorized with the exception of tires. Government considers the Purchaser to be the Subject Matter Expert (SME) for tires, and purchaser is responsible for proper disposal and/or recycling of tires in accordance with all laws and regulations of the affected jurisdiction.

All property sourced to this contract will be processed as Controlled Property and will undergo Demilitarization/Mutilation and not commingled. DEMIL required property will have its own location and Mutilation required property will have its own location. The two property streams will not be comingled anytime during processing. Once Demilitarization/Mutilation certification has been signed by both parties then and only then will property be allowed to be placed in one location.

If operational hazards are discovered during loading or Demilitarization/Mutilation operations, all work will cease immediately. SCO and Agency Operations will be notified by the SPOC. Operations will not resume until cleared by the SCO and Agency Operations.

Method and degree of Demilitarization/Mutilation recommended are in the best interest of the U.S. and according to Defense Demilitarization Procedural Guidance. The use of precision tools of ANY kind, including precision cutting tools, will not be permitted during the Demilitarization/Mutilation of this property.

https://www.acquisition.gov/far/52.204-25

B.5 SASP Weapons Demilitarization/Mutilation Operations:

Purchaser will be notified three to five business days prior to DEMIL operations at Bldg. 104 to prepare necessary personnel and equipment to provide required support.

Demilitarization/Mutilation procedures, as outlined in the Defense Demilitarization Procedural Guidance, necessitate precise actions for rendering weapons to scrap. These actions include specific cuts or the destruction of designated components. A Government-appointed verifier will delineate and guide the Purchaser's cutter to execute these procedures prior to Demilitarization/Mutilation. Within Bldg. 104 SASP, Government-provided resources such as a shredder and a cutting rack equipped with an exhaust system are available for use.

It's important to note that only the property already housed within Bldg. 104 SASP will undergo Demilitarization/Mutilation; no items will be introduced to or removed from the premises for this purpose. The residue resulting from Demilitarization/Mutilation will be contained in hoppers and subsequently transferred to the Purchaser.

If weapon(s) cannot be verified inert, torch cutting or shredding of weapons is UNAUTHORIZED.

Precautionary measures for joint weapon check will be performed PRIOR to torch cutting.

Discovery of a weapon that is welded shut, plugged, burnt or otherwise prevents weapon check of chamber, immediately secure the weapon away from employee work area, Secondary inspection will be conducted jointly, between the certifier and the verifier prior to torch cutting. If the weapon cannot be checked to verify inert, staff will contact the Area Manager and complete a SITREP. Contact EOD to remove.

Personnel Protective Equipment (PPE) will be worn at all times when Demilitarization/Mutilation is performed in Bldg. 104 SASP. Due to the inherent danger of Demilitarization/Mutilation weapon and MPPEH, personnel performing the Demilitarization/Mutilation are required to wear the type/level of personal protection clothing that protects from injury from debris, flying projectiles, hot sparks, flames that may cause injury. When torch cutting, additional protection is required to protect from sharp flying debris (e.g. cut-resistant garments; cut-resistant sleeves, jacket) and protective flame/heat resistant garments (e.g. facemask, gloves — welding clothing) must be worn to protect from burns, sparks, and hot metal. See American National Standards Institute (ANSI) Z49.1 for a list of compliant PPE, Code of Federal Regulations (CFR) Title 29 Labor, Parts 1910 and 1915 or National Fire Protection Association (NFPA). See the Occupational Safety and Health Administration (OSHA) for standard warehouse PPE requirements.

Purchaser is to supply/provide: Laborers to load property into shredder or hydraulic/ Demilitarization/Mutilation system and conduct torch cutting operations, setting and pulling residue from cutting tables. Purchaser will purchase all torch cutting equipment to include gas cylinders needed to cut property. Purchaser is also responsible for attaining a Hot Work Permit from Base/Host fire department and provide fire watch IAW Hot work permit.

Purchaser is responsible to provide the SCO, on an annual basis, a certification statement that the PPE worn to perform Demilitarization/Mutilation in Bldg. 104 SASP has been inspected and is certified safe to prevent injury.

The Purchaser further agrees to obtain a signed certificate from the contractor employee accepting the responsibility to wear safety gear and shall not hold the Government liable for personal injuries to, disabilities of, or death arising from an incident in performing demilitarization.

Please note that the SASP facility location may be subject to change throughout the duration of the contract to facilitate Anniston Army Depot requirements.

B.6 Equipment:

Purchaser will supply all equipment and personnel to accomplish the Demilitarization/Mutilation of all property and associated parts/material. Additionally, At Agency Anniston CDD yard, Purchaser will provide necessary equipment to react to leaks, spills, and clean-up of work area at the end of each day.

Equipment may include, but is not limited, to a shear, scrap knuckle boom, shredder, torch machine, plasma cutter and Personal Protective Equipment.

Purchaser will have lift capability to unload conveyances at their facility weighing up to 50,000lbs.

Purchaser is required to have on-hand Storage Bins/Roll off containers to collect scrap and residue resulting from the loading, removal, segregation and/or Property/material shall not be accumulated on the ground at Government owned facility/property.

B.7 Meetings:

Purchaser’s authorized representative and SPOC/Area Manager will conduct end of week meeting to coordinate/determine work schedule for the following week. Agency onsite personnel, SCO, and the Purchaser will agree to a fixed date and time on a weekly basis at the start of work meeting.

B.8 Personal Protective Equipment (PPE):

According to 29 Code of Federal Regulation (CFR) 1910.132-140, Purchaser is hereby informed of the requirement to supply/provide Purchaser employees safety gear needed to protect from lethal projectiles, hot metal, sparks, and flames. The act of Demilitarization/Mutilation to render the property to the point of scrap can be extremely dangerous and adequate safeguards must be adhered to by Purchaser employees performing the Demilitarization/Mutilation on expended cartridge casing and associated dangerous property.

The Purchaser shall have on hand at all times hard hats, eye protection, and reflective vest to provide to and accommodate no less than five (5) Agency personnel performing a site visit.

B.9 Inventories:

Joint inventory of property will be conducted by the Purchaser’s certifier and Government verifier before property leaves Anniston CDD yard, when direct shipments arrive, and when the property is Demilitarized/Mutilated.

All dunnage and packaging material that is segregated or broken down at CDD is the responsibility of the purchaser to properly dispose of or recycle. Purchaser will not be billed for the separated dunnage and packaging.

During the inventory at the Agency’s Anniston CDD, the Purchaser will be authorized to sort and break down property from the dunnage to better utilize the transportation. The Purchaser must provide adequate support as to not slow down the loading, inventory and Demilitarization/Mutilation process or Transportation times. All disposal costs, recycling of containers, pallets and dunnage material are the responsibility of Purchaser.

At Purchaser facility, Purchaser will be authorized to sort and break down property from the dunnage and packaging material for better processing and to segregate from billable material. The purchaser is responsible to properly dispose of or recycle the dunnage and packaging material.

All weighing of the material, dunnage and packaging must be witnessed by Agency personnel and issued on a 1367, weight ticket and MRO. Purchaser and Agency personnel shall be required to retain a copy for their contract records.

Reusable boxes and cases (i.e. pelican type cases) used for shipping will be treated as Demilitarization/Mutilation required property or returned to Agency’s Anniston CDD at Purchaser’s expense.

B.10 Certifier/Verifier:

Certifier will be present and watch or perform 100% of material being mutilated. Verifier will be present and watch 100% of the process. Verifier will determine if property has been adequately Demilitarized/Mutilated. Any material not Demilitarization/Mutilation to the point of scrap will be further processed until proper destruction is accomplished.

B.11 Demilitarization/Mutilation Timeframe:

All Demilitarization/Mutilation performance will be completed prior to residue removal from DCOS site. The receiving process begins once the Agency’s verifier and certifier complete the Kind Count (KC) process and the property has been turned over to the Purchaser for processing. All Demilitarization/Mutilation required property from CDD Anniston will be destroyed on the same day the material is received at Purchaser facility.

Demilitarization/Mutilation Certificates will be completed for each item when verifier has confirmed processing has been completed according to Government requirements.

Demilitarization/Mutilation property that is not destroyed on the date received, must be stored in an Agency approved secure area and Demilitarization/Mutilation the following business day. If additional time is required, Purchaser must request extension in processing time. Request shall be approved by Area Manager/SPOC concurrence.

For direct shipments to Purchaser facility, Purchaser may have up to three business days to process material, additional time beyond three business days must be requested for approval to Area Manager/SPOC.

Any discrepancies in processing times will be promptly escalated to the Sales Contracting Officer for final resolution.

B.12 Military Markings:

All military markings and data plates are to be destroyed during the Demilitarization/Mutilation process. All Technical Data is considered Demilitarization/Mutilation required and must not be thrown away as dunnage.

Demilitarization/Mutilation of Technical Data, Drawings, CD’s, Manuals, etc. must be destroyed by burning, cross-cut shredding or pulping according to Government regulations.

B.13 Title:

Title will pass to Purchaser when the Demilitarization/Mutilation has been completed and the Certificate of Demilitarization/Mutilation has been signed by both the Purchaser certifier and the Agency verifier and the 1367s is signed by both the Purchaser certifier and the Agency verifier.

B.14 Facility Requirements for the Purchaser:

The facility must be located within fifty (50) miles of the Anniston CDD that is located at 7 Frankford Ave Bldg.

282, Anniston, AL 36201. The facility must be ready to receive property and process at contract award IAW with section B.18. The facility must have a certified truck scale that is capable of weighing vehicles and conveyances and providing printed weight tickets in and out of the facility.

The Purchaser’s facility operational hours shall operate from 6:30 am to 3:00 pm Monday thru Friday unless both parties agree to different operational hours via a bilaterally executed contract modification with the exception that hours maybe extended on a case-by-case basis to ensure all property received that day has been Demilitarized/Mutilated, or until all property has been properly secured for next day processing. The facility shall have a security fence with a minimum height of seven (7) feet around the entire facility.

The gates to the facility shall encompass measures that ensure secure access, are monitored in-person or via video, and allow for trucks and conveyances of varying lengths and widths transporting the required material advertised in this IFB to pass through the gates. The facility shall have adequate area to allow for three (3) shipments of material to be unloaded and laid out for kind and count (KC).

The facility shall have the capacity to process at a minimum 3 million pounds of Demilitarization/Mutilation material combined per month. The facility shall have the capacity to receive up to thirty-five (35) direct shipments of property per week in addition to all property removed by the Purchaser from Anniston CDD. If there is a surge of property requiring the number of direct shipments to increase that impacts processing time frames, the Agency and Purchaser will mutually agree to modify processing timeframes to accommodate for property surges. For limited/short term property surges (i.e. less than two weeks, less than 5 additional trucks per week), processing timeframes may be extended at area manager/SPOC discretion with purchaser concurrence.

The facility shall have an area that will allow at one time for three (3) received shipments of material to be unboxed and laid out for kind and count (KC) inventory. In addition to receiving direct shipments and the property transported by the Purchaser to the facility shall have the storage capacity to hold a combination of ten (10) direct shipments and/or shipments transported by the Purchaser at all times that will be used as property either waiting for processing or inventory. One (1) shipment is defined as 52 pallets with a 48”x48” pallet size.

The facility shall always be occupied by a sufficient number of adequate personnel and equipment to process Demilitarization/Mutilation property same day of receipt. The facility shall limit access to essential employees.

Purchaser’s nonessential employees and visitors shall always be escorted.

The facility shall have security cameras view and monitor all Demilitarization/Mutilation property within the facility and the facility’s vehicle and personnel access points. The security camera system shall have a thirty (30) day minimum recording and retrieval capacity to which Agency personnel can view upon request.

The Agency verifier and Purchaser will develop a planograph of storage locations and layout of work areas for the Purchaser to follow for controlled and other property storage. One (1) location will be required for troubled property and ten (10) additional locations will be required for shipment storage. In total, eleven (11) locations are required.

Coordination between Purchaser and Agency is required to provide the best working planograph. This information is an Agency warehousing system and procedures requirement.

B.15 Facility Leasing requirements, as needed:

The Purchaser shall be responsible for securing and maintaining suitable property for the performance of services under this contract. The property shall meet all specifications and requirements specified in the contract documents.

Leasing Arrangements: If the Purchaser intends to lease property to fulfill the contract requirements, the following conditions apply:

The Purchaser shall identify and secure the leased property in accordance with the specifications outlined in the contract.

The Purchaser shall provide evidence of lease agreements and ensure that the leased property is available for use throughout the contract term.

B.16 Office Requirements for DLA Embedded Employees Purchaser is required to furnish suitable office accommodations (climate controlled) equipped with electricity to accommodate a minimum of two Agency employees, facilitating the seamless execution of their daily responsibilities. Each office space should be outfitted with a desk and chair for every individual, along with two four-drawer file cabinets. The Agency will supply computers, scanners, printers, and copiers for the use of its personnel. Appropriate space per person is calculated at 7 ft. by 7 ft. Provide adequate space for break room, dining, refrigerator, etc. based on personnel. High-speed internet access with two LAN drops available in office spaces and Wi-Fi capabilities.

All of the above is at no-cost to the Government.

B.17 Secure Troubled Property Area:

Provide a secure area within the fenced in facility for holding of troubled property. Secure area must have a dedicated security camera with a thirty (30) day minimum taping and retrieval capacity with access for Agency personnel to view if necessary. Troubled property is defined as any property not appropriate for the terms and conditions in this contract or property under DEMIL code challenge. Secure area should be of adequate size to accommodate at a minimum of eight pallets of material.

B.18 Downsizing Purchaser is authorized to downsize material to the point the material can fit into the Purchaser’s conveyance in accordance to specifications provided by the base/installation. Purchaser is responsible for cleanup and removal of any cutting or grinding debris or spills that may arise from the downsizing and/or removal process. Spill kits, dry sweep/oil absorbent, containment and removal of debris and all costs associated to the cleanup are the responsibility of Purchaser.

B.19 Facility Inspection:

Purchaser’s Facility/worksite will pass an inspection by Agency personnel as part of the pre-award process. Facility must be ready to receive and process property at contract award. Facility is required to be fully mission capable within thirty (30) days of Apparent High Bidder Notice (i.e., processing the estimated 3 million pounds per month average). This means that upon contract award that the Purchaser’s facility shall start receiving property and that the facility shall be equipped and manned to process up to 3 million pounds per month.

B.20 Hazards:

In accordance with Department of Defense Manual 4160.21, DoD Generators are required to drain all fluids and remove batteries from vehicles prior to turn-in to the Agency, however residual fluids may be present during Mutilation/Demilitarization process. Prior to the Purchaser performing demilitarization /mutilation, Purchaser will inspect the vehicle to determine if fluids have been drained. If fluids have not been drained the Purchaser shall have the option to responsibly drain fluids or reject the property and notify site lead. Property may contain residual hazardous materials, batteries, Petroleum, Oil, Lubricants (POL), hydraulic oils, coolant, fuels, washer fluids, etc.

Accumulations during the processing will be the Purchaser’s responsibility to recover, store, and dispose of according to Federal, state, and local requirements.

All government property arriving at the Purchaser’s site is required to have a Refrigerant Removal Certification if the property once contained refrigerant. A copy of the certification will be provided to the Purchaser as required and/or provided when requested by purchaser. The designated government employee will arrange for the recovery of the refrigerant from any government property arriving on the site containing refrigerant. Purchaser may be authorized by SCO ONLY to affect removal of ODS material by qualified employees or third party, on a case-by-case basis.

B.21 Spill Responsibility:

The Purchaser is solely responsible for clean-up and disposal of all spills or leaks according to 40 CFR Part 112 during the loading and or Demilitarization/Mutilation operations of this contract that occur because of, or are contributed to, by the actions of its agents, employees, or Sub-Contractors, at no cost to the Government. Spill response will be performed by the Purchaser according to local or host installation spill response procedures. The Purchaser shall have all necessary spill response kits, equipment and supplies pre-positioned in-case of spills that may occur during these operations.

At government facilities/locations: The Purchaser agrees to maintain a clean and orderly worksite daily. Daily cleaning shall include but not be limited to removing debris, waste, and materials that could pose a hazard (environmental or safety) or impede work progress. The Purchaser will dispose of all waste and debris in accordance with local, State, and/or Federal regulations.

C SALE BY REFERENCE (SBR)

The following general information, instructions and special conditions of sales contained in Agency’s pamphlet entitled the “Sale by Reference Instructions, Terms and Conditions Applicable to Department of Defense (DOD) Personal Property Offered for Sale by DLA Disposition Services”, published July 2012, are hereby incorporated by reference and become a part of this IFB and any contract resulting from acceptance of a bid submitted pursuant to this IFB as fully as though such instructions, terms and conditions had been specifically set forth herein:

The Terms and Conditions of this IFB supersede the Sales by Reference wherever conflicted.

C.1 SBR Part 1:

General Information and Instructions: All conditions apply except 2, 5, 8, 12, and 13.

C.2 SBR Part 2:

Sale of Government Property General Sale Terms and Conditions: All conditions apply except 12, 13(c), 28, 29.

Modified Paragraph 33. DISPUTES is changed to read “Any contract awarded as a result of this sale is subject to the Contract Disputes Act 1978 (41 U.S.C. 7101-7109)”

C.3 SBR Part 3:

Sale of Government Property Special Sealed Bid Conditions: Does not apply.

C.4 SBR Part 4:

Sale of Government Property Special Sealed - Term Conditions: All articles apply.

Paragraph 5 is only applicable to the 6-month extension period. It does not apply to the option periods.

Paragraph 6 is amended in its entirety to: Unless otherwise provided in the Sale, this contract may be terminated by either party without cost to the Government upon 120 days' written notice to the other, to be calculated from the date the notice is received by the Government. Both parties shall continue to perform their respective obligations under the contract until the termination date, determined from the date the notice is received by the Government, takes effect.

C.5 SBR Part 5:

Additional Special Circumstance Conditions - Miscellaneous: All articles apply except: G.

Article D. Paragraph D(a) is amended to: The Purchaser shall, at no expense to the Government and prior to contract award, will confirm with the Sales Contracting Officer the following Certificates of Insurance will be effective throughout the term of the contract or any extensions thereof.

C.6 SBR Part 6:

Additional Special Circumstance Conditions - Demilitarization and Mutilation: All articles apply except:

Article A, H and I.

Article B: first sentence is amended to: Property requiring demilitarization or mutilation will not be required to be shipped in sealed container to the processing site where demilitarization or mutilation will be accomplished by the Purchaser.

C.7 SBR Part 7:

SALE BY REFERENCE PART 7: Additional Special Circumstance Conditions - Hazardous and Dangerous Property: Only articles E and S apply.

C.8 SBR Part 8:

Additional Special Circumstance Conditions - Foreign Excess Personal Property: Does not apply.

C.9 SBR Part 9:

Special Spot Bid Conditions of Sale of Government Property: Does not apply.

C.10 SBR Part 10:

Sale of Government Property Special Auction Conditions: Does not apply.

D BID EVALUATION AND CONTRACT AWARD

D.1 Bidding Process:

The Purchaser’s bid shall consist of an amount per unit of issue specified in U.S. currency. Prospective bidders should be aware of certain risk factors that could affect a bidder’s assessment of this contract and the calculations supporting the resulting bid. Under no circumstances is the Agency or the Government responsible for any assumptions, planning factors, or decisions the Purchaser made related to determining their high bid. This is a firm fixed price contract where the bid price is expressed in U.S. currency specified by the bidder, per unit of issue.

The Purchaser will perform all the requirements under this contract at the bid price submitted by the Purchaser. At no time shall the Government pay the Purchaser to take material offered. There shall be no reimbursement to the Purchaser under this contract except for the limited circumstances related to reimbursement of actual expenses incurred for return of property directed by the Government. The Government is not responsible for any indirect, inconsequential, or completeness (through assumption of sales value, act, or omission of factors) of expenses related to performance under this contract. The measure of the Government’s liability, in any case where liability of the Government to the Purchaser has been established, shall not exceed refund of such portion of the purchase price as the Government may have received.

D.2 Identification of Sales Purchaser:

Bidders should take care to ensure that their bid submission indicates whether they are submitting the bid as an authorized representative of a legal entity such as a corporation or limited liability company, or in their individual capacity or as owner of a sole proprietorship. The legal entity designated as the bidder on the SF 114 is the entity to whom the contract will be awarded upon receiving an affirmative responsibility assessment. Individuals or companies may use subsidiaries, affiliates or partners in a joint venture as subcontractors with SCO approval as per the contract terms (however such entities may also require an ERD) but may not substitute such entities as a party to the Agency sales contract. AHBs should ensure the SOI and other pre-award documentation identify any subcontractors that will be performing removals or processing materials on its behalf so that the appropriate reviews may be conducted.

D.3 How to Bid:

Bidders shall use the following documents provided with this IFB to submit a bid: the SF114 and SF114A. Bidder shall enter bid as a price per unit of issue not to exceed five (5) decimal places (example 0.01005). Minimum bid is $0.00001 per unit of issue. Multiply your bid price by the quantity indicated in the “Total QTY” column advertised to calculate your extended bid amount.

The bidder awarded this contract will be awarded all Contract Line Items Numbers (CLINs) or none of the Items.

Bidders must place a bid on each individual Item to be considered for award. Purchaser will be expected to pay the Unit Bid Price for each Item upon removal based on weight.

The highest priced cumulative bid will be determined by each bidder’s total contract price identified in the “total amount” on the SF114. “Total Amount” block on the SF 114 will be equal to the cumulative total from all CLINs from column “Total Price Bid” on the SF 114A.

The bidder with the highest “TOTAL AMOUNT” bid will be considered the apparent high bidder and will be vetted prior to award in accordance with provisions in Section D below. It is expected that the awarded company will remove all of the items in this IFB or none of the items in this IFB. The awarded company must possess all appropriate license for all items or have sub-contractors with appropriate licenses to remove all Items. Award will not be made to a bidder who demonstrates a capability to remove some, but not all, of the items listed in the IFB.

For illustrative purposes, if the four items advertised for sale in the IFB are in pounds, CLIN 1- 500,000 lbs., CLIN 2- 1,000,000 lbs., CLIN 3- 2,500,000 lbs., and CLIN 4- 150,000 lbs. Bidder A bids- CLIN 1 $0.10, CLIN 2 $0.02, CLIN 3- $0.02, CLIN 4 $0.20. “Total Priced Bid” on Example 1 shows Bidder A’s total bid price per CLIN.

Example 2 shows Bidder A’s “Total Amount” equals $150,000 for all CLINs awarded.

Do not email bids or call-in bids directly to the SCO. Email bid to: DRMSSALESBIDS@DLA.MIL

EXAMPLE 1: SF 114A

EXAMPLE 2: SF 114

D.4 A Responsive Bid:

Complies with the terms and conditions of the sales offering and satisfies the requirements as to the method and timeliness of the submission. Only responsive bids may be considered for award. A responsive bid submission shall contain at a minimum:

• SF114 completed and signed.

• SF114A

• The bid must remain valid at least ninety (90) calendar days from the bid opening unless otherwise modified or cancelled.

D.5 How to Modify/Cancel Bid:

In addition to SBR Part 4, Paragraphs 3 and 4, by submitting a new bid in the same manner as the previous bid.

Separately, without disclosing bid amounts, notify the SCO of the modification. To cancel a bid, submit a zero (0) bid in the same manner as the original bid. Notify the SCO of the bid cancellation (specify date, time and method of bid submission).

mailto:DRMSSALESBIDS@DLA.MIL

D.6 Bid Evaluation:

A responsible bidder is one that has the necessary organization, experience, financial resources, accounting process, operational controls, technical equipment and facilities, or the ability to obtain them in the timeframe required, to perform the requirements of the sales contract, has no disqualifying factors (i.e., is not suspended, debarred or an ineligible transferee) and able to pass the Agency’s vetting process. A responsive bid is one that has complied with all instructions for properly submitting a bid. Submitting the highest bid price does not convey any special right nor does it imply that the Purchaser shall be the primary removal company or exclusively allowed to remove throughout the term of this contract. The Government reserves the right to reject any bids that are not in the best interest of the Government. The general standards in FAR Part 9 on contractor responsibility determinations that are applicable to procurement contracts are not directly applicable to sales contracts awarded under 40 U.S. Code § 545 but may be considered by the Sales Contracting Officer in evaluating bidder responsibility.

The Government intends that a single award will be made to a responsible bidder with the highest priced responsive bid inclusive of all lines unless a determination is made to reject the bid under 41 CFR § 102-38.205. For illustrative purposes, if Bidder A’s bid submission cumulative total submits a bid for $150,000.00 “Total Amount,” and if Bidder B’s bid submission cumulative total submits a bid for $160,000.00 “Total Amount,” then Bidder B is the apparent high bidder since he/she would have the highest total amount priced responsive bid.

D.7 Ineligible Bidder:

Bidder will not be eligible for award if they are:

• Officially indebted to the Government.

• Excluded from Federal programs by the General Services Administration as identified in the System for Award

Management at https://sam.gov/.

• Subject to denial, suspension, debarment, or other sanctions pursuant to export control and related laws, regulations, or orders administered by the DOS, DOC, DHS, or USTD. The DOS, DOC, DHS, and USTD name these entities, individuals, and countries in the Federal Register and at the following website: Consolidated Screening List Search Engine (https://legacy.export.gov/csl-search).

D.8 Pre-Award Survey:

The Agency will conduct a Pre-Award survey of only the Apparent High Bidder (AHB). The SCO will provide notification that you are the AHB.

The End Use Certificate (EUC) DLA Form 1822, Statement of Intent (SOI) DLA Form 2536, FAR Clause, and certifier training will be included in the notification. A Trade Security Contract Assessment will be made by Agency personnel. The SOI must have parts 1-6 completed and signed. Complete the EUC according to the instructions provided and sign.

The apparent high bidder shall be required to provide detailed information on every storage location the apparent high bidder intends to use. The pre-award survey may be conducted at the apparent high bidder’s facility(ies), or other location(s) as deemed necessary by the Agency and may include but is not limited to a review of the apparent high bidder’s facilities and equipment, financial capability or disclosure of the apparent high bidder’s financial condition, quality assurance, safety, environmental responsibility, and transportation. The apparent high bidder is advised that accomplishment of a pre-award survey or furnishing documents to the Agency in support of the pre-award survey is part of the assessment of the bidder’s responsibility and is not a guarantee the bidder will receive award of a contract. The SCO may rely upon information obtained in the pre-award survey in making the assessment of the bidder’s present responsibility.

Once notified that you are the apparent high bidder, you will have ten (10) working days to…