Draft Airfield Pavement IDIQ Master Statement of Work.pdf

AIRFIELD PAVEMENT IDIQ REQUIREMENTS

MASTER STATEMENT OF WORK

718TH CIVIL ENGINEER SQUADRON, KADENA AIR BASE

JAPAN

19 JUNE 2024

DRAFT

Table of Contents

Section A – General Information

1.0 Summary of Work

2.0 Master Specification

3.0 Installation Regulations, Working Hours, and Entry Requirements

4.0 Contractor Key Personnel

Section B – Task Order Process

1.0 Task Order Issuance

2.0 Task Order Pricing

3.0 Task Order Evaluation & Award

4.0 Post Award Procedures

Section C – Task Order Performance, Modification, and Completion

1.0 Worksite Standards

2.0 Worksite Safety

3.0 Availability of Utility Service

4.0 Utility Outages

5.0 Task Order Completion

Table of Contents

Section D – Other Requirements

1.0 Quality Control

2.0 Government Furnished Property

3.0 Contractor Furnished Items

4.0 Delivery and Storage

5.0 Construction Permits

6.0 Construction Equipment

7.0 Drawings, Specifications, and Construction Schedule on Worksite

8.0 Availability of Materials

9.0 Progress Schedules and Reports

10.0 Weather Delay Requests

11.0 Daily Reports

12.0 As-Built Drawings

13.0 Health & Safety

14.0 Emergency Use of USFJ Medical Facilities

15.0 Corrosion Prevention

16.0 Field Testing

17.0 Additional Communication Equipment Requirements

18.0 Operations & Maintenance Manuals

19.0 Operations & Maintenance Manuals Requirements

20.0 Operating Instructions

21.0 Government Personnel Instruction

22.0 Warranties

23.0 Warranty Calls

24.0 Contract Interpretation and Authority

25.0 Government Liability

26.0 Computer Aided Design and Drafting (CADD)

27.0 Contractor Completed DD Form 1354

28.0 Additional Applicable Regulations

29.0 Attachments

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Section A – General Information

1.0 Summary of Work

This is a fixed-price, indefinite-delivery indefinite-quantity (IDIQ) contract for Airfield Pavements as well as Arfield Runway Rubber Removal, to be used for performance of Task Order contract actions on US Air Force and US Army installations and other facilities in Okinawa, Japan. The Contractor and subcontractors shall research, identify and comply with all Base standards, supplements, guidelines, procedures, rules, and specifications applicable to the Task Order being performed. Contractor work procedures and performance for both design and construction shall comply with the applicable specifications and standards attached, other requirements as specified herein, and requirements identified in Task Orders. All work performed by the Contractor and subcontractors shall be accomplished in strict accordance with the Unified Facilities Criteria (UFC) and all applicable criteria listed at WBDG.ORG as well as base-specific design guide such as Kadena Air Base Design Guide (KABDG). Contractors shall use the most recent and updated specifications, standards, and codes. In cases of discrepancies or conflicts, Contractors are to use the most stringent code unless otherwise approved.

The Government will award construction projects by issuing individual Task Orders to the Contractor as requirements are identified by 718th Civil Engineer Squadron (718 CES) during the ordering period. The Contractor shall furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the construction tasks. The area of the performance is not only at Kadena Air Base but also its associated locations and other installations including U.S. Army installations located in the mainland of Okinawa.

The contract ceiling is $35,000,000. The Task Order value range is expected to be between $10,000 and $1,000,000, however some Task Orders may exceed $1,000,000 or less than $10,000 on a case-by-case basis.

The initial ordering period will be 12 months, with four, 12-month option periods. Allowing up to a total contract term of 60 months. However, the Government is only obligated to the minimum guarantee outlined in the terms & conditions of the contract.

The scope of work for airfield pavement, road, and parking pavement may include, but is not limited to, slab replacement, provide new Portland Cement Concrete/Asphalt Concrete (PCC/AC) pavement, full/partial depth spall repair, pavement markings with paint, replace joint seal, crack repair, rubber removal, install/replace tie downs and ground points, mill and overlay AC pavements, hydro seeding/sodding, AC pavement shoulder, provide base/subbase course, grooving, and all pavement and concrete repair related works.

1.1 Primary Reference Sources

• US Federal Facility Criteria https://www.wbdg.org/ffc/federal-facility-criteria

• Unified Master Reference List http://wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs/unified-master-reference-listhttps://www.wbdg.org/ccb/DOD/UMRL/UMRL.pdf

• Unified Facilities Guide Specifications (UFGS):

https://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgshttp://wbdg.org/ccb/browse_org.php?o=70

• Unified Facilities Criteria (UFC):

http://wbdg.org/ccb/browse_cat.php?o=29&c=4

• Air Force Engineering Technical Letters (ETL’s):

01010-6 http://www.wbdg.org/ccb/browse_cat.php?o=33&c=125

• Air Force Instructions (AFI)

• Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and 1926 http://www.wbdg.org/ccb/browse_org.php?c=57

• US Army Corps of Engineers POJ Japan Edited Specifications (JES) https://www.poj.usace.army.mil/Business-With-Us/References/

• IMSC Authorization Memo for use of JES Specifications https://usaf.dps.mil/sites/afimsc-det2/ceo/Useful%20Documents/Signed%20JES%20Memo.pdf

• Japan District Design Guide v1.6 (Jan 2022), Chapter 10 Life Safety & Fire Protection https://www.poj.usace.army.mil/Business-With-Us/References/

• US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements- Manual/http://140.194.76.129/publications/eng-manuals/

• Kadena Air Base Design Guide (KABDG)

• 718 CES Environmental Specifications

• 718 CES UFGS Division 01 Supplement

• Japan Environmental Governing Standards (JEGS)

1.2 Subsidiary Reference Sources

• Japan Industrial Standards (JIS)

• Japanese Agricultural Standards (JAS)

• Japanese Architectural Standard Specification (JASS)

• Japanese Water Work Association (JWWA)

2.0 Master Specification

Attachment 2; Master Specification serves as the governing regulatory document for this IDIQ program and must be adhered to by the Contractor on matters of environmental regulation, US Air Force and US Army specific standards, and minimum quality standards. The Government reserves the right to update and/or modify the Master Specification and incorporate it into the contract via a bi-lateral modification.

Unless otherwise indicated, the Airfield and Road design and construction for this project shall complied with the latest edition of UFC 3-250-01,03,04,07,08A (Airfield) as the minimum requirements and follow all other applicable sections.

All Airfield work must comply with criteria established in AFI 13-213, Airfield Management; 32-1042 Standards for marking Airfields; UFC 3-260-01-04. Practice for Sealing Joints and Cracks in Rigid and Flexible Pavements;

3- 270-01 Partial-Depth Spall Repair and Engineering Technical Letter (ETL) 04-2(19 Jul 2004), Standard

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Airfield Pavement Marking Scheme, Silicone Joint Sealant Specification for Airfield Pavements, Maintenance and Repair of Rigid Airfield Pavement Surfaces, Joints, and Cracks.

2.1 Principal Features of Work for Airfield Pavement

a. Plain Concrete: Type I cement concrete, testing, curing and protection and incidentals necessary work to complete the work.

b. Construct new PCC pavement (Reinforced Concrete): Type I cement concrete, testing, curing and protection and incidentals necessary work to complete the work.

c. Repair PCC pavement using High Early Strength Concrete: Saw cutting, removal & disposal, Type III cement concrete, testing, curing & protection, restoration of joints and incidentals necessary work to complete the work.

d. Replace Existing PCC Slab (Plain Concrete): Saw cutting, removal & disposal, grading, recompacting base course, concrete work curing & protection, testing, and all incidental items to complete the work.

e. Replace Existing PCC Slab (Reinforced Concrete): Saw cutting, removal & disposal, grading, recompacting base course, concrete work, reinforcement, curing and protection, testing, and all incidental items to complete the

f. Provide Expansion Joint: Drilling holes at existing PCC pavement portion, painting holes with epoxy resin bonding agent, installation of painted and greased dowel bar with expansion cap, installation of remolded joint filler, pouring of joint sealant, protection, and all incidental items to complete the work as shown on the drawing.

g. Provide Doweled Construction Joint: Drilling holes at the side of existing PCC pavement, painting of holes with epoxy resin bonding agent, installation of painted and greased dowel bar, installation of construction joint, and all incidental items to complete the work as shown on the drawing.

h. Provide Contraction Joint: Saw cutting of joint as required, installation of nonabsorptive material to top portion of 1/8” saw cut, pouring joint sealant protection of joint until sealant is dry and all incidental items to complete the work as shown on the drawing.

i. Provide New AC Pavement: Subgrade preparation, prime/tack coats, AC surface course, compaction, testing, and incidentals necessary to complete the work. Including modify type II AC pavement.

j. Mill and Overlay AC pavement: Saw cutting asphalt, removal by cold planning & disposal, tack coating, AC pavement and any incidental necessary to complete the work.

k. Grinding: Surface preparation, grinding, dust control, cleaning, and all incidental items to complete the work.

The surface of the completed area by grinding shall be identical to the texture of finished concrete surface that requires grooving and shall be approved by the Contracting Officer (CO).

l. Grooving: Surface preparation, grinding, dust/FOD control, cleaning, and all incidental items to complete the

m. Rubber Removal: Rubber removal of at least 95 percent of rubber deposit without damage to existing concrete surface, waste disposal, cleaning, and all incidental items to complete the work. *Mechanical removal equipment includes water blasting or other approved non-chemical systems shall be used. See Attached Airfield Runway Rubber Removal.

n. Replace Joint Seals: Removal of existing joint sealant and backup material, cleaning of joint wall, primer, new

01010-8 sealant with backup material, and all incidental items to complete the work.

o. Partial Depth Spall Repair: Saw cutting, removal, and disposal of spalling portion, epoxy resin, pouring of new concrete, protection and curing of new concrete, testing, restoration of joints and all incidental items to complete the work.

p. Full Depth Spall Repair: Saw cutting, removal and disposal of spalling portion, drilling holes for dowel bars, placing of dowel bar, installation of bond breakers and pouring joint sealant, painting epoxy resin bonding agent to other perimeter surfaces to be in contact with new concrete, pouring of new concrete, protection and curing of new concrete, testing, joints, and all incidental items to complete the work.

q. Repair Concrete Crack: Routing, cleaning, placing backing material, sealant, and all incidental items to complete the work.

r. Install Grounding Points: Installing new ground points on either AC surface or PCC surface and all incidental items to complete the work. This item will be ordered with AC pavement or PCC pavement repair work.

s. Provide Pavement Marking with Paint and Reflective Beads: Surface preparation: pavement striping, application of reflective beads, protection, curing, and all other incidental items to complete the work.

t. Remove Existing Pavement Marking: Removal of at least 95 percent of the existing paint without damage to existing concrete surface, removal of raised pavement markers if exist and all incidental items to complete the work. Removal method shall be reviewed and approved by the Contracting Officer.

u. Provide New base Course: Subgrade/subbase and placement of base course, compaction for new base course, testing, and incidental items to complete new base course. Required thickness of base course will be shown each delivery order.

v. Provide New Subbase Course: Subgrade and placement of subbase course, compaction, testing, and incidental items to complete new subbase course. Required thickness of subbase course will be shown each delivery order.

This item will also be used on airfield projects.

w. Excavation: Excavation as required to complete the specified work. All excavation will be considered as

“Unclassified or Common Excavation” regardless of the nature of the existing ground. Clearing and grubbing will be considered incidental items to perform the required excavation and payment shall be included in the unit price of this work. This item will also be used on Airfield projects.

x. Provide Selected Fill Material: Placement of fill material as required to complete the specified work. Selected fill material shall be in conformance with the specifications.

2.2 Principal Features of Concrete Work:

a. Remove Concrete Structures: Removal & disposal, backfilling, grading, compaction, site restoration, and all other incidental items to complete the work.

b. Provide Reinforced Concrete: Formwork, concrete placement, and all other incidental items to complete work.

This item will be used on a minor construction such as headwall, retaining walls, etc.

c. Remove Existing Sidewalk and Curb & Gutter and Construct Handicapped Ramp: Disposal of sidewalk or/and curb & gutter, compaction of existing base course, leveling course, if necessary, formwork, concrete placement, expansion joint, testing, finishes, curing, protection, and incidentals necessary to complete the work.

d. Replace Deteriorated Concrete Sidewalk: Removal & disposal of existing Sidewalk, existing base course

01010-9 compaction, leveling course, if necessary, form work, wire mesh fabric (WWF), concrete placement, testing, joints, finishes, curing, protection, and incidentals necessary to complete the work.

e. Replace Deteriorated Concrete Curb and Gutter: Removal and disposal of deteriorated curb and gutter; base course preparation; form work, expansion joint, placement of concrete curb and gutter, and incidental items necessary to complete the work.

f. Replace Deteriorated Concrete Curb: Removal and disposal of deteriorated curb; base course preparation; form work, expansion joint, concrete, and incidentals to complete new concrete curb. The new curb shall match the width and height of the existing curb.

g. Construct New Sidewalk: Excavation, subgrade compaction, placement of base course, compaction, form work, concrete placement, testing, finishes, curing, protection, and incidentals necessary to complete the work.

h. Install New Precast Concrete Curb: Subgrade preparation, provision of base course, compaction, form work, precast curb, expansion joint, and incidentals necessary to complete the work.

i. Construct New Precast Concrete Curb & Gutter: Subgrade preparation, provision of form, precast curb & gutter, expansion joint, and incidentals necessary to complete the work.

2.3 Principal Features of Work for Traffic / Signage:

a. Remove Existing Traffic Signage and Post: Removal of signpost and concrete foundation, disposal, backfill, compaction, and all other incidental items necessary to restore the site.

b. Install New Traffic Signage with Steel Post: Excavation, disposal, installation of new signpost and sign, concrete foundation, backfill, compaction and all other incidental items necessary to complete work.

c. Replace Traffic Signage on Existing Post: Removal of existing sign, disposal, installation of new sign, and all other incidental items necessary to complete work.

d. Install New Road Delineator (Surface Mount): Work includes but not limited to all labor, material and equipment as required completing work specified.

e. Remove Existing Guardrail: Removal of guardrail and associated concrete or steel pipe posts, disposal, minor excavation, backfilling, compaction sodding and all incidental items necessary to complete remove existing guardrail.

f. Provide Guardrail System: Provision of guardrail, post, required painting, reflective lights, and all appurtenances to complete new guardrail. Painting schemes will vary according to user’s requirements.

g. Install New Pole Mounted Speed Sign with Solar Power: Excavation, concrete placement, backfilling, compaction, installation of the sign, and all other incidental items as required completing work specified.

h. Install New Traffic Convex Mirror with Pole: Excavation, concrete placement, backfilling, compaction, installation of pole and mirror, and all other incidental items as required completing work specified.

i. Construct New Bollard: Excavation, form work, concrete placement, backfilling, compaction, testing, and all other incidental items as required completing work specified.

2.5 Principal Features of Work for Drainage System:

a. Install new Precast Catch Basin with Grading: Excavation & disposal, subgrade preparation, base course, bedding material, placement of precast catch basin, expansion joint, grating cover, and other items required to

01010-10 complete catch basin. Variation in height shall be paid for the same unit price per each for this pay item of work.

b. Provide new U-type Ditch: Excavation & disposal, subgrade preparation, base course, bedding material, formwork, concrete placement, testing, connection to existing catch basin, and other items required to complete new U-type ditch.

c. Provide Grating: Grating cover type T-20 and all appurtenances to complete new grating.

d. Provide Drainage Pipe: Provision of drainage pipe where required, excavation, bedding material, backfill, warning tape, detection wire, placement of topsoil and SOD as part of restoration work, connection to existing drainage system.

e. Concrete Pipe Encasement: Provision of concrete encasement where required, reinforcement bars and formwork.

2.6 Principal Features of Electrical Work:

*Note: The contractor shall coordinate with 18 CES/CEOE and 718 CES/CENM to obtain an approval on the contractor’s work plan and schedule before conducting electrical work.

a. Demolish Street/Parking Light Pole and Fixture: Removal and disposal, is connection and termination of electrical circuits, backfilling, compaction, sodding and all other incidental items necessary to complete work.

b. Install new Parking Lot Light with Galvanized Steel Pole: Excavation, compaction of subgrade, coarse gravel bed, reinforcing steel, formwork, concrete foundation, conduit, grounding wire and rod, connection of electrical circuits, testing, backfilling, compaction, and sodding of area adjacent to base, photocell, lighting fixture, and all incidental items necessary to complete work.

c. Install new Street Light with Galvanized Steel Pole: Excavation, compaction of subgrade, coarse gravel bed, reinforcing steel, formwork, concrete foundation, conduit, grounding wire and rod, connection of electrical circuits, testing, backfilling, compaction, and sodding of area adjacent to base, photocell, lighting fixture, and all incidental items necessary to complete work.

d. Install Grounding Rod Long: Grounding rod installation, and all other incidentals necessary to complete work.

e. Install Grounding Conductor Green Color: Grounding conductor, and all other incidentals necessary to complete work.

f. Install rigid PVC sch 40 Underground Conduit: Excavation, compaction of subgrade, conduit installation, backfill, warning tape, detection wire, compaction, and all other incidentals necessary to complete work.

g. Install Pre-cast Concrete Hand Hole and Cover: Excavation, compaction of subgrade, coarse gravel bed, placement of handhold, backfilling compaction and sodding of area adjacent to handhold and all incidental items necessary to complete work.

h. Install Underground Conductor Single Phase: Underground conductor, and all other incidentals necessary to complete work.

i. Install disconnect switch, fusible, NEMA 3R: Disconnect switch, and all other incidentals necessary to make it complete usable.

j. Relocate Street/Parking Lot Light Pole and Fixture: Excavation, removal of pole and foundation, disconnection off electrical circuits, reinstallation of pole and foundation, connection of electrical circuits, testing, backfilling, compaction, disposal, and all incidental items necessary to complete work.

01010-11

k. Install disconnect switch, fusible NEMA 4X WP, 30A-60A Including and other necessary accessories:

Disconnect switch, and all other incidentals necessary to make it complete usable.

l. Install new Street Light (LED) with concrete pole 33’, cable and other necessary accessories: Excavation, compaction of subgrade, coarse gravel bed, reinforcing steel, formwork, concrete foundation, conduit, grounding wire and rod, connection of electrical circuits, testing, backfilling, compaction, and sodding of area adjacent to base, photocell, lighting fixture, and all incidental items necessary to complete work.

3.0 Installation Regulations, Working Hours, and Entry Requirements

The Contractor, their employees, and any subcontractors must become familiar with and adhere to regulations on all United States Forces Japan (USFJ) facilities where the Contractor is working, including; fire, traffic, safety, and security regulations. The Contractor may request copies of these regulations from the Contracting Officer at any time. The Contractor must comply with all pertinent requirements and regulations determined by Fire Department, to include UFC 3-600-01 and National Fire Protection Act (NFPA) 241 and ensure compliance by all subcontractors. All temporary wiring at the construction site must be installed with ground fault protection.

For greater detail the Contractor should reference Attachment 2; Master Specification.

When required by the Task Order, the Contractor may not commence work at the job site until an Accident Prevention Plan, Job Hazard Analysis, and Environmental Protection Plan are submitted for review and approved by the Contracting Officer.

All Contractors must keep themselves within the limits of the work site (and avenues of ingress and egress) and must not enter any restricted areas unless required to do so and have received written authorization such as an Entry Authorization List (EAL) or free zone letter. If restricted area is not designated a free zone, then only those Contractor personnel listed on the EAL or similar document may enter the restricted area.

The Contractor’s equipment must be conspicuously marked for identification. The Government reserves the right to limit the number of EALs issued to non-Government personnel.

Regular Work Hour applies to the Contractor’s work to be performed during working hours of Normal Construction Working Hours and Workdays must be from 0730 to 1800, Monday through Friday, excluding U.S. Federal holidays and other days specifically designated by the Contracting Officer.

Non-Regular Work Hours applies to the contractor’s work to be performed outside regular working hours specified above. It will be specified in each Task Order if project requires contractor to work during Non- Regular Work Hours in order to accomplish urgently and/or minimize impact on building user’s operations. (i.e.

Project that requires nighttime power outage). Any other outside normal workdays and/or hours works requested by the Contractor for the convenience of the Contractor after Task Order is issued will require Contracting Officer’s approval and work must be conducted with no upward price adjustments made and at no additional cost to the Government.

Restricted area or remote location applies to airfield area, ammunition storage (MUNS) area, facilities/areas that are secured and escort is required to enter, and Air Force owned facilities located in Nago area such as Okuma Rest Center and Yaedake Communication Site.

Information on entry for any on-site locations, working hours, and federal holidays can be found in Attachment 2; Master Specification in the 18WG- 01 00-A Administrative Policy Requirements Section of the Master Specifications Attachment Ⅲ ; 718 CES Division 01 Supplement.,

4.0 Contractor Key Personnel

01010-12

This section outlines the standards required for critical Contractor personnel performing this IDIQ contract. These standards must be adhered to unless otherwise directed by the Contracting Officer.

All Contractor Key Personnel must have applicable construction experience for their positions on construction projects of similar scope and size, and must be able to read, write, and speak both English and Japanese.

4.1 Program Manager

The Contractor must provide a Program Manager who will be responsible for the performance of all aspects of the work under the IDIQ contract program, and who must be located on Kadena Air Base. The Program Manager must be assigned to oversee all Contractor Project Managers. The Program Manager must be available to the Contracting Officer or Engineering Activity during regular working hours.

The Program Manager must be authorized to make decisions, negotiate task order terms, and sign contract documents on behalf of the Contractor, and must be able to read, write, and speak both English and Japanese.

4.2 Quality Control Manager

The Contractor must provide a Quality Control Manager who will be responsible for overall management of the Contractor’s quality control and have the authority to act in all quality control matters for the Contractor. The Quality Control Manager must oversee quality aspects on no more than 10 Task Orders at any one time. The Contractor may appoint additional Quality Control official subordinate to the Quality Control Manager as required by Task Order counts.

4.3 Project Managers

The Contractor must provide a Project Manager for each Task Order (Project Managers are allowed to oversee multiple Task Order’s under the IDIQ contact), who will be responsible for the performance of all aspects of works undertaken on specific Task Order’s under the IDIQ contract, and who must be located on Kadena Air Base at all times during construction.

4.4 Project Engineer Qualification

The Contractor shall appoint a skilled Licensed Construction Engineer as a Site Supervisor for each Task Order as specified below.

Civil Work:

A First Grade Construction Engineer (I KYU DOBOKU SKO KANRI GISI) or Pavement Engineer (HOSOU GISI) is required for all airfield projects, and if the value of this contract (Base Roads) is equal to or greater than $500,000 or Yen equivalent. A second Grade Construction Engineer (NI KYU DOBOKU SEKO KANRI GISI) or Pavement Engineer (HOSOU GISI) is acceptable if the value of this contract (Base Roads) is below $500,000 or Yen equivalent. The Contractor must have experience of Airfield pavement contract within 5 years.

Electrical Work:

(e.g, Electrical Light Pole Installation for parking pavement work) Class 3 Denki Shunin Gijutsusha or 1st Class Setubi Sekkei Kenchikushi and 5 year-experience are required.

4.5 Project Superintendents

The Contractor must provide Project Superintendent who will be responsible for supervising jobsite workers, controls all jobsite activities, oversees sub-Contractors, quality control and oversees the safety program for jobsite workers. This Project Superintendent must be on the site at all times during construction and must be

01010-13 employed by the prime contractor.

4.6 Interpreter

Contractor shall have an English-speaking representative on the job site at all times during the performance of work under this contract. Failure to provide such representative could result in the Contract's work being stopped (at his/her expense) until such time as one is provided.

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Section B – Task Order Process

1.0 Task Order Issuance

Work Element Characteristic: The Task Orders issued under this IDIQ is the “Construction Only” and will generally process following below:

a. Task Order Request for Proposal (TORFP) will be issued to the Contractor with task order-specific Scope of Work, a concept drawing and/or photographs if available, specifications, and other requirement and attachment.

b. Upon issuance of a RFP to the Contractors, the Government will notify Contractors the date and time of Pre-Proposal Site Visit with the Government and thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the Contracting Officer via a Request For Information (RFI).

c. Upon RFI Government Response is provided, the Contractors shall submit proposals by the proposal submission deadlines identified in each TORFP. The Government reviews the Contractors’ proposals for technical and price evaluation and may hold negotiations with the Contractors. Upon completion of the evaluation, the CO will issue a Task Order and award will be made at the negotiated proposal amount.

2.0 Task Order Pricing

The Contractor must prepare Task Order Price Proposals in accordance with the standards outlined in this section.

The value of the Task Order Price Proposal must be calculated by summing the total of the calculations for each Pre-priced Tasks (Unit Price x quantity) plus the value of all Non Pre-priced Tasks.

2.1 Pre-Priced Items

Pre-priced line items must consist of conventional line items, selective demolition line items, and removal and replacement line items contained in the Pricing Schedule in the basic contract award.

The Contractor must select the appropriate pre-priced Tasks, enter the accurate quantities; this is the pre-priced line item total. All line item quantities entered into the proposal must reflect the actual takeoff quantities without inclusion of waste material. No additional quantity must be added for scrap or waste.

The Contractor must base their price proposal upon the existing Pricing Schedule line items and not upon vendor, manufacturer, sub-Contractor, etc. pricing quotations. The only exception to this requirement will be the inclusion of non-priced items.

Line items in the Pricing Schedule must be considered all-inclusive. The Contractor must not include quantities in addition to actual takeoff quantities to compensate for work that in the Contractor’s opinion is not adequately included in any particular line item.

The Contractor must not add additional expenses to any line item to compensate for costs such as

01010-15 manufacturing, shipping, installation, or similar costs (i.e. mold charges, shipping costs of large equipment, temporary storages, and etc).

2.2 Non-Pre-Priced Items (NPI)

Items not included in the Pricing Schedule, but within the basic intent and general scope of the contract, may be negotiated and incorporated as Non-Pre-Priced Items in a task order. Added items of work shall be incorporated into and made part of the task order and shall be performed at the negotiated unit price.

Non-Priced Items of work shall be so noted on each Task Order and will not exceed 25 % of the final negotiated amount, unless approved at the discretion of the Contracting Officer.

Some delivery orders may require specialized equipment or work items that are not listed in the Pricing Schedule. Costs for these items shall be negotiated separately based upon documented direct and indirect costs. The total non-pre-priced cost shall be added to the total pre-priced cost to obtain the total delivery order cost.

Information submitted in support of Non-pre-priced Items must include, but not be limited to, the following;

catalog cuts, specifications, technical data, drawings, or other information as required to evaluate the task.

If the Contractor will perform the work internally, they must submit three independent quotes for all material to be installed and must, to the extent possible, use Pre-priced Tasks for labor and equipment/plant from the Unit Price Guide. If the work is to be subcontracted, the Contractor must submit three independent quotes from subcontractors. The Government will evaluate all quotes collected by the Contractor for price fair & reasonableness.

The Contractor must not submit a quote from any supplier or subcontractor that the Contractor is not prepared to use. The Government may require additional quotes and bids if the suppliers or subcontractors are not acceptable or if the prices are not reasonable. If three quotes cannot be obtained, the Contractor will provide the reason in writing for the Government’s approval. If approved, less than three quotes or bids will be allowed.

After a Non-pre-priced Item has been approved by the Government, the Unit Price for such task may be established, following approval by the Government, and fixed as a permanent Non-pre-priced Item which will no longer require price justification.

The Contracting Officer’s determination as to whether a task is a Pre-priced Task or a Non-pre-priced Item is to be final, binding, and conclusive as it pertains to the Contractor.

3.0 Task Order Evaluation & Award

The Government will evaluate the entire Task Order Price Proposal and compare it with the Government's estimate and the Statement of Work to determine the reasonableness of approach, including the appropriateness of the tasks and quantities proposed.

All incomplete Task Order Proposals will be rejected. The Government will review the Price Proposal to determine the accuracy of the pre-priced Tasks, Quantities, Coefficients, and non-pre-priced Tasks.

The Contractor may choose the means and methods of construction; subject however, to the Government's right to reject any means and methods proposed by the Contractor that constitute or create a hazard to the work, or to persons or property; will not produce finished Work in accordance with the terms of the Contract; or unnecessarily increases the price of the Task Order when alternative means and methods are available.

The Government reserves the right to reject a Task Order Proposal or cancel a Project for any reason. The Government also reserves the right not to issue a Task Order if it is determined to be in the best interests of the

01010-16

Government. The Government may perform such work by other means.

By submitting a Task Order Proposal to the Government, the Contractor agrees to accomplish the Statement of Work in accordance with the terms and conditions outlined in the Request for Proposal at the firm-fixed price submitted. It is the Contractor's responsibility to include the necessary Pre-priced Tasks and Non-pre-priced Items and quantities in the Task Order Price Proposal prior to delivering it to the Government.

It is the Contractor's responsibility to include the necessary pre-priced Tasks and non-pre-priced Tasks, and accurate Quantities in the Price Proposal prior to delivering it to the Government.

If the Task Order Proposal is found to be complete and accurate, The Government may issue a Task Order to the Contractor.

The Task Order signed by The Government and delivered to the Contractor constitutes The Government's acceptance of the Contractor's Task Order Proposal. A signed copy of the Task Order will be provided to the Contractor for each order executed.

A Task Order will reference the Statement of Work and set forth the Task Order Completion Time and the Task Order Price. The Task Order Price must be the value of the approved Price Proposal.

All clauses of the base IDIQ contract apply to each Task Order.

The Contractor will be paid the Task Order Price for completing the Statement of Work within the Task Order Completion Time.

The Government may decide not to issue a Task Order under development, may decide to cancel a Task Order or any portion of a Task Order, or cancel a Project or any portion of a Project, for any reason. In such case, the Contractor is not entitled to recover any costs arising out of or related to the development of the Task Order including but not limited to attending the Joint Site Visit, preparing, or reviewing the Statement of Work, preparing a Task Order Proposal (including incidental architectural and engineering services), subcontractor costs, or reviewing the Task Order Proposal with The Government. The Government may perform such work by other means.

A Task Order will reference the Statement of Work and set forth the Task Order completion time, and the Task Order price. A separate Task Order will be issued for each Project. The Task Order Price must be a firm-fixed price for the completion of the Statement of Work.

Each Task Order provided to the Contractor must reference the Statement of Work and set forth the Task Order Price and the Task Order Completion Time.

4.0 Post Award Procedures

This Section outlines the processes and procedures for actions to be taken by both the Contractor and Government after award of a Task Order, but before the commencement of any works.

4.1 Pre-Construction Meeting

A pre-construction/safety meeting is required to be conducted on all Task Orders within 30 calendar days after project award. Contractor is responsible for recording the meeting minutes and submitting to the Contracting Officer and appropriate engineering activity within three calendar days. Notice to Proceed (NTP) will be issued in the meeting.

The meeting minutes must be approved by the Government. The Contractor’s safety and health provisions pertinent to the work performed under each Task Order will be reviewed during this meeting. The Contractor should be prepared to discuss in detail, the required safety and health measures for control of any unsafe or unhealthy potential site conditions that might exist on any task order project site. The level of detail for the safety

01010-17 meeting is dependent upon the nature of the work and the potential inherent hazards.

Meeting discussion criteria (minimum):

- Contract start and completion date

- Utility outages and occupant notifications and procedures

- Construction site safety and emergency contacts

- Any possible construction work phasing

- User responsibilities

- Services required from other Government agencies (communication and data)

- Escort requirements

- Contingencies (Typhoon, Force Protection and Anti-terrorist Threat Conditions)

- Road cuts for any utility installation, all Kadena and Munitions roads

- Restricted or controlled area requirements

- Hazardous materials requirements

4.2 Scheduling of Work

Preparation of Progress Schedules and Reports: The reports contemplated by the FAR 52.236-15 herein entitled “Schedules for Construction Contracts” shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. The Contract Progress Schedule shall be submitted to the Contracting Officer within 45 calendar days before starting on-site work.

Before any of the work is initiated under a Task Order, the Contractor must confer with the Contracting Officer and appropriate engineering activity on a sequence of procedure; means of access to premises and building;

space for storage of materials and equipment; tasks, materials and use of approaches; use of corridors, stairways, elevators, communications, the location of partitions, eating spaces, and restrooms for Contractor’s employees and Subcontractors.

All work tasks must be made with a minimum of interference to Government operations and personnel. The Contractor must coordinate with maintenance staff to advise them of work state dates, description of works, and completion timeline. The work must, so far as practicable, be done in definite sections or divisions and confined to limited areas which must be completed before work in other sections or divisions are begun.

If the building/facility to be worked on is occupied, the Contractor must make all necessary provisions to keep interference to a minimum thru phasing the work.

The Contractor must obtain and complete an AF Form 103, Base Civil Engineer (BCE) Work Clearance Request, Request for project site approval/utility clearance/digging permission/power outage for all Task Orders and modifications. The final authority when the AF Form 103 is required is the appropriate BCE representative. A copy of the signed Work Clearance Request must be given to the Civil Engineering representative no later than five working days prior to initiation of subject work.

If applicable, the Contractor must obtain a welding (burn) permit from the appropriate installation Fire Chief each time prior to performing any welding, cutting, open flame, grinding, etc.

The Contractor must maintain, on all construction sites with work in progress, approved and applicable copies of the Statement of Work, BCE work clearance requests, and welding permits.

All temporary outages of any utility services required for the performance of work must be scheduled with the appropriate engineering activity no less than 45 calendar days in advance of such outages.

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4.3 Preparation of Material Approval Submittals

For Task Orders executed for 718 CES, the Contractor must follow the instructions for Material Approval Submittals found in Attachment 2; Master Specification in Section 01 33 00 of the Master Specification Attachment Ⅲ; 718 CES Division 01 Supplement; as well as the requirements outlined in the Master Specification Attachment Ⅰ; 718 CES Environmental Specifications.

For Task Orders executed for DPW, the Contractor must follow the instructions for Material Submittals found in the Unified Facilities Guide Specification, as implemented by Attachment 2, Master Specification.

See Attachment, AF Form 66 for the list of material submittal requirements. Contractor shall submit these material submittals to the Contracting Officer for approval not later than 30 calendar days after receipt of the initial Notice to Proceed instructions pertaining to AF IMT 3000, Material Approval Submittal. Subsequence delivery order material submittals shall be submitted for approval not later than 21 calendar days. The maximum time required for the Government review of each submittal is 14 calendar days after receipt of the submittal.

Details of submittal requirements will be found within the individual sections. All submittals shall be provided with English translation.

All documents required under this contract, including but not limited to safety hazard analysis plans, all correspondence of any nature whatsoever, and all other written communications, documents, drawings, reports, etc., of every description, shall be written in English or translated into English, before being provided to the Government by the Contractor. Delays encountered because a translated copy was not submitted shall be at the Contractor's expense.

Standard Products: Materials and equipment shall be essentially the standard cataloged products of manufacturers regularly engaged in production design that complies with the specification requirements.

Materials and equipment shall essentially duplicate items that have been in satisfactory commercial or industrial use at least two years prior to proposal opening. Where two units of the same class of equipment are required, these units shall be products of a single manufacturer. Each major component of equipment shall have the manufacturer’s name and address, and the model and serial number on a nameplate securely affixed in a conspicuous place; the nameplate of the distributing agent will not be acceptable.

Manufacture’s Recommendations: Where installation procedures or any part thereof are required to be in accordance with the recommendations of the manufacturer of the materials being installed, printed copies of these recommendations shall be furnished to the Contracting Officer prior to installation. Installation of the item will not be allowed to proceed until the recommendations are received and approved by the Contracting Officer.

Failure to furnish these recommendations can be cause for rejection of the material.

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Section C – Task Order Performance, Modification, and Completion

1.0 Worksite Standards

The Contractor must maintain a clean and organized worksite at all times; store all materials and equipment on the worksite as approved and be fully responsible for their protection and security. The Contractor must perform all work with continuous daily progress. The Government will not accept or permit days of no work except for drying or curing of previous work or as directed by the Contracting Officer, due to conditions beyond the Contractors control.

1.1 Storage of material and Fielded Office

The Contractor may request the Government for laydown yard/staging area to use as storage of materials or/and field office. However, the Contractor should be financially prepared to maintain the materials and have field office off base at his own expense if no space available on base. Contractor Laydown Yard Request Form will be provided, reviewed, and approved by 718 CES/CENPL (Community Planning) as requested basis.

1.2 Notification Before Starting On-site Work

The Contractor shall notify the Contracting Officer and users (Airfield: 18 OSS Airfield Management / Road: 18 SFS Security Force) a minimum of fourteen (14) calendar days prior to starting on-site work.

1.3 Protection of Worksite

1.3.1 Protection of Government and Personal Property

The Contractor is responsible for the protection of furniture, appliances, and other items that remain in the housing unit(s) or facility work areas affected on all Task Orders. After a family housing unit or facility Task Order has been issued to the Contractor, full responsibility for the security of the work area and Government or personal property will be the given to the Contractor. Damage to furniture, appliances, or any other items caused by Contractor negligence, (i.e., failure to secure worksite) must be repaired or replaced at the Contractors expense. Any damage found prior to construction must be documented by the Government and acknowledged in writing by the Contractor.

1.3.2 Protection of Surface Areas

Floor and wall surfaces must be protected by use of canvas tarpaulins or polyethylene sheets. The Contractor is responsible for protection of all surrounding interior rooms or areas not affected by the Task Order scope of work. Protective work areas must be constructed by the furnishing and installation of temporary framework covered by polyethylene sheeting around the construction area to prevent dust contamination. The Contractor and appropriate engineering activity Project Manager should inspect protected areas before starting construction. Any damage found prior to construction will be documented by the Government and acknowledged in writing by the Contractor.

1.3.3 Interference with Government Operations

The Contractor must establish work procedures and methods to avoid interference with existing operations within or adjacent to the construction area to the maximum extent practicable. Free passage into adjoining or adjacent building/areas not in the contract will not be permitted except as approved by the Contracting Officer. Procedures and methods must also provide for safe conduct of work and protection of property, which is to remain undisturbed to the maximum extent practicable.

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1.3.4 Worksite Maintenance

The Contractor must, at all times, keep the construction area, including storage areas, free from accumulation of waste materials or rubbish and in a neat and orderly manner. Upon completion of the construction, the Contractor must leave the work premises in a clean, neat, and professional condition satisfactory to the Government. The Government will require this condition before final acceptance of all work under this contract. Day-to-day project site cleanup is consistent with the Industry Standard for safe working conditions, and all projects ready for Government final inspection will be final cleaned for the inspection and use by Government personnel following the final inspection.

1.3.5 Sanitation Facilities

The Contractor must provide self-contained portable/chemical toilet sanitation facilities, with hand cleansing capabilities and self-closing securable doors, for worksites without restroom facilities available unless otherwise specified by the Contracting Officer. The sanitation facilities must be adequately ventilated, cleaned and emptied, at a minimum once weekly (or more when determined necessary and/or directed by the Contracting Officer), and secured to prevent from being blown over. The sanitation facilities must be located in an out-of-view location if practical as approved by the Government representative.

2.0 Worksite Safety

The Contractor must provide applicable safety signage, first aid kits, and fire extinguishers at all worksites in accordance with 718 CES UFGS Division 01 Supplement, SECTION 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS and Emergency Management 385-1-1 entitled "Safety and Health Requirements and applicable current local regulations, and/or in coordination with the Contracting Officer and the appropriate engineering activity.

Temporary Protection Plan: When requested by the Government, the Contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site during construction. The Contractor shall be responsible for minimizing the inconvenience and avoid any danger to the Government personnel and workers. The Contractor shall submit the Temporary Protection Plan to the CO for approval prior to commencement of work.

Fire Safety Regulation: The Contractor shall obtain a permit from the Base Fire Chief prior to conducting any welding or soldering or whenever the use of open flame is necessary during the construction phase.