DRAFT 80ARC023R0003 - Request for Proposal.pdf

National Aeronautics and Space Administration

Ames Research Center Moffett Field, CA 94035-1000

September 14, 2023

NASA Ames Research Center (ARC) Procurement / JAZ

TO: All Potential Offerors

SUBJECT: Draft Request for Proposal (DRFP), Solicitation No. 80ARC023R0003 for NASA Academic Mission Services 2 (NAMS-2)

You are invited to review and comment on the National Aeronautics and Space Administration (NASA) Ames Research Center’s NASA Academic Mission Services (NAMS-2) solicitation. The principal purpose of this requirement is to provide support to NASA ARC in the performance of aeronautics and technology mission objectives, particularly the improvement of aircraft and airspace safety as well as the transition of advanced aeronautics technologies into future air vehicles.

Potential offerors are encouraged to comment on all aspects of the draft solicitation, including the requirements, schedules, proposal instructions, and evaluation approaches, any perceived safety, occupational health, security (including information technology security), environmental, export control, and/or other programmatic risk issues associated with performance of the work.

Potential offerors should identify any unnecessary or inefficient requirements, and are also encouraged to comment on the DRFP CLIN structure, any unique terms and conditions, the clarity of the Sample Task Order (STO) requirements, and the Section M Evaluation Criteria.

This competitive acquisition will result in Hybrid contract consisting of a Firm-fixed Price Phase-in, Cost-Plus-Fixed Fee (CPFF) Core Contract Management, CPFF Core Technical Are Requirements, and an Indefinite Delivery Indefinite Quantity (IDIQ) component under which CPFF task orders may be issued. The contract will have an effective IDIQ ordering period of five years from the contract effective date, and Core Management and Technical requirements with a total potential period of performance of a 24 month Base, a 24-month Option 1, and 12-month Option 2. The North American Industry Classification System (NAICS) code for this acquisition is 541715 and the small business size standard is 1000 employees.

Potential offerors should ensure its company is listed in the online database(s) for the following:

(1) System for award management: https://www.sam.gov/SAM/

(2) U.S. Department of Labor Veterans’ Employment and Training Service, VETS-4212

Reports: https://vets4212.dol.gov/vets4212/

(3) Date Universal Numbering System (and the transition to the US Government’s unique entity identifier (UEI)): https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update

FAR 22.805, Equal Employment Opportunity (EEO) clearance procedures are applicable to this procurement.

https://vets4212.dol.gov/vets4212/ https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update

The current planned release date for the Final Request for Proposal (RFP) is on or about October 25, 2023 with proposals being due approximately 45 calendar days after.

The anticipated contract award date is approximately August 2, 2024 with a contract effective date of approximately October 22, 2024. The contract will be performed primarily onsite at

NASA ARC.

The following additional information is provided to assist in understanding this acquisition:

1. A phase-in period will be conducted. The period of performance of the phase-in shall be 60 days starting on the effective date of the contract and will be acquired under FFP CLIN 0001 of the resultant contract.

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance and Government Furnished Property (GFP) for offsite use at the Contractor’s facility as described in the DRFP.

3. Industry Day will be hosted virtually on Microsoft Teams (MS Teams) on September 26, 2023. Registration is required. See Industry Day Instructions below for more information regarding this event located under the Industry Day Announcement section of this letter.

4. Proposals for this solicitation are required to be submitted through NASA’s Enterprise

File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box.

Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable Document Format (PDF).

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Ombudsman for this acquisition can be found at:

https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate- Listing.pdf.

This DRFP is not a solicitation and NASA is not requesting proposals. This DRFP does not commit NASA ARC to pay any proposal preparation costs, nor does it obligate NASA ARC to procure or contract for this requirement. This request is not an authorization to proceed, and does not authorize payment for any charges incurred by the offeror for performing any of the https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-%20Listing.pdf https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-%20Listing.pdf work called for in this solicitation.

Any questions or comments regarding the DRFP should be submitted electronically in writing, to Rosalinda R. De Leon, Contracting Officer, at rosalinda.r.deleon@nasa.gov and Noor Khazendar, Contract Specialist (CS) at noor.khazendar@nasa.gov. Questions or comments should be submitted on the provided question and answer sheet posted with this DRFP entitled, “NAMS-2 Q&A Template.” Questions and comments may be submitted up to September 29, 2023, at 3:00 p.m. Pacific Time. Questions or comments received after this timeline will not be addressed. If a respondent believes their comments contain confidential, proprietary, competition sensitive, or business information, those questions/comments shall be marked appropriately. However, questions that are marked as containing confidential, proprietary, competition sensitive or business information will not be provided a Government response. The Government will consider all comments received in preparation of the Final RFP. To the extent a comment leads the Government to revise the acquisition approach or requirements, the change will be reflected in the Final RFP. Some DRFP questions and comments may receive a posted response to the Government Point of Entry (GPE) if the Contracting Officer determines that a response would facilitate additional understanding of the solicitation. The Government may also respond via the GPE to comments and/or questions received following the issuance of the Final RFP.

Rosalinda R. De Leon Contracting Officer

Enclosure:

Industry Day Announcement Question and Answer (Q&A) Template Draft RFP 80ARC023R0003 and Attachments mailto:rosalinda.r.deleon@nasa.gov mailto:noor.khazendar@nasa.gov

80ARC023R0003

NASA ACADEMIC MISSION SERVICES 2 (NAMS-2)

INDUSTRY DAY ANNOUNCEMENT

A Virtual Industry Day will be held as indicated below:

Date/Time: September 26, 2023 at 8:30 a.m. Pacific Time (PT) - Registered participants will receive an email with detailed meeting information.

Location: Virtual – Microsoft Teams (MS Teams)

Industry Day will be hosted virtually on Microsoft Teams (MS Teams). The event will provide an overview of the requirement and include several presentations. To register for Industry Day, please send an email to Rosalinda R. De Leon rosalinda.r.deleon@nasa.gov and Noor Khazendar at noor.khazendar@nasa.gov.

Please include the required registration information stated below in the email and refer to paragraph (c) below for additional details.

The deadline to register for Industry Day is 3:00 p.m. PT on September 20, 2023. Interested parties who register and meet the requirements outlined below and in paragraph (c) will receive an email that contains the MS Teams invite for Industry Day.

PLEASE INCLUDE THE FOLLOWING INFORMATION IN THE EMAIL

REQUESTING INDUSTRY DAY REGISTRATION:

Registration Instructions

• Send email to Rosalinda R. De Leon at rosalinda.r.deleon@nasa.gov and Noor Khazendar at noor.khazendar@nasa.gov

• Subject/title of the email registration: Industry Day 80ARC023R0003 - [Company Name]

• Industry Day is limited to three (3) participants per company proposal team

Registration Information

• Full name of all attendees (maximum of 3 participants)

• Identification of nationality (U.S. or specify other nation citizenship)

• Lawful Permanent Resident Numbers (if foreign national)

• Company affiliation

• Full office address and phone numbers

• Job titles of all participants

• Email addresses of all participants

The Industry Day information such as the presentations, and attendee list will be posted on https://sam.gov/content/home following the event. Interested parties are responsible for monitoring https://sam.gov/content/home for additional information and details.

(a) Attendance at Industry Day is recommended; however, attendance is neither required nor a prerequisite for proposal/bid submission and will not be considered in the evaluation. Offerors, mailto:rosalinda.r.deleon@nasa.gov mailto:noor.khazendar@nasa.gov mailto:rosalinda.r.deleon@nasa.gov mailto:noor.khazendar@nasa.gov https://sam.gov/content/home https://sam.gov/content/home individuals, or interested parties who plan to attend industry day must provide the Contracting Officer in writing, at a minimum, full name of the attendee(s), identification of nationality (U.S.

or specify other nation citizenship), Lawful Permanent Resident Numbers in the case of foreign nationals, affiliation, and full office address/phone number. The Government is not responsible for offerors’ inability to obtain clearance within sufficient time to attend the conference.

Representation of any potential Offeror may not exceed (3) company representatives/persons per Company. Any “lobbying firm or lobbyist” as defined in 2 U.S.C. 1602(9) and (10), or any Offeror represented by a lobbyist under the Lobbying Disclosure Act of 1995 shall be specifically identified.

(b) No recordings (audio, video, or photos) will be allowed by offerors, individuals, or interested parties that attend the virtual Industry Day.

(c) Please use the provided Q&A template for submitting questions or comments prior to 3:00 p.m. PT on September 29, 2023. Questions, together with the Government’s response, will be transmitted via the Government Point of Entry (GPE).

SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 135

TO BE PROVIDED

80ARC0

NASA Ames Research Center M/S 241-1 Moffett Field CA 94035-0001

TBD DRAFT - 80ARC023R0003

See Section L See Section L

Rosalinda R. De Leon rosalinda.r.deleon@nasa.gov

B 1-5 C 1 D 1-2 E 1 F 1-2 G 1-7 H 1-5 M 1-12

L 1-34

J 1

I 1-37

650 6046038

K 1-27

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B-1

B.1 SUPPLIES AND/OR SERVICES TO BE PROVIDED

(a) This is a single award hybrid contract with Firm-Fixed-Price (FFP) Contract Line Item Number (CLIN) for Phase-In; Cost-Plus-Fixed-Fee (CPFF) CLINs for Core Contract Management (CM) and Core Technical Area Air Traffic Management (ATM) Requirements; and an Indefinite Delivery/Indefinite Quantity (IDIQ) CLIN for under which CPFF task orders may be executed.

This contract is for NASA Academic Mission Services 2 (NAMS-2). The Contractor shall provide all resources (except as may be expressly stated in the contract as furnished by the Government) necessary to perform and/or deliver the requirements and items in accordance with the Specifications/Performance Work Statement (PWS) in Section C.

CLIN No. Description Contract Type PWS Section QTY Unit

60 Day Phase-In for a period of performance set forth in Section

F.1 FFP 5.1 1 Job

CONTRACT BASE

Core Contract Management (CM) for a period of performance set forth in

Section F.1

CPFF 3.1 1

Job

Core Technical Area Requirements:

ATM Research for a period of performance set forth in Section F.1

CPFF 3.2 1

Job

Indefinite Delivery/Indefinite Quantity (IDIQ) - Task orders to be issued in accordance with the respective ordering period and for a period of performance set forth in Section F.1

CPFF 4.0 TBD

Stated in

Task Orders

(b) OPTIONS - If Options are exercised pursuant to Clause 52.217-9, “Option to Extend the Term of the Contract,” the Contractor shall provide all resources (except as may be expressly stated in the contract as furnished by the Government) necessary to furnish the items below in accordance with the Description/Specifications/Performance Work Statement in Section C and as identified under individual Core CLINs and the IDIQ task orders.

B-2

Item No.

Description

Contract Type

PWS

QTY

Unit

OPTIONS

0005 Option 1: Core Contract Management (CM) as set forth in Section F.2 CPFF 3.1 1 Job

Option 1: Core Technical Area

Requirements: ATM Research as set forth in Section F.2

CPFF 3.2 1 Job

0007 Option 2: Core Contract Management (CM) as set forth in Section F.2 CPFF 3.1 1 Job

Option 2: Core Technical Area

Requirements: ATM Research as set forth in Section F.2

CPFF 3.2 1 Job

(c) The minimum ordering quantity/value under IDIQ CLIN 0004 is $100,000. There will be no further obligation on the part of the Government to issue any task orders beyond the minimum ordering quantity/value. At the sole discretion of the Government, the minimum ordering quantity/value of the IDIQ portion of the contract may be met through obligations under CLINs 0001, 0002, 0003 and/or issuance of task orders under CLIN 0004. The total maximum ordering quantity/value of IDIQ CLIN 0004 is $86,900,000.

(d) CLIN 0004 is Indefinite Delivery/Indefinite Quantity (IDIQ) where CPFF Task Orders may be issued in accordance with Clause NFS 1852.216-80, Task Ordering Procedure, by the Contracting Officer.

(End of clause)

B-3

1852.216-74 ESTIMATED COST AND FIXED FEE. (DEC 1991)

The estimated cost and fixed fee of this contract for the Core Contract Management is stated in the table below. These costs will be cost-plus-fixed-fee completion in accordance with FAR 16.306(d)(1).

Core Contract Management Contract

Value Summary

Base

CLIN 0002

Option 1

CLIN 0005

Option 2

CLIN 0007

Estimated Cost $To be proposed

(TBP) $TBP $TBP

Fixed Fee $TBP $TBP $TBP Total Core Contract

Management (Cost and Fixed Fee)

$TBP

The estimated cost and fixed fee of this contract for the Core Technical Area Requirements:

ATM Research is stated in the table below. These costs will be cost-plus- fixed-fee completion in accordance with FAR 16.306(d)(1).

Core Technical: ATM Research Contract Value Summary

Base

CLIN 0003

Option 1

CLIN 0006

Option 2

CLIN 0008

Estimated Cost $TBP $TBP $TBP

Fixed Fee $TBP $TBP $TBP Total Core Technical: ATM Research (Cost and Fixed

Fee)

$TBP $TBP $TBP

B-4

1852.216-78 FIRM FIXED PRICE. (DEC 1988)

The total firm fixed price of this contract for CLIN 0001 - Phase-In is $TBP.

(End of clause)

1852.232-81 CONTRACT FUNDING. (JUN 1990)

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract is listed in the table below. This allotment is for CLINs as identified in the table below and covers the following estimated period of performance as stated below.

(b) An additional amount of as stated in the table below is obligated under the CLIN for payment of fee.

SUMMARY OF CONTRACT FUNDING (CPFF)

BASE

Funding From Funding By Funding To/Total Funded Through Date 0002 Core Contract Management Cost

$To Be Determined

(TBD) $TBD $TBD TBD

0002 Core Contract Management Fee $TBD $TBD $TBD TBD

0003 Core Technical ATM Research Cost $TBD $TBD $TBD TBD

0003 Core Technical ATM Research Fee $TBD $TBD $TBD TBD

Total Base Funding $TBD $TBD $TBD TBD

OPTION 1

Funding From Funding By Funding To/Total Funded Through Date 0005 Core Contract Management Cost $TBD $TBD $TBD TBD

0005 Core Contract Management Fee $TBD $TBD $TBD TBD

0006 Core Technical ATM Research Cost $TBD $TBD $TBD TBD

0006 Core Technical ATM Research Fee $TBD $TBD $TBD TBD

B-5

Total Option 1 Funding $TBD $TBD $TBD TBD

OPTION 2

Funding From Funding By Funding To/Total Funded Through Date 0007 Core Contract Management Cost $TBD $TBD $TBD TBD

0007 Core Contract Management Fee $TBD $TBD $TBD TBD

0008 Core Technical ATM Research Cost $TBD $TBD $TBD TBD

0008 Core Technical ATM Research Fee $TBD $TBD $TBD TBD

Total Option 2 Funding $TBD $TBD $TBD TBD

B.2 CU MULATIVE VALUE FOR TASK ORDERS (Applicable to CLIN 0004)

The table below identifies the negotiated task order values for acceptable performance of all services described in task orders issues. This clause will be updated periodically to reflect value of task orders issued.

The total contract value for CLIN 0004 is as follows:

(End of text)

TASK ORDER VALUE SUMMARY

0004 - Estimated Cost $TBD 0004 - Fixed Fee $TBD 0004 - Total CPFF $TBD 0004 Total IDIQ Task Order Value $TBD

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1

C.1 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

The Contractor shall perform and complete all requirements stated in the NAMS-2 Performance Work Statement (PWS), entitled “NASA Academic Mission Services 2” which is incorporated as Attachment 1 in Section J.1.(a). The Contractor shall furnish all personnel, services, equipment, materials, and facilities necessary for, or incidental to, performance of the requirements set forth in the NAMS-2 PWS, and all contractual requirements shall be accomplished in accordance with the NAMS-2 PWS.

SECTION D - PACKAGING AND MARKING

D-1

Clauses incorporated by reference:

NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES:

1852.211-70 PACKAGING, HANDLING, AND TRANSPORTATION. (SEP 2005)

(End of by reference clauses)

1852.245-74 IDENTIFICATION AND MARKING OF GOVERNMENT EQUIPMENT.

(JAN 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA Technical Handbook (NASA-HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA-STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item's operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

SECTION D - PACKAGING AND MARKING

D-2

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA center receiving activity listed below:

NASA Ames Research Center

M/S N255/23

Moffett Field, CA 94035-0001

ATTN: <<POC TBD>>

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

SECTION E - INSPECTION AND ACCEPTANCE

E-1

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1):

52.246-9 INSPECTION OF RESEARCH AND DEVELOPMENT (SHORT FORM). (APR

1984)

(End of by reference clauses)

SECTION F - DELIVERIES OR PERFORMANCE

F-1

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1):

52.242-15 STOP-WORK ORDER. (AUG 1989) ALTERNATE I (APR 1984)

52.242-17 GOVERNMENT DELAY OF WORK. (APR 1984)

52.247-34 F.O.B. DESTINATION. (JAN 1991)

(End of by reference clauses)

F.1 PERIOD OF PERFORMANCE

The performance for this contract is set forth below.

(a) CLIN 0001 - The period of performance of the Phase-in shall be sixty (60) days from the effective date of the contract.

(b) CLIN 0002 - The period of performance of CLIN 0002 shall be for twenty-four (24) months from the completion of the Phase-in CLIN 0001.

(c) CLIN 0003 - The period of performance of the CLIN 0003 shall be for twenty-four (24) months from the completion of the Phase-in CLIN 0001.

(d) CLIN 0005 (Option)- If exercised, the period of performance of CLIN 0005 shall be twenty-four (24) months from the completion of CLIN 0002.

(e) CLIN 0006 (Option) - If exercised, the period of performance of CLIN 0006 shall be twenty-four (24) months from the completion of CLIN 0003.

(f) CLIN 0007 (Option) - If exercised, the period of performance of CLIN 0007 shall be twelve (12) months from the completion of CLIN 0005.

(g) CLIN 0008 (Option) - If exercised, the period of performance of CLIN 0008 shall be twelve (12) months from the completion of CLIN 0006.

SECTION F - DELIVERIES OR PERFORMANCE

F-2

(h) IDIQ CLIN 0004 will be initiated at award and performance will commence based on task order awards. The ordering period for the IDIQ component of the contract will be 5 years from the completion of phase-in. Each individual task order will include its own period of performance.

F.2 DELIVERY SCHEDULE

(a) The Contractor shall deliver the supplies and services as required by this contract and individual task orders.

(b) Unless specified otherwise, all items shall be delivered to:

NASA Ames Research Center Contract “Number provided at award” Moffett Field, CA 94035-1000 Attn: COR <<Name provided at award>>, Mail Stop <<Provided at Award>>

F.3 DELIVERY OF REPORTS

Unless otherwise specified, all reports shall be addressed to the recipients listed in Section J.1(a), Attachment 2, “Contract Data Requirements List." Reports specific to task orders will be specified in the individual task order

F.4 PLACE OF PERFORMANCE - SERVICES

The Contractor shall perform the work under this contract at NASA Ames Research Center, Moffett Field, CA 94035-0001 and at other locations as directed in writing by the Contracting Officer.

SECTION G - CONTRACT ADMINISTRATION DATA

G-1

NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES:

1852.216-75 PAYMENT OF FIXED FEE. (DEC 1988)

1852.227-72 DESIGNATION OF NEW TECHNOLOGY REPRESENTATIVE AND PATENT

REPRESENTATIVE. (APR 2015)

1852.227-86 COMMERCIAL COMPUTER SOFTWARE LICENSE. (APR 2015)

1852.242-71 TRAVEL OUTSIDE OF THE UNITED STATES. (DEC 1988)

1852.242-73 NASA CONTRACTOR FINANCIAL MANAGEMENT REPORTING. (NOV

2004)

1852.245-70 CONTRACTOR REQUESTS FOR GOVERNMENT-FURNISHED PROPERTY.

(AUG 2015)

1852.245-75 PROPERTY MANAGEMENT CHANGES. (JAN 2011)

1852.245-78 PHYSICAL INVENTORY OF CAPITAL PERSONAL PROPERTY. (AUG 2015)

(End of by reference clauses)

1852.232-80 SUBMISSION OF VOUCHERS FOR PAYMENT. (APR 2018)

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at FMD Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers and invoices using the steps described at NSSC's Vendor Payment information Web site at:

https://www.nssc.nasa.gov/vendorpayment. Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(c) Payment requests.

G-2

(1) The payment periods are stipulated in the payment clause(s) contained in this contract.

(2) Vouchers submitted under cost type contracts and invoices submitted under fixed-price contracts shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Vouchers.

(A) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(B) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(C) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(D) Progress reports, as required.

(ii) Invoices.

(A) Description of goods and services delivered as part of the contract's terms and conditions, including the dates of delivery/performance.

(B) Progress reports, as required.

(C) Date goods and services were performed.

(iii) Fee vouchers.

(A) Listing of all provisionally-billed fee by period or date earned since contract award.

(B) A reconciliation of all billed and earned fee.

(C) A clear explanation of the fee calculations.

(d) Non-electronic payment requests. The Contractor may submit a non-electronic voucher/invoice using the steps for non-electronic payment requests described at https://www.nssc.nasa.gov/vendorpayment, when any of the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor.

(2) The contract includes provisions allowing the contractor to submit vouchers or invoices using the steps for non-electronic payment. In such instances the Contractor agrees to

G-3 submit non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) Improper vouchers/invoices. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in a voucher/invoice within seven calendar days of receipt by the NSSC Payment Office. Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (b) of this section.

(f) Other payment clauses. In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

(End of clause)

1852.245-71 INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY. (JUN

2018)

(a) The Government property described in paragraph (c) of this clause may be made available to the Contractor on a no-charge basis for use in performance of this contract. This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv). Under this clause, the Government retains accountability for, and title to, the property, and the Contractor shall comply with the following:

NASA Procedural Requirements (NPR) 4100.1, NASA Materials Inventory Management Manual;

NASA Procedural Requirements (NPR) 4200.1, NASA Equipment Management Procedural Requirements;

NASA Procedural Requirement (NPR) 4300.1, NASA Personal Property Disposal Procedural Requirements;

Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

The Contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities. In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, damaged, destroyed or stolen by the contractor or their employees when determined responsible by a NASA Property Survey Board, in accordance with the NASA guidance in this clause.

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(b)(1) The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation Supply and Equipment Management Officer (SEMO) and Financial Management Officer. If this contract provides for the Contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

(i) The Contractor's purchase order shall require the vendor to deliver the property to the installation central receiving area.

(ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the vendor, to the installation central receiving area.

(iii) The Contractor shall establish a record for Government titled property as required by FAR 52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

(iv) Contractor use of Government property at an off-site location and off-site subcontractor use requires advance approval of the Contracting Officer and notification of the Industrial Property Officer. The property shall be considered Government furnished and the Contractor shall assume accountability and financial reporting responsibility. The Contractor shall establish records and property control procedures and maintain the property in accordance with the requirements of FAR 52.245-1, Government Property (as incorporated in this contract), until its return to the installation. NASA Procedural Requirements related to property loans shall not apply to offsite use of property by contractors.

(2) After transfer of accountability to the Government, the Contractor shall continue to maintain such internal records as are necessary to execute the user responsibilities identified in paragraph (a) of this clause and document the acquisition, billing, and disposition of the property. These records and supporting documentation shall be made available, upon request, to the SEMO and any other authorized representatives of the Contracting Officer.

(c) The following property and services are provided if checked:

(1) Office space, work area space, and utilities. Government telephones are available for official purposes only.

(2) Office furniture.

(3) Property listed in [Insert attachment number or “not applicable” if no equipment is provided].

(i) If the Contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the Government upon its entry into Government records.

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(ii) The Contractor shall not bring to the installation for use under this contract any property owned or leased by the Contractor, or other property that the Contractor is accountable for under any other Government contract, without the Contracting Officer's prior written approval.

(4) Supplies from stores stock.

(5) Publications and blank forms stocked by the installation.

(6) Safety and fire protection for Contractor personnel and facilities.

(7) Installation service facilities: [Insert the name of the facilities or “none”].

(8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

(9) Cafeteria privileges for Contractor employees during normal operating hours.

(10) Building maintenance for facilities occupied by Contractor personnel.

(11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting Officer.

(End of clause)

1852.245-73 FINANCIAL REPORTING OF NASA PROPERTY IN THE CUSTODY OF

CONTRACTORS. (JAN 2017)

(a) The Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in the Custody of Contractors, in accordance with this clause, the instructions on the form and NFS subpart 1845.71, and any supplemental instructions for the current reporting period issued by

NASA.

(b)(1) Subcontractor use of NF 1018 is not required by this clause; however, the Contractor shall include data on property in the possession of subcontractors in the annual NF 1018.

(2) The Contractor shall mail the original signed NF 1018 directly to the cognizant NASA Center Industrial Property Officer and a copy to the cognizant NASA Center Deputy Chief Financial Officer, Finance, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(3) One copy shall be submitted (through the Department of Defense (DOD) Property Administrator if contract administration has been delegated to DOD) to the following address:

[Insert name and address of appropriate NASA Center office.], unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

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(c)(1) The annual reporting period shall be from October 1 of each year through September 30 of the following year. The report shall be submitted in time to be received by October 31st.

The information contained in these reports is entered into the NASA accounting system to reflect current asset values for agency financial statement purposes. Therefore, it is essential that required reports be received no later than October 31st.

(2) Some activity may be estimated for the month in which the report is submitted, if necessary, to ensure the NF 1018 is received when due. However, contractors' procedures must document the process for developing these estimates based on planned activity such as planned purchases or NASA Form 533 (NF 533) Contractor Financial Management Report cost estimates. It should be supported and documented by historical experience or other corroborating evidence, and be retained in accordance with FAR Subpart 4.7, Contractor Records Retention.

Contractors shall validate the reasonableness of the estimates and associated methodology by comparing them to the actual activity once that data is available, and adjust them accordingly. In addition, differences between the estimated cost and actual cost must be adjusted during the next reporting period. Contractors shall have formal policies and procedures, which address the validation of NF 1018 data, including data from subcontractors, and the identification and timely reporting of errors. The objective of this validation is to ensure that information reported is accurate and in compliance with the NASA FAR Supplement. If errors are discovered on NF 1018 after submission, the contractor shall contact the cognizant NASA Center Industrial Property Officer (IPO) within 30 days after discovery of the error to discuss corrective action.

(3) In addition to an annual report, if at any time during performance of the contract, NASA-owned property in the custody of the contractor has a value of $10 million or more, the contractor shall also submit a report no later than the 21st of each month in accordance with the requirements of paragraph (c)(2) of this clause.

(4) The Contracting Officer may, in NASA's interest, withhold payment until a reserve not exceeding $25,000 or 5 percent of the amount of the contract, whichever is less, has been set aside, if the Contractor fails to submit annual NF 1018 reports in accordance with NFS subpart 1845.71, any monthly report in accordance with (c)(3) of this clause, and any supplemental instructions for the current reporting period issued by NASA. Such reserve shall be withheld until the Contracting Officer has determined that NASA has received the required reports. The withholding of any amount or the subsequent payment thereof shall not be construed as a waiver of any Government right.

(d) A final report shall be submitted within 30 days after disposition of all property subject to reporting when the contract performance period is complete in accordance with paragraph (b)(1) through (3) of this clause.

G-7

1852.245-76 LIST OF GOVERNMENT PROPERTY FURNISHED PURSUANT TO FAR

52.245-1. (JAN 2011)

For performance of work under this contract, the Government will make available Government property identified below or in Section J.1.(a), Attachment 3 of this contract on a no charge-for-use basis pursuant to the clause at FAR 52.245-1, Government Property, as incorporated in this contract. The Contractor shall use this property in the performance of this contract at NASA Ames Research Center and at other location(s) as may be approved by the Contracting Officer.

Under FAR 52.245-1, the Contractor is accountable for the identified property.

(End of clause)

1852.245-82 OCCUPANCY MANAGEMENT REQUIREMENTS. (SEP 2017)

(a) In addition to the requirements of the clause at FAR 52.245-1, Government Property, as included in this contract, the Contractor shall comply with the following in performance of work in and around Government real property:

(1) NPD 8800.14, Policy for Real Estate Management.

(2) NPD 8831.2, Facilities Maintenance and Operations Management.

(b) The Contractor shall obtain the written approval of the Contracting Officer before installing or removing Contractor-owned property onto or into any Government real property or when movement of Contractor-owned property may damage or destroy Government-owned property. The Contractor shall restore damaged property to its original condition at the Contractor's expense.

(c) The Contractor shall not acquire, construct or install any fixed improvement or structural alterations in Government buildings or other real property without the advance, written approval of the Contracting Officer. Fixed improvement or structural alterations, as used herein, means any alteration or improvement in the nature of the building or other real property that, after completion, cannot be removed without substantial loss of value or damage to the premises. Title to such property shall vest in the Government.

(d) The Contractor shall report any real property or any portion thereof when it is no longer required for performance under the contract, as directed by the Contracting Officer.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H-1

NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES:

1852.223-70 SAFETY AND HEALTH MEASURES AND MISHAP REPORTING. (DEC

2015)

1852.223-72 SAFETY AND HEALTH (SHORT FORM). (JUL 2015)

1852.223-75 MAJOR BREACH OF SAFETY OR SECURITY. (FEB 2002)

1852.235-73 FINAL SCIENTIFIC AND TECHNICAL REPORTS. (DEC 2006) ALTERNATE

II (DEC 2005)

1852.242-72 DENIED ACCESS TO NASA FACILITIES. (OCT 2015)

1852.244-70 GEOGRAPHIC PARTICIPATION IN THE AEROSPACE PROGRAM. (APR

1985)

(End of by reference clauses)

1852.225-70 EXPORT LICENSES. (FEB 2000)

(a) The Contractor shall comply with all U.S. export control laws and regulations, including the International Traffic in Arms Regulations (ITAR), 22 CFR parts 120-130, and the Export Administration Regulations (EAR), 15 CFR parts 730-799, in the performance of this contract.

In the absence of available license exemptions/exceptions, the Contractor shall be responsible for obtaining the appropriate licenses or other approvals, if required, for exports of hardware, technical data, and software, or for the provision of technical assistance.

(b) The Contractor shall be responsible for obtaining export licenses, if required, before utilizing foreign persons in the performance of this contract, including instances where the work is to be performed on-site at [insert name of NASA installation], where the foreign person will have access to export-controlled technical data or software.

H-2

(c) The Contractor shall be responsible for all regulatory record keeping requirements associated with the use of licenses and license exemptions/exceptions.

(d) The Contractor shall be responsible for ensuring that the provisions of this clause apply to its subcontractors.

(End of clause)

1852.235-74 ADDITIONAL REPORTS OF WORK - RESEARCH AND

DEVELOPMENT. (FEB 2003)

In addition to the final report required under this contract, the Contractor shall submit the following report(s) to the Contracting Officer:

(a) Monthly progress reports. The Contractor shall submit separate monthly reports of all work accomplished during each month of contract performance. Reports shall be in narrative form, brief, and informal. They shall include a quantitative description of progress, an indication of any current problems that may impede performance, proposed corrective action, and a discussion of the work to be performed during the next monthly reporting period.

(b) Quarterly progress reports. The Contractor shall submit separate quarterly reports of all work accomplished during each three-month period of contract performance. In addition to factual data, these reports should include a separate analysis section interpreting the results obtained, recommending further action, and relating occurrences to the ultimate objectives of the contract. Sufficient diagrams, sketches, curves, photographs, and drawings should be included to convey the intended meaning.

(c) Submission dates. Monthly and quarterly reports shall be submitted by the 15th day of the month following the month or quarter being reported. If the contract is awarded beyond the middle of a month, the first monthly report shall cover the period from award until the end of the following month. No monthly report need be submitted for the third month of contract effort for which a quarterly report is required. No quarterly report need be submitted for the final three months of contract effort since that period will be covered in the final report. The final report shall be submitted within 15 days after the completion of the effort under the contract.

ARC 52.227-17 DATA RIGHTS—SPECIAL WORKS (DEC 2021)

Except as specified below, the Government shall have a minimum of unlimited rights, as defined in FAR Clause 52.227-14, Rights in Data – General as modified by NFS 1852.227-14, in all data, including computer software, first produced in performance of this Contract.

H-3

As Contract tasks involve the production or further development of program/project software that the Government intends to control and other software that the Government intends to release in an open source manner, the Contractor is hereby directed to assert copyright, or authorize assertion thereof, in special works Data produced under this Contract and to assign, or obtain the assignment of, such copyright to the Government or its designated assignee in accordance with FAR Clause 52.227-17, Rights in Data – Special Works. The direction applies to software code developments and/or software improvements that the Government intends to release open source as well as to NASA program/project software developments/improvements. This direction also applies to: Web site content, NASA presentations and other multimedia/audiovisual works;

training content; outreach materials, work processes, flowcharts and technical design drawings and related documentation produced under the Contract. The Government may specify additional special works in Technical Directions or Task Orders. For purposes of defining the rights in computer software, computer software shall include source codes, object codes, executables, ancillary files, and any and all documentation related to any deliverables associated with this Contract.

(End of clause)

ARC 52.230-90 CONTRACTOR PURCHASING (MAY 2020)

The contract (or task order) describes the work to be performed. The contractor may determine a need to procure supplies and services from outside vendors which are incidental to performing the contractual requirements. These purchasing activities should promote competition to the maximum extent possible and promote best value purchases; however, these purchasing functions are limited to necessary and incidental items tied directly to contract performance. As such, the contractor is prohibited from purchasing items for direct use by the government as these items should be procured by the Government. The contractor shall not perform purchasing functions or act in any other way as an agent for the Government. Examples of prohibited purchases that are typical for most support service contracts include the purchase, for Government use only, of the following: office supplies, hardware, personal computers and other peripheral devices and related supplies, licenses, subscriptions, vehicles, and personal or convenience items. Other examples of prohibited purchases include: pass-through purchases unrelated to the overall scope of the contract (i.e., non-contract related ODCs). The Contracting Officer at the time of negotiation will make a determination as to the appropriateness of the ODCs being proposed by the contractor. The contractor is required to notify the Contracting Officer of any requests by Government personnel to direct a specific procurement action to a specific source without appropriate justification and approval (see NFS 1806.303-170).

Alternate I (MAY 2020)

H-4

The contractor shall not be entitled to payment or reimbursement for any purchase that is not incidental to the direct performance of the specific work it has agreed to perform under the Contract.